2013 q4 ias execboard meeting - ieee...

2013 Q4 IAS ExecBoard Meeting

AGENDA Revised :08 December 2013

Atlanta GA USA Renaissance Hotel

Room: Candler 08 December 2013

Action Agenda

# Time Submitter Type Presenter Agenda Item Supporting

Documents Comments

1 18:00 OD Info Bernstein Dinner, Sunday 8 December 2013 Location: Candler Meeting Room

2 20:00 OD Proc Lloyd Opening remarks

3 20:05 Motion Magyar/ CMD Dept.

Motion 1 CMD – Motion failed electronically Passed 9 -8

CMD Motion #1 _ D Program Rules.pptx


Motion 2 CMD Allowing CMD participation will be requested in the APEC, ECCE, PCIC and ED Student Travel Award Committees´ activity. Motion withdrawn

CMD Motion #2 _ CMD Participation.pp


Motion 3 CMD Extending of the Annual Meeting Zucker Travel Award will be requested Motion withdrawn

CMD Motion #3 _ New Zucker Travel

6 21:00 Discussion Lloyd 2014 ExecBoard Meeting Schedule Q1 – March 20-21, 2014 APEC Omni Hotel Ft. Worth, TX Q2 – June 15-16, 2014 ITEC Adoba Hotel Dearborn, Michigan

Q3 – September 2014 Long Range Planning Follow-up session during ECCEv Q3 – October 2014 IAS Annual Meeting Vancouver, BC Canada Q4 – November 13-14, 2014 Concapan Hotel Riu Plaza Panama City, Republic of Panama

7 21:15 Discussion Bagley PID – updates

8 21:30 Motion Nelms/ Meetings Dept.

Motion to approve a conference loan of $6,000 for the 2014 IEEE Transportation Electrification Conference and Expo to be held 15-18 June 2014 in Dearborn, MI USA. Background: The budget has been reviewed and approved as it meets the IEEE 20% surplus requirement. PELS is providing an $18,000 loan, while PES is providing a $6,000 loan. Passed unanimously


Motion to approve a conference loan of $13,334 for the 2015 IEEE IAS Electrical Safety Workshop to be held 26-30 January 2015 in Louisville, KY USA. Background: The budget has been reviewed and approved as it meets the IEEE 20% surplus requirement. The local section will provide a loan of $6,666 for a total loan of $20,000. Passed unanimously


Motion to approve technical co-sponsorship of the 2014 International Conference on Renewable Energy Research and Application (ICRERA) to be held 19-22 October 2014 in Milwaukee, WI. Background: The IAS was a technical co-sponsor of the 2013 conference. PELS is also a technical co-sponsor. The International Journal of Renewable Energy Research is the sole financial sponsor of the conference. Because of the three sponsors, there is no limit on

the number of papers eligible for review. Passed unanimously


Motion to approve technical co-sponsorship of the Power and Energy Conference at Illinois (PECI) to be held 28 February – 1 March 2014 in Urbana/Champaign, IL USA. Background: The IAS has never been a technical co-sponsorship of this meeting before. The other technical co-sponsors are PELS and PES. This is a student-led conference. Passed unanimously


Motion to approve technical co-sponsorship of the Electronics, Computers, and Artificial Intelligence (ECAI) conference to be held 23-25 October 2014 in Bucharest, Romania. pending approval of an MOU. Background: The IAS was a technical co-sponsor of this meeting in 2013. The IAS, IES, and Romania Section are technical co-sponsors. The University of Pitesti, Romania (80%) and the Politehnica University of Bucharest (20%) are financial co-sponsors. Motion passed – one abstention


Motion to approve technical co-sponsorship of the XXIth International Conference on Electrical Machines to be held 2-5 September 2014 in Berlin, Germany pending approval of an MOU. Background: The IAS has been a technical co-sponsor of this meeting before. IES is a technical co-sponsor along with IET (UK). No limit will be placed on the number of papers eligible for review in IAS publications per the request of the Electric Machines Committee. Passed unanimously

14 Motion Nelms/ Meetings Dept.

Motion to approve technical co-sponsorship of the Clemson University Power Systems Conference to be held 11-14 March 2014 in Clemson, SC USA pending approval of an MOU. Background: The PES is a technical co-sponsor of this meeting. The website for

this meeting is http://psc.rtpis.org. The scope of the conference overlaps with the IAS. Passed unanimously

15 Motion Zissis Motion Grant each technical committee a lump amount of $4,000 for inviting one, or more, sound keynote speaker during next plenary TC meeting in IAS annual conference in 2014. Rational Technical Committees (TCs) need support from IAS in order to enhance their attractiveness and increase the attendance during sessions in IAS annual conference. A sound speaker from world leading industry or academia presenting cutting-edge subjects related to TC domains of interest will contribute to accomplish the above objectives. The granted lump amount will serve to either cover travel & sojourn fees or pay fixed honorarium. To grant that amount, each TC has to express its argued proposal department chairman. The department chair decides accepting or rejecting the proposal on well-motivated grounds. The expenses associated to the invited speaker have to be duly justified afterwards. Passed unanimously

16 22:05 OD Procedural Lloyd Closing Remarks

17 TD Motion Bagley Motion: The IAS Treasurer is authorized to transfer $9660 to the ESW 2014 conference account to prefund costs of 7 students accepted for the Prevention through Design Student Engineering Initiative sponsored by the Electrical Safety Committee and to be conducted at the 2014 IEEE IAS Electrical Safety Workshop in San Diego Feb 4-7, 2014. Passed unanimously

New Business

Adjourn – 6:16 pm

http://psc.rtpis.org./

THE INSTITUTE OF ELECTRICAL AND ELECTRONICS ENGINEERS, INC.

IEEE INDUSTRY APPLICATIONS SOCIETY

Distinguished Lecturer Program Prominent Lecturer Program

BYLAWS October 25, 2013

Name of the Program Distinguished Lecturer

Program (DL)

Prominent Lecturer

Program (PL)

Program Chair IAS Chapters and Membership Development Department

(CMD) chair and Distinguished Lecturer (DL) Program

Committee Chair

IAS CMD Chair and

IAS CMD DL Program Committee Chair,

respectively

Lecturers´ name Distinguished Lecturer (DL) Prominent Lecturer(PL)

Lecturer´s attributes,

selection, approval and inauguration

• Fellow or Senior Member Grade IEEE IAS Member nominated by his IEEE Region

• Selected by the DL Program Committee Chair for a two-year term

• The selected group of DLs will be submitted for approval to the Executive Board

• The approved DLs will be inaugurated at the following IAS Annual Meeting

• DLs who have just finished their regular term and want to serve a further term, i.e., a total of two consecutive years as past lecturers after their regular DL terms

The DL and PL Programs are open for

A) Non-commercial technical, leadership, or combined meetings

and workshops of IAS single or joint chapters as well as IAS

student branch single or joint chapters under the following

conditions:

• the participants may participate without a registration

fee

• if registration fee is required, the fee should cover only

the meal expenses.

B) Chapter events in conjunction with commercial technical

workshops and conferences under the following conditions

• the events are organized or co-organized by a local IAS

2

Chapter or IAS Student Branch Chapter

• the IAS is a Technical Sponsor or Co-sponsor of the event

• the invitation is not related to a keynote speaker function

of the conference

• the chapter event will not be organized during the

conference.

Limitations 1) IAS supports financially a DL or PL travel to each chapter

once per year.

2) The travelling of each individual DL and PL lecturers can be

financially supported by IAS up to three times per year.

3) Commercial events which are not organized or co-organized

by a local chapter are excluded.

4) IAS don´t supports DLs for keynote speakers even IAS is an

organizer or financial sponsor or co-sponsor or technical

sponsor or technical co-sponsor of the event.

Reimbursing fee

If the condition

A) is applicable

For DLs: $750 per lecture

For PLs: $450 per lecture

If the condition

B) is applicable

For all lecturers: $450 per lecture

How do the DL and PL Programs work?

IAS responsibilities • The IA-Society provides reimbursement directly to the lectures of up to $750 or $450 per lecture, respectively, to cover the economy class airfare and miscellaneous expenses associated with travelling.

• It is possible and even recommended that on an expensive overseas trip, where the $750 or $450 are less than the airfare, that the inviting local chair works with the Lecturer to arrange for additional approved lectures in other venues of other IEEE IAS Sections in different cities) or even countries. In this case the IA-Society will reimburse the Lecturer up to $750 or $450 for each lecture, respectively.

• A standard lecture is 45-60 min long

Invitee , Area Chair,

Lecturer and Program Chair responsibilities

• The DL and PL lecture events should be initiated by the local Chapter Chair.

• The Invitee should make preliminary arrangements directly

with the Lecturer through introductory correspondence

describing their program with dates, lecture topics, the venue

and the estimated budget and should inform the IAS Chapters

Area Chair

- The Area Chair is not part of the approval/disapproval process but he/she is requested to inform the Program Chair about discrepancies of the request if there are any.

3

- The requesting Invitee provides full accommodations for the Lecturer. Full accommodations consist of lodging for a few day(s) and night(s), meals, local transportation (rental or personal auto), and miscellaneous expenses (audio visual equipment, photo copying, telephone charges, etc.). The requesting Invitee is required to coordinate with the speaker directly and obtain mutual agreement for all transportation, accommodations and presentation.

- The Lecturer is not obliged to hand-out a hard copy of her/his presentation to chapter(s) / conference(s).

- If the Invitee Organization Unit wishes to hand-out a hard copy of the presentation, e.g., from conference keynote-speakers, the Invitee should reimburse the Lecturer fully and the tour will not be considered as a part of the or DL or PL Program.

• Having made arrangements, a formal travel approval request

with the completed DL&PL Travel Request Approval Form,

containing program with dates, lecture topics, the venue as well

as requested reimbursing fee should be sent by the Invitee to

the DL Program Committee Chair with a copy to the CMD Chair.

- The Program Committee Chair makes decision about the approval request. a) If approved, the signed approval form will be sent to the

Invitee, the IAS Administrator and the Lecturer. b) If not approved, the Invitee should be informed with a

copy to the CMD Chair. - Approval requests after completion of the lecture tour will

not be approved.

• After the event, the Invitee should send the completed follow-up form to the Program Committee Chair with a copy to CMD Chair and Area Chair. - If the follow-up form is not submitted, the Lecturer will not

be reimbursed.

Lecturer and Program Committee Chair

responsibilities

• After the Lecturer receives the approval she/he can make travel arrangements

• As per agreed topic, date, and venue, the Lecturer will give the lecture(s) at no extra cost to the chapter(s) than agreed before.

• The Lecturer may provide all the lecture materials.

• After the lecture tour, the Lecturer completes a travel claim by

submitting the supporting documents, i.e., IEEE Expense Report

Form, copy of the air/train ticket invoice, etc, to the DL

Committee Chair. If the Chair has received the follow-up form

and approves the expense report, she/he approves the Expense

Report Form and forwards the documents the IAS Administrator

to reimburse the Lecturer.

Changes to Format / Itinerary

By mutual agreement between the Invitee and the Lecturer, the transportation, accommodation, and presentation time may be changed to suit the needs of both parties. The Program Chair, CMD Chair and Chapters Area Chair must be informed of any changes to the Lecturer’s itinerary.

Motion #1 from CMD

• Motion To approve the DL&PL bylaws 2014-15. • Background

– 2012: Partly new DL&PL&IL rules had been approved (non-fellows are eligible)

– 2013 Oct: New set of DLs has been selected 12 DLs + 6 PLs, total 18 for 2014-15 v. 6 DLs + 6 PLs, total 12 in 2012-13

Distinguished Lecturers 2014-15 5 SM, 7 F

Region/country

Name Grade Nominee Expertise

1-6 Charles J Mozina LF self Medium voltage EM

Hamid Toliyat F Po-Tai Cheng Power electronics

H Landis Flloyd F Peter Magyar Electrical safety

Massimo A G Mitolo SM self Electrical safety

Marcelo E Valdes SM Mario de la Ossa

Electrical safety

7 George Anders F self Power systems

8 UK Mircea Popescu SM Aldo Bogliatti Electrical machines

9 Panama Enrique Tejera SM Peter Magyar Power systems

10 Japan Akira Chiba F Aldo Bogliatti EV power train

India S Srenivasa Murthy F K Rajashekara Electrical machines

Korea Sang Bin Lee SM Aldo Bogliatti El. Machines and drives

Attributes of the New Bylaws

• The main principle remained unchanged, i.e. – Only non-commercional chapter events will be supported – Keynote speakers of conferences will not be supported

• Modifications – Text edited and IL program deleted – Limitations:

• One lecture visit will be supported per chapter per year • Up to three lecture visits will be supported per lecturer per year

Effect of the limitation

• 2014 lecture possibilities – (12DL +6PL)*3 = 54 lecture visits at 54 chapters

• 2013 lecture statistics – 16 lecture visits at 14 chapters – Distribution

• No. of lecturers No. of lectures 1 7 4 2 1 1 6 0

Effect of the limitation

• 2014 lecture possibilities – (12DL +6PL)*3 = 54 lecture visits at 54 chapters

• 2013 lecture statistics – 16 lecture visits at 14 chapters – Distribution

• No. of lecturers No. of lectures 1 7 4 2 1 1 6 0

There is no effective limitation only better distribution possibility

IAS

• PES – Number of DLs and budget are

unknown – 3 lectures / DL /year – 1 lecture / chapter / year

• PELS – 5 DLs and 5 PLs – Budget and reimbursing rules

are unknown • IES

– 17 DLs – Budget 10K$ – Travel reimbursement $600

3 lectures / DL / year 1 lecture / chapter / year Total: 54 lectures at 54 chapters / year Travel reimbursement $750 for DLs $450 for PLs

Facit

• The IAS conditions are at least the same or better than the ones of the Sister Societies

• The proposed limitation is conform with the PES rule

• CMD requests to approve the bylaws 2014-15

CMD Motion #2 / CMD participation in Conf. Student Travel Award Commitees

• Motion to change in the APEC, ECCE, PCIC and Annual Meeting Zucker Student Travel Award Committees funding policy in following way: – One representative of CMD, i.e. the CMD Conference Travel

Program Chair will be adopted to the APEC, ECCE, PCIC and the ED´s Student Travel Award Committees.

• Background – The IAS is financing or co-financing more student travel programs.

The selection of the student applicants will be made by technical and education departments or non-IAS organization.

– This leads for multiple awarding, parallel activity in student related issues and non-consideration of the interest of IAS student members, partly. It is strongly necessary to involve CMD in all student related activities.

1 4/24/2014

APEC – 40 monetary travel awards – $1,000 each – Administered by PSMA – Financed by PELS (Jih-Sheng Lai) and

IAS (Brian Cheng)

ECCE – 60 monetary travel awards – $500 each – Administered by IAS IPCSD (Joseph

Ojo) – Finaced by IAS and PELS

PCIC – $600 travel allowance, free hotel, free

conference, one free tutorial, free social events

– ? students – IAS Myron Zucker Student Travel

Program, IAS PCIC Young Engineer Development Subcommittee

ESW – $600 travel allowance, free hotel,

free conference, free tutorials – 7 students – IAS ESW Myron Zucker Prevention

Trough Design Student Education Engineering Initiative

Overview – Student travel awards

2 4/24/2014

IAS-PCA – Rooks Memorial Fund – Up to $2,000 – ?

PPIC (Pulp and Paper) – Student intern fund, IAS contribution

of $10,000 directed to the Rooks Student Intern Fund

– To assure sustainability over long term

IAS Annual Meeting – 12 monetary travel award – $600 travel allowance, free hotel,

free conference – Myron Zucker Student Travel Award – Administered by IAS ED

PPIC 2014 – 3 monetary travel award – $2,000 each – Young Engineers – Administered by Alex Wu / Dave

Durocher


3 4/24/2014

CMD Motion #3 / Change in the policy of the Zucker Student Travel Award

• Motion to approve change in the IAS Annual Meeting´s Myron Zucker Student Travel Award in following way: – The Myron Zucker Travel Award will be offered up to 60

instead of 12 students starting 2014. All other conditions remained unchanged. The program will be administered by the Education Committee.

• Background – The Annual Meeting will be visited by 60…80 students. The

current fund for 12 students doesn´t cover the demand. – Other IAS conferences offer travel awards of comparable

range, e.g. APEC 40, ECCE 60. Similar dimension of supported students is necessary at the Annual Meeting, too.

1 4/24/2014

APEC – 40 monetary travel awards – $1,000 each – Administered by PSMA – Financed by PELS (Jih-Sheng Lai) IAS

(Brian Cheng)

ECCE – 60 monetary travel awards – $500 each – Administered by IAS IPCSD (Joseph

Ojo) – Finaced by IAS and PELS

PCIC – $600 travel allowance, free hotel, free

conference, one free tutorial, free social events

– ? students – IAS Myron Zucker Student Travel

Program, IAS PCIC Young Engineer Development Subcommittee

ESW – $600 travel allowance, free hotel,

free conference, free tutorials – 7 students – IAS ESW Myron Zucker Prevention

Trough Design Student Education Engineering Initiative


2 4/24/2014

IAS-PCA – Rooks Memorial Fund – Up to $2,000 – ?

PPIC (Pulp and Paper) – Student intern fund, IAS contribution

of $10,000 directed to the Rooks Student Intern Fund

– To assure sustainability over long term

IAS Annual Meeting – 12 monetary travel award >>>

change to 60 – $600 travel allowance, free hotel,

free conference – Myron Zucker Student Travel Award – Administered by IAS ED

PPIC 2014 – 3 monetary travel award – $2,000 each – Young Engineers – Administered by Alex Wu / Dave

Durocher


3 4/24/2014