2013 Washington DC Trip

Parent/Student Meeting

Tuesday April 9, 2013

Overview

227 students attending the trip 25 chaperones

2013 Chaperones

Mr. Wettstone Mr. Palladino Mr. and Mrs. Hogan Mr. McDonough Mr. Chamberlain Mr. Tran Mr. Laxague Mr. Werner Mr. Dooley Mr. Despres Mr. Athens Mr. Mehler

Ms. Monaco Ms. Harkins Ms. Paddol Ms. Kilpatrick Ms. Denham Ms. K. Williams Ms. Bavin Ms. Peterson Ms. Berbeco Ms. Rangel Ms. Sweeney Ms. Alexander

Parents…

We will always act in the best interest of the students as we see fit.

Safety is our number one priority!

Hotels

BoysHoliday Inn Express Hotel & Suites

1917 Bladensburg Road, NE

Washington, DC 20002

Tel. (202) 266-9000

GirlsFairfield Inn & Suites

2305 New York Avenue, NE

Washington, DC 20002

Tel. (202) 266-3000

What to pack?

Appropriate clothing for 3 days

School Dress Code Toiletries Sneakers Light

Jacket/Sweatshirt

Cell Phone $75 One piece of carry

on luggage & backpack

We are not checking ANY luggage

What to pack?

Backpack

Ipod? Cell Phone?

DO NOT BRING Gum Candy No Energy

Supplement Drinks No liquids allowed

through security

Departure April 24th

Students need to arrive at Clarke at 3:50 am. Flights are departing between 6 and 7am. Students will know what bus they have been

assigned to. Buses will be going to different airport

terminals. Label your luggage. Students say goodbyes and load the bus.

Parents/Students

Please do not block loading area. Park in the lower lots or the back of the

school.

Loading Buses

Buses will be in the upper area of the parking lot (parking circle)

Buses will be numbered 1 to 7 with Chaperones and Airlines and group numbers

Students will bring luggage to their assigned bus and load.

The luggage and backpacks will stay with students on the ride to the airport.

No luggage in the aisle.

What Students need to Know

Chaperone and roommates – posted across from the main office

Group Number Bus Number (at Clarke) Bus Number in Washington DC

Bus 1 (at Clarke)

Who: Group 1A

What: JetBlue (Flight 1251)

When: 7:00AM

Where: Terminal C

**Will be on Bus 1 in DC

Bus 2 (at Clarke)

Who: Group 1B + Mrs. Berbeco’s Group

What: United (Flight 1415)

When: 5:39AM

Where: Terminal C

**Group 1B will be on Bus 1 in DC

**Mrs. Berbeco’s Group will be on Bus 3 in DC.

Bus 3 (at Clarke)

Who: Group 3 (Less Berbeco group)

What: United (Flight 1415 )

When: 5:39AM

Where: Terminal C

**ALL of Group 3 will be on Bus 3 in DC.

Bus 4 (at Clarke)

Who: Group 2 (Wettstone, Bavin, Chamberlain)

What: Air Tran (Flight 683)

When: 6:00 AM

Where: Terminal E

**Group 2 will be on Bus 2 in DC.

**Please Note Group 2 is on JetBlue (flight 694) on the return trip.

Bus 5 (at Clarke)

Who: Group 2 (Athens, Werner, Kilpatrick)

What: Air Tran (Flight 683)

When: 6:00 AM

Where: Terminal E

**Group 2 will be on Bus 2 in DC.

**Please Note Group 2 is on JetBlue (flight 694) on the return trip.

Bus 6 (at Clarke)

Who: Group 4

What: Jet Blue (Flight 1600)

When: 6:25 AM

Where: Terminal C

**Group 4 will be on Bus 4 in DC.

Bus 7 (at Clarke)

Who: Group 5A

What: US Air (Flight 2021)

When: 6:00 AM

Where: Terminal B

**Group 5A will be on Bus 5 in DC.

Bus 7 (at Clarke)

Who: Group 5B

What: Jet Blue (Flight 1600)

When: 6:25 AM

Where: Terminal C

**Group 5B will be on Bus 5 in DC.

Arriving at Logan Airport

Follow your chaperone’s directions.

Carry On Expectations

Airline Expectations

Put luggage in overhead storage bin when you find your aisle and seat.

The gate agent may make us check our luggage at the plane.

Sit in your assigned seats. Backpacks under seat in front of you. Follow TSA rules and regulations. REMEMBER, there are other passengers.

SAFETY The chaperones are here to keep you safe. Never travel alone. Never travel to the bathrooms alone (buddy system). Always be on time (have a watch). Always be where you are supposed to be. Always be respectful of chaperones, bus drivers, tour

guides, and residents. Carry money properly/bring some smaller bills. Chaperone Safety Zone. Chaperones speak- you listen… Don’t be be told twice. Look out for each other.

Student Medication

Any medication that is to be taken by a student must meet the following requirements:

1. A prescriber’s signed order/instructions. 2. Original bottle, with label clearly marked

and legible, dosage must match prescribed amount.

3. Pack only enough for the trip in the original labeled container (including over-the-counter medication).

Student Medication

Daily medications normally held in school are NOT sent on overnight trips.

All medications, including OTC products (Tylenol, Advil, Sudafed, etc.) must be held and administered by the student.

Student need to carry asthma inhalers and Epipens.

Student Medication

Medications that must be held by a chaperone must be delivered to the main office by Monday, April 22nd.

Student Medication

Boys’ Hotel: Mrs. Hogan Girls’ Hotel: Mrs. Kilpatrick, Mrs. Bavin

It there is a circumstance that requires a chaperone to hold medication, please let us know.

STUDENTS: Know when you need to see Mrs. Hogan or Mrs. Kilpatrick in the hotel.

Cell Phones/iPods, etc…

Students can have their cell phones, BUT they are not be used on the bus/airplane or during the day.

You may use them in the evening to call home.

If a chaperone finds a student using a cell phone or iPod inappropriately they will confiscate the phone/iPod.

Parents do not call or text your child during the day.

If you receive a call from your child and you feel uncomfortable PLEASE ask to speak to a chaperone immediately.

Communication between Lexington and Washington DC

Global Connect Phone System Washington DC Blog Click link on our webpage to access

– lps.lexingtonma.org/clarkems

Blog will be updated each night with a recap of the day with photos.

Check in at hotels

Stay on bus until luggage is unloaded. Student Key Holders will exit to receive

key and room assignments. Chaperone will hold one key. Students are responsible for bringing

luggage to their room.

Hotel Expectations Room Captains = Key Holder Room Captains should report ANY damage to

their chaperone immediately upon arrival. The hotels are most often frequented by

business people, government officials, and other adults on vacation, students need to respect their privacy.

There will be NO opportunities to use the pools on this trip.

There will be NO opportunities to visit other rooms or the other hotel.

Hotel Safety

Know where your chaperones’ rooms are located.

Never open your door for anyone. Ask who it is and identify the chaperone. Never open for police or anyone else.

Once in your room, you do not come out unless it is a tremendous emergency.

Security guards are at each hotel.

Being on time…

Always know three things: How long will we be in a place? Where are we meeting? When are we meeting?

Penalties for tardiness

Tour Guides

Capital Tours hires guides to assist us. They will provide lots of information

about whatever we see or visit. Give them the respect of listening to

them when they speak.

Pace of Travel Very, very long days. Take advantage of the time to sleep. Rise to our expectations for your behavior

Holocaust Museum/Vietnam Memorial/respect.

Respect everyone’s right to have a great trip. This includes the chaperones.

Honor your school, town, and families with respectful behavior.

ALL SCHOOL RULES APPLY ON THE TRIP!

Student Behavior

In the event of inappropriate behavior, misconduct, or failure to comply with directions, one or more of the following actions may be taken: A meeting with the chaperones or administration resulting in possible restrictions (disciplinary actions in accordance with school policy will be enforced), a phone call home, contact the local authorities and student will be sent home at the expense of the family. In this case, the parents will be responsible for paying the cost of their child and a chaperone.

Agreement of Responsibility

Parents and Students please read. Sign and return tonight.

Arrival in LexingtonFlight Clarke ETA: Jet Blue Flight 692 8:15PM US Air Flight 2042 8:00PM United Flight 822 7:30PM JetBlue Flight 694 9:00PM

Please check online for flight arrivals.

Thank You…

For your support and sending your children on this amazing

trip!!