2014 – 2015 draft budget presentation pine creek school division

2014 2015 DRAFT BUDGET PRESENTATION PINE CREEK SCHOOL DIVISION

Board of Trustees Ward 1 Marlene Craik (Vice-Chair) Ward 2 Diedrich Toews Ward 3 Loreley Fehr (Chair) - Wanda Toth Ward 4 Arlene Jarema - Brian Peill Ward 5 Daryl Hrehirchuk - Clint Rogers - Jim Boaz INTRODUCTION

Senior Admin Superintendent Brian Gouriluk Secretary-Treasurer Jodi Joss Maintenance Coordinator Lloyd Hall Transportation Coordinator Don Hickey Student Services Coordinator Michelle Marriott INTRODUCTION

PCSD Budget Development Process Enrolment Review Parent Advisory Council Surveys Pine Creek Challenges Pine Creek Successes Funding Review 2014/2015 Budget Priorities 2014/2015 Budget Overview Special Requirement Review Questions Refreshments AGENDA

PCSD Budget Development Process

PCSD POLICY DBD - SCHOOL DIVISION BUDGET PREPARATION The Board will endeavor to ensure deliberations and decisions related to developing a budget to support the Divisions Vision, Mission and Beliefs. The Board of Trustees shall plan and approve an annual budget within the timelines and authorities established by the Public Schools Act. The Board will consider, assess and prioritize factors as presented by Board Committees, the Senior, School and Divisional Administration and the public related to staffing, educational Programs, administrative supports and operations and including salaries and benefits, services, supplies, fiscal and capital.

TIMELINEMEETING DATESRESPONSIBILITYACTIVITY SEPTEMBER- OCTOBER Senior Admin-complete prior year Financial Statements NOVEMBER Senior Admin-enrolment projections for following year -budget meetings with School Principals -invitations extended to PCTA, CUPE, PACs, RMs and Town Councils to make presentations to provide input on programs and budget to the Board

TIMELINEMEETING DATESRESPONSIBILITYACTIVITY DECEMBER Senior Admin-budget meetings with Senior Administration staff JANUARYJanuary 14/14 January 28/14 Board -budget priorities/proposals review -draft budget reviews FEBRUARYFebruary 11/14 February 25/14 February 27/14 Board -Provincial Funding announcement review -draft budget reviews -finalize proposed budget -advertise proposed budget -public presentation of proposed budget

TIMELINEMEETING DATESRESPONSIBILITYACTIVITY MARCHMarch 11/14 March 15/14 March 31/14 Board Sec-Treas -approve budget -Special Levy Notices sent to RMs and Towns -Budget submitted to Province -advertise finalized Budget

Enrolment Review

School 12/13 13/14 Difference Austin Elementary 120.5 117.0 -3.5 -2.9% Gladstone Elementary 136.5 139.5 +3.0 +2.2% Langruth Elementary 45.0 45.5 +0.5 +1.1% MacGregor Elementary 251.0 236.0 -15.0 -6.0% Plumas Elementary 30.5 30.5 +0.0 +0.0% MacGregor Collegiate 208.0 201.0 -7.0 -3.4% William Morton 142.0 134.0 -8.0 -5.6% West Plains Colony 35.5 43.0 +7.5 +21.1% Beaver Creek Colony 20.5 21.0 +0.5 +2.4% Cascade Colony 7.0 8.0 +1.0 +1.9% Emerald Colony 9.5 10.5 +1.0 +10.5% Muller Colony 28.5 26.0 -2.5 -8.8% Hidden Valley Colony 27.0 34.5 +7.5 +27.8% Forest Home Colony 15.5 13.0 -2.5 -16.1% Total 1077.0 1059.5 -17.5 -1.6% ACTUAL 2012/2013 TO 2013/2014

SchoolK123456789101112Total FTE Austin Elementary5.013.0 20.016.014.011.013.012.0117.0 Gladstone Elementary 8.518.013.020.016.09.015.018.022.0139.5 Langruth Elementary 2.53.04.08.05.04.08.02.09.045.5 MacGregor Elementary 15.024.028.030.023.032.029.027.028.0236.0 Plumas Elementary2.57.02.06.01.03.04.05.030.5 MacGregor Collegiate 47.052.042.060.0201.0 William Morton Collegiate 23.034.039.038.0134.0 West Plains2.03.02.04.0 5.04.02.07.04.06.04.0 43.0 Beaver Creek1.0 3.0 5.0 2.03.01.0 21.0 Cascade2.0 1.0 2.0 8.0 Emerald1.51.0 2.01.0 10.5 Muller 1.0 4.03.01.03.04.03.0 26.0 Hidden Valley0.56.0 5.04.03.05.01.02.01.07.0 34.5 Forest Home 1.0 2.01.0 2.0 1.03.013.0 TOTALS 40.578.066.094.075.0 85.066.094.083.0106.093.0104.01059.5 SEPTEMBER 30, 2013 ENROLMENT

School 13/14 14/15 Difference Austin Elem. 119.5 117.5 -2.0 -1.7% Gladstone Elem. 142.0 137.0 -5.0 -3.5% Langruth Elem. 49.5 43.0 -6.5 -13.1% MacGregor Elem. 239.0 230.5 -8.5 -3.6% Plumas Elem. 31.0 29.0 -2.0 -6.5% MacGregor Collegiate 203.0 185.0 -18.0 -8.9% William Morton 138.0 130.0 -8.0 -5.8% West Plains Colony 39.0 40.5 +1.5 +3.8% Beaver Creek Colony 21.0 22.0 +1.0 +4.8% Cascade Colony 8.0 9.0 +1.0 +12.5% Emerald Colony 10.5 13.5 +3.0 +28.6% Muller Colony 26.0 26.0 +0.0 0.0% Hidden Valley Colony 30.5 32.5 +2.0 +6.6% Forest Home Colony 13.0 10.0 -3.0 -23.1% Total 1070.0 1025.5 -44.5 -4.2% PROJECTED 2013/2014 TO PROJECTED 2014/2015 *BASIS FOR BUDGET PLANNING

SchoolK123456789101112Total FTE Austin Elementary6.59.014.013.020.017.014.010.014.0117.5 Gladstone Elementary 8.018.016.013.022.015.010.016.019.0137.0 Langruth Elementary 2.05.03.04.09.06.04.08.02.043.0 MacGregor Elementary 7.530.024.028.030.023.032.029.027.0230.5 Plumas Elementary1.05.07.02.06.01.03.04.00.029.0 MacGregor Collegiate 40.048.052.045.0185.0 William Morton Collegiate 34.023.033.040.0130.0 West Plains Colony0.54.03.02.04.05.04.02.07.04.03.02.040.5 Beaver Creek1.02.01.03.0 5.02.03.01.0 22.0 Cascade1.04.01.0 2.09.0 Emerald1.53.01.0 2.01.0 13.5 Muller1.0 4.03.01.03.04.03.0 26.0 Hidden Valley0.51.06.05.04.03.05.01.02.01.04.032.5 Forest Home1.02.01.0 2.0 1.010.0 TOTALS 29.581.077.066.097.076.0 85.068.092.084.099.095.01025.5 PROJECTED SEPTEMBER 30, 2014 ENROLMENT

PINE CREEK ENROLMENT HISTORY Total reduction of 205.0 FTE, or 16.7% from 2005/2006 to 2014/2015 Over the 10 years, average of 20.5 FTE loss per year

PROVINCIAL ENROLMENT HISTORY From Manitoba Education Enrolment Reports Total reduction of 6,764 FTE, or 3.7% from 2003/2004 to 2012/2013

Parent Advisory Council Surveys

____ Technology ____ Class size ____ Early Years Education ____ Physical Education ____ Literacy ____ Music/Band ____ Arts ____ Other Languages ____ Transition to High School / University ____ Extra-Curricular activities ____ Maintaining Taxes ____ Maintenance of Facilities ____ Transportation services ____ Other PARENT ADVISORY COUNCIL SURVEY

AESGESPESLESMESMCIWMCI Technology524641 Class Size45632 Early Years Education2482211 Physical Education665655 Literacy1124123 Music / Band771666 Arts81336710 Other Languages14128 Transition to High School / University 311 5 14 Extra-Curricular Activities 81012313 Maintaining Taxes1213 9 Maintenance of Facilities 99997 Transportation Services 107 8 Other31 3 Maintain interventions Playground Equip. High needs students

Pine Creek Challenges

Declining Enrolment and small schools Retaining and attracting students Growing administrative responsibilities in schools (Learning to Age 18) Uncertainty with Provincial Support (20K3, Formula Guarantee Grant, TIG) Aging School Buildings Changing student needs requiring School reconfiguration Access to up to date technology for learning and administrative needs (high school courses) Increase of social/emotional needs of students increasing the need for support without the proper funding

Changing Provincial policies offloading more on Schools (restricting Level 2 and Level 3 funding approvals) Unfunded outside agency requirements and regulations Workplace Safety & Health Learning to Age 18 K-3 Class size Increasing costs to support employee groups substitute costs Costs of benefits (sick days, employee leaves, etc.) Professional Development costs Supplementary Employment Benefits

Pine Creek Success

Continue to upgrade technology in schools Upgrading bandwidth at schools Upgrading wireless networks within schools Additional Technical support for our schools Establishment of Learning to Age 18 Teacher Leader position Creation of Numeracy Coach position and Numeracy Cohort Workplace Safety and Health Consultant continuing Continuing to improve training and orientation for employees regarding WSH

Continued with contracted Substitute Teacher model which has proven effective in addressing the shortage of supply teachers available Divisional PD Committee continues to take a leading role in Divisional in-servicing and professional development Technology in Teaching Committee continues to lead in improving teaching and learning through the use of technology in the classroom Building upgrades Maintenance Shop - better storage for maintenance equipment, tools and vehicles Installing Security Equipment in all schools to better monitor and protect staff and students Installed new intercom system at WMCI for better communication with all classrooms

Improving technologies to better serve employees giving employees online access to their pay stubs, T4 statements and benefit balances Updated Division website and in the process of updating all School websites

Funding Review

Manitoba News Release - January 30, 2014 PROVINCE MAINTAINS COMMITMENT TO STUDENTS AND FAMILIES, INCREASES EDUCATION FUNDING BY TWO PER CENT Minister Urges School Divisions to Exercise Budgetary Restraint, Keep Taxes Low for Manitoba Families The Manitoba government continues its strong commitment to providing students with a quality education by increasing funding to Manitoba schools by an additional $24.4 million or two per cent, the rate of economic growth, Education and Advanced Learning Minister James Allum announced today. "As we have seen around the world and right here in Canada, economic uncertainty has led many jurisdictions to cut or freeze funding for education. The opposition is calling for the same cuts here in

2014 – 2015 draft budget presentation pine creek school division

Documents

finalized budget slide

towns budget

annual budget

board slide

senior adminbudget meetings

enrolment review slide

budget special levy

board of trustees ward