2013 timeline and action items
TRANSCRIPT
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8/22/2019 2013 Timeline and Action Items
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4-H Science Academy Project Management Timeline/Actions 8/3/2013
1
Action Item Person
Responsible
Action Item
Description
Due Date Status Comments
1.Identify & secure team
members
Ed Team members for
coordinating and
focus area teams
Complete
2.Develop Scope of Work for
Academy team
Ed Submit form to
Ron/Ann for contract.
SOW developed and
to Michael Rivera
Complete
3.Draft overall timeline and
monthly calendar
Timeline for Academy
and share updates
during calls
4. Regional Updates Team Provide monthlyupdate for regionsOngoing
5. Review budget and developspreadsheet for expenditures6. Update SMT in Fall F2F Ed/Mary7. Develop Needs assessment Mary Arnold Review past
evaluations from
Complete
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Action Item Person
Responsible
Action Item
Description
Due Date Status Comments
academies and
develop new
assessment.
8.Send Assessment to system Mary/Ed Send to NAE4HA and
state liaisons for
disbursement to
potential participants
Complete
9. Prepare presentation to SMT Mary Arnold
10. Analyze and share NeedsAssessment report to teamMary Arnold
11. Identify audience Do we expand to includepartners or selected partners
12.Identify marketing strategyand plan
NAE4HApostcard/flyer/slicksheet at
meeting, in registration
packets. Liaison calls. Update
for state newsletters.
Contact to state program
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Action Item Person
Responsible
Action Item
Description
Due Date Status Comments
leaders.
13. Marketing team forinvolvementContact Andy F.
14.
15.Research and share Platform
information on Best Practicesin blended learning
Do we conduct Core sessions
and enrichment sessions
16.Develop list ofdelivery modes
for reference and
considerations
See VALT Notes.docx. Dougs
handout from meeting. See
Elements of Virtual.docx
17. Identify 3-5 platformprovidersiCohere, Performedia,
Tagorus, Digitell, New Peach
18. Schedule Calls with providersto demonstrate product
19. Determine platforms andrequest RFP for delivery
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Action Item Person
Responsible
Action Item
Description
Due Date Status Comments
20.Develop list ofdeliverables
required of provider
Microsite, registration,
livestream, recording and
archiving. Participant tracking
and participation
21.Develop list of blended
learning approaches to share
with Team
22. Finalize Delivery plan basedupon needs assessment
23.Finalize Content from Needs
assessment and Outcomes
discussions
24.Identify specialized training
for content not delivered in
Academy
25. Develop microsite for support,registration, and SM
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Action Item Person
Responsible
Action Item
Description
Due Date Status Comments
26. Specialized training plan andschedule27. Develop schedule of Academy28. Post schedule on microsite
29.Schedule Monthly touch-base
call for team
Update on status and
budget
30.
Subcommittees to review and
decide on Outcomes
Team/work
group
Volunteer development.
Curriculum. Evaluation.
Resource Development.
Program
Delivery/Development.
Focus of Outcomes: ToT, Job
Aids, Adapted, engagedlearning
31.32. Identify reviewers for lessons
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Action Item Person
Responsible
Action Item
Description
Due Date Status Comments
33. Identify Presenters fortargeted outcomes
34.
Develop Scope of Work for
Presenters
Identify deliverables
for presenters:
Develop PPT and
record narration,
Handouts. Tools and
training scripts
35. Send SOW for Presenters forapprovalSend SOW to Michael
Rivera for approval
36.Review lesson plans from
presenters and provide
feedback
Assess for engagement and
interaction
37.38. Identify Volunteers tointroduce all Speakers39. Research and Identify Plenary Team/work
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Action Item Person
Responsible
Action Item
Description
Due Date Status Comments
speaker group
40. Submit Budget requests forPlenary speaker
41. Send SOW for Plenary forapproval
42. Research and IdentifyCapstone speaker
43. Submit Budget requests forCapstone costs
44. Set up practice sessions forpresenters and share process
45. Request Biographicalinformation from Speakers46. Develop Program description47. Send Presenter confirmation
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Action Item Person
Responsible
Action Item
Description
Due Date Status Comments
letters and updates
48. Draft announcement for Donto send out
49. Draft announcement aboutacademy to the system
50. Develop Social Media PlanMarketingEd/Ashley
51. Develop Social Media Plan astool for Academy
52.Identify Social Media
Coordinator for Academy
marketing and support
53.Coordinate with platform
provider, schedule and
support.
54. Accounting update Reconcile expenditures
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Action Item Person
Responsible
Action Item
Description
Due Date Status Comments
planned and projected
55.56.
57.Pre-Event Tech Check Participants to confirm
technology needs and
function prior to event
58.Schedule Pre-Event Web
Conference to review
assignments
59. Develop Pre-Event WebConferenceHow we got here.
Assessment and development
60. Pre-Event discussion for teamand presenters
Two weeks out
61. Pre-Event practice
62. Conduct Pre-Event WebConferenceDecember
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4-H Science Academy Project Management Timeline/Actions 8/3/2013
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Action Item Person
Responsible
Action Item
Description
Due Date Status Comments
63. Develop WBLO intros foronline resourcesPD minisite. Online learning
center. Et al
64.65. EVENT EVENT EVENT66.67. Complete and submit reportfor review68. Develop evaluation
69. Compile and analyzeevaluation results
70. Develop final Academy report
71. Develop plan for transfer oflearning
72. Transference to Communitypartners
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Action Item Person
Responsible
Action Item
Description
Due Date Status Comments
73. Meeting to process lessonslearnedConference Call
Adobe Connect
74.Review Team SOW and
Provide stipends
Ed Review SOWs and
notify Ron for
payment to be made
75. Thank yous and recognitions76. Develop event manual Copies of all documents,
timeline, SOW, research
77. Develop WBLOs on content Using PPTs, audiorecordings, handouts
78. UploadWBLOs into LMSand/or 4-H.org
79. Draft information for the finalreportJanet Review by
coordinating team
80.81.
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Action Item Person
Responsible
Action Item
Description
Due Date Status Comments
82. Questions and Thoughts toconsider83. Exhibit hall flash talks
84. Provide attendees with list ofothers85. Provide a help desk, Q & A
86. Certificate of completion.CEUs
87.
Introduction then virtual field
trip to read Rich content
readying or viewing, complete
a reflection and return and
share with CoP
88.Engagement of learners:
statement of goals, reflection
exercises and goal statement
at end
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4-H Science Academy Project Management Timeline/Actions 8/3/2013
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Action Item Person
Responsible
Action Item
Description
Due Date Status Comments
89. Monetize registration insideand outside
90.Do we consider repeating on
smaller scale for other
audiences?