STUDENT

2014

DESIGNCOMPETITION

IIDA 2014 Student Design Competition:

Achieving Workplace Well-Being through the

Evolution of the Open Office

TABLE OF CONTENTS

Introduction 3Concept 3Challenge 4Program Requirements 4,5Submission Requirements 6Eligibility 7Timeline 7Judging 7Awards 7Entry fees 7Questions to Consider 8References 9

3

INTRODUCTIONSustainable design standards should be inherent in every project as an industry standard and to uphold best design practices. To reflect this, IIDA has renamed the Student Sustainable Design Competition to simply the Student Design Competition (SDC), which celebrates the talent and fresh design ideas of Interior Design students throughout the world who are currently enrolled in a licensed interior design program or institution. The competition will continue to allow emerging professionals the opportunity to showcase their work to professionals working in the field.

CONCEPTDesigners and employees have been debating the open office concept for over 10 years, with many of the arguments the same then, as they are today – privacy vs collaboration, process vs production, community vs corporate culture.

Originally conceived to increase communication and facilitate the flow of ideas between employees, departments, and executives, the open office has grown into a way for companies to breakdown hierarchy, build camaraderie, and reduce overhead costs associated with real estate. But at what cost to employee health and well-being?

Many studies show that the open office has a negative effect on employee productivity and overall well-being including increased illness and exposure to co-workers germs, disrupted concentration, aggravation of stress-related illnesses such as migraines or ulcers, exhaustion, and impaired memory to name a few.

This year IIDA would like SDC participants to design an office that stays true to the original premise of the open design while mitigating its negative effects to support employee well-being, physically and mentally, while increasing job performance and satisfaction.

4

CHALLENGEThe 2014 IIDA SDC invites you to evolve the concept of the open office to offer employees’ a workplace that encourages health, well-being, collaboration, and productivity.

Students are encouraged to investigate how the modern employee works and what elements are required to increase workplace well-being, thereby increasing productivity and job satisfaction. Think about all the things that a well-designed office dedicated to well-being would include – mobility, privacy, natural light, exercise opportunities, outdoor access. Then, incorporate it with the standard functions of an open office – productivity, collaboration, camaraderie, reduced office footprint, corporate cultural, breaking down corporate hierarchy.

10 Workplace Design Considerations: 1. Thermal Comfort and Temperature 2. Access to Nature, Views and Daylight 3. Sensory Change and Variability 4. Color 5. Noise Control 6. Crowding 7. Human Factors and Ergonomics 8. Indoor Air Quality 9. Choice 10. Employee Engagement

PROGRAM REQUIREMENTSThe following programmatic requirements must be included in your conceptual workplace design. You may add additional programming if you feel it elevates and further evolves the current open office concept to meet the SDC challenge details above.

Please note that you are not restricted to the shape, number of floors, location, or other outside elements in the development of your concept. Also, we have not required the number of offices versus open space for each employee. Instead, we have listed the types of employees, and the office functions that must be accommodated.

5

1. Develop a 10,000 square foot office space to accommodate basic programming for a staff of 30: a. Executives – (4) b. Upper Management – (8) c. Mid-level Staff – (15) d. Interns/Temp – (3) e. Departments i. Finance ii. Human Resources iii. Customer Service/Sales/Membership iv. Marketing/Creative v. IT vi. Administrative/Reception f. Reception/Customer Service Desk with small lobby/waiting area i. Accommodate (1) receptionist at all times and up to 5 people waiting. g. Lunch Room (may be combined with other function(s)) i. Kitchenette with sink, refrigerator, dishwasher, composting/ garbage/recycling, coffee, microwave/toaster oven. ii. Accommodate up to (10) people seated. h. Coat Room i. Work Room i. (2) full size print/copy/scan/fax/staple full function machines ii. Supply storage iii. Production j. IT/Server Room k. Board/Conference Room i. Seat up to (12) people at once. ii. Offer videoconferencing, conference calls, and presentations. l. Storage Room i. Accommodate marketing collateral and misc items. m. File Storage i. Throughout space – individuals and historical data.

6

SUBMISSION REQUIREMENTSYour project may be submitted digitally through the competition website at www.iida.org/conten.cfm/sdc-about from November 12, 2014 through January 16, 2014 at 11:59pm CDT. Each submission must include the following:

1. Project/Contact Info [entry form] a. Participant name(s) b. Member ID (if a current member) c. Project title d. Contact info e. 500-word project description outlining why your concept evolves the open office concept and the elements you included to increase employee well-being. 2. (1) 24”x36” presentation board in pdf format not to exceed 20mb containing: a. (1) Dimensional floor plan drawn to scale and/or furniture plan. i. You may combine these plans and they may be rendered. b. (1) Reflected ceiling plan. c. (1) to (3) Renderings d. (2) Additional drawings of the space (elevation, perspective, isometric, axonometric, orthographic). e. Additional elements to convey the overall concept including but not limited to furniture and fixture specifications, color palettes, wall sections, electrical plans, schedules, additional renderings, etc. f. File name: SDC + initials + year_board (SDCLHH2014_board.pdf)

NOTE: do not place your name or other identifying information on your board.3. Individual .jpg digital submissions of the (5) to (8) required drawings/renderings outlined above saved as: a. jpg format b. RGB color mode c. Maximum size of 10mb per image d. File name: SDC + initials + year_number (SDCLHH2014_1.pdf) e. Document dimensions: not to exceed 11”x17”

NOTE: do not place your name or other identifying information on your images.

7

ELIGIBILITYThis competition is open to students around the world who are currently enrolled at a licensed Interior Design program or institution. Participants can enter individually or as a team (maximum 5 people).

School projects already completed may be reinterpreted and/or edited to meet the requirements of this competition. If the school project was completed as a group, all members must agree in writing to enter the reinterpreted and/or edited project, and all members must be listed as participants on the entry form.

TIMELINEThe call for entry period is Nov. 12th, 2014 – Jan. 16th, 2015. Submission deadline is Jan 16th, 2015 at 11:59pm CDT.

JUDGINGA panel of three judges will evaluate the entries on: 1. Innovation and creativity – 20% 2. Coherence and functionality – 20% 3. Human Impact – 20% 4. Fulfillment of the program requirements and additional contributions above and beyond the basic program – 20% 5. Presentation – 20%

AWARDS 1. First Place - $2,500 2. Second Place - $1,500 3. Third Place - $750

ENTRY FEES 1. IIDA Student Members - $20.00 2. Non-Members - $65.00 (includes IIDA Student Membership for the remainder of 2014 through 2015, for first-time members only). a. Non-members who have never been a member of IIDA will be required to submit an application and supporting documents by January 16, 2014 in order to receive membership under the above offer. An application will be sent to you via email following the processing of your entry. Do not apply online separately. b. No refunds allowed if you do not take advantage of the offer and complete the application or provide the proper documentation by January 16, 2014. c. Offer not valid for group entries

8

Consider the following questions in the development of your conceptual workplace design:

1. How do you strike a balance between open collaboration and “architectural privacy?” 2. What cultural practices should be considered – how people work, where they work from, what employees need to maintain health and productivity? a. Consider focusing your concept on this rather than the technology and tools that support the company culture. 3. How can you balance the introvert and extrovert working habits for a workplace that accommodates both types of employee? 4. What defines a health workplace? Why? 5. How can you provide employee downtime or exercise during the day without disrupting other workers or making them feel “guilty” for utilizing non-work benefits? 6. How do you accommodate different work needs of production work versus creative ideation (heads down vs heads up) – finance versus marketing, human resources versus sales, etc? 7. Companies are calling employees back into the office for collaborative work that benefits from more face-to-face interaction in the same room, how can you accommodate the fluctuation of part time telecommuting employees into a small office space without disrupting the rest of the office? 8. Does an open office really have to be an open office? What defines the concept?

9

REFERENCES:

http://digiday.com/agencies/open-office-space-pros-cons/

http://dwp.bigplanet.com/pdkconsulting/nss-folder/pdfdownloads1/New_DuffyTanis1993.pdf

http://www.scientificamerican.com/article/ask-the-brains-background-noise/

http://www.slate.com/articles/business/psychology_of_management/2014/05/open_plan_offices_the_new_trend_in_workplace_design.html

http://ideas.time.com/2012/08/15/why-the-open-office-is-a-hotbed-of-stress/

http://www.newyorker.com/business/currency/the-open-office-trap

http://www.jstor.org/discover/10.2307/258440?uid=2&uid=4&sid=21104758977097

http://lubswww.leeds.ac.uk/fileadmin/webfiles/cstsd/Images/PowerPoint_Presentations/Time_use_and_time_loss_-_DEGW_7Aug2010_-_FINAL.pdf

http://www.businessinsider.com/why-the-open-office-makes-you-distracted-exhausted-and-insecure-2014-4

http://sleepjunkies.com/blog/more-sunlight-more-sleep/

http://blogs.wsj.com/atwork/2014/02/25/study-open-offices-are-making-us-all-sick/

http://www.fastcompany.com/3025568/are-open-offices-bad-for-work