2013 Operating and Capital Budget Presentation

December 4, 2012 Meeting

1December 4, 2012

Net Tax Impact by DepartmentDepartment 2012 Net (Base) 2013 Proposed Budget Impact % DifferenceAdmin – CAO, Finance, Clerk $818,276 $1,074,307 $256,031 31.29 %

Council $133,780 $151,170 $17,390 13.00 %

Building $0 $0 $0 0 %

Bylaw / Crossing Guards $59,655 $66,147 $6,492 10.88 %

Conservation $135,804 $142,594 $6,790 5.00 %

Fire $832,581 $1,161,499 $328,918 39.51 %

Emergency Services $1,500 $1,500 0 0 %

Animal Control $234 $8,940 $8,706 3720.51 %

Roads $2,447,223 $2,779,065 $331,842 13.56 %

Water $0 $0 $0 0 %

Environmental Services $17,035 $100,850 $83,815 492 %

Hillsburgh Community Centre $135,089 $197,234 $62,145 46 %

Erin Community Centre $465,169 $538,185 $73,016 15.07 %

Parks $136,357 $149,654 $13,297 9.75 %

Social and Health Services $29,130 $30,513 $1,383 4.75 %

Rental Facilities ($8,975) ($5,393) $3,582 (39.91 %)

Planning $103,900 $140,500 $36,600 35.23 %

Economic /Community Development $84,865 $84,845 ($20) (.02 %)

BIA $0 $0 $0 0 %

Other Revenues - Non Departmental ($775,309) ($482,975) $292,334 (37.71 %)

Overall Impact $4,616,314 $6,138,635 $1,522,321 32.98 %December 4, 2012 2

3

Net Budget Net Budget VARIANCES

NET OPERATING BUDGET BY DEPARTMENT 2012 2013 $ Amount %

General GovernmentAdmin - CAO, Finance, Clerk 743,323 999,497 256,174 34.46%Council 133,780 151,170 17,390 13.00% Subtotal 877,103 1,150,667 273,564 31.19%

Protection to Persons/PropertyBuilding 0 0 0 0.00%Bylaw 59,655 66,147 6,492 10.88%Conservation 135,804 142,594 6,790 5.00%Fire 630,531 750,499 119,968 19.03%Emergency Services 1,500 1,500 0 0.00%Animal Control 234 8,940 8,706 3720.51% Subtotal 827,724 969,680 141,956 17.15%

Public WorksRoads 2,209,731 2,378,065 168,334 7.62%Streetlighting 0 0 0 0.00%Water 0 0 0 0.00%Environmental Services 15,400 10,600 (4,800) -31.17% Subtotal 2,225,131 2,388,665 163,534 7.35%

Recreation & Culture 695,615 737,943 42,328 6.08%

Social and Health Services 29,130 30,513 1,383 4.75%

Rental Facilities (8,975) (5,393) 3,582 -39.91%

Planning, Economic/Community DevPlanning 103,900 90,500 (13,400) -12.90%Economic & Community Development 84,865 84,845 (20) -0.02% Subtotal 188,765 175,345 (13,420) -7.11%

BIA 0 0 0 0.00%

Subtotal 4,834,493 5,447,420 612,927 12.68%

Operating Budget By Department

December 4, 2012

Capital Budget By DepartmentNet Budget Net Budget VARIANCES

NET CAPITAL BUDGET BY DEPARTMENT 2012 2013 $ Amount %

General GovernmentAdmin - CAO, Finance, Clerk 74,953 74,810 (143) -0.19%Council 0 0 0 0.00% Subtotal 74,953 74,810 (143) -0.19%

Protection to Persons/PropertyBuilding 0 0 0 0.00%Bylaw 0 0 0 0.00%Conservation 0 0 0 0.00%Fire 202,050 411,000 208,950 103.41%Emergency Services 0 0 0 0.00%Animal Control 0 0 0 0.00% Subtotal 202,050 411,000 208,950 103.41%

Public WorksRoads 237,492 401,000 163,508 68.85%Streetlighting 0 0 0 0.00%Water 0 0 0 0.00%Environmental Services 1,635 90,250 88,615 5419.88% Subtotal 239,127 491,250 252,123 105.43%

Recreation & Culture 41,000 147,130 106,130 258.85%

Social and Health Services 0 0 0 0.00%

Rental Facilities 0 0 0 0.00%

Planning, Economic/Community DevPlanning 0 50,000 50,000 0.00%Economic & Community Development 0 0 0 0.00% Subtotal 0 50,000 50,000 0.00%

BIA 0 0 0 0.00%

Subtotal 557,130 1,174,190 617,060 110.76%

December 4, 2012 4

5December 4, 2012

REVISIONS/CHANGES TO 2013 PROPOSED BUDGETSUMMARY

2012 2013

TOTAL NET TOTAL NET

BUDGET TAX $ BUDGET TAX $ DIFFERENCE

NOV 29TH DRAFT #1 OPERATING $8,308,171 $4,059,184 $9,643,500 $4,964,445 $905,261

CAPITAL $5,026,196 $557,130 $5,834,440 $1,174,190 $617,060

$13,334,367 $4,616,314 $15,477,940 $6,138,635 $1,522,321

DEC 4TH Pre-Meeting $6,068,136

6December 4, 2012

REVISIONS/CHANGES TO 2013 PROPOSED BUDGETDETAIL

Original AS REVISED NET TAXDEPARTMENT DRAFT #1 CHANGE TO: DIFFERENCE Authorization

Eco Dev Headwaters Agreement $14,500 $15,300 $800 FM Dec 3/12

COUNCIL Microphone system $0 $8,000 $8,000 FM Nov 29/12

Council laptops: 5 X $880 $0 $4,400 $4,400

ADMIN Social Events $10,000 $0 ($10,000) FM Dec 3/12

BLDG ADD Permit Fee revenues ($270,000) ($280,000) ($10,000) Nov 29/12 B.TocherIncrease Transfer to Bldg Reserve $10,060 $20,060 $10,000

FIRE Fees Revenues $0 ($25,000) ($25,000) Nov 29/12 omission

RECR Dev Chg revenue: Centre 2000 Debt $0 ($25,000) ($25,000) Nov 29/12 omission

PLANNING ADD Student: 2 Terms $0 $18,410 Pending- Nov 30th email

ALL DEPTS Manulife Benefits: From +3.4% to -5.7% $294,960 $271,261 ($23,699)

TOTAL CHANGES ($70,499)$6,138,635

REVISED NET TAX $6,068,136

7December 4, 2012

2013 PROPOSED BUDGETNON-DISCRETIONARY COSTS

BUDGET ITEMS WHOSE IMPACTS ON THE 2013 BUDGET ARE "NON-DISCRETIONARY":

ESTIMATED

2012 BUDGET 2013 BUDGET $ DIFF TAX RATE

IMPACT *

REDUCED REVENUES:  PREVIOUS YEARS' SURPLUS- FORWARD $230,880 $0 $230,880 +5.02%

 ONTARIO MUNICIPAL PARTNERSHIP FUND GRANT $654,000 $588,600 $65,400 +1.42%

 ADDITIONAL EXPENSES:  

DEBT SERVICING COSTS $238,839 $375,810 $136,971 +2.98%(NOT including Water Dept)  

 CONSERVATION AUTHORITIES LEVIES $122,515 $128,641 $6,126 +0.13%

(CVC & GRCA- pending adoption)  

CONTRACTUAL AGREEMENTS:  Grass Cutting $29,130 $29,713 $583 +0.01%

 Liability & Property Insurance $158,877 $166,820 $7,943 +0.17%

(renewal pending-est +5%)   

Payroll "Overhead" Costs  Statutory (inc CPP,EI,WSIB,OMERS) $22,409 $22,409 +0.49%Manulife- (premiums down -5.7%) ($14,124) ($14,124) -0.31%

CAPITAL COMMITMENTS  Firehall Construction-cost over-runs $190,000 $190,000 +4.13%

   $646,188 +14.05%

*TAX RATE ASSUMPTION: IF each 1% INCREASE in the RT TAX RATE over 2012 = $46,000 additional tax revenue

8December 4, 2012

RESERVE AND RESERVE FUNDS 4-Dec-13UNCOMMITTED FUND BALANCES FOR BUDGET 2013

Estimated EstimatedRESERVES @ December 31 2012 RESERVE FUNDS @ December 31 2012

1 WORKING CAPITAL $761,057 32 BUILDING DEPT REVENUE $57,140 2 INFRASTRUCTURE RENEWAL *new $200,000 33 GAS TAX REVENUE $288 3 ELECTION EXPENSE $24,000 34 SIDEWALK RESERVE FUNDS $158,197 4 COMPUTER UPGRADES $780 35 CASH IN LIEU OF PARKING $3,717 5 ADMIN FILE MANAGEMENT $34,550 36 TOWN WATER RESERVE $263,779 6 INSURANCE CONTINGENCY $15,365 37 DRAINAGE LEVY $3,025 7 BUILDING DEPT CAPITAL $300 38 CASH IN LIEU OF PARKLAND $256,942 8 FIRE CAPITAL $84,667 39 ENVIRONMENTAL ASSESS STUDY $327,367 9 FIREHALL RESERVE $0 40 BIA IMPROVEMENT $13,911

10 FIRE DEFIBRILLATION $1,670 $1,084,366 11 FIRE WAGE CONTINGENCY $120,000 12 FIRE ERIN STATION 10 $1,638 13 FIRE HILLSBURGH STATION 50 $5,786 DEVELOPMENT CHARGES TO MAY 30 201214 ROADS CAPITAL $9,437 15 ROADS UPGRADES RESERVE $75,000 41 ADMINISTRATION $61,930 16 SIDEWALK REPLACMENTS $41,869 42 FIRE SERVICES $22,991 17 STREETLIGHTS $90,405 43 HIGHWAY SERVICES $217,564 18 WATER LIFECYCLE $271,450 44 OTHER ROADS SERVICES ($39,371)19 CEMETERY CAPITAL $91,217 45 WATER $295,339 20 CENTRE 2000 CAPITAL $36,510 46 INDOOR RECREATION $68,610 21 RENTAL FACILITIES CAPITAL $0 47 OUTDOOR RECREATION $29,261 22 HILLSBURGH ARENA CAPITAL $9,750 $656,324 23 SKATEPARK DEVELOPMENT $0 24 RECREATION CAPITAL $5,920 25 BALLINAFAD COMM CENTRE $4,831 26 ERIN TENNIS CLUB $30,177 27 PLANNING $0 TOTAL UNCOMMITTED BALANCES $3,691,83628 STREETSCAPE $7,826 29 HERITAGE HOMES $13,500 30 LGHG COMMITTEE $6,589 31 DOCTOR RECRUITMENT $6,852

$1,951,146