Ohio Youth Advisory BoardOfficer boot camp

Agenda

9:00 am - Set Up10:00 am - Youth Arrival and Marshmallow Towers activity11:00 am - Officer Professionalism Noon - Lunch 1:00 pm - Public Speaking 2:00 pm – Effective Advocacy3:00 pm - Debriefing3:30 pm - Youth Departure

Marshmallow towers

Officer professionalism

• Professionalism is learned• We all make mistakes!

How did I NOT notice my shirt is SEE THROUGH??

Professional attire

Flip Chart:

How do YOU want the OHIO Youth Advisory Board (and foster youth in general) to be represented when it comes to the way officers dress?

Professional attire

Professional attire

• Watch wearing clothing with words or offensive messages

Professional etiquette

Flip Chart:What impression do you want youth officers to make on others?

Role Play:Introducing yourself in a professional environment

Meetingetiquette

Quarterly Meetings:How would you like to see OHIO YAB Officers present themselves during statewide meetings?

Conference Calls:What do you consider to be professional behavior on the call?

Meeting Etiquette Tips

• Prepare in advance for meetings (review prior notes, etc.)

• Put meeting in your calendar (use phone with reminder or paper planner)– What is helpful to put in the meeting reminder?

• ALWAYS bring pen and paper for notes

Email Etiquette

Social media

Flip Chart:

How do YOU want the OHIO Youth Advisory Board (and foster youth in general) to be represented on social media?

Social media Don’t post anything about your employer

unless you are sure that it is your company policy.

  Don’t post photos that are inappropriate.

Although your profile may be private, there is always a way that information can be accessed by others.

  Don’t accept those that you don’t know.  Don’t take it personally if recruiters or HR

professionals from organizations do not accept you as connections…they may draw a line with candidates.

  Don’t post any updates that you are not

comfortable with all future employers seeing.

  Post any inaccurate information about

prior jobs. Consider this to be a public resume and ensure that everything can be validated.

  Reach out to someone you don’t know and

use a mutual connections name without checking with them first.

Ensure that your Facebook page is private.

Often times your profile is set up so that friends within friends or group members can see your information.

  Scrutinize what you and your friends

post on your pages.Consider modifying your settings so that you have to approve posts. You never know what someone is going to write on YOUR wall.

  Google yourself.

Make sure that the results that come back are favorable. If they aren’t go through the process to try to get these removed. You want to make sure that your first impression is as positive as possible.

  Manage pictures and tags.

Pictures say a thousand words. Ensure that your pictures communicate an image that you what you want to say.

  Get involved with media.

Newspapers, magazines, local TV is a great way to be positively exposed. It always sounds like a good idea to be interviewed by the local news, just make sure the topic is neutral.

 

PUBLIC SPEAKING:Need to know

1. audienceWho is my audience? How many people?

2. purposeWhat is the venue? What is the topic?

3. preparationWrite down what you plan to share.Practice – practice – practice.Test out your presentation on someone else first.

4. Debrief afterwardWhat went well?What could be improved on for next time?

Public speaking

tIPS

Role plays –for/against

1. Role Plays in small groups

Self Awareness: The purpose of this exercise is to know your strengths and things you need to improve on.

Do you talk too fast? Or too softly?Do you say “ummm…..?”Is your message clear, concise and to-the-point?Do you have a good stopping point at the end of your message?

Publicspeaking

2. Escape hatch

“That’s a deep subject to cover, that we might not have time for me to cover here.”

“I haven’t really experienced that – does anyone else in the room want to share?”

Publicspeaking

3. Presenting with others

On a panel: The audience needs to hear a balance of different voices.

With a co-presenter: Knowing yourself and the people you are presenting to… why is that important?

Effective advocacy

Is conflict avoidable?

WHAT’S Your CONFLICT STYLE?

ISSUE VS. RELATIONSHIP

APPRECIATING YOUR STRENGTHS, and guarding against “overuse”

Handling each situationthe best way possible

Short-term and long-term impact

Impact on the other person

Caring about your feelings

Handling emotionsin the moment

AssertivE vs. aggressive

What you Say – And How You Say It

Tips forEffective advocacy

effective requests

1. What do you want?

2. Who do you want it from?

3. What is the timeframe?

4. Do you both agree on what the outcome should look like?

5. Might require negotiation: yes vs. no vs. counter-offer

Think about

the impact on the board

Ohio yab leadership

• Conflict negotiation skills are an essential part of holding a state