2014 annual general meeting thursday, november 13, 2014 7:00 to 8:30 p.m. blue quill community...

2014 ANNUAL GENERAL MEETING

THURSDAY, NOVEMBER 13 , 2014

7:00 TO 8 :30 P.M.

Blue Quill Community League

Chaired by: Andrew Happer, P.Eng.BQCL Acting President

Agenda

Call to Order and Declaration of QuorumApproval of Agenda

Approval of 2013 AGM MinutesApproval of 2013-14 Financial ReportApproval of 2014-15 Operating Budget

MOTION: By-law AmendmentReport of Transportation Ad-Hoc Committee(s)

MOTION: Ad-Hoc CommitteeYear in Review – Acting President

Elections – BQCL BoardCity Councilor, Michael Walters – In-Fill

Wine and cheese

Agenda

Call to Order and Declaration of Quorum Approval of Agenda

Approval of 2013 AGM MinutesApproval of 2013-14 Financial Report

Approval of 2014-15 Operating BudgetMOTION: By-law Amendment

Report of Transportation Ad-Hoc Committee(s)MOTION: Ad-Hoc Committee

Year in Review – Acting PresidentElections – BQCL Board

City Councilor, Michael Walters – In-FillWine and cheese

Agenda







Agenda


Approval of 2013 AGM Minutes Approval of 2013-14 Financial Report





Financial Report

31-Aug-13 31-Aug-14 $ Change

1015 · TD Casino $36,199 $81,685 + $45,486

1110 · TD General Account $175,871 $112,811 - $63,060

90-Day GIC @ 1.2% (Jan. 15 expiry) $0 $30,000 + $30,000

1-Year GIC @ 1.3% (May 5 expiry) $0 $100,000 + $100,000

Total $212,070 $324,496 + $112,426

Bank Accounts

Agenda







Financial Report

2014/15 Proposed Capital Projects

Description Amount

Replace front hallway flooring $17,000

Replace exterior north wall $18,000

Replace window wells $37,000

Renovate beach volleyball court $23,000

Install security cameras at north exterior $15,000

Install TV message board in front hallway $5,000

Paint parking lot lines & repair asphalt $4,000

TOTAL $119,000

Agenda



Approval of 2014-15 Operating Budget MOTION: By-law Amendment




By-Law Amendment

7.4: Added “Fundraising Director” to position elected on in even years.

12.1 & 12.2: Quorum for Annual, General and Special meetings is determined by “attending in person”.

12.3: Quorum for Board meeting is determined by “attending in person” or “via teleconference”.

13.3: Directors may assign proxy votes at Board meetings.

Agenda



Approval of 2014-15 Operating BudgetMOTION: By-law Amendment Report of Transportation Ad-Hoc Committee(s)

MOTION: Ad-Hoc CommitteeYear in Review – Acting President

Elections – BQCL BoardCity Councilor, Michael Walters – In-Fill

Wine and cheese

Transportation Ad-Hoc Committee

2011 AGM: Formed

committee mandated to

develop a plan of action

that addresses

concerns of the

community related to

transportation and

development.

2012 AGM: Mandate

renewed and authorized to proceed with organizing an

outdoor music

festival.

2013 AGM: Mandate

renewed and identified two

Skyrattler representatives. Ordered to elect two Blue Quill

Park residents as

liaisons. Party in the Park standing

committee formed.

Agenda




Report of Transportation Ad-Hoc Committee(s) MOTION: Ad-Hoc Committee



Agenda







Year in Review

A lot happened… and a lot was accomplished… where to start?

Year in Review – Board

Started the year with 12 Directors – lost 5Operated with 8 Directors for most of the year

Thank you for your commitment: Andrew Happer Travis Ball Tim Battle Neil Dunwald

At tonight’s AGM, 11 of 13 board positions need to be filled

Richard Hughes Judy Moschuk Janice Quinn Kelli Reinders

Board Organizational Chart

President

Vice President

Treasurer

Secretary

Sports Director

Program Director

Civics Director

Membership/Volunteerism

Fundraising Director

Publicity Director

Administrator

Facilities Director

Social Director

Past President

Our Community

Where we are located

Our Community

The BQCL Mission Statement

The Blue Quill Community League strives to provide a sense of community, and to enhance the quality of life in the greater Blue Quill Community, by providing: facilities for community use; excellent social, recreational and cultural programs; and focussed advocacy efforts.

Our Community

League Founded in 1979Hall facility was built in 1982Number of Residents: 10,447

Number of homes: 4,835 Blue Quill: 4,568 (2,042 homes) Blue Quill Estates: 1,296 (565 homes) Skyrattler: 1,947 (1,172 homes) Sweet Grass: 2,636 (1,056 homes)

* 2012 City of Edmonton Neighborhood Census (as found on City of Edmonton web site at http://www.edmonton.ca)

Year in Review - Facilities

Replacement of windows on north wallInstalled larger gate for skating rink

Built new Front Office downstairs in main hallNew coat racks inside main hall

New hall cleaning staffInstalled security camera in skate lobby

Year in Review – Hall Issues

Vandalism and water ingress (play video)

Year in Review – Finances

Major fundraising: Casino – May 2014 Grants – infrastructure, operating, Canada Summer

Jobs

Put money in GIC investments: 90-day renewable – need to create 2 more with

alternating expiry dates 1-year renewable

Year in Review – Shaw Interview

Shaw Cable came to BQCL HallGo! Edmonton segment topic:

Increased casino hours effect on volunteering

Interviewed Masood Makarechian (EFCL President) and Andrew Happer

(BQCL President)

Year in Review – Programs

Run by BQCL: Bellydancing Yoga Zumba Green Shack playground leaders All-day Scrapbooking Crops


Independently run programs at BQCL: Blue Quill 166 Scouts Edmonton Area Girl Guides of Canada Blue Quill Playschool Enjoy Life Church

Community Health & Wellness: Community League Swim - Sat and Sun 4:00

to 5:30 p.m. at Confederation Pool. Outdoor pools – summer evenings. Discounts on City of Edmonton recreational

multi-use and annual passes


Seniors Bob Price – senior’s representative at board

meetings Heritage Seniors’ Drop-in Centre

Looking for liaisonWorked towards getting other programs going: English (ESL) Cooking Fitness

We are open to trying new programs Contact us if you have an idea

Year in Review – Publicity

Terminated agreement with Calder Publications

Created own independent newsletter: Blue Grass Rattler Five issues per year: May, Sept, Nov, Jan, Mar Hits every doorstep in community! Significantly higher cost Advertising revenue – need more May move to newsprint to reduce printing costs

Sign boards, Facebook, Twitter, web site

Year in Review – Newsletter

Year in Review – Sports

Outdoor soccerIndoor soccerTennis courts

Outdoor skating rinksOther ideas that are still brewing:

Community cricket match Beach volleyball Pickleball

Year in Review – Events

Party in the Park – SeptKids’ Christmas Party – Dec

Community Flea Market – May Seniors’ Pancake Breakfast – June

Soccer BBQ Wind-up – JuneTown hall meetings, forums, and

roundtables

Year in Review – PitPParty in the Park

Year in Review – PitP

Year in Review – Seniors BreakfastSeniors’ Pancake Breakfast

Year in Review – Town Hall

Town Hall Meeting

Year in Review – Upcoming Events

Thurs, Nov. 20 – Skyrattler Future ForumThurs, Nov. 27 – Cooking class (nut-free

baking)Sat, Dec. 6 – Vendor Fair & Kids’ Xmas Party

Sat, Dec. 6 – Dinner & DanceThurs, Dec. 11 – Cooking class (Xmas

baking)Feb. 2015 – Family Day WinterfestMay to Jun. 2015 – Outdoor SoccerSep. 12, 2015 – Party in the Park!

Agenda





Year in Review – Acting President Elections – BQCL Board


Elections

There is a lot of organization required to keep the community league going

We need volunteers!The more the volunteers, the easier it is

Why Volunteer? There are many reasons to volunteer!

Meet new people and make new friends Gain work-related experience Share existing skills and talents or learn new

skills Effect change and have a positive impact in

YOUR community

Elections

Why Volunteer? Even

MORE reasons to volunteer!

Champion a cause

Build confidence and self-esteem

Gain a sense of achievement

Pursue a special or personal interest

Elections

Commitment to volunteering as a board member: Consistent and open communication with other board members (email, phone) Diligent completion of required tasks Monthly board meetings (except for July) Attendance at community league events Annual board development activity Suggested time commitment: 5 hours/week

Elections

Rewards for volunteering on board: You have a say in what goes on in the community Get to know local politicians on first-name basis Don’t have to write a volunteer cheque Keys to the building Refreshments at board meetings Quarterly board meetings – dinner provided Free half-day rental for each two-year term (qualify after serving one-year of term)

ElectionsPosition (as of AGM) Status

President Vacant

Past-President Vacant

Vice President Vacant

Secretary Filled

Treasurer Vacant

Civics Director Vacant

Facilities Director Vacant

Fundraising Director Vacant

Membership Director Vacant

Programs Director Vacant

Publicity Director Vacant

Social Director Vacant

Sports Director Filled

Agenda






City Councilor, Michael Walters – In-fillWine and cheese

City Councilor, Michael Walters

Thank you for attending!

Please stay for wine

and cheese

Check out our web

site:http://www.bqcl.org

Blue Quill

Community League (BQCL)

@BlueQuillCL

http://www.bqcl.org/

http://www.bqcl.org/

2014 annual general meeting thursday, november 13, 2014 7:00 to 8:30 p.m. blue quill community...

Documents

financial report approval

operating budget approval

agm minutes approval

committees motion

bylaw amendment motion

operating budget motion

cheese slide

committee year