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2014-15 Safe Schools Infinite Campus Interchange Windy L. Newton Office of Next Generation Schools & Districts, Division of Student Success

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Requirements 2014-15 O Beginning with the 2014-15 School Year, the Restraint or Seclusion Custom tab will no longer be used O The documentation of the restraint or seclusion will now be captured via the Behavior Response within the Behavior Management Tool O IAES (Unilateral Removals by School Personnel or Hearing Officer) behavior event and resolutions have been added-these will be used for Special Ed only and will be very limited

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Requirements for inclusion in Safe Schools Reporting Incidents with law or board violation selection from one of the following categories: O Assault or Violence O Guns or other weapons O Controlled substances (including alcohol or tobacco) O Bullying or Harassment Incidents with state resolutions of one of the following: O Expulsion, with services SSP1 O Expulsion, without services SSP2 O Out of School Suspension SSP3 O In School Removal INSR O Restraint SSP7 O Seclusion SSP8 O IAES Unilateral Removal by School Personnel- SPED O IAES Removal by Hearing Officer - SPED

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Data Standards A list of the select law and board violations can be found in the 2014-15 Safe Schools Data Standards on the KDE Safe Schools website.KDE Safe Schools website The data standards provide users with details as to what data must be entered into IC for safe schools reporting purposes. Descriptions and screenshots are part of the document.

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Communication O KDEs primary point of contact for Safe Schools data collection is the Safe Schools Coordinator for the district. O All notifications sent to Safe Schools Coordinators are also sent to the KSIS Point of Contact. O It is the districts Safe Schools Coordinators responsibility to communicate important notifications regarding data entry and standards to the school users in their districts.

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How is the data used? The data is reported to O The Kentucky Center for School Safety O The Office of Education Accountability O Legislative requests O U.S. Department of Education O School Report Card > Learning Environment tab > Safety Tab

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School Report Card O This data will be reported on your district and school report cards via open house for 2014-15. O The 2013-14 data is populated currently for each school. O It is very important that schools and districts verify their data during the verification window for Safe Schools reporting and during the verification window for School Report Card.

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Corporal Punishment If your district does not implement Corporal Punishment according to board policy, the SSP5 resolution code should be end dated via Behavior > Admin > Resolution Types. This will prevent users from selecting as a resolution in error.

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Multiple Resolutions O Scenario 1: O Student receives a resolution of In-School Removal (INSR) O While serving the INSR, student receives an Out-of-School suspension (SSP3) before INSR has ended O INSR resolution must be end dated or end timed prior to the start of the SSP3

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State Resolutions O Require a selection of a law or board violation on the event detail O Require a start date and time O Require an end date and time

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O If resolution of SSP7 - Restraint or SSP8 - Seclusion is selected, a Behavior Response will be required. O User will see warning as shown below: Resolution of SSP7 or SSP8

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O Select the Behavior Response button to enter the Restraint or Seclusion details O The Add Behavior Response button will be grayed out until an event/participant has been created Add Behavior Response

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O Select from the drop list the appropriate technique used during the restraint: O BR01: Control position O BR02: Kneeling position O BR03: Other O BR04: Release/escape (self-protection) O BR06: Standing position O BR07: Transport position O BR05: Seclusion (use only if Resolution SSP8 selected) A new behavior response must be created for each response. If the technique changes during the SAME response, describe in the Response Details textbox below. Response Type

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O Each restraint must be documented separately with one technique selected for the response type. O If multiple techniques are used during the SAME response (i.e. the restraint position changes from standing to seated), then describe the techniques used in the Response Detail textbox. Multiple Responses Windy Newton Gretta Hylton

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O Response Date will auto-populate from the Date of Incident field O Enter the Start Time of the Behavior Response O Enter the End Time of the Behavior Response O Duration will auto-calculate based on start and end time entered Response Times

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O Select the behavioral intervention(s) used immediately prior to implementation of restraint or seclusion User can choose multiple pre-response interventions Pre-Response Interventions

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O Enter the following information into the Pre-Response text box: O Document an account of the actions, by involved students and staff before the response O Describe events leading up to the response, including possible factors contributing to the dangerous behavior O Document the effectiveness of any Pre-Response Interventions O Describe how the students behavior posed an imminent danger of physical harm to self or others Pre-Response Actions

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O Enter the following information into the Response Details text box: O Document an account of the students behavior during the response O Describe how school personnel responded to the dangerous behavior O Document interactions between the student and the school personnel during the response O Document the effectiveness of this response type in de- escalating the situation Response Details

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O Enter the following information into the Post-Response Actions text box: O Document an account of the student and staff following the response O Document the effectiveness this response had in deescalating the situation O Describe the planned positive behavioral interventions which shall be used to reduce the future need for restraint or seclusion of the student O Document a referral to Program 504 or IDEA, if student not previously identified O Describe basis for declining to refer the student to Program 504 or IDEA, if applicable O Enter de-briefing session date, time and attendees O Document any follow-up debriefing sessions Post-Response Actions

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O Student was injured during the response: Selecting this indicator will prompt two required fields O Describe any injuries to the student: Describe injuries to student related to the restraint or seclusion O Injury Severity: Select from the drop list the severity of the injuries to the student O 01: Minor O 02: Severe: Extreme Physical Pain O 03: Severe: Loss or Impairment of Function O 04: Severe: Protracted & obvious disfigurement O 05: Severe: Substantial Risk of Death O 06: Severe: Death O Apply To: Select student in which to apply Behavior Response O Guardian Contacted: Indicate that the guardian was contacted O Date: Enter the date the guardian was contacted O Time: Enter the time the guardian was contacted O Contact Name: Enter the name of the guardian contacted O Details: Enter any details discussed during the contact, such as the method of contact Student Details

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Student Details continued

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O Search and add all participants involved in the behavior response O Select the Role of the Participant from the drop list Participant Details

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O Participant was injured during the response: Selecting this indicator will prompt two required fields O Describe any injuries to the participant: Describe injuries to the participant related to the restraint or seclusion O Injury Severity: Select from the drop list the severity of the injuries to the participant O 01: Minor O 02: Severe: Extreme Physical Pain O 03: Severe: Loss or Impairment of Function O 04: Severe: Protracted & obvious disfigurement O 05: Severe: Substantial Risk of Death O 06: Severe: Death Participant Details continued

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O The response will appear within the students behavior incident record O A student report can be printed from the students behavior tab O Upon printing from student behavior, user will be prompted to include participant detail, the default is NO, KDE recommends to not print detail containing participant information. Behavior Response

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Safe Schools Extract O The Safe Schools Extract is located via KY State Reporting | Safe Schools O The validation report should be run monthly and distributed to schools for clean up of error/warnings prior to the end of the school year

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Validation Checks O Errors Indicate problematic data that will NOT pull on the report O Warnings Indicate problematic data that WILL pull on the report Districts should work throughout the school year to clean up errors and warnings.

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O Error 1: Resolutions Missing Start/End Dates and/or Start/End Times This error will be appear anytime a student has a state resolution w/o a resolution start/end date and/or start/end time. There are no known issues with this error and validation has been put in place in which users can no longer save a state resolution record without this data.

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O Error 2: State Resolutions without a Law or Board Violation Selected This error will appear any time a student has a State Resolution without a selection of a Law or Board violation within the Event Detail There are no known issues with this error and validation has been put in place in which users can no longer save a state resolution record without a law or board violation selected.

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O Error 3: Events without a Participant This error will appear anytime an event with a qualifying Law or Board violation does not have participant selected. O Error 4: Student Behavior Incident Date is not within Enrollment This error will appear for any student offender with a qualifying behavior incident date outside the students enrollment dates within the district.

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O Warning 1: Out of School Suspension/ attendance dates and/or times Inconsistent This warning will appear for students who received a state resolution of SSP3 and the start/end date/times of the behavior resolution are not consistent with the check-in/out date/time within the students attendance. NOTE: the Suspension/Attendance Linkage report will assist.

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O Warning 3: Student Behavior Resolution Date not within Enrollment This warning will appear for students who have a behavior resolution start/end date outside of the enrollment start/end dates within the district. For validation purposes, users should verify the dates of the resolution are within the dates of an enrollment record.

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O Warning 4: Overlapping State Resolution Start Date/Time and or End Date/Time This warning will appear anytime a student has two or more state resolutions (SSP1, SSP2, SSP3, SSP5, INSR) which overlap by any span of dates or times. NOTE: most of these incidents involve an INSR and an SSP3 record. The SSP3 cannot start before the INSR has ended.

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O New Suspension/Attendance linkage functionality has been added and can be used by districts to connect the SSP3 behavior resolution to the Suspension Attendance code. O Set-up is found via Behavior | Admin | Resolution Type and System Administration | Attendance | Attendance Codes

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Things to know! O Begin cleaning up your errors/warnings NOW O Communicate to building principals to begin running the Safe Schools extract for their school and start cleaning up the errors/warnings and to verify school level behavior data O This data is reported publically via the School Report Card

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2014-15 Timeline O May 1 st Official district verification window opens O June 30 th - District verification window closes O June 30 th Superintendent verification due to KDE O July 6 th - KDE will extract data from IC reporting warehouse O July 15 th (tentative) District and school level data will be available for viewing in the 2014-15 School Report Card Data Collection tool O July 31 st - School Report Card verification of behavior data ends (note: two weeks after availability in SRC) O August 30 th Data provided to KCSS and OEA as mandated by KRS 158.444 O End of September Public release of School Report Card

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Questions O Infinite Campus Behavior questions, contact Windy.newton@education.ky.gov Windy.newton@education.ky.gov O Restraint and Seclusion Programmatic questions, contact Gretta.Hylton@education.ky.govGretta.Hylton@education.ky.gov