2014 annual meeting may 27, 2014 kilburn’s tavern cypress, tx

2014 Annual Meeting

May 27, 2014Kilburn’s Tavern

Cypress, TX

Agenda

• About CRC• 2013 – 2014 Season Highlights• Financial Update• Sponsorship• Coaching & Training• **Board Election**• Goodies!• Q&A

About CRC

Founded April 18 and May 2, 2010Brandon Moore – “the Mayor”Herman AyalaChanna BaileyScott BasingerAshley BassDaniel BenitezGreg Despres

15 original leaders, all residents of Coles Crossing

Letty FischlerJaime & Terri GarzaJeff KowalskiMarc MatyasMelissa McAfeeAndrew RobiaCathi Schuurmann

2013-2014 Officers• President – Bonnie Leach• VP Membership– Ashley Bass• Treasurer – Tim Collier• Secretary – Daniel Benitez

Committees• Coaching & Training – Scott Basinger• Sponsorship – Kevin Roach• Goodies – Ashley Bass• Communications – Bonnie Leach• Social Events – Rebecca Bowers & Johanna Abad• Hydration Support – Alan Hinaman• Race Support – Rebecca Wells

About CRC

CRC Members Volunteer!

Membership Growth

2010-2011 2011-2012 2012-2013 2013-20140

100

200

300

400

500

600

Membership by location

Club Demographics

18-296%

30-3934%

40-4946%

50+14%

Membership By Age

Male28%

Female72%

Membership By Gender

5K27%

10K12%

Half Marathon40%

Full Marathon21%

PREFERRED DISTANCE

Agenda


2013-14 Season Highlights•Customized training plans for multiple Houston-area races•Running form clinics•Dedicated Coaches for new runners in No More Excuses to 5K trainer•Hydration support for Saturday long runs – volunteers entered drawing for Fleet Feet gift card each month

Training & Coaching

•Organized cheering & course support•Texas 10 Series – reimbursement for two members each race•Charter bus to Bryan / College Station Marathon•Photographer at Chevron/Aramco w/ free digital pictures for members•Negotiated discounts for many area races

Race Support

•CRC logo 5K distance stickers for No More Excuses graduates•Chevron Marathon “sign bombing” •Sharing pictures of members wearing their CRC shirts around the world•Club-sponsored social events – holiday party, pasta dinner, family picnic, bragging rights happy hour

Esprit de Corps

•Volunteering at local races•Community articles in the Houston Chronicle (4x), Texas Runner & Triathlete (2x) and Cy-Fair Magazine

•Donations to Splendora Youth Running Club•CRC club membership with RRCA and HARRA

Community Involvement

Upcoming Season

• $65 membership fee – no increase from last season• Online registration opens July 1

Everything from last season… and more!

Agenda


Financial UpdateStatement of Activities, in Three Parts:

• Revenue

• Program Expenses

• Administrative and General Expenses

• Net Cash

Financial UpdateRevenue

2011 2012 2013 2014 Budget

$0

$20,000

$40,000

$60,000

$80,000

OtherAdditional Shirt SalesSponsorshipMembership

2011 2012 2013 2014 Budget

$0

$10,000

$20,000

$30,000

$40,000

$50,000 Membership Prize Giveaways

Sponsorship Gifts

Race Support Supplies

Hydration

Training Certification

PayPal Transaction Fees

Social Gathering Expenses

Membership "Goodies"

Financial UpdateProgram Expenses

Financial UpdateAdministrative and General Expenses

$0

$2,000

$4,000

$6,000

2011 2012 2013 2014 Budget

Expenses include:• Internet & Technology• Affiliation Fees (RRCA)• Club Filing Fees • Rental Fees (P.O. Box)• Bank Fees• Board Expenses

2011 2012 2013 2014 Budget$0

$2,000

$4,000

$6,000

$8,000

$10,000

$12,000

$14,000

$2,665

$7,052

$9,664

$13,278

Inflow or (Outflow) by Year

Financial UpdateNet Cash

Effort to maintain $45 per member cash balance at the end of each year

Agenda


2014-2015 Sponsorship

Agenda


Coaching & Training SurveyPaying Members, 115 Respondents

• What program do you follow?Did not have time5% Did not know

6%Got off track

4%

No specific Program19%

Too complicated8%

Own Program19%

5K10%

Half Marathon14%

Full Marathon15% Followed CRC Program

61% members do not follow any CRC Training Program

How many miles do you run per week?

Less than 56%

5-1017%

10-2038%

20-3023%

more 30

15%

How many half / full marathonshave you run in last 3 years?

none19%

110%

2-326%

4-620%

7+24%

30% Beginners, 46% Experienced, 24% Advanced Runners

Experience Level

Need the training program, can train on my own, do not need

coaching17%

Training program, explain on Saturday, train on my own

35%

Scheduled sessions with coaches, improve my per-

formance26%

I am a beginner, I need coach-ing .22%

Even split of train on my own vs. coach

Coaching Preference

2013-14 Lessons Learned

• Training plans targeting local runs• Different level plans (5K, Milestone, Advanced)• Running Form sessions• “Organized” Monday track sessions

• What / Who is a Fartlek?• Who do I go for advice?• Run on your own

2014-15 Training plans

Group Target Training Plan

No More Excuses

• New to running• Want to get in an active lifestyle 5K

Recreational• Novice / Recreational runner:

10-25 miles per week• Want to finish half / full marathon

Milestone

Progression• Experienced runner:

+3 marathons in last 3 years+25 miles per week

• Want to get below 4 hours on full marathon

Milestone or Advanced with

reduced miles

Advanced• Experienced runner:

+3 marathons in last 3 years+25 miles per week

• Pace: 8:30 miles or lessAdvanced

2014-15 Coaches

EricPearson

MarkPeterson

TeresaTriche

AndyRobia

JulieHinaman

Weekly Sessions 5K Milestone Progression Advanced

DanielBenitez

We are here to guide you through the training program

2014-15 Coaches, con’t

KC DeGuise

BridgetOldenburg

Advanced & Boston Strong

We are here to guide you through the training program

2014-15 Structure

• Weekly sessions (most of)• Tuesday AM / PM @ Cy-Fair high school track• Thursday AM / PM @ Coles Crossing Community Center (around retention

pond)

• Saturday: long runs @ Coles Crossing Community Center• Special sessions to be confirmed (e.g. Running Form Session)

2014-15 Target Races

• Houston Half Marathon & 10KOct. 26, 2014

• Rudolph Run 5KDec. 6, 2014

• Bryan / College Station Marathon & Half-Marathon Dec. 14, 2014

• Houston Chevron Marathon & Aramco Half Jan. 18, 2015

• Woodlands Marathon & Half-Marathon Feb. 18, 2015

2014-15 Training starting dates• Week of 6/30: BCS Advanced Plan• Week of 7/21: BCS Marathon and Houston Half Plan• Week of 8/4: Chevron Houston Marathon Plan• Week of 9/8: BCS Half Marathon Plan• Week of 9/13: “No More Excuses” to 5K Training Plan• Week of 10/13: Houston Half Marathon Plan

2014-15 Training Highlights• Weekly group sessions• Core strength exercises added to Tuesday sessions• “Builds on” approach• Introduction of speed sessions to work on running form• Marathon Pace training

And a group of coaches with passion for running!!

Agenda


2014 – 2015 ElectionsOfficers• President & Communications: Bonnie Leach Tim Collier• VP Membership: Ashley Bass• Treasurer: Tim Collier Stan McLeod• Secretary: Daniel Benitez Alan Hinaman

Committees• Coaching & Training: Scott Basinger Daniel Benitez• Sponsorship: Kevin Roach Jay Garza• Goodies: Ashley Bass Rick Posada• Social Events: Rebecca Bowers & Johanna Abad Megan Bradley• Hydration Support: Alan Hinaman Mark Peterson• Race & Event Support: Rebecca Wells Jennifer Johnson• **new** Newsletter: Bridget Oldenburg Megan Phelps• **new** Technology: Patrick Gomez

Agenda


Goodies!

• 2014-2015 goodie-bag value OVER $100

• New CRC logo items

• Goodie-bag Pickup at Coles Crossing Community CenterFriday August 22nd & Saturday August 23rd

(last weekend before school starts)

THREE SHIRTS FOR EVERYONE!

Thank you!

We are looking forward to an amazing season!

2014 annual meeting may 27, 2014 kilburn’s tavern cypress, tx

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