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ITEM RECOMMENDATION

1. CALL TO ORDER 2. ROLL CALL

3. FLAG SALUTE 4. PUBLIC COMMENTS – NON-AGENDA ITEMS RECEIVE COMMENTS

Members of the public may address the Board regarding any item within the subject matter jurisdiction of the Board; however, no action may be taken on off-agenda items unless authorized by law. Comments shall be limited to matters not listed on the agenda. Members of the public may comment on any matter listed on the agenda at the time that the Board considers that matter. Each person's presentation is limited to a maximum of three (3) minutes

5. APPROVAL OF MINUTES – JULY 28, 2011, BOARD

MEETING (P.5) APPROVE

Riverside Transit Agency Board of Directors Meeting

Regular Meeting No. 2011-08A September 22, 2011

2:00 p.m. County of Riverside Administrative Building

Board of Supervisors Chambers 4080 Lemon Street, First Floor

Riverside, CA 92501

PLEASE NOTE: The Chairman of the Board kindly requests that cell phones be turned off during the meeting

Any person with a disability who requires a modification or accommodation in order to participate in this meeting or any person with limited English proficiency (LEP) who requires language assistance to communicate with the RTA Board during the meeting should contact the RTA Clerk of the Board, telephone number (951) 565-5044, no fewer than two business days prior to this meeting to enable RTA to make reasonable arrangements to assure accessibility or language assistance for this meeting. Agenda related writings or documents provided to the Board of Directors are available for public inspection during the meeting or may be requested from the office of the Clerk of the Board.

RTA BOARD OF DIRECTORS MEETING PAGE 2 SEPTEMBER 22, 2011

ITEM RECOMMENDATION 6. CONSENT CALENDAR

All items on the Consent Calendar will be approved by one motion and there will be no discussion on individual items unless a Board member or member of the public requests a specific item be pulled from the calendar for separate discussion A. Financial Profile – July and August 2011 (P.10) RECEIVE AND FILE B. Ridership Report – July and August 2011 (P.35) RECEIVE AND FILE C. On Time Performance – July and August 2011(P.46) RECEIVE AND FILE D. Administration and Operations Committee Meeting –

9/7/11 Draft Minutes (P.48) RECEIVE AND FILE E. Budget and Finance Committee Meeting – 9/7/11 Draft

Minutes (P.52) RECEIVE AND FILE F. July and August 2011 Productivity Improvement

Program (PIP) Results (P.55) RECEIVE AND FILE G. Agency Credit Card Statement – July and August

2011 (P.65) RECEIVE AND FILE H. FY12 Preliminary Farebox Recovery Ratio (P.70) RECEIVE AND FILE I. Authorization to Offer Free Bus Rides on New Year’s

Eve (P.72) APPROVE (Administration and Operations Committee Reviewed

and Recommended 9/7/11 Meeting) J. Authorize the Agency’s Involvement in Holiday Events Schedule (P.74) APPROVE (Administration and Operations Committee Reviewed

and Recommended 9/7/11 Meeting)


ITEM RECOMMENDATION

K. Authorization to Award Agreement No. 11-033 to

Empire Truck & Equipment Repair (Empire) for In-Frame Engine Rebuilding Services (P.76) APPROVE (Budget and Finance Committee Reviewed and Recommended 9/7/11 Meeting)

7. RATIFY GRANT APPLICATIONS SUBMITTED TO THE FEDERAL TRANSIT ADMINISTRATION FOR FEDERAL STATE OF GOOD REPAIR AND BUS AND BUS FACILITIES LIVABILITY INITIATIVE FUNDING (P.78) APPROVE

(Administration and Operations Committee Reviewed and

Recommended 9/7/11 Meeting) 8. RATIFY FY09-10 AND FY10-11 CALIFORNIA TRANSIT

SECURITY GRANT PROGRAM-CALIFORNIA TRANSIT ASSISTANCE FUND (CTSGP-CTAF) GRANT APPLICATIONS AND APPROVE RESOLUTIONS 2011-16 AND 2011-17 TO OBTAIN FY09-10 AND FY10-11 CTSGP-CTAF FUNDS (P.81) APPROVE


Recommended 9/7/11 Meeting)

9. APPROVE RESOLUTION 2011-015 TO AMEND THE CALIFORNIA TRANSIT SYSTEMS JOINT POWERS INSURANCE AUTHORITY’S (AKA CALIFORNIA TRANSIT INSURANCE POOL OR CALTIP) JOINT POWERS AGREEMENT (JPA) AND AUTHORIZE THE CHIEF EXECUTIVE OFFICER TO EXECUTE THE AMENDED AGREEMENT (P.85) APPROVE


Recommended 9/7/11 Meeting)


10. AUTHORIZATION TO AWARD AGREEMENT NO. 11-027 TO

SMARTDRIVE SYSTEMS, INC. (SMARTDRIVE) FOR THE AGENCY’S VEHICLE INCIDENT BASED VIDEO SURVEILLANCE SYSTEM (P.121) APPROVE

(Budget and Finance Committee Reviewed and Recommended 9/7/11 Meeting)

11. TRANSPORTATION NOW UPDATE (P.124) RECEIVE AND FILE 12. BOARD MEMBER COMMENTS AND REMARKS 13. ANNOUNCEMENTS 14. NEXT MEETING Regular Meeting of the RTA Board of Directors Thursday, October 27, 2011 2:00 p.m. Board of Supervisors Chambers County Administrative Center 4080 Lemon Street, First Floor Riverside, CA 92501

15. MEETING ADJOURNMENT

RIVERSIDE TRANSIT AGENCY Board of Directors

Minutes of Meeting No. 2011-7A Regular Meeting

July 28, 2011

1. CALL TO ORDER

Chairman Bob Buster called the regular meeting of the Riverside Transit Agency Board of Directors to order at 2:00 p.m., on Thursday, July 28, 2011, in the Riverside County Board of Supervisors Chambers, 4080 Lemon Street, Riverside, CA.

2. ROLL CALL Present: Absent: 1. Don Robinson, City of Banning 1. Jerry Franchville, City of Hemet 2. Jeff Fox, City of Beaumont 3. Ella Zanowic, City of Calimesa 4. Barry Talbot, City of Canyon Lake 5. Jason Scott, City of Corona 6. Ike Bootsma, City of Eastvale 7. Daryl Hickman, City of Lake Elsinore 8. Wallace Edgerton, City of Menifee 9. Jesse Molina, City of Moreno Valley

10. Doug McAllister, City of Murrieta 11. Harvey Sullivan, City of Norco 12. Joanne Evans, City of Perris 13. Andy Melendrez, City of Riverside 14. Andrew Kotyuk, City of San Jacinto 15. Jeff Comerchero, City of Temecula 16. Bridgette Moore, City of Wildomar 17. Bob Buster, County of Riverside, District I 18. 1Frank Hall, County of Riverside, District II 19. 2Ron Roberts, County of Riverside, District III 20. Marion Ashley, County of Riverside, District V

3. FLAG SALUTE

Director Edgerton led the attendees in the flag salute. 1Alternate for Director John Tavaglione, County of Riverside, District II 2Alternate for Director Jeff Stone, County of Riverside, District III

Item 5 5

4. PUBLIC COMMENTS – NON-AGENDA ITEMS None. 5. APPROVAL OF MINUTES – June 23, BOARD MEETING M/S/C (COMERCHERO/TALBOT) approving the June 23, 2011, Board meeting minutes. The motion carried with 17 affirmative votes and two abstentions (EDGERTON/KOTYUK).

6. CONSENT CALENDAR Director Scott requested discussion of Item 6C, the On Time Performance Report (OTP) and the factors for reaching that goal. Mr. Rubio stated there are a lot of factors that impact RTA’s ability to meet OTP, including major construction, accidents and school schedules. With Global Positioning System tracking devices RTA is able to adjust schedules and develop more service as budget allows. RTA will continue to strive to achieve the goal of 95% OTP.

M/S/C (MCALLISTER/COMERCHERO) approving the receipt and file of item A – Financial

Profile – June 2011. The motion carried unanimously. M/S/C (MCALLISTER/COMERCHERO) approving the receipt and file of item B – Ridership

Report – June 2011. The motion carried unanimously. M/S/C (MCALLISTER/COMERCHERO) approving the receipt and file of item C – On Time

Performance Report – June 2011. The motion carried unanimously. M/S/C (MCALLISTER/COMERCHERO) approving the receipt and file of item D – Administration

and Operations Committee Meeting – 7/6/11 Draft Minutes. The motion carried unanimously. M/S/C (MCALLISTER/COMERCHERO) approving the receipt and file of item E – Budget and

Finance Committee Meeting – 7/6/11 Draft Minutes. The motion carried unanimously. M/S/C (MCALLISTER/COMERCHERO) approving the receipt and file of item F – June 2011

Productivity Improvement Program (PIP) Results. The motion carried unanimously. M/S/C (MCALLISTER/COMERCHERO) approving the receipt and file of item G – Agency Credit

Card Statement – June 2011. The motion carried unanimously. M/S/C (MCALLISTER/COMERCHERO) approving the receipt and file of item H – Quarterly

Comprehensive Route Performance Report. M/S/C (MCALLISTER/COMERCHERO) approving item I – Authorization to enter into

Cooperative Agreement No. 10-036 with the City of Riverside (City) for a Transit Signal Priority (TSP) Demonstration Project. The motion carried unanimously.

M/S/C (MCALLISTER/COMERCHERO) approving item J – Authorization to Renew University

Pass Revenue Agreement with California Baptist University. The motion carried unanimously. Director Moore arrived during discussion of Item 6C.

Item 5 6

7. AUTHORIZATION TO AMEND AGREEMENT NO. 9-039 WITH BARRY’S SECURITY SERVICES INC. (BARRY’S), RIVERSIDE, CA, FOR ON-CALL SECURITY GUARD SERVICES

M/S/C (TALBOT/KOTYUK) as to the following:

• Authorize staff to amend Agreement No. 9-039 with Barry’s Security Services, Inc., increasing the total not-to-exceed amount for the five year period from $1,171,864.20 to $1,211,864.20.

The motion carried unanimously.

8. APPROVE RESOLUTION 2011-14 AUTHORIZING THE EXECUTION OF THE CERTIFICATIONS AND ASSURANCES IN THE UTILIZATION OF PROP 1B PTMISEA FUNDING.

M/S/C (MCALLISTER/TALBOT) as to the following:

• Approve Resolution 2011-14 authorizing the execution of the certifications and assurances in the utilization of Prop 1B PTMISEA funding.

The motion carried unanimously. 9. APPROVE RESOLUTIONS AUTHORIZING FILING OF GRANT APPLICATIONS FOR FISCAL

YEAR 2012 M/S/C (BUSTER/ASHLEY) as to the following:

• Authorize staff to submit grant applications and Authorizing Resolutions as may be

necessary during the course of FY 2011/12, subject to subsequent Board ratification. The motion carried unanimously. 10. AUTHORIZATION TO WORK WITH MEMBER JURISDICTIONS TO UTILIZE AB 2766 SUBVENTION FUNDS FOR AGENCY RELATED COMMUTER BENEFIT PROGRAMS

M/S/C (SCOTT/EDGERTON) as to the following:

• Authorize staff to work with member jurisdictions to encourage utilization of AB 2766 subvention funds for agency related commuter benefit programs.


11. TRANSPORTATION NOW UPDATE

Mr. Kneepens gave a presentation on the Transportation NOW Chapters.

Item 5 7

12. BOARD MEMBER COMMENTS AND REMARKS Vice-Chairman McAllister stated that the City of Murrieta completed their general plan for 2035 and as part of their plan a Transit Oriented Development project will be included. He requested that

the City work with RTA on this project. 13. ANNOUNCEMENTS Mr. Rubio announced that Mr. Stanley accepted a position as the Executive Director for the San

Gabriel and Lower Los Angeles Rivers and Mountains Conservatory and his last day at RTA will be July 29. Mr. Rubio thanked Mr. Stanley for his hard work and the efficiencies RTA gained under his watch and wished him well. Mr. Stanley stated it was a pleasure to serve the Board and work at RTA. He learned quite a bit by watching the way Mr. Rubio conducts business and appreciated his leadership. Mr. Stanley said he really enjoyed working with the staff. Chairman Buster concluded by thanking him for all he has done for RTA and wished him good luck.

Mr. Rubio announced he would be on vacation July 29 until August 12, however, would be available

on cell phone and email. Mr. Rubio reported that on July 26 in the City of Moreno Valley on Route 19 a coach operator called

in to RTA and reported that she and eighteen passengers on board were experiencing breathing difficulty and a burning sensation in their throat. Emergency services were called out and identified the cause as pepper spray. A customer on board had observed two elderly regular riders who when exiting the bus, one of the ladies had a pepper spray canister attached to her purse and it hit the door and accidently discharged. The operator and the drivers were fine.

13. NEXT MEETING Chairman Buster announced that RTA would be dark the month of August. A regular meeting of the RTA Board of Directors is scheduled on Thursday, September 22, 2011,

at 2:00 p.m., in the Riverside County Board of Supervisors Chambers, at 4080 Lemon Street, Riverside, CA.

14. ADJOURNMENT

The meeting adjourned at 2:39 p.m.

Respectfully submitted,

Larry Rubio

Chief Executive Officer

Natalie Gomez

Clerk of the Board of Directors

Item 5 8

ATTENDANCE SHEET July 28, 2011

NAME ORGANIZATION/TITLE 1. LARRY RUBIO CHIEF EXECUTIVE OFFICER

2. KEN SMART AGENCY GENERAL COUNSEL

3. TOM FRANKLIN CHIEF OPERATING OFFICER

4. CRAIG FAJNOR CHIEF FINANCIAL OFFICER

5. VINCE ROUZAUD CHIEF PROCUREMENT AND LOGISTICS OFFICER

6. BOB BACH DIRECTOR OF MAINTENANCE

7. MARK STANLEY DIRECTOR OF PLANNING

8. LAURA MURILLO DIRECTOR OF HUMAN RESOURCES

9. RICK KACZEROWSKI DIRECTOR OF INFORMATION TECHNOLOGY

10. JIM KNEEPKENS DIRECTOR OF MARKETING

11. NATALIE GOMEZ CLERK OF THE BOARD OF DIRECTORS

12. VIRGINIA WERLY CONTRACT OPERATIONS MANAGER

13. BRAD WEAVER MARKETING MANAGER

14. NATALIE ZARAGOZA CONTRACTS MANAGER

15. JOSE IBARRA CUSTOMER INFORMATION SUPERVISOR

16. LORELLE MOE-LUNA SENIOR PLANNER

17. JOAN HEPWORTH DEPUTY CLERK OF THE BOARD

18. CHRISTINA RILEY EXECUTIVE ASSISTANT

19. MR. EVANS PERRIS RESIDENT

20. KEITH WHITE RIVERSIDE RESIDENT

21. LYDIA MOLINA MORENO VALLEY RESIDENT

22. ELIZABETH URTIAGA CITY OF BEAUMONT

23. AURORA CHAVEZ CITY OF RIVERSIDE

Item 5 9

RIVERSIDE TRANSIT AGENCY 1825 Third Street

Riverside, CA 92507

September 22, 2011

TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Craig Fajnor, Chief Financial Officer SUBJECT: Financial Profiles – July and August 2011 Summary: The attached reports summarize the Agency’s performance in the

areas of revenues, operating expenses, ridership, and service levels (in terms of revenue service hours and revenue service miles) for both the months of July and August 2011 – the first two months of FY12.

Recommendation: Receive and file.

Item 6A 10

FINANCIAL PROFILE

July 2011

Overview July total revenue of $5,426,067 is $9,836 or .2 percent over budget. Year-to-date revenue values and variances are identical as July is the first month of the fiscal year. The variance is attributable to greater than anticipated prior year capital contribution revenue. July operating expenses of $3,989,427 are $211,772 or 5 percent under budget. Variance analysis by cost element is provided in the financial discussion below. During the month of July, RTA carried a total of 602,912 passengers. This consisted of 474,490 passengers on directly operated fixed routes, 100,534 on contracted fixed routes, and 27,888 Dial-A-Ride/Taxi Overflow trips. This reflects an increase of 1 percent when comparing July 2011 to July 2010. Ridership on fixed route service increased 1 percent over the prior year. DAR/Taxi Overflow trips increased 9 percent over the prior year. This increase is attributed to the elasticity of demand from the January 2010 Board-directed policy changes. During July, RTA provided a total of 48,603 revenue service hours and logged a total of 821,599 combined revenue miles. This reflects a decrease of 2 percent in hours and a decrease of 4 percent in miles, respectively, when comparing July 2011 to July 2010. These decreases are attributed to the minor service modifications implemented during FY11 which result in a higher comparative baseline early in the fiscal year. July farebox revenue of $732,482 is $509 or .1 percent over budget. The variance is due to the increases in CommuterLink and DAR ridership discussed above.

Item 6A 11

Financial Discussion

Salaries and benefits expense of $1,953,219 is $54,867 or 3 percent under budget in July. This variance is attributed to less than anticipated worker’s compensation and medical expenses. Purchased transportation expenses of $1,460,001 are $29,219 or 2 percent under budget in July. The variance is attributed to contractor efficiencies in the provision of DAR service. Total services expenses of $145,624 are $44,928 or 24 percent under budget in July. The variance is attributed to less than anticipated CNG Compressor Maintenance and use of consultants. Materials and supplies expenses of $256,941 are $33,886 or 12 percent under budget in July. The variance is due to less than anticipated inventory parts and marketing expenses. Other expenses of $173,642 are $48,871 or 22 percent under budget in July. The variance is attributed to less than anticipated insurance and training expenses.

Item 6A 12

RTA Set of Books Date: 25-AUG-11 16:01:44 Comparative Balance Sheet Page: 1 Current Period: JUL-12 Currency: USD No specific Ledger requested As of As of JUL-12 JUL-11 -------------- -------------- Assets Cash & Cash Items 24,105,913.27 22,279,003.85 Cash held by Trustee - Restricted 1,907,877.82 1,904,081.68 Receivables 497,840.12 479,768.40 Due from Other Governmental agencies 2,797,248.26 5,364,319.52 Interest Receivable 23,018.38 9,000.00 Materials & Supplies Inventory 733,783.68 904,557.30 Capital Assets 27,068,755.17 30,316,648.49 Financing Costs - COP 42,558.12 69,437.40 Other Assets 521,887.56 575,478.78 -------------- -------------- Total Assets 57,698,882.38 61,902,295.42 ============== ============== Liabilities Trade Payables 4,790,397.48 5,211,673.44 Accrued Payroll 255,970.78 210,879.54 Compensated Absences Payable 730,925.07 707,199.32 Interest Payable 73,816.68 94,291.66 Current portion of Capital lease 1,820,000.00 1,755,000.00 Reserve 4,319,164.74 5,456,674.21 Deferred revenue 12,579,819.38 11,967,271.64 Capital lease obligation - Long Term 3,830,000.00 5,650,000.00 -------------- -------------- Total Liabilities 28,400,094.13 31,052,989.81 Net Assets Grants & Other Capital 9,629,360.55 9,629,360.55 Accumulated Earnings/Loss 19,669,427.70 21,219,945.06 -------------- -------------- Total Net Assets 29,298,788.25 30,849,305.61 -------------- -------------- Total Liabilities & Net Assets 57,698,882.38 61,902,295.42 ============== ==============

Item 6A 13

RTA Set of Books Date: 25-AUG-11 16:01:44 Revenue Detail Report W/Capital Contribution Page: 1 Current Period: JUL-12 Currency: USD No specific Ledger requested PERIOD TO DATE YEAR TO DATE ACTUAL PCT BUDGET PCT VARIANCE VAR % ACTUAL PCT BUDGET PCT VARIANCE VAR % ______________ _____ ______________ _____ ______________ ______ ______________ _____ ______________ _____ ______________ ______ Passenger Fares 732,481.63 13.5 731,972.73 13.5 508.90 0.1 732,481.63 13.5 731,972.73 13.5 508.90 0.1 Local Operating Assistance TDA/LTF Gen Operating Assista 2,960,810.00 54.6 2,960,810.00 54.7 0.00 0.0 2,960,810.00 54.6 2,960,810.00 54.7 0.00 0.0 Measure A Operating Assistanc 433,748.00 8.0 433,748.00 8.0 0.00 0.0 433,748.00 8.0 433,748.00 8.0 0.00 0.0 State Operating Assistance STA Operating Assistance 0.00 0.0 0.00 0.0 0.00 n/m 0.00 0.0 0.00 0.0 0.00 n/m Federal Operating Assistance Section 5307 (9) 1,120,833.34 20.7 1,120,833.34 20.7 0.00 0.0 1,120,833.34 20.7 1,120,833.34 20.7 0.00 0.0 CMAQ 0.00 0.0 0.00 0.0 0.00 n/m 0.00 0.0 0.00 0.0 0.00 n/m Section 5311 (18) 35,517.33 0.7 35,517.33 0.7 0.00 0.0 35,517.33 0.7 35,517.33 0.7 0.00 0.0 Section 5316 JARC/New Freedom 56,846.03 1.1 73,516.26 1.4 (16,670.23) (22.7) 56,846.03 1.1 73,516.26 1.4 (16,670.23) (22.7) Section 26 Planning 0.00 0.0 0.00 0.0 0.00 n/m 0.00 0.0 0.00 0.0 0.00 n/m Other Operating Assistance Revenue Lease 2,500.00 0.0 0.00 0.0 2,500.00 n/m 2,500.00 0.0 0.00 0.0 2,500.00 n/m Other Revenue 34,730.00 0.6 59,833.33 1.1 (25,103.33) (42.0) 34,730.00 0.6 59,833.33 1.1 (25,103.33) (42.0) -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- Total Operating 5,377,466.33 n/m 5,416,230.99 n/m (38,764.66) (0.7) 5,377,466.33 n/m 5,416,230.99 n/m (38,764.66) (0.7) Capital Contributions Revenue 48,600.66 n/m 0.00 n/m 48,600.66 n/m 48,600.66 n/m 0.00 n/m 48,600.66 n/m -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- Total Revenue 5,426,066.99 100.0 5,416,230.99 100.0 9,836.00 0.2 5,426,066.99 100.0 5,416,230.99 100.0 9,836.00 0.2 ============== ===== ============== ===== ============== ===== ============== ===== ============== ===== ============== =====

Item 6A 14

RTA Set of Books Date: 25-AUG-11 16:01:44 Revenue Budget Variance Report Page: 1 Current Period: JUL-12 Currency: USD No specific Ledger requested PERIOD TO DATE YEAR TO DATE ACTUAL PCT BUDGET PCT VARIANCE VAR % ACTUAL PCT BUDGET PCT VARIANCE VAR % ______________ _____ ______________ _____ ______________ ______ ______________ _____ ______________ _____ ______________ ______ Farebox Revenue Revenue Line 1 130,884.38 17.9 129,462.06 17.7 1,422.32 1.1 130,884.38 17.9 129,462.06 17.7 1,422.32 1.1 Revenue Line 3 5,386.19 0.7 7,070.86 1.0 (1,684.67) (23.8) 5,386.19 0.7 7,070.86 1.0 (1,684.67) (23.8) Revenue Line 7 9,441.26 1.3 9,831.04 1.3 (389.78) (4.0) 9,441.26 1.3 9,831.04 1.3 (389.78) (4.0) Revenue Line 8 11,735.42 1.6 11,851.02 1.6 (115.60) (1.0) 11,735.42 1.6 11,851.02 1.6 (115.60) (1.0) Revenue Line 10 14,538.32 2.0 17,928.83 2.4 (3,390.51) (18.9) 14,538.32 2.0 17,928.83 2.4 (3,390.51) (18.9) Revenue Line 11 13,487.07 1.8 13,033.15 1.8 453.92 3.5 13,487.07 1.8 13,033.15 1.8 453.92 3.5 Revenue Line 12 20,569.04 2.8 20,169.12 2.8 399.92 2.0 20,569.04 2.8 20,169.12 2.8 399.92 2.0 Revenue Line 13 21,021.58 2.9 19,658.41 2.7 1,363.17 6.9 21,021.58 2.9 19,658.41 2.7 1,363.17 6.9 Revenue Line 14 17,342.93 2.4 17,695.28 2.4 (352.35) (2.0) 17,342.93 2.4 17,695.28 2.4 (352.35) (2.0) Revenue Line 15 30,502.60 4.2 31,730.50 4.3 (1,227.90) (3.9) 30,502.60 4.2 31,730.50 4.3 (1,227.90) (3.9) Revenue Line 16 40,361.81 5.5 39,318.59 5.4 1,043.22 2.7 40,361.81 5.5 39,318.59 5.4 1,043.22 2.7 Revenue Line 18 13,864.97 1.9 13,833.36 1.9 31.61 0.2 13,864.97 1.9 13,833.36 1.9 31.61 0.2 Revenue Line 19 37,007.81 5.1 35,894.60 4.9 1,113.21 3.1 37,007.81 5.1 35,894.60 4.9 1,113.21 3.1 Revenue Line 20 21,226.90 2.9 20,968.20 2.9 258.70 1.2 21,226.90 2.9 20,968.20 2.9 258.70 1.2 Revenue Line 21 12,475.56 1.7 11,073.72 1.5 1,401.84 12.7 12,475.56 1.7 11,073.72 1.5 1,401.84 12.7 Revenue Line 22 29,005.13 4.0 31,104.06 4.2 (2,098.93) (6.7) 29,005.13 4.0 31,104.06 4.2 (2,098.93) (6.7) Revenue Line 23 5,653.97 0.8 6,437.84 0.9 (783.87) (12.2) 5,653.97 0.8 6,437.84 0.9 (783.87) (12.2) Revenue Line 24 5,911.09 0.8 6,308.95 0.9 (397.86) (6.3) 5,911.09 0.8 6,308.95 0.9 (397.86) (6.3) Revenue Line 27 35,054.49 4.8 35,600.21 4.9 (545.72) (1.5) 35,054.49 4.8 35,600.21 4.9 (545.72) (1.5) Revenue Line 29 11,235.63 1.5 10,119.55 1.4 1,116.08 11.0 11,235.63 1.5 10,119.55 1.4 1,116.08 11.0 Revenue Line 30 5,494.39 0.8 5,716.80 0.8 (222.41) (3.9) 5,494.39 0.8 5,716.80 0.8 (222.41) (3.9) Revenue Line 31 6,771.49 0.9 7,345.36 1.0 (573.87) (7.8) 6,771.49 0.9 7,345.36 1.0 (573.87) (7.8) Revenue Line 32 5,249.38 0.7 5,313.44 0.7 (64.06) (1.2) 5,249.38 0.7 5,313.44 0.7 (64.06) (1.2) Revenue Line 33 482.87 0.1 2,291.26 0.3 (1,808.39) (78.9) 482.87 0.1 2,291.26 0.3 (1,808.39) (78.9) Revenue Line 35 5,297.33 0.7 4,469.89 0.6 827.44 18.5 5,297.33 0.7 4,469.89 0.6 827.44 18.5 Revenue Line 40 1,716.25 0.2 1,605.15 0.2 111.10 6.9 1,716.25 0.2 1,605.15 0.2 111.10 6.9 Revenue Line 41 4,248.70 0.6 7,344.81 1.0 (3,096.11) (42.2) 4,248.70 0.6 7,344.81 1.0 (3,096.11) (42.2) Revenue Line 42 3,090.94 0.4 3,255.40 0.4 (164.46) (5.1) 3,090.94 0.4 3,255.40 0.4 (164.46) (5.1) Revenue Line 49 16,553.15 2.3 18,434.73 2.5 (1,881.58) (10.2) 16,553.15 2.3 18,434.73 2.5 (1,881.58) (10.2) Revenue Line 50 13,300.13 1.8 12,875.00 1.8 425.13 3.3 13,300.13 1.8 12,875.00 1.8 425.13 3.3 Revenue Line 61 2,878.05 0.4 2,434.43 0.3 443.62 18.2 2,878.05 0.4 2,434.43 0.3 443.62 18.2 Revenue Line 74 6,693.97 0.9 5,666.84 0.8 1,027.13 18.1 6,693.97 0.9 5,666.84 0.8 1,027.13 18.1 Revenue Line 79 6,668.48 0.9 5,921.89 0.8 746.59 12.6 6,668.48 0.9 5,921.89 0.8 746.59 12.6 Revenue Line 149/216 22,537.13 3.1 23,655.42 3.2 (1,118.29) (4.7) 22,537.13 3.1 23,655.42 3.2 (1,118.29) (4.7) Revenue Commuter Line 202 8,721.46 1.2 6,277.88 0.9 2,443.58 38.9 8,721.46 1.2 6,277.88 0.9 2,443.58 38.9 Revenue Commuter Line 204 6,844.01 0.9 5,851.32 0.8 992.69 17.0 6,844.01 0.9 5,851.32 0.8 992.69 17.0 Revenue Commuter Line 206 13,229.88 1.8 12,399.34 1.7 830.54 6.7 13,229.88 1.8 12,399.34 1.7 830.54 6.7 Revenue Commuter Line 208 5,225.28 0.7 4,545.92 0.6 679.36 14.9 5,225.28 0.7 4,545.92 0.6 679.36 14.9 Revenue Commuter Line 210 3,522.00 0.5 3,471.52 0.5 50.48 1.5 3,522.00 0.5 3,471.52 0.5 50.48 1.5 Revenue Commuter Line 212 4,067.21 0.6 3,239.92 0.4 827.29 25.5 4,067.21 0.6 3,239.92 0.4 827.29 25.5 Revenue Commuter Line 217 3,527.70 0.5 2,700.29 0.4 827.41 30.6 3,527.70 0.5 2,700.29 0.4 827.41 30.6 Rev DAR Hemet/San Jacinto 20,617.19 2.8 21,179.12 2.9 (561.93) (2.7) 20,617.19 2.8 21,179.12 2.9 (561.93) (2.7) Rev DAR Jurupa 2,990.99 0.4 2,940.12 0.4 50.87 1.7 2,990.99 0.4 2,940.12 0.4 50.87 1.7 Rev DAR Lake Elsinore 3,594.50 0.5 2,978.70 0.4 615.80 20.7 3,594.50 0.5 2,978.70 0.4 615.80 20.7 Rev DAR Moreno Valley 18,533.81 2.5 18,200.22 2.5 333.59 1.8 18,533.81 2.5 18,200.22 2.5 333.59 1.8 Rev DAR Norco 6,541.28 0.9 6,774.21 0.9 (232.93) (3.4) 6,541.28 0.9 6,774.21 0.9 (232.93) (3.4) � RTA Set of Books Date: 25-AUG-11 16:01:44 Revenue Budget Variance Report Page: 2 Current Period: JUL-12 Currency: USD No specific Ledger requested PERIOD TO DATE YEAR TO DATE ACTUAL PCT BUDGET PCT VARIANCE VAR % ACTUAL PCT BUDGET PCT VARIANCE VAR % ______________ _____ ______________ _____ ______________ ______ ______________ _____ ______________ _____ ______________ ______ Rev DAR Perris 9,417.42 1.3 9,469.55 1.3 (52.13) (0.6) 9,417.42 1.3 9,469.55 1.3 (52.13) (0.6) Rev DAR Sun City 3,244.43 0.4 3,660.76 0.5 (416.33) (11.4) 3,244.43 0.4 3,660.76 0.5 (416.33) (11.4) Rev DAR Banning/Beaumont 354.74 0.0 404.78 0.1 (50.04) (12.4) 354.74 0.0 404.78 0.1 (50.04) (12.4) Rev DAR Grand Terrace, Hi 1,297.58 0.2 1,399.80 0.2 (102.22) (7.3) 1,297.58 0.2 1,399.80 0.2 (102.22) (7.3) Rev DAR Riverside 21,595.69 2.9 21,490.12 2.9 105.57 0.5 21,595.69 2.9 21,490.12 2.9 105.57 0.5 Rev DAR Murrieta/Temecula 9,850.87 1.3 9,569.39 1.3 281.48 2.9 9,850.87 1.3 9,569.39 1.3 281.48 2.9 Item 6A 15

-------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- Grand Total 732,481.63 100.0 731,972.73 100.0 508.90 0.1 732,481.63 100.0 731,972.73 100.0 508.90 0.1 -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- Grand Total 732,481.63 n/m 731,972.73 n/m 508.90 0.1 732,481.63 n/m 731,972.73 n/m 508.90 0.1 ============== ===== ============== ===== ============== ===== ============== ===== ============== ===== ============== =====

Item 6A 16

RIVERSIDE TRANSIT AGENCYREVENUE GRAPHS

July 2011

600,000

700,000

800,000

Actual Budget

732,482 731,973

Passenger Fares

-

5,000

10,000

15,000

20,000- -

State Operating

2,000,000

3,000,000

4,000,000

Actual Budget

3,394,558 3,394,558

Local Operating

1,000,000

1,250,000

1,500,000

Actual Budget

1,213,197 1,229,867

Federal Operating

Item 6A 17


July 2011

25,000

50,000

75,000

Actual Budget

37,230

59,833

Other Operating

Item 6A 18


July 2011

550,000

600,000

650,000

July 2010 July 2011

595,513602,912

Ridership

Item 6A 19

RTA Set of Books Date: 25-AUG-11 16:01:44 Operating Expense vs Budget Summary Report Page: 1 Current Period: JUL-12 Currency: USD No specific Ledger requested <------------------------- Period to Date -----------------------><--------------------------- Year to date ----------------------- Actual PCT Budget PCT Variance Var% Actual PCT Budget PCT Variance Var% -------------- ---- ----------- ----- ------------ ------ -------------- ------ ------------- ------- ------------------- Expenses Salaries Union 812,808.85 20.4 804,337.19 19.1 (8,471.66) (1.1) 812,808.85 20.4 804,337.19 19.1 (8,471.66) (1.1) Salaries Admin 344,689.99 8.6 342,005.27 8.1 (2,684.72) (0.8) 344,689.99 8.6 342,005.27 8.1 (2,684.72) (0.8) Total Fringe Ben. 795,720.47 19.9 861,743.66 20.5 66,023.19 7.7 795,720.47 19.9 861,743.66 20.5 66,023.19 7.7 -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- Total Salaries & Benefit 1,953,219.31 49.0 2,008,086.12 47.8 54,866.81 2.7 1,953,219.31 49.0 2,008,086.12 47.8 54,866.81 2.7 Purchased Transportation 1,460,001.44 36.6 1,489,220.60 35.4 29,219.16 2.0 1,460,001.44 36.6 1,489,220.60 35.4 29,219.16 2.0 Total Services 145,624.22 3.7 190,552.68 4.5 44,928.46 23.6 145,624.22 3.7 190,552.68 4.5 44,928.46 23.6 Fuel & Lube 126,656.80 3.2 129,741.12 3.1 3,084.32 2.4 126,656.80 3.2 129,741.12 3.1 3,084.32 2.4 Tires & Tubes 640.70 0.0 833.33 0.0 192.63 23.1 640.70 0.0 833.33 0.0 192.63 23.1 Parts 110,318.36 2.8 126,147.40 3.0 15,829.04 12.5 110,318.36 2.8 126,147.40 3.0 15,829.04 12.5 Supplies 6,573.37 0.2 20,052.71 0.5 13,479.34 67.2 6,573.37 0.2 20,052.71 0.5 13,479.34 67.2 Other 12,751.35 0.3 14,052.50 0.3 1,301.15 9.3 12,751.35 0.3 14,052.50 0.3 1,301.15 9.3 -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- Total Material & Supplie 256,940.58 6.4 290,827.06 6.9 33,886.48 11.7 256,940.58 6.4 290,827.06 6.9 33,886.48 11.7 Utilities 67,354.96 1.7 66,804.92 1.6 (550.04) (0.8) 67,354.96 1.7 66,804.92 1.6 (550.04) (0.8) Insurance 48,839.90 1.2 62,403.08 1.5 13,563.18 21.7 48,839.90 1.2 62,403.08 1.5 13,563.18 21.7 Taxes & Permits 5,846.66 0.1 8,332.92 0.2 2,486.26 29.8 5,846.66 0.1 8,332.92 0.2 2,486.26 29.8 Advertising & Promoti 564.68 0.0 15,356.66 0.4 14,791.98 96.3 564.68 0.0 15,356.66 0.4 14,791.98 96.3 Dues & Subscriptions 4,818.54 0.1 7,542.92 0.2 2,724.38 36.1 4,818.54 0.1 7,542.92 0.2 2,724.38 36.1 Training 7,936.89 0.2 21,544.63 0.5 13,607.74 63.2 7,936.89 0.2 21,544.63 0.5 13,607.74 63.2 Miscellaneous 38,280.04 1.0 40,527.94 1.0 2,247.90 5.5 38,280.04 1.0 40,527.94 1.0 2,247.90 5.5 -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- Total Other Expenses 173,641.67 4.4 222,513.07 5.3 48,871.40 22.0 173,641.67 4.4 222,513.07 5.3 48,871.40 22.0 -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- Total Expenses 3,989,427.22 100.0 4,201,199.53 100.0 211,772.31 5.0 3,989,427.22 100.0 4,201,199.53 100.0 211,772.31 5.0 -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- Net Operating Expenses 3,989,427.22 100.0 4,201,199.53 100.0 211,772.31 5.0 3,989,427.22 100.0 4,201,199.53 100.0 211,772.31 5.0 ============== ===== ============== ===== ============== ===== ============== ===== ============== ===== ============== =====

Item 6A 20

RIVERSIDE TRANSIT AGENCYEXPENSE GRAPHS

July 2011

1,500,000

2,000,000

2,500,000

Actual Budget

1,953,219 2,008,086

Salaries & Benefits

125,000

175,000

225,000

Actual Budget

145,624

190,553

Services

1,300,000

1,450,000

1,600,000

Actual Budget

1,460,001 1,489,221

Purchased Transportation

100,000

200,000

300,000

400,000

Actual Budget

256,941 290,827

Materials & Supplies

Item 6A 21


July 2011

100,000

200,000

300,000

Actual Budget

173,642

222,513

Other Expenses

Item 6A 22

FINANCIAL PROFILE

August 2011

Overview August total revenue of $6,321,079 is $1,091,997 or 21 percent over budget. Year-to-date revenue of $11,747,146 is $1,101,833 or 10 percent over budget. The variance is attributable to greater than anticipated prior year capital contribution revenue. August operating expenses of $4,069,888 are $301,474 or 7 percent under budget. Year-to-date expenses of $8,059,315 are $513,247 or 6 percent under budget. Variance analysis by cost element is provided in the financial discussion below. During the month of August, RTA carried a total of 708,682 passengers. This consisted of 541,742 passengers on directly operated fixed routes, 135,671 on contracted fixed routes, and 31,269 Dial-A-Ride/Taxi Overflow trips. This reflects an increase of 9 percent when comparing August 2011 to August 2010. Fiscal 2012 year-to-date system-wide ridership of 1,311,594 reflects a 5 percent increase over the same period in fiscal year 2011. Monthly ridership on fixed route service increased 9 percent over the prior year. Of particular note, monthly CommuterLink ridership increased 26 percent over the same period in FY11. This increase is attributed to the aggressive marketing of this premium service. Monthly DAR/Taxi Overflow trips increased 14 percent over the prior year. This increase is attributed to the elasticity of demand from the January 2010 Board-directed policy changes. During August, RTA provided a total of 53,214 revenue service hours and logged a total of 899,837 combined revenue miles. This reflects an increase of 4 percent in hours and an increase of 3 percent in miles, respectively, when comparing August 2011 to August 2010. Fiscal year 2012 year-to-date actual revenue service hours of 101,817 and revenue miles of 1,721,436 reflect an increase of 1 percent in hours and a decrease of .4 percent in miles, respectively, when compared to fiscal year 2011.

Item 6A 23

August farebox revenue of $870,191 is $79,093 or 10 percent over budget. The year-to-date farebox revenue of $1,602,673 is $79,602 or 5 percent over budget. These variances are due to the ridership increases discussed above.

Financial Discussion

Salaries and benefits expense of $1,875,828 is $168,271 or 8 percent under budget in August. Year-to-date salaries and benefits expenses of $3,829,047 are $223,138 or 6 percent under budget. The monthly variance is attributed to the use of paid time off and an unfilled position. The year-to-date variance is attributed to the above plus less than anticipated medical expenses. Purchased transportation expenses of $1,599,024 are $5,902 or .4 percent under budget in August. Year-to-date purchased transportation expenses of $3,059,026 are $35,121 or 1 percent under budget. The variance is attributed to contractor efficiencies in the provision of DAR service. Total services expenses of $163,626 are $29,301 or 15 percent under budget in August. Year-to-date service expenses of $309,251 are $74,229 or 19 percent under budget. Both the monthly and year-to-date variances are attributed to less than anticipated CNG Compressor Maintenance and use of consultants/contract services. Materials and supplies expenses of $283,058 are $18,216 or 6 percent under budget in August. Year-to-date materials and supplies expenses of $539,998 are $52,102 or 9 percent under budget. Both the monthly and year-to-date variances are due to less than anticipated inventory parts and marketing expenses. Other expenses of $148,352 are $79,785 or 35 percent under budget in August. Year-to-date other expenses of $321,993 are $128,656 or 29 percent under budget. Both the monthly and year-to-date variances are attributed to less than anticipated insurance and training expenses.

Item 6A 24

>

RTA Set of Books Date: 15-SEP-11 06:12:36Comparative Balance Sheet Page: 1Current Period: AUG-12

Currency: USD No specific Ledger requested

As of As of AUG-12 AUG-11

-------------- --------------Assets

Cash & Cash Items 24,939,495.30 24,191,171.72 Cash held by Trustee - Restricted 1,908,061.69 1,904,578.76 Receivables 540,213.68 500,505.29 Due from Other Governmental agencies 3,170,997.26 4,964,172.20 Interest Receivable 21,000.00 18,000.00 Materials & Supplies Inventory 739,959.77 908,184.20 Capital Assets 27,495,305.50 30,056,558.91 Financing Costs - COP 40,318.18 67,197.46 Other Assets 593,722.09 503,270.78

-------------- --------------Total Assets 59,449,073.47 63,113,639.32

============== ==============Liabilities

Trade Payables 5,822,667.89 5,428,417.26 Accrued Payroll 327,994.67 367,901.69 Compensated Absences Payable 708,511.14 700,071.04 Interest Payable 92,270.84 117,864.58 Current portion of Capital lease 1,820,000.00 1,755,000.00 Reserve 4,260,352.36 5,478,159.31 Deferred revenue 11,736,474.45 12,131,367.05 Capital lease obligation - Long Term 3,830,000.00 5,650,000.00

-------------- --------------Total Liabilities 28,598,271.35 31,628,780.93

Net AssetsGrants & Other Capital 9,629,360.55 9,629,360.55 Accumulated Earnings/Loss 21,221,441.57 21,855,497.84

-------------- --------------Total Net Assets 30,850,802.12 31,484,858.39

-------------- --------------Total Liabilities & Net Assets 59,449,073.47 63,113,639.32

============== ==============

Item 6A 25

>

RTA Set of Books Date: 15-SEP-11 06:12:36Revenue Detail Report W/Capital Contribution Page: 1

Current Period: AUG-12


PERIOD TO DATE YEAR TO DATE ACTUAL PCT BUDGET PCT VARIANCE VAR % ACTUAL PCT BUDGET PCT VARIANCE VAR %

______________ _____ ______________ _____ ______________ ______ ______________ _____ ______________ _____ ______________ ______

Passenger Fares 870,191.20 13.8 791,097.76 15.1 79,093.44 10.0 1,602,672.83 13.6 1,523,070.49 14.3 79,602.34 5.2

Local Operating AssistanceTDA/LTF Gen Operating Assista 2,960,811.00 46.8 2,960,810.00 56.6 1.00 0.0 5,921,621.00 50.4 5,921,620.00 55.6 1.00 0.0 Measure A Operating Assistanc 187,477.00 3.0 187,474.00 3.6 3.00 0.0 621,225.00 5.3 621,222.00 5.8 3.00 0.0

State Operating AssistanceSTA Operating Assistance 0.00 0.0 0.00 0.0 0.00 n/m 0.00 0.0 0.00 0.0 0.00 n/m

Federal Operating AssistanceSection 5307 (9) 1,120,833.34 17.7 1,120,833.34 21.4 0.00 0.0 2,241,666.68 19.1 2,241,666.68 21.1 0.00 0.0 CMAQ 0.00 0.0 0.00 0.0 0.00 n/m 0.00 0.0 0.00 0.0 0.00 n/mSection 5311 (18) 35,517.33 0.6 35,517.33 0.7 0.00 0.0 71,034.66 0.6 71,034.66 0.7 0.00 0.0 Section 5316 JARC/New Freedom 60,121.91 1.1 73,516.26 1.4 (13,394.35) (18.2) 116,967.94 1.1 147,032.52 1.4 (30,064.58) (20.4)Section 26 Planning 0.00 0.0 0.00 0.0 0.00 n/m 0.00 0.0 0.00 0.0 0.00 n/m

Other Operating AssistanceRevenue Lease 0.00 0.0 0.00 0.0 0.00 n/m 2,500.00 0.0 0.00 0.0 2,500.00 n/mOther Revenue 37,110.69 0.6 59,833.33 1.1 (22,722.64) (38.0) 71,840.69 0.6 119,666.66 1.1 (47,825.97) (40.0)

-------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- -----Total Operating 5,272,062.47 n/m 5,229,082.02 n/m 42,980.45 0.8 10,649,528.80 n/m 10,645,313.01 n/m 4,215.79 0.0

Capital Contributions Revenue 1,049,016.23 n/m 0.00 n/m 1,049,016.23 n/m 1,097,616.89 n/m 0.00 n/m 1,097,616.89 n/m-------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- -----

Total Revenue 6,321,078.70 100.0 5,229,082.02 100.0 1,091,996.68 20.9 11,747,145.69 100.0 10,645,313.01 100.0 1,101,832.68 10.4 ============== ===== ============== ===== ============== ===== ============== ===== ============== ===== ============== =====

Item 6A 26

>

RTA Set of Books Date: 15-SEP-11 06:12:36Revenue Budget Variance Report Page: 1




______________ _____ ______________ _____ ______________ ______ ______________ _____ ______________ _____ ______________ ______

Farebox Revenue

Revenue Line 1 149,202.17 17.1 139,372.88 17.6 9,829.29 7.1 280,086.55 17.5 268,834.94 17.7 11,251.61 4.2 Revenue Line 3 7,841.34 0.9 8,130.65 1.0 (289.31) (3.6) 13,227.53 0.8 15,201.51 1.0 (1,973.98) (13.0)Revenue Line 7 11,953.21 1.4 10,311.38 1.3 1,641.83 15.9 21,394.47 1.3 20,142.42 1.3 1,252.05 6.2 Revenue Line 8 13,766.20 1.6 12,421.61 1.6 1,344.59 10.8 25,501.62 1.6 24,272.63 1.6 1,228.99 5.1 Revenue Line 10 18,318.35 2.1 19,429.97 2.5 (1,111.62) (5.7) 32,856.67 2.1 37,358.80 2.5 (4,502.13) (12.1)Revenue Line 11 16,333.24 1.9 13,852.34 1.8 2,480.90 17.9 29,820.31 1.9 26,885.49 1.8 2,934.82 10.9 Revenue Line 12 22,570.42 2.6 21,169.19 2.7 1,401.23 6.6 43,139.46 2.7 41,338.31 2.7 1,801.15 4.4 Revenue Line 13 23,389.60 2.7 20,763.42 2.6 2,626.18 12.6 44,411.18 2.8 40,421.83 2.7 3,989.35 9.9 Revenue Line 14 20,952.20 2.4 18,636.45 2.4 2,315.75 12.4 38,295.13 2.4 36,331.73 2.4 1,963.40 5.4 Revenue Line 15 36,304.49 4.2 34,610.69 4.4 1,693.80 4.9 66,807.09 4.2 66,341.19 4.4 465.90 0.7 Revenue Line 16 45,480.28 5.2 42,203.53 5.3 3,276.75 7.8 85,842.09 5.4 81,522.12 5.4 4,319.97 5.3 Revenue Line 18 16,105.13 1.9 14,471.10 1.8 1,634.03 11.3 29,970.10 1.9 28,304.46 1.9 1,665.64 5.9 Revenue Line 19 43,259.53 5.0 38,707.17 4.9 4,552.36 11.8 80,267.34 5.0 74,601.77 4.9 5,665.57 7.6 Revenue Line 20 26,574.68 3.1 23,683.23 3.0 2,891.45 12.2 47,801.58 3.0 44,651.43 2.9 3,150.15 7.1 Revenue Line 21 13,212.91 1.5 11,702.78 1.5 1,510.13 12.9 25,688.47 1.6 22,776.50 1.5 2,911.97 12.8 Revenue Line 22 38,838.45 4.5 35,076.61 4.4 3,761.84 10.7 67,843.58 4.2 66,180.67 4.3 1,662.91 2.5 Revenue Line 23 8,153.67 0.9 6,835.26 0.9 1,318.41 19.3 13,807.64 0.9 13,273.10 0.9 534.54 4.0 Revenue Line 24 6,997.63 0.8 6,662.32 0.8 335.31 5.0 12,908.72 0.8 12,971.27 0.9 (62.55) (0.5)Revenue Line 27 43,053.45 4.9 37,784.68 4.8 5,268.77 13.9 78,107.94 4.9 73,384.89 4.8 4,723.05 6.4 Revenue Line 29 12,683.65 1.5 10,642.47 1.3 2,041.18 19.2 23,919.28 1.5 20,762.02 1.4 3,157.26 15.2 Revenue Line 30 6,937.21 0.8 6,219.00 0.8 718.21 11.5 12,431.60 0.8 11,935.80 0.8 495.80 4.2 Revenue Line 31 10,567.29 1.2 7,702.36 1.0 2,864.93 37.2 17,338.78 1.1 15,047.72 1.0 2,291.06 15.2 Revenue Line 32 8,435.89 1.0 5,540.05 0.7 2,895.84 52.3 13,685.27 0.9 10,853.49 0.7 2,831.78 26.1 Revenue Line 33 3,216.64 0.4 2,635.38 0.3 581.26 22.1 3,699.51 0.2 4,926.64 0.3 (1,227.13) (24.9)Revenue Line 35 6,367.54 0.7 5,140.23 0.6 1,227.31 23.9 11,664.87 0.7 9,610.12 0.6 2,054.75 21.4 Revenue Line 40 2,519.61 0.3 1,845.47 0.2 674.14 36.5 4,235.86 0.3 3,450.62 0.2 785.24 22.8 Revenue Line 41 8,509.65 1.0 7,969.47 1.0 540.18 6.8 12,758.35 0.8 15,314.28 1.0 (2,555.93) (16.7)Revenue Line 42 4,325.49 0.5 3,608.12 0.5 717.37 19.9 7,416.43 0.5 6,863.52 0.5 552.91 8.1 Revenue Line 49 19,870.01 2.3 19,511.14 2.5 358.87 1.8 36,423.16 2.3 37,945.87 2.5 (1,522.71) (4.0)Revenue Line 50 13,302.67 1.5 12,875.00 1.6 427.67 3.3 26,602.80 1.7 25,750.00 1.7 852.80 3.3 Revenue Line 55 1,636.10 0.2 1,326.65 0.2 309.45 23.3 1,636.10 0.1 1,326.65 0.1 309.45 23.3 Revenue Line 61 6,130.18 0.7 2,799.96 0.4 3,330.22 118.9 9,008.23 0.6 5,234.39 0.3 3,773.84 72.1 Revenue Line 74 12,724.61 1.5 6,517.39 0.8 6,207.22 95.2 19,418.58 1.2 12,184.23 0.8 7,234.35 59.4 Revenue Line 79 9,389.60 1.1 6,809.42 0.9 2,580.18 37.9 16,058.08 1.0 12,731.31 0.8 3,326.77 26.1 Revenue Line 149/216 24,857.15 2.9 25,473.56 3.2 (616.41) (2.4) 47,394.28 3.0 49,128.98 3.2 (1,734.70) (3.5)Revenue Commuter Line 202 7,140.43 0.8 6,701.84 0.8 438.59 6.5 15,861.89 1.0 12,979.72 0.9 2,882.17 22.2 Revenue Commuter Line 204 8,024.53 0.9 6,729.20 0.9 1,295.33 19.2 14,868.54 0.9 12,580.52 0.8 2,288.02 18.2 Revenue Commuter Line 206 16,251.80 1.9 14,258.45 1.8 1,993.35 14.0 29,481.68 1.8 26,657.79 1.8 2,823.89 10.6 Revenue Commuter Line 208 6,366.95 0.7 5,227.97 0.7 1,138.98 21.8 11,592.23 0.7 9,773.89 0.6 1,818.34 18.6 Revenue Commuter Line 210 4,402.88 0.5 3,991.99 0.5 410.89 10.3 7,924.88 0.5 7,463.51 0.5 461.37 6.2 Revenue Commuter Line 212 5,041.17 0.6 3,724.70 0.5 1,316.47 35.3 9,108.38 0.6 6,964.62 0.5 2,143.76 30.8 Revenue Commuter Line 217 4,252.70 0.5 3,104.38 0.4 1,148.32 37.0 7,780.40 0.5 5,804.67 0.4 1,975.73 34.0 Rev DAR Hemet/San Jacinto 20,893.59 2.4 22,661.61 2.9 (1,768.02) (7.8) 41,510.78 2.6 43,840.73 2.9 (2,329.95) (5.3)Rev DAR Jurupa 4,307.99 0.5 3,145.59 0.4 1,162.40 37.0 7,298.98 0.5 6,085.71 0.4 1,213.27 19.9 Rev DAR Lake Elsinore 3,876.39 0.4 3,183.27 0.4 693.12 21.8 7,470.89 0.5 6,161.97 0.4 1,308.92 21.2 Rev DAR Moreno Valley 18,761.73 2.2 19,471.93 2.5 (710.20) (3.6) 37,295.54 2.3 37,672.15 2.5 (376.61) (1.0)

RTA Set of Books Date: 15-SEP-11 06:12:36Revenue Budget Variance Report Page: 2




______________ _____ ______________ _____ ______________ ______ ______________ _____ ______________ _____ ______________ ______ Rev DAR Norco 6,545.46 0.8 7,247.26 0.9 (701.80) (9.7) 13,086.74 0.8 14,021.47 0.9 (934.73) (6.7)Rev DAR Perris 9,980.09 1.1 10,130.75 1.3 (150.66) (1.5) 19,397.51 1.2 19,600.30 1.3 (202.79) (1.0)Rev DAR Sun City 4,554.62 0.5 3,915.83 0.5 638.79 16.3 7,799.05 0.5 7,576.59 0.5 222.46 2.9 Rev DAR Banning/Beaumont 2,033.78 0.2 431.93 0.1 1,601.85 370.9 2,388.52 0.1 836.71 0.1 1,551.81 185.5

Item 6A 27

Rev DAR Grand Terrace, Hi 2,352.12 0.3 1,497.19 0.2 854.93 57.1 3,649.70 0.2 2,896.99 0.2 752.71 26.0 Rev DAR Riverside 21,726.24 2.5 22,994.91 2.9 (1,268.67) (5.5) 43,321.93 2.7 44,485.03 2.9 (1,163.10) (2.6)Rev DAR Murrieta/Temecula 9,898.49 1.1 10,238.03 1.3 (339.54) (3.3) 19,749.36 1.2 19,807.42 1.3 (58.06) (0.3)

-------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- -----

Grand Total 870,191.20 100.0 791,097.76 100.0 79,093.44 10.0 1,602,672.83 100.0 1,523,070.49 100.0 79,602.34 5.2

-------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- -----Grand Total 870,191.20 n/m 791,097.76 n/m 79,093.44 10.0 1,602,672.83 n/m 1,523,070.49 n/m 79,602.34 5.2

============== ===== ============== ===== ============== ===== ============== ===== ============== ===== ============== =====

Item 6A 28


August 2011

600,000

700,000

800,000

900,000

Actual Budget

870,191

791,098

Passenger Fares

-

5,000

10,000

15,000

20,000- -

State Operating

2,000,000

3,000,000

4,000,000

Actual Budget

3,148,288 3,148,284

Local Operating

1,000,000

1,250,000

1,500,000

Actual Budget

1,216,473 1,229,867

Federal Operating

Item 6A 29


August 2011

25,000

50,000

75,000

Actual Budget

37,111

59,833

Other Operating

Item 6A 30


August 2011

600,000

650,000

700,000

750,000

August 2010 August 2011

650,707

708,682

Ridership

Item 6A 31

>

RTA Set of Books Date: 15-SEP-11 06:12:34Operating Expense vs Budget Summary Report Page: 1



<------------------------- Period to Date -----------------------><--------------------------- Year to date -----------------------Actual PCT Budget PCT Variance Var% Actual PCT Budget PCT Variance Var%

-------------- ---- ----------- ----- ------------ ------ -------------- ------ ------------- ------- -------------------Expenses

Salaries Union 792,494.11 19.5 887,042.28 20.3 94,548.17 10.7 1,605,302.96 19.9 1,691,379.47 19.7 86,076.51 5.1 Salaries Admin 368,576.56 9.1 404,585.26 9.3 36,008.70 8.9 713,266.55 8.9 746,590.53 8.7 33,323.98 4.5 Total Fringe Ben. 714,757.00 17.6 752,471.29 17.2 37,714.29 5.0 1,510,477.47 18.7 1,614,214.95 18.8 103,737.48 6.4

-------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- -----Total Salaries & Benefit 1,875,827.67 46.1 2,044,098.83 46.8 168,271.16 8.2 3,829,046.98 47.5 4,052,184.95 47.3 223,137.97 5.5

Purchased Transportation 1,599,024.24 39.3 1,604,926.41 36.7 5,902.17 0.4 3,059,025.68 38.0 3,094,147.01 36.1 35,121.33 1.1

Total Services 163,626.38 4.0 192,927.20 4.4 29,300.82 15.2 309,250.60 3.8 383,479.88 4.5 74,229.28 19.4

Fuel & Lube 142,351.84 3.5 139,687.29 3.2 (2,664.55) (1.9) 269,008.64 3.3 269,428.41 3.1 419.77 0.2 Tires & Tubes 1,071.26 0.0 833.33 0.0 (237.93) (28.6) 1,711.96 0.0 1,666.66 0.0 (45.30) (2.7)Parts 120,893.26 3.0 126,147.40 2.9 5,254.14 4.2 231,211.62 2.9 252,294.80 2.9 21,083.18 8.4 Supplies 9,324.79 0.2 20,052.71 0.5 10,727.92 53.5 15,898.16 0.2 40,105.42 0.5 24,207.26 60.4 Other 9,416.50 0.2 14,552.50 0.3 5,136.00 35.3 22,167.85 0.3 28,605.00 0.3 6,437.15 22.5

-------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- -----Total Material & Supplie 283,057.65 7.0 301,273.23 6.9 18,215.58 6.0 539,998.23 6.7 592,100.29 6.9 52,102.06 8.8

Utilities 63,807.29 1.6 70,418.15 1.6 6,610.86 9.4 131,162.25 1.6 137,223.07 1.6 6,060.82 4.4 Insurance 32,334.25 0.8 62,403.08 1.4 30,068.83 48.2 81,174.15 1.0 124,806.16 1.5 43,632.01 35.0 Taxes & Permits 1,023.66 0.0 3,692.92 0.1 2,669.26 72.3 6,870.32 0.1 12,025.84 0.1 5,155.52 42.9 Advertising & Promoti 13,600.36 0.3 21,606.66 0.5 8,006.30 37.1 14,165.04 0.2 36,963.32 0.4 22,798.28 61.7 Dues & Subscriptions 5,184.49 0.1 7,942.92 0.2 2,758.43 34.7 10,003.03 0.1 15,485.84 0.2 5,482.81 35.4 Training 2,590.38 0.1 21,544.63 0.5 18,954.25 88.0 10,527.27 0.1 43,089.26 0.5 32,561.99 75.6 Miscellaneous 29,811.18 0.7 40,527.94 0.9 10,716.76 26.4 68,091.22 0.8 81,055.88 0.9 12,964.66 16.0

-------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- -----Total Other Expenses 148,351.61 3.6 228,136.30 5.2 79,784.69 35.0 321,993.28 4.0 450,649.37 5.3 128,656.09 28.5

-------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- -----Total Expenses 4,069,887.55 100.0 4,371,361.97 100.0 301,474.42 6.9 8,059,314.77 100.0 8,572,561.50 100.0 513,246.73 6.0

-------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- ----- -------------- -----

Net Operating Expenses 4,069,887.55 100.0 4,371,361.97 100.0 301,474.42 6.9 8,059,314.77 100.0 8,572,561.50 100.0 513,246.73 6.0 ============== ===== ============== ===== ============== ===== ============== ===== ============== ===== ============== =====

Item 6A 32


August 2011

1,500,000

2,000,000

2,500,000

Actual Budget

1,875,828 2,044,099

Salaries & Benefits

125,000

175,000

225,000

Actual Budget

163,626

192,927

Services

1,350,000

1,500,000

1,650,000

Actual Budget

1,599,024 1,604,926

Purchased Transportation

100,000

200,000

300,000

400,000

Actual Budget

283,058 301,273

Materials & Supplies

Item 6A 33


August 2011

100,000

200,000

300,000

Actual Budget

148,352

228,136

Other Expenses

Item 6A 34


Riverside, CA 92507

September 22, 2011

TO: BOARD OF DIRECTORS

THRU: Larry Rubio, Chief Executive Officer

FROM: Tom Franklin, Chief Operating Officer

SUBJECT: Ridership for July and August 2011

Summary: Total systemwide ridership for July 2011 increased 1.05% while August 2011 increased 8.91% versus last year.

Jul-10 Jul-11 Change Aug-10 Aug-11 ChangeDirectly Operated 472,159 474,490 0.49% 506,405 541,742 6.98%Contract Operated 98,800 100,534 1.76% 116,862 135,671 16.10%Dial-A-Ride 25,660 27,888 8.68% 27,440 31,269 13.95%Total System 596,619 602,912 1.05% 650,707 708,682 8.91%

AugustJuly

Factors to consider when comparing to a year ago:

• Calendar: ° July - Two fewer weekdays and two more Sundays than last year. ° August - One more weekday and one less Sunday than last year.

• Weather: ° July - Rain on one Saturday and one Sunday, versus none last year. One

weekday and one Sunday over 100°, versus three weekdays and one Saturday last year.

° August - Four weekdays, one Saturday, and one Sunday over 100°, versus five weekdays last year.

• Schedule: ° July and August - No significant change in service hours.

• Other: ° July - None.

° August - RCC had one more weekday of classes this year.


Item 6B 35

Riverside Transit Agency

Month-End Ridership Summary

July 2011

Total

Passengers

Passengers/

Revenue Hour

Passengers/

Revenue Mile

Directly Operated Route Total >>> 474,490 20.13 1.41 0.49% 0.49%

Contracted Fixed Route Total >>> 100,534 7.95 0.42 1.76% 1.76%

Total Fixed Routes >>> 575,024 15.88 1.00 0.71% 0.71%

*Dial-a-Ride (Regular & Taxi) Total >>> 27,888 2.25 0.11 8.68% 8.68%

Entire System Total >>> 602,912 12.40 0.73 1.05% 1.05%

Total Fixed Routes (excluding Commuter Links) >>> 552,842 16.97 1.17 0.98% 0.98%

Commuter Link Total 2 >>> 22,182 6.10 0.22 -5.60% -5.60%

Dial-A-Ride (Regular) Total >>> 27,300 2.27 0.12 8.60% 8.60%

Taxi (Overflow) Total >>> 588 1.61 0.05 12.86% 12.86%


2 Includes Route 216 (formerly known as route 149) which starting operating as CommuterLink service effective July 1, 2010.

1 The FY-To-Date Variance is the difference between ridership in July 2011 versus July 2010.

Entire System

* The Dial-A-Ride routes serve exclusively seniors and persons with disabilities.

July 2011 Passengers

FY-To-Date Variance

FY2011 vs. FY2010 1

Passengers

Monthly Variance

Jul '11 vs. Jul '10

Item 6B 36



July 2011

Total

Passengers

Passengers/

Revenue Hour

Passengers/

Revenue Mile

1 Corona/ Downtown Riverside/ Magnolia/ UCR 126,891 27.61 2.55 -2.85% -2.85%

10 Downtown Riverside/ Lincoln/ Galleria at Tyler 14,877 14.04 1.16 -5.05% -5.05%

11 Moreno Valley Mall/ March ARB 13,402 17.08 1.39 1.79% 1.79%

12 Pierce and Sterling/ Stephens and Center 21,337 17.87 1.48 5.86% 5.86%

13 Chicago and Marlborough/ Galleria at Tyler 21,478 17.45 1.46 6.99% 6.99%

14 2

Galleria at Tyler/ Indiana/ VA Hospital 17,715 14.93 1.15 -16.89% -16.89%

15 Downtown Riverside/ Galleria at Tyler 30,779 20.90 1.72 -6.14% -6.14%

16 Downtown Riverside/ Moreno Valley Mall 41,865 22.46 1.92 6.88% 6.88%

18 Sunnymead Ranch/ Moreno Valley RCC 13,963 17.85 1.28 2.14% 2.14%

19 Moreno Valley Mall/ Perris 35,590 29.25 2.26 3.04% 3.04%

20 Magnolia Center/ Moreno Valley RCC 22,448 17.88 1.14 7.25% 7.25%

21 Country Village/ Galleria at Tyler 11,707 15.28 0.97 12.70% 12.70%

22 Downtown Riverside/ Perris/ Lake Elsinore 28,438 17.69 0.98 0.85% 0.85%

27 Galleria at Tyler/ Hemet Valley Mall 34,471 16.99 0.82 5.27% 5.27%

29 Downtown Riverside/ Hamner & Limonite 11,266 15.18 0.93 13.24% 13.24%

41 3

Mead Valley/ Perris/ Moreno Valley/ RCRMC 1,126 5.99 0.36 -12.78% -12.78%

49 Country Village/ Downtown Riverside 16,301 22.10 1.86 3.57% 3.57%

206 Corona/ Lake Elsinore/ Murrieta/ Temecula 4,987 13.83 0.42 1.26% 1.26%

216 4

Orange County/ Corona/ Riverside 5,849 11.88 0.44 2.26% 2.26%

Directly Operated Route Total >>>> 474,490 20.13 1.41 0.49% 0.49%

2 Route 25 was realigned and merged with Route 14 effective September 12, 2010. Variances are for combined routes.

4 Route 216 (formerly known as route 149) started operating as CommuterLink service effective July 1, 2010.

3 Route 41 is split between directly operated and contracted fixed route operations. The total passengers shown does not include passengers from contracted operations trips.

Directly Operated Routes

July 2011Route

Number Area Served

Passengers

Monthly Variance

Jul '11 vs. Jul '10

Passengers

FY-To-Date Variance

FY2012 vs. FY2011


Item 6B 37



July 2011

Total

Passengers

Passengers/

Revenue Hour

Passengers/

Revenue Mile

3 Eastvale/ Norco/ Corona 4,829 6.48 0.46 -24.43% -24.43%

7 Lake Elsinore/ Wildomar 9,264 11.48 0.76 3.91% 3.91%

8 Lake Elsinore 9,888 12.54 0.65 18.38% 18.38%

23 Temecula/ Murrieta/ Wildomar 5,344 7.19 0.44 -24.74% -24.74%

24 Pechanga Resort/ Temecula 5,606 7.99 0.53 14.27% 14.27%

30 Perris 5,694 9.52 0.78 -14.43% -14.43%

31 Banning/ Beaumont/ San Jacinto/ Hemet 6,802 10.69 0.59 7.30% 7.30%

32 Hemet/ San Jacinto 5,636 11.96 0.98 0.64% 0.64%

33 Hemet/ East Hemet 2,399 7.00 0.51 6.91% 6.91%

35 Banning/ Beaumont/ Moreno Valley Mall 5,171 10.04 0.39 10.94% 10.94%

40 Lake Elsinore/ Quail Valley/ Sun City 1,597 6.29 0.29 15.56% 15.56%

41 2


42 Estudillo Express - San Jacinto/ Soboba Casino 3,577 8.47 0.58 -4.02% -4.02%

50 Downtown Riverside Jury Trolley - Red Line 695 3.88 0.59 -37.10% -37.10%

51 UCR Crest Cruiser 0 0.00 0.00 0.00% 0.00%

53 UCR Bear Runner- After Hours Service 0 0.00 0.00 0.00% 0.00%

55 3

Temecula Trolley- Green Line 0 0.00 0.00 -100.00% -100.00%

61 Sun City/ Menifee/ Murrieta/ Temecula 2,733 5.73 0.30 13.36% 13.36%

74 San Jacinto/ Hemet/ Menifee/ Sun City/ Perris 7,066 8.86 0.48 20.03% 20.03%

79 Hemet/ Winchester/ French Valley/ Temecula 6,224 7.54 0.43 5.78% 5.78%

202 Murrieta/ Temecula/ Oceanside 3,570 5.14 0.20 15.38% 15.38%

204 Riverside/ Country Village/ Ontario/ Montclair 3,512 8.52 0.33 9.07% 9.07%

208 Temecula/ Murrieta/ Sun City/ Perris/ Moreno Valley/ Riverside 2,807 5.23 0.20 12.60% 12.60%

210 Banning/ Beaumont/ Moreno Valley/ Riverside 1,292 7.89 0.32 0.62% 0.62%

212 Hemet/ San Jacinto/ Downtown Riverside 1,883 4.15 0.17 20.71% 20.71%

217 San Jacinto/ Hemet/ Temecula/ Escondido 1,852 3.49 0.11 54.08% 54.08%

Contracted Fixed Route Total >>>> 100,534 7.95 0.42 1.76% 1.76%

Passengers

Monthly Variance

Jul '11 vs. Jul '10

Contracted Fixed Routes

Passengers

FY-To-Date Variance

FY2011 vs. FY2010 1

2 Route 41 is split between directly operated and contracted fixed route operations. The total passengers shown does not include passengers from directly operated trips.

July 2011

Route

Number Area Served


Item 6B 38



July 2011

Dial-a-ride

Passengers

Taxi

Passengers

Total

Passengers

Passengers/

Revenue Hour

Passengers/

Revenue Mile

74 12 86 1.11 0.04 -25.86% -25.86%

843 71 914 1.71 0.08 40.40% 40.40%

371 21 392 1.58 0.07 -29.11% -29.11%

5,686 94 5,780 2.85 0.15 5.07% 5.07%

840 10 850 1.86 0.10 13.03% 13.03%

5,628 119 5,747 2.52 0.14 18.40% 18.40%

2,901 33 2,934 1.96 0.10 8.91% 8.91%

1,498 47 1,545 2.86 0.14 3.14% 3.14%

2,537 70 2,607 2.01 0.09 6.84% 6.84%

5,906 78 5,984 2.09 0.10 9.22% 9.22%

1,016 33 1,049 1.87 0.09 -6.51% -6.51%

27,300 588 27,888 2.25 0.11 8.68% 8.68%

Service - Area Served

Passengers

Monthly Variance

Jul '11 vs. Jul '10

Dial-A-Ride Services

Passengers

FY-To-Date Variance

FY2011 vs. FY2010 1

July 2011

Perris - Perris/ Mead Valley/ Nuevo

Riverside - Riverside/ Woodcrest/ Arnold Heights/ Canyon

Crest/Orangecrest

Banning/ Beaumont - Banning/ Beaumont

Highgrove - Highgrove/ Loma Linda

Corona/ Norco - Corona/ Norco

Murrieta/ Temecula - Murrieta/ Temecula

Dial-A-Ride (Seniors & ADA) Total >>>>

Jurupa - Jurupa/ Glen Avon/ Mira Loma/ Pedley/ Rubidoux


Hemet - Hemet/ Homeland/ Romoland/ San Jacinto/ Valle Vista/

Winchester

Moreno Valley - Moreno Valley

Lake Elsinore - Lake Elsinore/ Canyon Lake/ Wildomar / Quail Valley

Sun City - Sun City/ Menifee

Item 6B 39



July 2011

July 2011

Total

Passengers

UCR U-PASS 17,615 27.06% 27.06%

RCC GO-PASS 32,762 -33.62% -33.62%

Moreno Valley College enrollment 30% lower.

LA SIERRA UNIVERSITY U-PASS 783 237.50% 237.50%

CAL BAPTIST UNIVERSITY U-PASS 1,600 34.57% 34.57%

MT. SAN JACINTO COLLEGE GO-PASS 4,781 N/A N/A

Note: Implemented August 12, 2010.

RIVERSIDE CITY EMPLOYEE PASS PROGRAM 976 15.64% 15.64%

Passengers

FY-To-Date Variance

FY2011 vs. FY2010 1

Pass Programs

Passengers

Monthly Variance

Jul '11 vs. Jul '10Pass Program


Item 6B 40



August 2011

Total

Passengers

Passengers/

Revenue Hour

Passengers/

Revenue Mile

Directly Operated Route Total >>> 541,742 21.40 1.51 6.98% 3.97%

Contracted Fixed Route Total >>> 135,671 9.52 0.51 16.10% 9.53%

Total Fixed Routes >>> 677,413 17.12 1.08 8.69% 4.97%

*Dial-a-Ride (Regular & Taxi) Total >>> 31,269 2.29 0.11 13.95% 11.41%


Total Fixed Routes (excluding Commuter Links) >>> 647,549 18.26 1.26 8.00% 4.44%

Commuter Link Total >>> 29,864 7.27 0.27 26.16% 17.91%

Dial-A-Ride (Regular) Total >>> 30,500 2.31 0.12 13.37% 11.06%

Taxi (Overflow) Total >>> 769 1.65 0.06 43.47% 28.38%


Entire System

* The Dial-A-Ride routes serve exclusively seniors and persons with disabilities.

August 2011 Passengers

FY-To-Date Variance

FY2011 vs. FY2010 1

Passengers

Monthly Variance

Aug '11 vs. Aug '10

1 The FY-To-Date Variance is the difference between ridership from July 2011 through August 2011 versus July 2010 through August 2010.

Item 6B 41



August 2011

Total

Passengers

Passengers/

Revenue Hour

Passengers/

Revenue Mile

1 Corona/ Downtown Riverside/ Magnolia/ UCR 140,210 28.33 2.63 3.56% 0.41%

10 Downtown Riverside/ Lincoln/ Galleria at Tyler 18,013 15.66 1.30 4.04% -0.28%

11 Moreno Valley Mall/ March ARB 15,691 18.81 1.53 12.54% 7.32%

12 Pierce and Sterling/ Stephens and Center 22,859 18.24 1.52 4.11% 4.95%

13 Chicago and Marlborough/ Galleria at Tyler 23,154 17.80 1.50 7.46% 7.23%

14 2

Galleria at Tyler/ Indiana/ VA Hospital 20,704 16.53 1.28 -12.03% -14.34%

15 Downtown Riverside/ Galleria at Tyler 35,088 21.83 1.81 2.97% -1.50%

16 Downtown Riverside/ Moreno Valley Mall 46,047 23.02 1.98 11.41% 9.21%

18 Sunnymead Ranch/ Moreno Valley RCC 15,349 18.77 1.36 3.74% 2.98%

19 Moreno Valley Mall/ Perris 40,218 30.63 2.38 6.97% 5.09%

20 Magnolia Center/ Moreno Valley RCC 26,946 19.75 1.26 13.43% 10.54%

21 Country Village/ Galleria at Tyler 12,277 15.16 0.96 14.00% 13.36%

22 Downtown Riverside/ Perris/ Lake Elsinore 37,101 20.74 1.16 12.69% 7.23%

27 Galleria at Tyler/ Hemet Valley Mall 40,233 18.68 0.90 13.27% 9.43%

29 Downtown Riverside/ Hamner & Limonite 12,158 15.58 0.95 14.76% 14.02%

41 3

Mead Valley/ Perris/ Moreno Valley/ RCRMC 4,361 20.17 1.20 15.46% 8.27%

49 Country Village/ Downtown Riverside 18,653 23.90 2.02 13.14% 8.47%

206 Corona/ Lake Elsinore/ Murrieta/ Temecula 6,112 14.74 0.44 15.50% 8.63%

216 Orange County/ Corona/ Riverside 6,568 12.39 0.46 13.05% 7.69%

Directly Operated Route Total >>>> 541,742 21.40 1.51 6.98% 3.97%

2 Route 25 was realigned and merged with Route 14 effective September 12, 2010. Variances are for combined routes.

3 Route 41 is split between directly operated and contracted fixed route operations. The total passengers shown does not include passengers from contracted operations trips.

Directly Operated Routes

August 2011Route

Number Area Served

Passengers

Monthly Variance

Aug '11 vs. Aug '10

Passengers

FY-To-Date Variance

FY2012 vs. FY2011


Item 6B 42



August 2011

Total

Passengers

Passengers/

Revenue Hour

Passengers/

Revenue Mile

3 Eastvale/ Norco/ Corona 7,291 8.50 0.61 5.54% -8.86%

7 Lake Elsinore/ Wildomar 11,102 13.07 0.88 14.34% 9.35%

8 Lake Elsinore 11,953 14.15 0.75 20.58% 19.57%

23 Temecula/ Murrieta/ Wildomar 7,039 8.32 0.52 -13.17% -18.58%

24 Pechanga Resort/ Temecula 6,365 8.21 0.55 12.26% 13.19%

30 Perris 7,100 10.88 0.90 5.01% -4.63%

31 Banning/ Beaumont/ San Jacinto/ Hemet 10,141 15.10 0.86 13.98% 11.20%

32 Hemet/ San Jacinto 8,250 16.39 1.36 12.81% 7.54%

33 Hemet/ East Hemet 3,327 8.23 0.60 17.48% 12.81%

35 Banning/ Beaumont/ Moreno Valley Mall 5,880 9.97 0.39 16.88% 14.02%

40 Lake Elsinore/ Quail Valley/ Sun City 2,205 7.65 0.34 32.04% 24.57%

41 2


42 Estudillo Express - San Jacinto/ Soboba Casino 4,623 9.91 0.69 11.34% 4.07%

50 Downtown Riverside Jury Trolley - Red Line 1,011 4.35 0.67 -57.25% -50.84%

51 UCR Crest Cruiser 0 0.00 0.00 0.00% 0.00%

53 UCR Bear Runner- After Hours Service 0 0.00 0.00 0.00% 0.00%

55 Temecula Trolley- Green Line 3,221 30.63 2.24 19.92% 4.27%

61 Sun City/ Menifee/ Murrieta/ Temecula 5,335 9.65 0.51 44.78% 32.35%

74 San Jacinto/ Hemet/ Menifee/ Sun City/ Perris 11,822 12.86 0.71 47.19% 35.70%

79 Hemet/ Winchester/ French Valley/ Temecula 8,246 8.58 0.49 25.40% 16.13%

202 Murrieta/ Temecula/ Oceanside 3,085 4.13 0.16 29.19% 21.40%

204 Riverside/ Country Village/ Ontario/ Montclair 4,274 9.02 0.36 28.16% 18.78%

208 Temecula/ Murrieta/ Sun City/ Perris/ Moreno Valley/ Riverside 3,485 5.60 0.21 39.79% 26.19%

210 Banning/ Beaumont/ Moreno Valley/ Riverside 1,540 8.09 0.34 16.31% 8.59%

212 Hemet/ San Jacinto/ Downtown Riverside 2,461 4.74 0.19 50.43% 35.92%

217 San Jacinto/ Hemet/ Temecula/ Escondido 2,339 3.85 0.12 67.79% 61.44%

Contracted Fixed Route Total >>>> 135,671 9.52 0.51 16.10% 9.53%

Passengers

Monthly Variance

Aug '11 vs. Aug '10

Contracted Fixed Routes

Passengers

FY-To-Date Variance

FY2011 vs. FY2010 1

2 Route 41 is split between directly operated and contracted fixed route operations. The total passengers shown does not include passengers from directly operated trips.

August 2011

Route

Number Area Served


Item 6B 43



August 2011

Dial-a-ride

Passengers

Taxi

Passengers

Total

Passengers

Passengers/

Revenue Hour

Passengers/

Revenue Mile

56 9 65 1.34 0.05 -36.27% -30.73%

1,009 85 1,094 1.85 0.09 50.07% 45.51%

427 20 447 1.68 0.08 -14.37% -21.95%

6,344 86 6,430 2.91 0.16 14.88% 10.02%

1,000 8 1,008 1.98 0.10 19.57% 16.49%

5,840 167 6,007 2.47 0.13 10.46% 14.21%

3,244 61 3,305 2.02 0.10 16.21% 12.66%

1,681 68 1,749 2.81 0.14 4.86% 4.04%

3,008 94 3,102 2.05 0.09 19.86% 13.54%

6,643 128 6,771 2.16 0.10 13.30% 11.35%

1,248 43 1,291 1.90 0.09 13.95% 3.77%

30,500 769 31,269 2.29 0.11 13.95% 11.41%

Service - Area Served

Passengers

Monthly Variance

Aug '11 vs. Aug '10

Dial-A-Ride Services

Passengers

FY-To-Date Variance

FY2011 vs. FY2010 1

August 2011

Perris - Perris/ Mead Valley/ Nuevo

Riverside - Riverside/ Woodcrest/ Arnold Heights/ Canyon

Crest/Orangecrest

Banning/ Beaumont - Banning/ Beaumont

Highgrove - Highgrove/ Loma Linda

Corona/ Norco - Corona/ Norco

Murrieta/ Temecula - Murrieta/ Temecula

Dial-A-Ride (Seniors & ADA) Total >>>>

Jurupa - Jurupa/ Glen Avon/ Mira Loma/ Pedley/ Rubidoux


Hemet - Hemet/ Homeland/ Romoland/ San Jacinto/ Valle Vista/

Winchester

Moreno Valley - Moreno Valley

Lake Elsinore - Lake Elsinore/ Canyon Lake/ Wildomar / Quail Valley

Sun City - Sun City/ Menifee

Item 6B 44



August 2011

August 2011

Total

Passengers

UCR U-PASS 19,871 28.34% 27.74%

RCC GO-PASS 28,817 -37.12% -35.30%

Moreno Valley College enrollment 30% lower.

LA SIERRA UNIVERSITY U-PASS 653 212.44% 225.62%

CAL BAPTIST UNIVERSITY U-PASS 1,787 -5.65% 9.86%

MT. SAN JACINTO COLLEGE GO-PASS 18,153 113.99% 196.92%

Note: Implemented August 12, 2010.

RIVERSIDE CITY EMPLOYEE PASS PROGRAM 1,082 30.36% 22.94%

Passengers

FY-To-Date Variance

FY2011 vs. FY2010 1

Pass Programs

Passengers

Monthly Variance

Aug '11 vs. Aug '10Pass Program


Item 6B 45


Riverside, CA 92507

September 22, 2011




SUBJECT: On Time Performance for July 2011

Summary: On time performance system-wide was 90% in July 2011 versus 92% in July 2010 and 91% in June 2011.


Item 6C 46


Riverside, CA 92507

September 22, 2011




SUBJECT: On Time Performance for August 2011

Summary: On time performance system-wide was 90% in August 2011 versus 91% in August 2010 and 90% in July 2011.


Item 6C 47

RTA BOARD ADMINISTRATION AND OPERATIONS COMMITTEE MEETING September 7, 2011

1. CALL TO ORDER: Acting Committee Chairman Bob Buster called the Board Administration and

Operations Committee meeting to order at 1:00 p.m., on September 7, 2011, in the RTA Board Room.

2. SELF-INTRODUCTIONS: Self introductions of those in attendance took place.

Attendees:

1. Acting Committee Chairman Bob Buster, County of Riverside, District I 2. Director Jesse Molina, City of Moreno Valley Mayor Pro Tem 3. Director Jeff Fox, City of Beaumont Councilmember 4. Director Ella Zanowic, City of Calimesa Mayor 5. Director Daryl Hickman, City of Lake Elsinore Councilmember 6. Director Ike Bootsma, City of Eastvale Councilmember 7. Director Don Robinson, City of Banning Councilmember

RTA Staff: 1. Larry Rubio, Chief Executive Officer 2. Tom Franklin, Chief Operating Officer 3. Craig Fajnor, Chief Financial Officer 4. Vince Rouzaud, Chief Procurement and Logistics Officer 5. Rick Kaczerowski, Director of Information Technologies 6. Jim Kneepkens, Director of Marketing 7. Lorelle Moe, Interim Director of Planning 8. Bob Bach, Director of Maintenance 9. Laura Murillo, Director of Human Resources

10. Natalie Gomez, Clerk of the Board of Directors 11. Natalie Zargoza, Contracts Manager

Other Attendees: Lydia Molina, Moreno Valley resident. Dennis Longdyke, Banning resident.

3. PUBLIC COMMENTS – NON-AGENDA ITEMS: None. 4. APPROVAL OF MINUTES – July 6, 2011, COMMITTEE MEETING:

M/S/C (HICKMAN/BOOTSMA) approving the minutes of July 6, 2011, Committee meeting. The motion carried with 6 affirmative votes and one abstention (FOX).

Item 6D 48

5. CONSENT CALENDAR: M/S/C (FOX/HICKMAN) approving the receipt and file of item A – Transportation

Center Monthly Report – June and July 2011. The motion carried unanimously. M/S/C (FOX/HICKMAN) approving the receipt and file of item B – Personnel Report – June and July 2011. The motion carried unanimously.

6. HOLIDAY EVENTS SCHEDULE Director Hickman requested RTA participation in the Unity in Community event in November in Lake Elsinore and Mr. Kneepkens concurred. M/S/C (HICKMAN/FOX) approving and recommending this item to the full Board of

Directors for their consideration as follows:

• Authorize staff to work with the individual cities and organizing groups and coordinate Riverside Transit Agency’s involvement in these events with the addition of the Unity in Community event in Lake Elsinore.

The motion carried unanimously. 7. FREE BUS RIDES ON NEW YEAR’S EVE M/S/C (HICKMAN/FOX) approving and recommending this item to the full Board of Directors

for their consideration as follows:

• Authorize the Agency to offer free rides on all fixed route buses from 6:00 p.m. to the end of business on Saturday, December 31, 2011.

The motion carried unanimously. 8. RATIFY GRANT APPLICATIONS SUBMITTED TO THE FEDERAL TRANSIT

ADMINISTRATION FOR FEDERAL STATE OF GOOD REPAIR AND BUS AND BUS FACILITIES LIVABILITY INITIATIVE FUNDING

M/S/C (FOX/ZANOWIC) approving and recommending this item to the full Board of


• Ratify the SGR and BLV Grant Applications submitted to the Federal Transit Administration for revenue vehicle replacement, facility rehabilitation, Twin Cities Transit Center, and bike racks for revenue vehicles.

Item 6D 49

• Authorize the use of local transportation funds (LTF) and Transportation Uniform Mitigation Fee (TUMF) funds, as applicable, for local match to any federal funds awarded.

The motion carried unanimously. 9. RATIFY FY09-10 AND FY10-11 CALIFORNIA TRANSIT SECURITY GRANT PROGRAM-

CALIFORNIA TRANSIT ASSISTANCE FUND (CTSGP-CTAF) GRANT APPLICATIONS AND APPROVE RESOLUTIONS 2011-16 AND 2011-17 TO OBTAIN FY09-10 AND FY10-11 CTSGP-CTAF FUNDS

M/S/C (ROBINSON/MOLINA) approving and recommending this item to the full Board of


• Ratify the $595,241 FY09-10 Prop 1B CTSGP-CTAF grant application submitted by staff and approve Resolution 2011-16 authorizing the Chief Executive Officer Board to execute all actions required to obtain $595,241 in FY09-10 Prop 1B CTSGP-CTAF funds.

• Ratify the $894,891 FY10-11 Prop 1B CTSGP-CTAF grant application submitted

by staff and approve Resolution 2011-17 authorizing the Chief Executive Officer to execute all actions required to obtain $894,891 in FY10-11 Prop 1B CTSGP- CTAF funds.

10. APPROVE RESOLUTION 2011-015 TO AMEND THE CALIFORNIA TRANSIT SYSTEMS

JOINT POWERS INSURANCE AUTHORITY’S (AKA CALIFORNIA TRANSIT INSURANCE POOL OR CALTIP) JOINT POWERS AGREEMENT (JPA) AND AUTHORIZE THE CHIEF EXECUTIVE OFFICER TO EXECUTE THE AMENDED AGREEMENT

M/S/C (HICKMAN/ROBINSON) approving and recommending this item to the full Board of


• Approve Resolution 2011-015 to amend the California Transit Systems Joint Powers Insurance Authority’s (CalTIP) Joint Powers Agreement (JPA) and authorize the chief executive officer to execute the amended agreement.

11. BOARD MEMBER COMMENTS AND REMARKS: Director Robinson informed the committee that a Fire Memory Museum would be opening

on September 9 and at 2 p.m. there would be a ceremony. All were invited to attend. The City of Beaumont was preparing to build a museum.

Director Fox noted that Oktoberfest would be held starting Saturday, Sep 17 in Beaumont. On September 11 a free concert would be held at Stewart Park and Pat Benatar was

performing.

Item 6D 50

12. OTHER BUSINESS:

Mr. Rubio thanked everyone for the well wishes for the driver who was injured in the accident in August. He is out of the hospital and in rehabilitation to regain the mobility in his leg.

13. ADJOURNMENT: The meeting was adjourned at 1:33 p.m.

Item 6D 51

RTA BOARD BUDGET AND FINANCE COMMITTEE MEETING September 7, 2011

1. CALL TO ORDER: Committee Chairman Ashley called the Board Budget and Finance Committee meeting to order at 2:01 p.m., on September 7, 2011, in the RTA Board Room.

2. SELF-INTRODUCTIONS: Self-introductions of those in attendance took place. Board Committee Members Present: 1. Committee Chairman Marion Ashley, County of Riverside, District V 2. Director Barry Talbot, City of Canyon Lake, Mayor 3. Director Andy Melendrez, City of Riverside Councilmember 4. Director Joanne Evans, City of Perris Councilmember 5. Director Wallace Edgerton, City of Menifee, Mayor 6. Director Andrew Kotyuk, City of San Jacinto, Vice-Mayor

RTA Staff: 1. Larry Rubio, Chief Executive Officer 2. Tom Franklin, Chief Operating Officer 3. Craig Fajnor, Chief Financial Officer 4. Vince Rouzaud, Chief Procurement and Logistics Officer 5. Jim Kneepkens, Director of Marketing 6. Bob Bach, Director of Maintenance 7. Rick Kaczerowski, Director of Information Technologies 8. Lorelle Moe-Luna, Interim Director of Planning 9. Laura Murillo, Director of Human Resources

10. Natalie Gomez, Clerk of the Board 11. Natalie Zaragoza, Contracts Manager

Other Attendees: None.

3. PUBLIC COMMENTS - NON-AGENDA ITEMS: None.

4. APPROVAL OF MINUTES JULY 1, 2011, COMMITTEE MEETING: M/S/C (TALBOT/EVANS) approving the July 1, 2011, Committee meeting minutes. The motion carried unanimously.

Item 6E 52

5. QUARTERLY CAPITAL STATUS: Mr. Fajnor presented the Quarterly Capital status. Mr. Rubio noted that Director Kotyuk stated that on the Hemet Transit Center diagram it was actually Stetson Street and not State Street in Hemet.

6. QUARTERLY INVESTMENT REPORT: Mr. Fajnor presented the Quarterly Investment report.

7. CASH FLOW PROJECTIONS:

Mr. Fajnor presented the Cash Flow projections.

8. AUTHORIZATION TO AWARD AGREEMENT NO. 11-027 TO SMARTDRIVE SYSTEMS, INC. (SMARTDRIVE) FOR THE AGENCY’S VEHICLE INCIDENT BASED VIDEO SURVEILLANCE SYSTEM:

M/S/C (KOTYUK/EVANS) approving and recommending this item to the full Board

of Directors for their consideration as follows:

• Authorize staff to award Agreement No. 11-027 to SmartDrive in an amount that will not exceed $191,720.00 for the equipment installation and the four-year managed services period beginning December 8, 2011 and ending December 7, 2015.

The motion carried unanimously. 9. AUTHORIZATION TO AWARD AGREEMENT NO. 11-033 TO EMPIRE TRUCK &

EQUIPMENT REPAIR (EMPIRE) FOR IN-FRAME ENGINE REBUILDING SERVICES:

Chairman Ashley refrained from participating in Item 9 as he stated he had a

conflict of interest pursuant to Government Code Section 84308 based on campaign contributions exceeding $250 he has received during the past twelve months from Complete Coach Works. He turned the meeting over to Director Talbot and resumed chairing the meeting after the item was discussed and approved.

M/S/C (KOTYUK/EVANS) approving and recommending this item to the full Board

of Directors for their consideration as follows:

• Authorize staff to award Agreement No. 11-033 to Empire Truck & Equipment Repair in an amount that will not exceed $519,721.75 for engine rebuilding services.


Item 6E 53

10. BOARD MEMBER COMMENTS AND REMARKS: Director Evans announced that on Sunday, September 11, in honor of 911, Perris

would be having a breakfast at 7 a.m. and a ceremony at 10 a.m. Everyone was invited.

Director Edgerton reminded everyone that on September 11 people came together

and it was spontaneous. He noted that we need to remind Congress about attitude and working together.

Director Kotyuk stated how proud RTA must feel having the Flag bus. Director Melendrez noted Military appreciation day on Saturday, September 10

and a ceremony on September 11 for “Riverside Remembers” at 3 pm in the breezeway at City Hall.

Committee Chair Ashley noted Supervisor Tavaglione purchased four new flags

and they would fly for eleven days at the county building. There were also two ceremonies on September 11: One at the veterans’ monument at 6:30 am and one at March Air Reserve Base at 9:11 a.m.

11. OTHER BUSINESS: Mr. Rubio noted RTA will proudly be participating at the Ramona Bowl with the

Flag bus in a static display. Mr. Rubio stated that the driver involved in the accident in August is in

rehabilitation regaining the use of his leg. On behalf of RTA staff and his family thank you for your well wishes.

APTA scheduled an event on September 11 at 10 a.m., where buses will sound

their horns; however, RTA will do an internal bus announcement in lieu of horns. 12. ADJOURN: The meeting adjourned at 2:36 p.m.

Item 6E 54


Riverside, CA 92507

September 22, 2011

TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Craig Fajnor, Chief Financial Officer SUBJECT: Productivity Improvement Program (PIP) Results for July and

August 2011 Summary: The Agency is required to achieve or exceed the mandatory

Farebox Recovery Ratio target of 17.04% at the system-wide level for FY12. In addition, the Agency must achieve compliance with four (4) of the remaining seven (7) discretionary PIP metrics at the system-wide level. The attached reports present PIP performance at the route, service segment, and system-wide levels for both the months of July and August – the first and second months of FY12, respectively. The Agency achieved or exceeded seven (7) of the eight (8) PIP targets at the system-wide level for July, but exceeded all eight targets through August. The only metric not achieved in July was Cost Per Revenue Service Hour, which the Agency is not budgeted to achieve for FY12. Of particular note, the Agency achieved an actual farebox recovery ratio of 30.0% and 28.4% for July and August, respectively, versus the FY12 target of 17.04%. Thus, the target has been exceeded by over 11% for the first two months of the fiscal year.


Item 6F 55

PIP Performance Summary Shaded area indicates PIP target NOT met.FY2012 Year to DateJuly 2011

80.73$ 17.04% 5.09$ 0.77$ 68.09$ 4.01$ 11.39 0.67

Route Cost Per RSHFarebox

Recovery RatioSubsidy PerPassenger

Subsidy PerPassenger Mile

Subsidy PerRSH

Subsidy PerRSM

Passengers Per

RSHPassengers Per

RSMDO Fixed Route

1 100.64$ * 2.61$ 0.56$ 72.16$ 6.68$ 27.61 2.55 10 100.64$ * 6.19$ 1.32$ 86.92$ 7.18$ 14.04 1.16 11 100.64$ * 4.89$ 1.04$ 83.45$ 6.80$ 17.08 1.39 12 100.64$ * 4.67$ 0.99$ 83.41$ 6.91$ 17.87 1.48 13 100.64$ * 4.79$ 1.02$ 83.56$ 6.98$ 17.45 1.46 14 100.64$ * 5.76$ 1.23$ 86.02$ 6.64$ 14.93 1.15 15 100.64$ * 3.82$ 0.81$ 79.92$ 6.56$ 20.90 1.72 16 100.64$ * 3.52$ 0.75$ 78.98$ 6.76$ 22.46 1.92 18 100.64$ * 4.65$ 0.99$ 82.92$ 5.97$ 17.85 1.28 19 100.64$ * 2.40$ 0.51$ 70.23$ 5.42$ 29.25 2.26 20 100.64$ * 4.68$ 1.00$ 83.73$ 5.34$ 17.88 1.14 21 100.64$ * 5.52$ 1.17$ 84.36$ 5.35$ 15.28 0.97 22 100.64$ * 4.67$ 0.34$ 82.60$ 4.56$ 17.69 0.98 27 100.64$ * 4.91$ 0.36$ 83.37$ 4.00$ 16.99 0.82 29 100.64$ * 5.63$ 1.20$ 85.50$ 5.22$ 15.18 0.93 49 100.64$ * 3.54$ 0.75$ 78.20$ 6.57$ 22.10 1.86

206 100.64$ * 4.63$ 0.36$ 63.96$ 1.93$ 13.83 0.42 216 100.64$ * 4.62$ 0.34$ 54.88$ 2.03$ 11.88 0.44

DOFR Subtotal 100.64$ * 3.94$ 0.65$ 79.34$ 5.57$ 20.13 1.41

PIP Target

Item 6F 56


80.73$ 17.04% 5.09$ 0.77$ 68.09$ 4.01$ 11.39 0.67




Subsidy PerRSH

Subsidy PerRSM

Passengers Per

RSHPassengers Per

RSM

PIP Target

Contracted Fixed Route3 65.18$ * 8.94$ 1.28$ 57.95$ 4.11$ 6.48 0.46

7 1 65.51$ * 4.11$ 0.60$ 47.20$ 3.14$ 11.48 0.76 8 1 65.34$ * 3.38$ 0.49$ 42.35$ 2.20$ 12.54 0.65 23 65.27$ * 8.02$ 1.17$ 57.66$ 3.57$ 7.19 0.44 24 64.63$ * 7.03$ 1.02$ 56.20$ 3.69$ 7.99 0.53 30 65.42$ * 5.91$ 0.87$ 56.24$ 4.62$ 9.52 0.78 31 65.59$ * 5.14$ 0.75$ 54.94$ 3.03$ 10.69 0.59 32 65.37$ * 4.53$ 0.66$ 54.23$ 4.44$ 11.96 0.98 33 65.44$ * 9.15$ 1.31$ 64.03$ 4.62$ 7.00 0.51 35 65.47$ * 5.50$ 0.79$ 55.19$ 2.17$ 10.04 0.39 40 63.75$ * 9.06$ 1.29$ 56.99$ 2.60$ 6.29 0.29

41C 1 65.49$ * 9.78$ 1.41$ 54.20$ 3.05$ 5.54 0.31 41D 1 100.64$ * 15.84$ 3.37$ 94.89$ 5.66$ 5.99 0.36 41 1 74.34$ * 11.40$ 1.80$ 64.45$ 3.68$ 5.65 0.32 42 65.61$ * 6.88$ 1.01$ 58.29$ 4.02$ 8.47 0.58 50 64.36$ * (2.53)$ (0.36)$ (9.84)$ (1.49)$ 3.88 0.59 61 65.68$ * 10.41$ 1.49$ 59.64$ 3.12$ 5.73 0.30

74 1 65.51$ * 4.58$ 0.65$ 40.60$ 2.21$ 8.86 0.48 79 1 65.54$ * 5.65$ 0.81$ 42.59$ 2.41$ 7.54 0.43 202 64.54$ * 10.12$ 0.37$ 51.98$ 2.02$ 5.14 0.20 204 64.70$ * 5.64$ 0.22$ 48.08$ 1.86$ 8.53 0.33 208 65.33$ * 10.63$ 0.42$ 55.58$ 2.09$ 5.23 0.20 210 72.77$ * 6.48$ 0.26$ 51.26$ 2.08$ 7.91 0.32 212 64.92$ * (1.44)$ (0.06)$ (6.06)$ (0.24)$ 4.22 0.17 217 64.78$ * 2.02$ 0.08$ 7.04$ 0.22$ 3.49 0.11 794 -$ * -$ -$ -$ -$ - -

COFR Subtotal 66.12$ * 5.84$ 0.60$ 46.43$ 2.46$ 7.95 0.42

Total Fixed Route 88.58$ * 4.27$ 0.64$ 67.85$ 4.28$ 15.88 1.00

Item 6F 57


80.73$ 17.04% 5.09$ 0.77$ 68.09$ 4.01$ 11.39 0.67




Subsidy PerRSH

Subsidy PerRSM

Passengers Per

RSHPassengers Per

RSM

PIP Target

Dial-A-Ride (w/o Taxi)Banning/Beaumont DAR 62.19$ * 54.36$ 4.61$ 58.11$ 2.28$ 1.07 0.04 Lake Elsinore DAR 62.19$ * 32.37$ 2.74$ 56.19$ 2.69$ 1.74 0.08 Grand Terrace DAR 62.19$ * 36.40$ 3.08$ 57.33$ 2.72$ 1.57 0.07 Hemet DAR 62.19$ * 17.96$ 1.52$ 51.91$ 2.85$ 2.89 0.16 Jurupa DAR 62.19$ * 30.05$ 2.55$ 55.75$ 2.92$ 1.86 0.10 Moreno Valley DAR 62.19$ * 21.14$ 1.79$ 54.15$ 3.03$ 2.56 0.14 Murrieta/Temecula DAR 62.19$ * 28.29$ 2.40$ 55.63$ 2.87$ 1.97 0.10 Norco DAR 62.19$ * 17.39$ 1.47$ 50.12$ 2.46$ 2.88 0.14 Perris DAR 62.19$ * 27.20$ 2.30$ 54.94$ 2.52$ 2.02 0.09 Riverside DAR 62.19$ * 26.17$ 2.22$ 54.67$ 2.67$ 2.09 0.10 Sun City DAR 62.19$ * 30.03$ 2.54$ 56.49$ 2.70$ 1.88 0.09

Subtotal 62.19$ * 23.93$ 2.03$ 54.33$ 2.77$ 2.27 0.12

TaxiBanning/Beaumont Taxi 126.83$ * 80.77$ 6.84$ 118.06$ 2.77$ 1.46 0.03 Lake Elsinore Taxi 71.34$ * 39.26$ 3.33$ 57.36$ 2.52$ 1.46 0.06 Grand Terrace Taxi 93.27$ * 50.41$ 4.27$ 81.56$ 2.72$ 1.62 0.05 Hemet Taxi 88.05$ * 52.46$ 4.45$ 81.59$ 2.85$ 1.56 0.05 Jurupa Taxi 105.03$ * 43.23$ 3.66$ 89.69$ 2.56$ 2.07 0.06 Moreno Valley Taxi 98.90$ * 62.18$ 5.27$ 88.46$ 2.70$ 1.42 0.04 Murrieta/Temecula Taxi 79.22$ * 46.18$ 3.91$ 71.01$ 2.78$ 1.54 0.06 Norco Taxi 110.99$ * 44.56$ 3.78$ 98.51$ 2.66$ 2.21 0.06 Perris Taxi 93.57$ * 49.56$ 4.20$ 85.78$ 2.78$ 1.73 0.06 Riverside Taxi 89.77$ * 42.90$ 3.64$ 81.63$ 2.81$ 1.90 0.07 Sun City Taxi 104.72$ * 65.11$ 5.52$ 97.31$ 2.78$ 1.49 0.04

Subtotal 92.22$ * 51.29$ 4.35$ 82.65$ 2.74$ 1.61 0.05

Total DAR/Taxi 63.08$ * 24.51$ 2.08$ 55.16$ 2.76$ 2.25 0.11

Systemwide (Full Up) 82.08$ 30.05% 4.63$ 0.67$ 57.41$ 3.40$ 12.40 0.73

* Transportation Development Act (TDA) and Riverside County Transportation Commission (RCTC) allow for certain revenues to be both included and excluded from farebox recovery ratio calculation. TDA allows for certain expenses to be excluded from farebox recovery ratio calculation. These inclusions and exclusions make route level analysis misleading and thus are only meaningful at the systemwide level.

Item 6F 58

PIP Performance Summary Shaded area indicates PIP target NOT met.FY2012 Year to DateAugust 2011

80.73$ 17.04% 5.09$ 0.77$ 68.09$ 4.01$ 11.39 0.67




Subsidy PerRSH

Subsidy PerRSM

Passengers Per

RSHPassengers Per

RSMDO Fixed Route

1 95.79$ * 2.93$ 0.62$ 82.07$ 7.60$ 27.98 2.59 10 95.77$ * 5.99$ 1.27$ 89.19$ 7.39$ 14.88 1.23 11 95.82$ * 4.87$ 1.03$ 87.48$ 7.13$ 17.97 1.47 12 95.84$ * 4.84$ 1.03$ 87.44$ 7.27$ 18.06 1.50 13 95.83$ * 4.97$ 1.06$ 87.53$ 7.35$ 17.63 1.48 14 95.83$ * 5.63$ 1.20$ 88.72$ 6.85$ 15.75 1.22 15 95.75$ * 4.01$ 0.85$ 85.85$ 7.07$ 21.39 1.76 16 95.79$ * 3.75$ 0.80$ 85.35$ 7.31$ 22.75 1.95 18 95.85$ * 4.76$ 1.01$ 87.19$ 6.30$ 18.32 1.32 19 95.78$ * 2.71$ 0.58$ 81.15$ 6.28$ 29.96 2.32 20 95.76$ * 4.65$ 0.99$ 87.66$ 5.60$ 18.85 1.20 21 95.83$ * 5.78$ 1.23$ 87.91$ 5.58$ 15.22 0.97 22 95.71$ * 4.52$ 0.33$ 87.17$ 4.83$ 19.30 1.07 27 95.82$ * 4.90$ 0.36$ 87.44$ 4.20$ 17.86 0.86 29 95.84$ * 5.75$ 1.22$ 88.46$ 5.41$ 15.39 0.94 49 95.83$ * 3.69$ 0.78$ 84.92$ 7.16$ 23.02 1.94

206 95.63$ * 5.49$ 0.42$ 78.57$ 2.37$ 14.31 0.43 216 95.79$ * 6.07$ 0.45$ 73.75$ 2.74$ 12.14 0.45

DOFR Subtotal 95.79$ * 4.11$ 0.67$ 85.43$ 6.01$ 20.79 1.46

PIP Target

Item 6F 59


80.73$ 17.04% 5.09$ 0.77$ 68.09$ 4.01$ 11.39 0.67




Subsidy PerRSH

Subsidy PerRSM

Passengers Per

RSHPassengers Per

RSM

PIP Target

Contracted Fixed Route3 64.81$ * 7.48$ 1.07$ 56.56$ 4.05$ 7.56 0.54

7 1 65.27$ * 3.91$ 0.57$ 48.10$ 3.22$ 12.30 0.82 8 1 65.13$ * 3.32$ 0.48$ 44.46$ 2.33$ 13.37 0.70 23 64.98$ * 7.22$ 1.05$ 56.29$ 3.51$ 7.79 0.49 24 64.16$ * 6.83$ 0.99$ 55.41$ 3.68$ 8.11 0.54 30 65.16$ * 5.40$ 0.79$ 55.23$ 4.54$ 10.23 0.84 31 65.44$ * 4.03$ 0.58$ 52.18$ 2.93$ 12.96 0.73 32 64.89$ * 3.57$ 0.52$ 50.85$ 4.19$ 14.25 1.17 33 65.28$ * 7.87$ 1.12$ 60.33$ 4.39$ 7.67 0.56 35 65.35$ * 5.48$ 0.78$ 54.79$ 2.16$ 10.00 0.39 40 64.12$ * 8.02$ 1.15$ 56.30$ 2.55$ 7.02 0.32

41C 1 65.27$ * 9.34$ 1.35$ 55.20$ 3.16$ 5.91 0.34 41D 1 95.63$ * 6.02$ 1.28$ 81.78$ 4.88$ 13.57 0.81 41 1 73.27$ * 7.84$ 1.32$ 62.21$ 3.60$ 7.93 0.46 42 65.46$ * 6.19$ 0.90$ 57.11$ 3.94$ 9.23 0.64 50 63.79$ * (0.21)$ (0.03)$ (0.87)$ (0.13)$ 4.15 0.64 55 61.92$ * 1.51$ 0.22$ 46.36$ 3.39$ 30.63 2.24 61 65.14$ * 7.20$ 1.03$ 56.39$ 2.96$ 7.83 0.41

74 1 65.28$ * 3.78$ 0.54$ 41.63$ 2.28$ 11.00 0.60 79 1 65.33$ * 5.72$ 0.82$ 46.32$ 2.64$ 8.10 0.46 202 64.60$ * 11.62$ 0.43$ 53.60$ 2.10$ 4.61 0.18 204 64.63$ * 5.44$ 0.22$ 47.84$ 1.88$ 8.79 0.35 208 65.01$ * 10.13$ 0.40$ 55.01$ 2.08$ 5.43 0.21 210 74.14$ * 6.47$ 0.26$ 51.75$ 2.15$ 8.00 0.33 212 64.67$ * 2.99$ 0.12$ 13.45$ 0.54$ 4.50 0.18 217 64.73$ * 6.36$ 0.25$ 23.41$ 0.74$ 3.68 0.12 794 -$ * -$ -$ -$ -$ - -

COFR Subtotal 65.90$ * 5.49$ 0.58$ 48.23$ 2.57$ 8.78 0.47

Total Fixed Route 85.18$ * 4.37$ 0.65$ 72.23$ 4.56$ 16.53 1.04

Item 6F 60


80.73$ 17.04% 5.09$ 0.77$ 68.09$ 4.01$ 11.39 0.67




Subsidy PerRSH

Subsidy PerRSM

Passengers Per

RSHPassengers Per

RSM

PIP Target

Dial-A-Ride (w/o Taxi)Banning/Beaumont DAR 61.14$ * 34.66$ 2.94$ 40.74$ 1.61$ 1.18 0.05 Lake Elsinore DAR 60.72$ * 30.14$ 2.55$ 54.66$ 2.61$ 1.81 0.09 Grand Terrace DAR 60.73$ * 32.99$ 2.80$ 53.81$ 2.52$ 1.63 0.08 Hemet DAR 60.72$ * 17.41$ 1.48$ 50.82$ 2.81$ 2.92 0.16 Jurupa DAR 60.71$ * 27.67$ 2.35$ 53.20$ 2.73$ 1.92 0.10 Moreno Valley DAR 60.75$ * 20.85$ 1.77$ 52.91$ 2.96$ 2.54 0.14 Murrieta/Temecula DAR 60.73$ * 27.27$ 2.31$ 54.48$ 2.77$ 2.00 0.10 Norco DAR 60.69$ * 17.31$ 1.47$ 49.45$ 2.45$ 2.86 0.14 Perris DAR 60.69$ * 26.23$ 2.22$ 53.78$ 2.45$ 2.05 0.09 Riverside DAR 60.73$ * 25.16$ 2.13$ 53.52$ 2.59$ 2.13 0.10 Sun City DAR 60.65$ * 28.77$ 2.44$ 54.40$ 2.61$ 1.89 0.09

Subtotal 60.72$ * 23.10$ 1.96$ 52.96$ 2.68$ 2.29 0.12

TaxiBanning/Beaumont Taxi 107.63$ * 71.64$ 6.07$ 98.91$ 2.72$ 1.38 0.04 Lake Elsinore Taxi 74.65$ * 41.52$ 3.52$ 62.26$ 2.56$ 1.50 0.06 Grand Terrace Taxi 92.71$ * 52.56$ 4.45$ 82.56$ 2.70$ 1.57 0.05 Hemet Taxi 82.09$ * 50.40$ 4.27$ 76.22$ 2.83$ 1.51 0.06 Jurupa Taxi 87.91$ * 35.86$ 3.04$ 75.05$ 2.54$ 2.09 0.07 Moreno Valley Taxi 91.77$ * 57.14$ 4.84$ 82.21$ 2.80$ 1.44 0.05 Murrieta/Temecula Taxi 94.86$ * 54.23$ 4.60$ 86.15$ 2.71$ 1.59 0.05 Norco Taxi 105.54$ * 41.19$ 3.49$ 94.09$ 2.63$ 2.28 0.06 Perris Taxi 85.29$ * 48.75$ 4.13$ 78.25$ 2.78$ 1.61 0.06 Riverside Taxi 88.42$ * 40.37$ 3.42$ 80.65$ 2.79$ 2.00 0.07 Sun City Taxi 96.14$ * 51.93$ 4.40$ 88.95$ 2.77$ 1.71 0.05

Subtotal 88.59$ * 48.85$ 4.14$ 79.78$ 2.75$ 1.63 0.06

Total DAR/Taxi 61.61$ * 23.69$ 2.01$ 53.82$ 2.68$ 2.27 0.11

Systemwide (Full Up) 79.15$ 28.42% 4.40$ 0.63$ 56.66$ 3.35$ 12.88 0.76

* Transportation Development Act (TDA) and Riverside County Transportation Commission (RCTC) allow for certain revenues to be both included and excluded from farebox recovery ratio calculation. TDA allows for certain expenses to be excluded from farebox recovery ratio calculation. These inclusions and exclusions make route level analysis misleading and thus are only meaningful at the systemwide level.

Item 6F 61

Productivity Improvement Program (PIP) Definitions Passengers or Unlinked Passenger Trips

The number of passengers who board buses. Passengers are counted each time they board the bus.

Revenue Service Hours (RSH)

The hours that vehicles travel while in revenue service. Revenue service hours include layover/recovery time but exclude deadhead, training operators prior to revenue service and maintenance road tests.

Revenue Service Miles (RSM)

The miles that vehicles travel while in revenue service. Revenue service miles exclude deadhead, coach operator training, and maintenance road tests.

Passenger Miles

The total number of miles traveled by transit passengers (e.g. - a bus that carries 5 passengers for a distance of 3 miles incurs 15 passenger miles).

Operating Costs or Expenses

All operating costs exclusive of depreciation, amortization, and capital expenditures. Fare Revenue

All revenues received in the following classifications – passenger fares for transit service and special transit fares. Fare revenues includes revenues earned under contractual agreements with public or private entities, either (1) for transit fares for a specified group of employees, members or clients, or (2) to guarantee a minimum revenue on a line operated especially for the benefit of the paying entity (e.g. an employer, shopping center, university, etc.). In addition to farebox cash and coin and passes, this area includes, but is not limited to, the UCR U-Pass, Measure A subsidy for OCTA Route 794, and OCTA’s subsidy of the Route 149.

Other Local Revenue

All revenues received in the following classifications – auxiliary transportation revenues, taxes levied directly by transit system, local cash grants & reimbursements – General Operating Assistance, local special fare assistance, and subsidy from other sectors of operation (e.g. lease, advertising, and interest income). This area also includes the Federal Excise Tax Credit for Alternative Fuel (CNG) Use and reimbursements from the California Employers’ Retiree Benefit Trust (CERBT).

Subsidy

Subsidy = (Operating Costs – Fare Revenue) In calculating PIP indicators, Other Local Revenue is not factored into the Subsidy.

Item 6F 62

PIP Indicators Mandatory Indicator: Farebox Recovery Ratio

Farebox Recovery Ratio =Net Revenue (Fare Revenue + Other Local Revenue) ÷ Net Operating Costs Farebox Recovery target is a “blended ratio” based on the mix of urban and rural service areas. Urban areas have a target of 20% and rural areas have a target of 10%. Farebox Recovery Ratio allows for both inclusions and exclusions of certain revenues and expenses, and is influenced by the containment of operating costs and the generation of farebox and other local revenues.

Farebox Recovery Ratio Inclusions In addition to cash and coin collected in the fareboxes, other local revenues can be included in the “fare revenue” numerator of the farebox recovery equation.

Farebox Recovery Ratio Exemptions

The TDA allows exemptions to the farebox recovery requirements for new routes, new route extensions, newly urbanized areas, and in the case of work stoppages. Routes may be excluded if the extension of services has been in operation for less than two full fiscal years. The two year extension of services applies until two years after the end of the fiscal year in which the extension of services was put into operation. If a route is exempted, both its revenue and costs are exempted from the farebox recovery calculation. AB813 Exemptions ADA (DAR/Taxi) operating costs and fuel expenses above CPI growth over prior year may be excluded when calculating farebox recovery ratio.

Discretionary Indicators (4 of 7 required): Cost Per Revenue Service Hour (RSH)

Cost Per RSH = Operating Costs ÷ RSH Target is established based on prior fiscal year through third quarter Cost Per RSH plus CPI growth. Cost Per RSH is influenced by CPI growth, other cost drivers above CPI and service changes. Costs for GASB 45 compliance above the Annual Required Contribution (ARC) are excluded from the operating expenses for purposes of calculating this value.

Item 6F 63

Subsidy Per Passenger Subsidy Per Passenger = (Operating Costs – Fare Revenue) ÷ Passengers Target is established based on prior fiscal year through third quarter Subsidy Per Passenger ± 15%. Subsidy Per Passenger is positively influenced by increasing passengers while incurring incremental operating cost below the average and/or increasing fare revenue without degradation of ridership. Costs for GASB 45 compliance above the Annual Required Contribution (ARC) are excluded from the operating expenses for purposes of calculating this value.

Subsidy Per Passenger Mile Subsidy Per Passenger Mile = (Operating Costs – Fare Revenue) ÷ Passenger Miles Target is established based on prior fiscal year through third quarter Subsidy Per Passenger Mile ± 15%. Subsidy Per Passenger Mile is positively influenced by higher revenue and/or lower costs. Costs for GASB 45 compliance above the Annual Required Contribution (ARC) are excluded from the operating expenses for purposes of calculating this value.

Subsidy Per Revenue Service Hour (RSH) Subsidy Per RSH = (Operating Costs – Fare Revenue) ÷ RSH Target is established based on prior fiscal year through third quarter Subsidy Per RSH ± 15%. Subsidy Per RSH is positively influenced by cost containment while increasing passenger fare revenue and/or productive service growth with below average incremental cost. Costs for GASB 45 compliance above the Annual Required Contribution (ARC) are excluded from the operating expenses for purposes of calculating this value.

Subsidy Per Revenue Service Mile (RSM) Subsidy Per RSM = (Operating Costs – Fare Revenue) ÷ RSM Target is established based on prior fiscal year through third quarter Subsidy Per RSM ± 15%. Subsidy Per RSM is positively influenced by cost containment and/or increasing fare revenue. Costs for GASB 45 compliance above the Annual Required Contribution (ARC) are excluded from the operating expenses for purposes of calculating this value.

Passenger Per Revenue Service Hour (RSH)

Passenger Per RSH = Passengers ÷ RSH Target is established based on prior fiscal year through third quarter Passenger Per RSH ± 15%. Passenger Per RSH is positively influenced by an increase in ridership and/or a reduction of under utilized routes.

Passenger Per Revenue Service Mile (RSM)

Passenger Per RSM = Passengers ÷ RSM Target is established based on prior fiscal year through third quarter Passenger Per RSM ± 15%. Passenger Per RSM is positively influenced by an increase in ridership and/or a reduction of under utilized routes.

Item 6F 64

Item 6G 68

Item 6G 69


Riverside, CA 92507

September 22, 2011 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Craig Fajnor, Chief Financial Officer SUBJECT: FY12 Preliminary Farebox Recovery Ratio Summary: The Agency relies on a Transportation Development Act (TDA)

funding subsidy in order to cover a significant portion of its annual operating expenses. This funding is predicated on compliance with TDA operating provisions and statutes. TDA Provision 99268 states that claimants shall meet or exceed a predetermined ratio of fare revenues to operating expenses. This is known as the Farebox Recovery Ratio (FRR).

Policies and legislation have been adopted that clarifies and expands the definition of allowable parameters relative to the calculation of the FRR. A Farebox Recovery Policy adopted by the Riverside County Transportation Commission (RCTC) expands allowable passenger fare revenues to include Local funds and Local Support revenues. In addition, Assembly Bill Number 813 (AB813) allows for the exclusion of comparable paratransit service expenses that exceed the prior fiscal year, adjusted by the Consumer Price Index (CPI). The attached table reflects the Agency’s current year-end forecast for the FY12 FRR. It is based on year to date actual revenues and expenses through August 2011 plus projections of the remainder of the fiscal year. A conservative approach to the revenues and expenses, including allowable inclusions and exclusions, has been used. The current projected FY12 Farebox Ratio forecast is 22.73 percent. The predetermined target ratio is 17.04 percent, resulting in a favorable variance of 5.69 percent.

Staff will continue to provide the Board with Farebox Recovery Ratio updates and compliance strategies as required.

Item 6H 70

Recommendation: • Receive and file

Farebox Revenues 9,285,000$ Local Support Revenues: Measure A 2,495,000$

Subtotal - Farebox Revenues 11,780,000

Other Local Support Revenues & ExemptionsNew Routes (Implement. year + 2 Year Exemption): - Interest Income on Investments 50,000 Federal Excise Tax Rebate on CNG - Reimbursements from CERBT 200,000 Lease Revenues - Transit Owned Property 2,500 Bus Shelter Advertising 18,000 Other Local Support Revenues 250,000

Subtotal - Other Local Revenue & Exemptions 520,500

Total Farebox Revenues, Local Support, & Exemptions 12,300,500$

Operating Expenses (Excl. Depreciation & Amortization) 54,104,083$

TDA/AB813 Expense ExemptionsNew Routes (Implement. year + 2 Year Exemption): - Fuel Exemption (AB813) - Paratransit Exemption (AB813) -

Subtotal - TDA/AB813 Expense Exemptions -

Operating Expenses - Adjusted 54,104,083$

Ratio (Line 8 / Line 18) 22.73%

Target 17.04%

Variance to Target: 5.69%

Item 6H 71


Riverside, CA 92507

September 22, 2011 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Jim Kneepkens, Director of Marketing SUBJECT: Free Bus Rides on New Year’s Eve Summary: For the past several years, RTA has offered free rides on New

Year’s Eve on all fixed bus routes to help support riders who have to work that evening and to provide an alternate mode of transportation to those who do not want to drive or should not drive on the holiday.

For this holiday season, staff recommends again offering free bus service on all of RTA’s fixed routes on Saturday, December 31 from 6:00 p.m. until the end of each bus schedule, which varies by route.

The New Year's holiday is a perfect time for RTA to say “thank you” to the communities we serve for their year-round patronage of public transportation and to show RTA’s concern about the personal safety of people who will be out celebrating the holiday. Hopefully, many will be persuaded to leave their cars at home and instead use public transit, lessening the likelihood of accidents, unwanted injuries and even fatalities.

The free rides will be promoted through the website, Rider News, eAlerts, FaceBook, Twitter and a press release.

Fiscal Impact:

Ridership is expected to be less than 1,200 boardings after 6:00 p.m. and the loss in revenue is estimated to be less than $1,000 by providing this public service.

Item 6I 72

Committee Recommendation

This item was discussed at the Board Administration and Operations Committee meeting of September 7, 2011. The Committee members unanimously approved and recommended this item to the full Board of Directors for their consideration.

Recommendation:

Authorize the Agency to offer free rides on all fixed route buses from 6:00 p.m. to the end of business on Saturday, December 31, 2011.

Item 6I 73


Riverside, CA 92507

September 22, 2011

TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Jim Kneepkens, Director of Marketing SUBJECT: Holiday Events Schedule Summary: Each Year during November and December, various jurisdictions

request vehicles and staff for holiday parades, displays and other special events. The Agency participates in these events as a marketing effort to help promote Riverside Transit Agency, provide information about all available services, and to promote a strong positive corporate image by partnering with the communities we serve. This year’s anticipated holiday schedule includes:

November 5 Perris Veteran’s Day Parade November 11 Murrieta Veteran’s Day Parade November 17 Riverside County SafeHouse Stuff-the-Bus November 19 Lake Elsinore Unity in the Community Parade November 25 Riverside Festival of Lights Switch-on Ceremony and Spark of Love Stuff-A-Bus December 2 Temecula Electric Light Parade December 3 Hemet Holiday Parade December 10 Beaumont Holiday Parade December 10 Yucaipa/Calimesa Christmas Parade December 10 Perris Annual Christmas Parade

Item 6J 74

Fiscal Impact:

The cost to participate in these events is estimated to be less than $2,500.


This item was discussed at the Board Administration and Operations Committee meeting of September 7, 2011. The Committee members unanimously approved and recommended this item to the full Board of Directors for their consideration.

Recommendation:

Authorize staff to work with the individual cities and organizing groups and coordinate Riverside Transit Agency’s involvement in these events.

Item 6J 75


Riverside, CA 92507

September 22, 2011



FROM: Vince Rouzaud, Chief Procurement and Logistics Officer

SUBJECT: Authorization to Award Agreement No. 11-033 to Empire Truck & Equipment Repair (Empire) for In-Frame Engine Rebuilding Services

Summary: The Agency‘s fleet of 40-foot compressed natural gas (CNG) buses have been in revenue service for over 10-years and have accumulated a fleet-mileage average in excess of 480,000 miles. The Federal Transit Administration (FTA) defines the useful service life of a 40-foot heavy duty bus as 12-years or 500,000 miles.

Staff is in the early stages of procuring new buses that will replace this aging fleet; however, this process is lengthy and new buses are not expected to arrive until FY15 at the earliest.

In order to minimize mechanical failures and ensure safe and reliable operations until new replacement buses are delivered, it is necessary to continue the Agency’s engine rebuilding campaign. Over the next 12-month period, staff estimates that up to 25 buses will require engine rebuilding services. A rebuilt engine extends the vehicle’s life, improves performance and reliability, and also has the added benefit of increasing fuel mileage.

On June 24, 2011 the Agency issued Invitation for Bid (IFB) No.11-033 for ‘In-Frame Engine Rebuilding Services’. The rebuilding requirements identified those components that must be replaced on every in-frame engine rebuild with Original Equipment Manufacturers (OEM) parts only. In addition, vendors were asked to provide parts and labor costs for supplemental work that may be necessary on a case-by-case basis, as determined by the Agency’s Director of Maintenance.

The IFB was publicly advertised in a newspaper of general circulation and a notice was posted on the Agency’s website along with a copy of the IFB document. The Agency also sent notices to the Chambers’ of Commerce for those cities that are members of the Joint Powers Agreement (JPA) for distribution to their membership.

Item 6K 76

On July 21, 2011 the Agency received bids from the following vendors:

Vendor Per Engine Cost Extended AmountEmpire Truck & Equipment Repair, Bloomington, CA 18,095.11$ 452,377.75$ Complete Coach Works, Riverside, CA 19,911.84$ 497,796.00$ Ironman Renewal, LLC, Santa Fe Springs, CA 21,438.00$ 535,950.00$ Valley Power Systems, Inc. City of Industry, CA 22,101.70$ 552,542.50$ In addition to the above pricing, staff reviewed the parts and labor costs associated with the supplemental work and, overall, found Empire’s costs to be competitive. Staff is recommending awarding an agreement to Empire Truck & Equipment Repair, the lowest responsive and responsible vendor. If approved, the agreement will include a contingency amount of approximately $67,344.00 to cover supplemental work, on a case by case basis, as determined by the Agency’s director of maintenance.

Fiscal Impact: Funding for this procurement was included in the Agency’s FY12 capital

budget. Committee Recommendation

This item was discussed at the Board Budget and Finance Committee meeting of September 7, 2011. The Committee members unanimously approved and recommended this item to the full Board of Directors for their consideration.

Recommendation:

• Authorize staff to award Agreement No. 11-033 to Empire Truck & Equipment Repair in an amount that will not exceed $519,721.75 for engine rebuilding services.

Item 6K 77


Riverside, CA 92507

September 22, 2011 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Craig Fajnor, Chief Financial Officer SUBJECT: Ratify Grant Applications Submitted to the Federal Transit Administration for

Federal State of Good Repair and Bus and Bus Facilities Livability Initiative Funding

Summary: The Agency received notification in early June of several competitive grant

opportunities provided by the Federal Transit Administration (FTA) of the Department of Transportation (DOT). These grant opportunities were provided under two transit funding initiatives: State of Good Repair (SGR) and Bus and Bus Facilities Livability (BLV). These funds were made available under Federal Section 5309 where, historically, the project funding allocations came under congressionally-directed spending activities (“earmarks”).

Staff submitted a number of grant requests under these initiatives as follows: State of Good Repair Heavy duty CNG Bus Replacement

• 84 buses @ $575K per • $48.3M @ 50/50 Federal/Local Match split • Local match is Local Transportation Funds (LTF), State Transit

Assistance, Prop 1B, and Federal Excise Tax Credit • Scalable by 1 bus

Medium sized Bus Replacement

• 10 buses @ $165K per • $1.65M @ 50/50 Federal/Local Match split • Local match is LTF • Scalable by 1 bus

DAR Bus Replacement

• 28 buses @ $70K per • $1.96M @ 50/50 Federal/Local Match split • Local match is LTF • Scalable by 1 bus

Item 7 78

Riverside Facility Rehabilitation • Concrete/flooring/roofing/painting/UST-AST • $0.95M @ 70/30 split Federal/Local Match split • Local match is LTF • Scalable by dollars awarded

Hemet Facility Rehabilitation

• Concrete/flooring/roofing/painting/UST-AST • $0.95M @ 70/30 split Federal/Local Match split • Local match is LTF • Scalable by dollars awarded

Bus and Bus Facilities Livability Twin Cities Transit Center

• Balance of required funding to $8.0M • $6.0M @ 67/33 Federal/Local Match split • Local match is Transportation Uniform Mitigation Fee (TUMF)

3-place Bike Racks for Revenue Vehicles

• 177 racks @ $1.3K per • $0.23M @ 80/20 Federal/Local Match split • Local match is LTF • Scalable by 1 bike rack

These applications were due no later than July 29, 2011, and were to be submitted via Grants.gov. Given the application submission period, staff completed and submitted the applications and is now seeking subsequent Board of Director ratification of the funds requests in accordance with the July 28, 2011 Board direction. Staff transmitted these applications prior to the deadline and received notice of successful transmission and receipt. Prior to final submission, staff worked with both Riverside County Transportation Commission (RCTC) and Van Skoyoc Associates staff on message content and strategy. Notification of award and/or non-award is expected in the fall.

Fiscal Impact:

None at this time. Should all of, or any portion thereof, the applications be approved, the expenses and revenue will be programmed in an amendment to the FY12 Capital budget and Short-Range Transit Plan.

Committee Recommendation:

This item was discussed at the Board Administration and Operations Committee meeting of September 7, 2011. The committee members unanimously recommend this item to the full Board of Directors for their consideration.

Item 7 79

Recommendation:

• Ratify the SGR and BLV Grant Applications submitted to the Federal Transit Administration for revenue vehicle replacement, facility rehabilitation, Twin Cities Transit Center, and bike racks for revenue vehicles.

• Authorize the use of local transportation funds (LTF) and Transportation

Uniform Mitigation Fee (TUMF) funds, as applicable, for local match to any federal funds awarded.

Item 7 80


Riverside, CA 92507

September 22, 2011

TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Craig Fajnor, Chief Financial Officer SUBJECT: Ratify FY09-10 and FY10-11 California Transit Security Grant Program-

California Transit Assistance Fund (CTSGP-CTAF) Grant Applications and Approve Resolutions 2011-16 and 2011-17 to Obtain FY09-10 and FY10-11 CTSGP-CTAF Funds

Summary: On November 7, 2006, California voters approved Proposition 1B entitled

“The Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006,” which is commonly known as “Prop 1B.”

Prop 1B sets aside funds for two categories of transportation improvement programs:

1. The Public Transportation Modernization, Improvement, and Service Enhancement Account (PTMISEA) to fund capital projects that relate to infrastructure improvement – “Prop 1B Capital”

2. The California Transit Security Grant Program-California Transit

Assistance Fund (CTSGP-CTAF) for transit system safety, security and disaster response capital projects – “Prop 1B Security”

Each year the State solicits requests for projects meeting the necessary criteria and then finances the programs through the sale of bonds. RTA received notices of the State’s FY09/10 and FY10/11 call for projects for Prop 1B Security grants but deferred its application(s) submittal(s) due to the uncertainty as to when the funds would become available. In early August, after discussions with California Emergency Management Agency (CalEMA) staff, staff applied for a total of $1,490,132 of Prop 1B Security funding for the following project:

• Operations and Facilities Security Improvements

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The project funding covers two fiscal years ($595,241 for residual FY09/10 and $894,891 for FY10/11). As such, two applications were submitted – one for each funding year. Many grant opportunities have short deadlines that don’t allow for full Board review and approval prior to staff submittal. Thus, at its July 28, 2011 meeting, the Board authorized staff to apply for grants with tight application schedules and then obtain subsequent Board ratification. To meet the State’s deadline, staff submitted the applications for both grants and is now asking the Board to ratify the requests.

Despite having received notifications of project eligibility (pre-approval), the State of California requires an applicant to obtain formal resolutions by their Board of Directors approving their agency’s request prior to official award.

Fiscal Impact:

Should the Agency be awarded the requested $1,490,132 in Prop 1B CTSGP-CTAF grants, funds will be used for security activities –as necessary - at its operational sites, transit centers, and on its fleet of vehicles. Receipt of awarded funds will be dependent upon the successful sale of bonds by the State.

Committee Recommendation:

This item was discussed at the Board Administration and Operations Committee meeting of September 7, 2011. The committee members voted unanimously to recommend this item to the full Board of Directors for their consideration.

Recommendation:

• Ratify the $595,241 FY09-10 Prop 1B CTSGP-CTAF grant application submitted by staff and approve Resolution 2011-16 authorizing the Chief Executive Officer to execute all actions required to obtain $595,241 in FY09-10 Prop 1B CTSGP-CTAF funds.

• Ratify the $894,891 FY10-11 Prop 1B CTSGP-CTAF grant application

submitted by staff and approve Resolution 2011-17 authorizing the Chief Executive Officer to execute all actions required to obtain $894,891 in FY10-11 Prop 1B CTSGP-CTAF funds.

Item 8 82

Resolution 2011-16

Governing Body Resolution For FY 2009-10 Prop. 1B California Transit Security Grant Program-California

Transit Assistance Fund (CTSGP-CTAF) Grant Funds

BE IT RESOLVED BY THE BOARD OF DIRECTORS OF

THE RIVERSIDE TRANSIT AGENCY

That the Chief Executive Officer is hereby authorized to execute for and on

behalf of the named applicant, a public entity established under the laws of the State

of California, any actions necessary for the purpose of obtaining Prop. 1B California

Transit Security Grant Program-California Transit Assistance Fund (CTSGP-CTAF)

grant funds from Grant ID FY 2009-10 Proposition 1B 6261-0002 provided by the

California Emergency Management Agency.

ADOPTED this 22nd day of September 2011. RIVERSIDE TRANSIT AGENCY APPROVED AS TO FORM: _____________________________ _______________________________ Bob Buster Kennard R. Smart, Jr. Chairman of the Board Agency’s General Counsel

CERTIFICATION The undersigned duly qualified Clerk of the Board of Directors of the Riverside

Transit Agency certifies that the foregoing is a true and correct copy of a Resolution,

adopted at a legally convened meeting of said Board of Directors held on September 22,

2011.

ATTEST: ________________________________ Natalie Gomez Clerk of the Board of Directors

Item 8 83

Resolution 2011-17

Governing Body Resolution For FY 2010-11 Prop. 1B California Transit Security Grant Program-California

Transit Assistance Fund (CTSGP-CTAF) Grant Funds

BE IT RESOLVED BY THE BOARD OF DIRECTORS OF

THE RIVERSIDE TRANSIT AGENCY

That the Chief Executive Officer is hereby authorized to execute for and on

behalf of the named applicant, a public entity established under the laws of the State

of California, any actions necessary for the purpose of obtaining Prop. 1B California

Transit Security Grant Program-California Transit Assistance Fund (CTSGP-CTAF)

grant funds from Grant ID FY 2010-11 Proposition 1B 6261-0002 provided by the

California Emergency Management Agency.

ADOPTED this 22nd day of September 2011. RIVERSIDE TRANSIT AGENCY APPROVED AS TO FORM: _____________________________ _______________________________ Bob Buster Kennard R. Smart, Jr. Chairman of the Board Agency’s General Counsel

CERTIFICATION The undersigned duly qualified Clerk of the Board of Directors of the Riverside

Transit Agency certifies that the foregoing is a true and correct copy of a Resolution,

adopted at a legally convened meeting of said Board of Directors held on September 22,

2011.

ATTEST: ________________________________ Natalie Gomez Clerk of the Board of Directors

Item 8 84


Riverside, CA 92507

September 22, 2011

TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Craig Fajnor, Chief Financial Officer Melaina Francis, Risk Manager SUBJECT: Approve Resolution 2011-015 to Amend the California Transit

Systems Joint Powers Insurance Authority’s (aka California Transit Insurance Pool or CalTIP) Joint Powers Agreement (JPA) and Authorize the Chief Executive Officer to Execute the Amended Agreement

Summary: On August 6, 1987, by Resolution No. 87-05, the Board of Directors

approved the Agency entering into an agreement that provided for the creation of CalTIP for the purpose of jointly funding tort liabilities and other losses and providing risk management services to reduce such losses. CalTIP has provided RTA coverage for such liabilities, as well as vehicle physical damage (VPD) losses, at stable and overall cost-effective pricing due to the effect of pooling resources and spreading risks with other transit agencies that are also members.

The CalTIP joint powers agreement has retained its original form since its creation in 1987. Since then, there have since been changes in laws and the operations of CalTIP. These changes include, but are not limited to, specifically allowing distribution of excess contributions based on the claims and losses paid and acknowledging that the withdrawal of one member does not cancel the contract with respect to the other signatories or parties to the agreement. In addition, the original joint powers agreement was restrictive in that it provided detailed information on the liability program - for which the joint powers authority was initially created - but did not specifically recognize the addition of new programs developed to meet the needs of the members.

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Since inception, CalTIP added a VPD program, a more robust safety and loss control program, and more refined means of accounting for funds, expenses and claims costs. Further, CalTIP now participates in a larger public entity self-insurance pool with higher limits of liability. Because of the growth of activities, committees were formed with certain authorities that align with the current activities of CalTIP. These committees are the Oversight Committee, the Finance & Administration Committee, and the Member Services Committee. With the above background, the CalTIP Board of Directors believed it was time to update the original agreement to reflect the changes that have occurred since the creation of CalTIP and to have a document that will be responsive to future changes in CalTIP, the legal environment, and its members. The process to review and update the agreement is summarized below:

• The Agreement was distributed to all CalTIP members • Comments received were reviewed by the Oversight

Committee and suggested revisions were made to the Agreement

• The revised Agreement was taken to the full CalTIP Board of Directors, who commented further and moved to have the revised Agreement sent to the members’ governing bodies for adoption

Attached to this staff report are: the resolution to be approved; a summary of the changes from the current/original Agreement to the proposed/revised Agreement; the current/original Agreement; and the proposed/revised Agreement which includes the amendments which will bring the Agreement up to date with current laws and best practices. It will also provide flexibility to the CalTIP Board of Directors to change its structure and function from time to time as needed. The revised Agreement needs to be adopted by the governing bodies of at least three-fourths of the CalTIP members. Despite not requiring 100% approval, CalTIP desires to have all members adopt the revised Agreement.

Fiscal Impact: None.

Item 9 86

Committee Recommendation: This item was discussed at the Administration and Operations Committee meeting of September 7, 2011. The committee members voted unanimously to recommend this item to the full Board of Directors for their consideration.

Recommendation: Approve Resolution 2011-015 to amend the California Transit Systems Joint Powers Insurance Authority’s (CalTIP) Joint Powers Agreement (JPA) and authorize the Chief Executive Officer to execute the amended agreement.

Item 9 87

RESOLUTION NO. 2011-015

RESOLUTION OF THE BOARD OF DIRECTORS OF THE RIVERSIDE TRANSIT AGENCY APPROVING THE AMENDED JOINT POWERS AGREEMENT FORMING THE CALIFORNIA TRANSIT SYSTEMS JOINT POWERS AUTHORITY

WHEREAS, on August 6, 1987, by its Resolution No. 87-05, the BOARD OF DIRECTORS approved entering into an agreement that provided for the creation of the California Transit Systems Joint Powers Insurance Authority (hereinafter CalTIP) for the purpose of jointly funding tort liabilities and other losses and providing risk management services to reduce such losses; WHEREAS, CalTIP has provided the RIVERSIDE TRANSIT AGENCY coverage for such liabilities, including vehicle physical damage losses, at stable and overall cost-effective pricing; WHEREAS, the BOARD OF DIRECTORS of the RIVERSIDE TRANSIT AGENCY finds it in the best interest of the RIVERSIDE TRANSIT AGENCY to continue its participation in CalTIP and obtain liability coverage and risk management services from CalTIP; WHEREAS, the joint powers agreement of CalTIP has retained its original form as drafted in 1987, and there have changes in laws and the operations of CalTIP since that time; WHEREAS, the BOARD OF DIRECTORS recognizes these changes and the need to amend the CalTIP joint powers agreement to enable CalTIP to benefit from the changes in laws, adapt to changes in the environment that CalTIP operates, and to benefit from the developments in managerial and operational techniques of the joint powers authority for the purpose of jointly funding tort liabilities and other losses facing the parties to the agreement in the future. NOW, THEREFORE, BE IT RESOLVED that the BOARD OF DIRECTORS of the RIVERSIDE TRANSIT AGENCY accepts the changes to the joint powers agreement as presented, and BE IT FURTHER RESOLVED that the BOARD OF DIRECTORS authorizes the CHIEF EXECUTIVE OFFICER to sign the amended joint powers agreement that shall enable the RIVERSIDE TRANSIT AGENCY to continue to enjoy the joint self-insurance and risk management programs provided by CalTIP.

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IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted by the Riverside Transit Agency Board of Directors at a regular meeting held on the 22nd day of September, 2011.

RIVERSIDE TRANSIT AGENCY APPROVED AS TO FORM:

____________________________ _________________________

Bob Buster Kennard R. Smart Jr. Chairman of the Board of Directors Agency General Counsel

CERTIFICATION

The undersigned duly qualified Clerk of the Board of Directors of the Riverside Transit Agency certifies that the foregoing is a true and correct copy of a Resolution, adopted at a legally convened meeting of said Board of Directors held on September 22, 2011.

ATTEST:

_________________________

Natalie Gomez Clerk of the Board of Directors

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California Transit Systems Joint Powers Authority Comparison of JPA Agreements – Current versus Proposed

Current to Proposed:

Current JPA Reference

Changes in Proposed JPA Proposed JPA Reference

Page 1, Line 6 References parties to the contract as “Properties”. This reference has been eliminated.

Page 1, Lines 11 ‐ 12 Current JPA references Government Code §6502 allowing joint powers agreements. The Proposed JPA references §6500 et seq.

Page 1, Lines 7 ‐ 9

Page 1, Lines 14 ‐ 21 Reference to Government Code §990.4 and §990.8 has been eliminated to recognize the JPA’s broader purpose of self‐insurance and group purchase beyond just public liability.


Page 1, Line 35 The Proposed JPA eliminates the definition of “Associate Member” because there are no provisions for associate members.

Page 1, Line 38 The Proposed JPA deletes the word “insurance” from the definition of Authority to emphasize the fact that it is not insurance.

Page 2, Line 9

Page 1, Line 41 The Board of Directors definition was not changed. Page 2, Line 10

Page 1, Line 43 The Proposed JPA eliminates the definition of “Claim”. The word is not used in the document.

Page 2, Line 1 The Proposed JPA defines “contributions” broader by stating it is all payments excluding amounts within the SIR, interest or penalties paid. This eliminates the monies paid by Program I members for losses within their SIR.


Page 2, Line 4 The Proposed JPA eliminates the definition of “Cost Allocation Plan”. The word is not used in the document.

Page 2, Line 8 The Proposed JPA eliminates the definition of “Deposit”. The word is not used in the document.

Page 2, Line 11 The Proposed JPA eliminates the definition of “Excess Insurance”. The word is used in the document in generic terms only.

Page 2, Line 15 The Proposed JPA eliminates the definition of “Executive Committee”. The requirement for an executive committee in the Proposed JPA has been eliminated. The Board is allowed to establish committees.

Page 4, Lines 12 ‐14

Page 2, Line 18 The Proposed JPA eliminates the definition of “Fiscal Year”. The word is not used in the document. “Fiscal Year” is defined in the Bylaws.

Page 2, Line 21 The Proposed JPA has changed the definition of “Joint Protection Program” by re‐labeling it to a “Coverage Program”, a more recognizable term in the industry.

Page 2, Lines 11‐13

Page 2, Line 24 The Proposed JPA eliminates the definition of “Non‐participating Property”. The word is not used in the document.

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Current JPA Reference

Changes in Proposed JPA Proposed JPA Reference

Page 2, Lines 27 ‐ 42 The Proposed JPA has eliminated the use of the word “Properties” and its definition. “Parties” are used in place of the word “Properties” and the limitation to transportation activities will be addressed in the coverage programs. The reference to San Diego Transportation Company has been eliminated.

Page 2, Line 24

Page 2, Line 44 The Proposed JPA eliminates the definition of “Retrospective Adjustment”. The word is not used in the document.

Page 3, Lines 2 ‐ 19 The Article of the Proposed JPA titled “Purpose” is more general than the Current JPA. It does not reference or limit to liabilities incurred under Government Code §990 et seq., but is broader to include property, workers’ compensation and even employee benefits.


Page 3, Lines 22 ‐ 28 The “Parties to the Agreement” are essentially unchanged. Page 2, Line 27 ‐ 32

Page 3, Lines 31 ‐ 35 The Proposed JPA states the day upon commencement of the contract and states termination upon the conditions stated in the “Termination” provision. It also references Government Code §6510 that allows the contract to be ongoing until such time. The original JPA only reference commencement upon two properties signing.


Page 4, Lines 2 ‐ 6 The “Creation of Authority” Article is essentially unchanged except as respects the name. The word “insurance” was deleted from the name.

Page 2, Lines 1‐5

Page 4, Lines 9 ‐ 34 The Article titled “Powers of Authority” is essentially unchanged in the Proposed JPA except that the Proposed JPA makes it clear that the Authority has the power to assess its members.


Page 4, Line 37 ‐ Page 5, Line 21

The “Responsibilities of the Authority” have been eliminated in the Proposed JPA. This will be left to the Bylaws and the Board to define.

Page 5, Line 26 – Page 6, Line 11

The Article titled “Responsibilities of the Properties” has been amended by eliminating the required appointment of one to be responsible for risk management. This can be addressed in the Bylaws. The Proposed JPA requires the Parties to abide by the Governing Documents.


Page 5, Line 35 The Proposed JPA also eliminated the requirement that a Party appoint a safety officer or committee. This can be addressed in the Bylaws. The Proposed JPA requires the Parties to abide by the Governing Documents.


Page 5, Line 38 The Proposed JPA eliminates the requirement upon the Properties to maintain records. The records requirements will be addressed in the Coverage Program Documents.

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Current JPA Reference Changes in Proposed JPA

Proposed JPA Reference


The exact days for payment of invoices is not stated in the Proposed JPA but rather states that they will be paid timely. It also opens the requirement to pay timely to any charge made against the member. Thus, invoices for reimbursement of Self‐insured retentions will also be required to be paid promptly. The time of payment can be addressed in the Coverage Programs or the Bylaws.

Page 3, Line 42

Page 6, Line 8 The Proposed JPA requires the members to abide by the Bylaws, etc. as does the current JPA. But the Proposed JPA refers to those documents as the “governing documents”.

Page 3, Line 40

Page 6,Line 17 – 18 The Board appointment and duty to govern are the same. Page 4, Lines 17 ‐ 23

Page 6, Lines 31 ‐ 33 The Proposed JPA does not include cause for appointing a new Director if the Director has missed two consecutive meetings. The appointing Party needs no reason for appointing a new director.

Page 6, Lines 35 ‐ 42 The Proposed JPA has no provisions for a director or alternate of an associate member. Reference to associate member deleted.

Page 7, Lines 6 ‐ 11 The Proposed JPA does not specifically address an Executive Committee. The Board has the right to establish committees, including an Executive Committee, either in the Bylaws or by Board action.


Page 7, Line 13 ‐ 43 The Proposed JPA does not specifically state authorities and functions of the Board in detail. Rather it merely states the Board shall govern the affairs of the Authority and shall have the powers of the Authority.


Page 8, Line 8 The Proposed JPA requires the Secretary to keep the minutes of the meetings. The current JPA requires the Board to keep the minutes and distribute to each Property. The Proposed Bylaws will address the distribution of the minutes.


Page 8, Lines 12 ‐ 15 The Proposed JPA is silent as to what constitutes a quorum for the Board. The default of a majority is controlling.


The Proposed JPA does not include any of the details for an Executive Committee, leaving the Board to decide whether an Executive Committee is needed and how it is to be structured.

Page 9, Lines 15 ‐ 18 The Proposed JPA does not have a separate section for Joint Protection Programs and does not require them to be specified in the Bylaws. Rather the Proposed JPA provides the Board with the power to create “Coverage Programs” and define them in whatever document is appropriate. Note, however, that the Proposed JPA does not allow the Board to delegate the authority to make programs.

Page 4, Line 31

Page 9, Lines 23 ‐ 24 The Proposed JPA requires the budget to be adopted prior to the fiscal year, a little more precise than the Current JPA.


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Page 9, Lines 26 ‐ 36 The Proposed JPA only refers to the Treasurer’s responsibilities under Government Code Section 6505.5. This section essentially requires the Treasurer to provide all that is in the Current JPA.



The Proposed JPA does not specifically require the Board to have an audit by a CPA. However, the duties of the Treasurer per Section 65050.6, requires the Treasurer to have an audit prepared.



The Proposed JPA does not require a claims audit. A claims audit is specific to a Coverage Program and anticipated to be included in the documentation of such program.

Page 10, Line 10 ‐ 20 Strict accountability is required under the Proposed JPA as well as the current JPA. However, the Proposed JPA does not require the accounting to be on a full accrual basis.



The Proposed JPA does not comment on the Deposit but leaves that to be stated in the coverage program documents and the Bylaws as appropriate.

Page 10, Lines 27 – 30

The Proposed JPA does not specifically discuss a Retrospective Adjustment but anticipates this will be addressed in each coverage program.

Page 10, Line 33 ‐ 40 The Proposed New Parties section does not specifically require payment of a deposit but by requiring the new member to meet all the requirements of the governing documents essentially imposes the same. The Proposed JPA does not specifically give the Board the option of applying additional terms and conditions. But their vote can be so phrased.


Page 11, Line 13 ‐ 18 The Proposed JPA does not provide for a $25,000 non‐refundable deposit.

Page 11, Line 23 ‐ 28 The Proposed JPA does not provide for a member to drop out if the premium is higher than the estimated. The Coverage Program documents can address excessive costs.

Page 11, Line 36 ‐ 40 The Proposed JPA requires six months notice of withdrawal from the JPA. If the party wants to rescind that notice of withdrawal, it may do so up to 90 days prior to the date of withdrawal. The current JPA required confirmation of the intent to withdraw 90 days before the effective withdrawal. The three year initial requirement is not changed.


Page 12, Lines 2 ‐ 8 The Proposed JPA does not have a similar Cancellation provision because the ability to cancel ones participation in a specific program is expected to be defined in the coverage program documents. The provisions may vary depending upon the program and whether participation in such program is mandatory or voluntary.


The Proposed JPA, as does the Current JPA, states that the termination by one party does not terminate the contract as respects the other parties.

Page 6, Lines 9 ‐ 12 and Lines 14 ‐22

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The Proposed JPA does not specifically state that a withdrawal does not affect its continuing obligation to a Joint Protection Program. Rather it anticipates this to be addressed in the program documents to which the party has agreed in the JPA to be bound.



The Proposed JPA provides for the runoff and provides the Board with the same powers during Termination of the Agreement as the Current JPA.


Page 13, Line 9 ‐ 11 Upon termination, the current Agreement requires the Board to distribute any assets to all past and present members within six months of the close of the last claim covered by the Joint Protection Plan. The Proposed JPA leaves it up to the Board to determine when to distribute the funds. But the funds are only distributed to those a party to the agreement within 10 years of termination. Note little funds will be distributed this way because the programs will distribute most of the funds through the retrospective adjustments.



The Proposed JPA does not require the Board to adopt Bylaws but merely provides the Board the authority to adopt Bylaws.

Page 4, Line 29


Indemnification of parties is in essence the same in both the Proposed and Current JPA’s.

Page 6, Lines 40 ‐ 44 and Page 7, Lines 1 ‐ 19

Page 14, Lines 2 ‐ 6 The Notice provisions of both JPA’s are essentially the same. Page 7, Lines 23 ‐ 25

Page 14, Lines 9 ‐ 12 The three‐fourths approval requirement for amendments to the JPA remains in the Proposed JPA.

Page 7, Line 41


Prohibition against assignment exists in both JPA’s. Page 7, Lines 29 ‐ 31


Agreement Complete exists in both JPA’s Page 8, Lines 3 ‐ 4

New Provisions in Proposed JPA:


Additional Provisions Not in Current JPA

Page 2 Lines 11 ‐ 13 Definition of Coverage Program rather than Protection Program

Page 2, Lines 20 ‐ 21 Definition of Governing Documents is added.

Page 2, Lines 22 ‐ 23 Definition of member is added.

Page 2, Line 25 Definition of Officer is added.

Page 3, Lines 24 ‐ 31 Defines Governing Documents and establishes a priority of the documents.

Page 4, Lines 3 ‐ 7 A section was added reserving certain powers to the parties.

Page 4, Lines 27 ‐ 33 A section was added forbidding delegation of certain duties by the Board.

Page 6, Line 18 The proposed JPA adds a duty of a withdrawn or expelled member to cooperate in the investigation of claims.

Page 7, Lines 15 ‐ 19 The proposed JPA includes a provision whereby the Authority will defend and indemnify the Board and the Officers of the Authority. This essentially bypasses any terms and conditions in a coverage document as well as eliminate the member’s SIR should the coverage come back through an E&O of the member.

Item 9 94

ORIGINAL EXECUTION COUNTERPART

JOINT POWERS AGREEMENT CREATING

CALIFORNIA TRANSIT SYSTEMS JOINT POWERS INSURANCE AUTHORITY

Item 9 95

ORIGINAL EXECUTION COUNTERPART

TABLE OF CONTENTS JOINT POWERS AGREEMENT

CALIFORNIA TRANSIT SYSTEMS JOINT POWERS INSURANCE AUTHORITY

RECITALS .......................................................................................................................................... 1 ARTICLE 1 DEFINITIONS ............................................................................................................... 1 ARTICLE 2 PURPOSES .................................................................................................................... 3 ARTICLE 3 PARTIES TO AGREEMENT ....................................................................................... 3 ARTICLE 4 TERM OF AGREEMENT ............................................................................................. 3 ARTICLE 5 CREATION OF AUTHORITY ..................................................................................... 4 ARTICLE 6 POWERS OF AUTHORITY ......................................................................................... 4 ARTICLE 7 RESPONSIBILITIES OF THE AUTHORITY ............................................................. 4 ARTICLE 8 RESPONSIBILITIES OF PROPERTIES ...................................................................... 5 ARTICLE 9 BOARD OF DIRECTORS ............................................................................................ 6 ARTICLE 10 POWERS OF THE BOARD OF DIRECTORS .......................................................... 7 ARTICLE 11 MEETING OF THE BOARD OF DIRECTORS ........................................................ 8 ARTICLE 12 EXECUTIVE COMMITTEE ...................................................................................... 8 ARTICLE 13 DELEGATION OF POWERS TO THE EXECUTIVE COMMITTEE ..................... 9 ARTICLE 14 MEETINGS OF THE EXECUTIVE COMMITTEE .................................................. 9 ARTICLE 15 JOINT PROTECTION PROGRAM COVERAGE ..................................................... 9 ARTICLE 16 ACCOUNTS, RECORDS AND AUDITS .................................................................. 9 ARTICLE 17 ESTABLISHMENT AND ADMINISTRATION OF FUNDS ................................. 10 ARTICLE 18 DEPOSIT ................................................................................................................... 10 ARTICLE 19 RETROSPECTIVE ADJUSTMENTS ...................................................................... 10 ARTICLE 20 NEW MEMBERS ...................................................................................................... 10 ARTICLE 21 WITHDRAWAL ........................................................................................................ 11 ARTICLE 22 CANCELLATION ..................................................................................................... 12 ARTICLE 23 EFFECT OF WITHDRAWAL .................................................................................. 12 ARTICLE 24 TERMINATION AND DISTRIBUTION ................................................................. 12 ARTICLE 25 PROVISION FOR BY-LAWS .................................................................................. 13 ARTICLE 26 LIABILITY AND INDEMNIFICATION ................................................................. 13 ARTICLE 27 NOTICES ................................................................................................................... 14 ARTICLE 28 AMENDMENT .......................................................................................................... 14 ARTICLE 29 PROHIBITION AGAINST ASSIGNMENT ............................................................. 14 ARTICLE 30 AGREEMENT COMPLETE ..................................................................................... 14

-i-

Item 9 96

-1- ORIGINAL EXECUTION COUNTERPART

JOINT POWERS AGREEMENT 1 CALIFORNIA TRANSIT SYSTEMS 2

JOINT POWERS INSURANCE AUTHORITY 3 4 THIS AGREEMENT is made and entered into in the County of Sacramento, State of 5 California, by and among the California public agencies (referred to as “Properties” or as 6 “Property”), which have become parties to this agreement by executing a counterpart of it. 7 8

RECITALS 9 10 WHEREAS, California Government Code Section 6502 provides that two or more public 11 agencies may by agreement jointly exercise any power common to the contracting parties; and 12 13 WHEREAS, California Government Code Section 990.4 provides that a local public 14 entity may self-insure, purchase insurance through an authorized carrier, or purchase insurance 15 through a surplus line broker, or any combination of these; and 16 17 WHEREAS, California Government Code Section 990.8 provides that two or more local 18 public entities may, by a joint powers agreement, provide insurance for any purpose by any one 19 or more of the methods specified in Government Code Section 990.4; and 20 21 WHEREAS, each Property desires to join together with the other Properties for the 22 purpose of a Joint Protection Program, as defined in this agreement; and 23 24 WHEREAS, it appears economically feasible and practical for the Properties to do so; 25 26 NOW, THEREFORE, for and in consideration of all of the mutual benefits, covenants 27 and agreements contained herein, the Properties agree as follows: 28 29

ARTICLE 1 30

DEFINITIONS 31 32 The following definitions shall apply to the provisions of this agreement: 33 34

(a) “Associate Member” shall mean a California nonprofit corporation which 35 operates a fixed route public transportation service. 36

37 (b) “Authority” shall mean the California Transit Systems Joint Powers Insurance 38

Authority created by this agreement. 39 40 (c) “Board of Directors” or “Board” shall mean the governing body of the Authority. 41 42 (d) “Claim” shall mean a demand made against a Property which is within the 43

Authority’s Joint Protection Program as developed by the Board of Directors. 44

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(e) “Contribution” shall mean the sum of a Property’s Deposit and additional 1 assessments determined by the Cost Allocation Plan for a fiscal year. 2

3 (f) “Cost Allocation Plan” shall mean the formula, adopted by the Board, to allocate 4

the costs of losses, expenses and Contributions to a catastrophic fund or other reserve, to 5 individual Properties. 6

7 (g) “Deposit” shall mean the amount determined by the Board annually, as necessary 8

to fund the Joint Protection Program of the Authority. 9 10 (h) “Excess Insurance” shall mean that insurance which may be purchased by or on 11

behalf of the Authority to protect the Properties against catastrophic losses or an unusual 12 frequency of losses during a single year. 13

14 (i) “Executive Committee” shall mean the Executive Committee of the Board of 15

Directors of the Authority. 16 17 (j) “Fiscal Year” shall mean that period of twelve months which is established as the 18

fiscal year of the Authority by the Board of Directors. 19 20 (k) “Joint Protection Program” shall mean and include a program or programs of self-21

insurance or commercial insurance, or Excess Insurance, or both. 22 23 (l) “Non-participating Property” shall mean, in regards to a specific Joint Protection 24

Program, a Property which is not participating in that Joint Protection Program. 25 26 (m) “Property” or “Properties” shall mean those public agencies organized and 27

existing under the laws of California and empowered by law to provide public transportation 28 service, including but not limited to transportation districts, cities, counties, and other local or 29 regional governmental entities, which have executed this agreement. Public transportation 30 service includes but is not limited to transportation services of all kinds, including service for the 31 elderly and handicapped. The Authority may establish Associate Members, by separate 32 agreement with the Authority, upon approval of the Board of Directors, provided that any 33 prospective Associate Member shall not affect the financing capabilities or other powers of the 34 Authority. An Associate Member which executes such agreement with the Authority shall be 35 deemed to be included within the term Property except as otherwise provided in this agreement. 36 An Associate Member shall not be considered a party to this agreement within the meaning of 37 the provisions of California Government Code Section 6500 and following. An Associate 38 Member shall have all of the responsibilities and obligations of a Property as provided in this 39 agreement. The Properties hereby agree that the Long Beach Public Transportation Company 40 and the San Diego Transit Corporation may become Associate Members by executing this 41 agreement. 42

43 (n) “Retrospective Adjustment” shall mean the amount, determined by the Cost 44

Allocation Plan adopted by the Board of Directors, as a Property’s share of losses, expenses, and 45 Contribution to a catastrophe fund or other reserve. 46

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ARTICLE 2 1

PURPOSES 2 3 This Agreement is entered into by the Properties pursuant to the provisions of California 4 Government Code Sections 990, 990.4, 990.8 and 6500 et seq. in order to provide 5 comprehensive and economical public liability, workers’ compensation, and property coverage, 6 or coverage for other risks which the Board of Directors may include in a Joint Protection 7 Program. Additional purposes of this agreement are to reduce the amount and frequency of 8 losses and decrease the cost incurred by Properties in handling and litigating claims. These 9 purposes shall be accomplished through the exercise of the powers of the Properties jointly in the 10 creation of a separate entity, the California Transit Systems Joint Powers Insurance Authority, to 11 administer Joint Protection Programs for the Properties, to pool their losses and Claims, jointly 12 purchase commercial and Excess Insurance and administrative and other services, including 13 claims adjusting, data processing, risk management consulting, loss prevention, legal, and related 14 services. 15 16 It is also the purpose of this agreement to provide, to the extent permitted by law, for the 17 inclusion at a subsequent date of such additional public agencies as may desire to execute this 18 agreement and become Properties, subject to approval by the Board of Directors. 19 20

ARTICLE 3 21

PARTIES TO AGREEMENT 22 23 Each Property certifies that it intends to and does contract with all other Properties and, in 24 addition, with such other parties as may later be added as Properties pursuant to Article 21. Each 25 Property also certifies that the deletion of any party from this agreement pursuant to Articles 22 26 and 23 shall not affect this agreement or such Property’s intent to contract with the Properties 27 then remaining. 28 29

ARTICLE 4 30

TERM OF AGREEMENT 31 32 This agreement shall become effective of the date of execution by the second of two 33 Properties and shall continue until and unless terminated as hereinafter provided. This 34 agreement may be executed in counterparts. 35 36

37

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ARTICLE 5 1

CREATION OF AUTHORITY 2 3 Pursuant to Section 6500 et seq. of the California Government Code, there is hereby 4 created a public entity separate and apart from the parties hereto, to be known as the California 5 Transit Systems Joint Powers Insurance Authority. 6 7

ARTICLE 6 8

POWERS OF AUTHORITY 9 10 The Authority shall have the powers common to the Properties and is hereby authorized 11 to do all acts necessary for the exercise of those common powers, including, but not limited to, 12 any or all of the following: 13 14

(a) To make and enter into contracts; 15 16 (b) To incur debts, liabilities or obligations, to issue bonds, notes, or other evidences 17

of indebtedness, and make and enter into contracts and other instruments for the issuance and 18 sale of certificates of participation to fund the purposes of this agreement and to secure the 19 performance of related agreements, including reinsurance contracts and credit facilities; 20

21 (c) To acquire, receive, hold or dispose of property, Contribution and donations of 22

property, funds, services and other forms of assistance from persons, firms, corporations and 23 governmental entities; 24

25 (d) To sue and be sued in its own name; and 26 27 (e) To exercise all powers necessary and proper to carry out the terms and provisions 28

of this agreement, or otherwise authorized by law. 29 30

The powers of the Authority shall be exercised pursuant to the terms of this agreement 31 and in the manner provided by law. To comply with the provisions of Section 6509 of the 32 California Government Code, the manner of exercising any power shall be subject only to the 33 similar restrictions on the exercise of the powers of Central Contra Costa Transit Authority. 34

35

ARTICLE 7 36

RESPONSIBILITIES OF THE AUTHORITY 37 38 The Authority shall perform the following functions in discharging its responsibilities 39 under this agreement: 40 41

Item 9 100


(a) Provide Joint Protection Programs by negotiation or bid, and purchase, as 1 determined necessary by the Board of Directors. 2

3 (b) Assist each Property’s designated risk manager with the implementation of risk 4

management functions relating to risks within the Property covered by the Joint Protection 5 Program. 6

7 (c) Provide claims adjusting and subrogation services for Claims covered by the Joint 8

Protection Program. 9 10 11 (d) Provide loss analysis and control services by the use of statistical analysis, data 12

processing, and record and file keeping services, in order to identify high exposure operations 13 and to evaluate proper levels of self-retention and deductibles. 14

15 (e) Conduct risk management audits to review the participation of each Property in 16

the Joint Protection Program as deemed necessary by the Board of Directors. 17 18 (f) Such other responsibilities as deemed necessary by the Board of Directors. 19 20 (g) Issue Procedures Manual. 21 22

ARTICLE 8 23

RESPONSIBILITIES OF PROPERTIES 24 25

Properties shall have the following responsibilities: 26 27

(a) The governing body of each Property shall appoint a Director and at least one 28 alternate Director to the Board of Directors, pursuant to Article 9 of this agreement. 29

30 (b) Each Property shall appoint an employee of the Property to be responsible for the 31

risk management function within that Property and to serve as a liaison between the Property and 32 the Authority as to risk management. 33

34 (c) Each Property shall maintain an active safety officer or safety committee, or both, 35

and shall consider all recommendations of the Authority concerning unsafe practices. 36 37

(d) Each Property shall maintain a set of records, including a loss log, in all 38 categories of risk covered by the Joint Protection Program, to insure the accuracy of the 39 Authority’s loss reporting system, until no longer deemed necessary by the Board of Directors. 40

41 (e) Each Property shall pay its Contribution, including any Retrospective Adjustment, 42

within thirty (30) days of the invoice date. After withdrawal or termination, each Property shall 43 pay promptly to the Authority its share of any additional Contribution, when and if required of it 44 by the Board of Directors under Article 23 or 24 of this agreement. 45

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The Board has the authority to assess interest or late penalties for payment of money in 1 arrears, such as for overdue Contributions. 2

3 (f) Each Property shall provide the Authority with such other information or 4

assistance as may be necessary for the Authority to carry out the Joint Protection Program under 5 this agreement. 6

7 (g) Each Property shall in any and all ways cooperate with and assist the Authority, 8

and any insurer of the Authority, in all matters relating to this agreement, the Joint Protection 9 Program, and covered Claims and will comply with all bylaws, rules and regulations adopted by 10 the Board of Directors. 11 12

ARTICLE 9 13

BOARD OF DIRECTORS 14 15

(a) The Authority shall be governed by the Board of Directors which is hereby 16 established and which shall be composed of one representative from each Property. Each 17 Property, by official action, shall appoint a Director of the Board and an alternate Director, each 18 of whom shall be an officer or employee of that Property. The alternate appointed by a Property 19 shall have the authority to attend, participate in and vote at any meeting of the Board when the 20 regular Director for whom he or she is an alternate is absent from said meeting. 21

22 (b) Each Director or alternate of the Board shall serve until a successor is appointed. 23

Each Director or alternate shall serve at the pleasure of the Property by which he or she has been 24 appointed. 25

26 (c) Each Director or alternate shall have one vote. Directors or their alternates may 27

not vote on issues concerning a Joint Protection Program for which the entity is a Non-28 Participating Property. 29

30 (d) The unexcused absence of a Director or alternate from two consecutive meetings 31

of the Board shall be cause for the appointment of a new Director by the governing body of the 32 appointing Property. 33

34 (e) The Director and alternate Director of an Associate Member shall be entitled to 35

notice of all meetings of the Board of Directors and may attend and participate in any meeting of 36 the Board, but may vote only on matters relating to a Joint Protection Program, as provided in 37 such program or in the bylaws adopted by the Board of Directors. The Director and alternate 38 Director of an Associate Member shall not be regarded as members of the governing body of the 39 Authority or officers of the Authority; provided, however, that they shall comply with the 40 Political Reform Act of 1974 and the Conflict of Interest Code adopted by the Board of 41 Directors. 42 43

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ARTICLE 10 1

POWERS OF THE BOARD OF DIRECTORS 2 3 The Board of Directors shall have the following powers and functions: 4 5

(a) To elect an Executive Committee from its Directors pursuant to Article 12 of this 6 agreement. 7

8 (b) To review all acts of the Executive Committee and to modify or override any 9

decision or action of the Executive Committee upon a majority vote of the entire Board of 10 Directors. 11

12 (c) To receive and review periodic accountings of all funds and audits under Article 13

16 of this agreement. 14 15 (d) To conduct on behalf of the Authority all businesses of the Authority which the 16

Authority may conduct under the provisions of this agreement and pursuant to law. 17 18 (e) To determine details of, select, and establish the Joint Protection Programs of the 19

Authority. 20 21 (f) To determine and purchase all commercial insurance, including Excess Insurance, 22

necessary to carry out the Joint Protection Programs of the Authority. 23 24 (g) To contract for or develop various services for the Authority, including, but not 25

limited to, claims adjusting, loss control and risk management consulting. 26 27 (h) To cause to be prepared the operating budget of the Authority for each fiscal year. 28 29 (i) To receive and act upon reports of the Underwriting Committee, Claims 30

Committee, Investment Committee, and other committees as may be created by action of the 31 Board. 32

33 (j) To hire persons or entities as the Board deems necessary for the administration of 34

the Authority and to exercise general supervisory and policy control over such persons or 35 entities. 36

37 (k) To establish or appoint such offices, officers, and committees of the Board as deemed 38

necessary; provided, however, that the Board shall appoint a Treasurer and Auditor or Controller, 39 who may be the same person, as officers of the Authority. 40

41 (l) Such other powers and functions as are provided for in this agreement or in the 42

bylaws. 43 44

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ARTICLE 11 1

MEETING OF THE BOARD OF DIRECTORS 2 3

(a) Meetings. The Board shall provide for its regular, adjourned regular and special 4 meetings or upon call of the chairperson of the Board; provided, however, that it shall hold at 5 least one regular meeting annually as set forth in the bylaws. 6

7 (b) Minutes. The board shall cause minutes of regular, adjourned regular and special 8

meetings to be kept and shall, as soon as possible after each meeting, cause a copy of the minutes 9 to be forwarded to each Property. 10 11

(c) Quorum. A majority of the Directors of the Board shall constitute a quorum for 12 the transaction of business, except that less than a quorum may adjourn from time to time. A 13 vote of the majority of those Directors present at a meeting shall be sufficient to take action by 14 the Board, except as otherwise specifically set forth in this agreement or in the bylaws. 15

16 17 (d) Compliance with the Brown Act. All meetings of the Board, including, without 18

limitation, regular, adjourned regular and special meetings, shall be called, noticed, held and 19 conducted in accordance with the provisions of the Ralph M. Brown Act, Government Code 20 Section 54950 et seq. 21 22

ARTICLE 12 23

EXECUTIVE COMMITTEE 24 25 The Board of Directors may establish and appoint an Executive Committee. 26 27

(a) The Executive Committee, if established, may consist of up to 25 members. 28 Officers of the Executive Committee shall be the Chairperson, Vice Chairperson, Secretary, and 29 the Treasurer of the Board of Directors. 30

31 (b) The Chairperson of the Authority, or the Vice Chairperson in his or her absence, 32

shall serve as the Chairperson of the Executive Committee. 33 34

(c) The unexcused absence of a member of the Executive Committee from two 35 consecutive meetings shall be cause for the removal of said member and appointment of a new 36 member to the Executive Committee. 37 38

(d) Vacancies on the Executive Committee shall be filled as provided in the bylaws. 39 40

(e) Alternate Directors may be members of the Executive Committee. 41 42

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ARTICLE 13 1

DELEGATION OF POWERS TO THE EXECUTIVE COMMITTEE 2 3 The Board may delegate any of its powers to the Executive Committee, except those 4 powers described in Articles 10(a), 10(b) and 10 (k). 5 6

ARTICLE 14 7

MEETINGS OF THE EXECUTIVE COMMITTEE 8 9 The meetings of the Executive Committee, if established by the Board of Directors, shall 10 be held and conducted as provided in the bylaws. The Executive Committee shall make periodic 11 reports to the Board of Directors, advising the Board of its decisions and activities. 12 13

ARTICLE 15 14

JOINT PROTECTION PROGRAM COVERAGE 15 16 The coverage of the Joint Protection Program provided by the Authority shall be 17 specified in the bylaws. 18 19

ARTICLE 16 20

ACCOUNTS, RECORDS AND AUDITS 21 22

(a) Annual Budget. The Authority shall annually adopt an operating budget, pursuant 23 to Article 10 (h) of this agreement. 24

25 (b) Funds and accounts. The Treasurer of the Authority shall be the custodian of the 26

property and money of the Authority and shall establish and maintain such funds and accounts as 27 required by the Board and as required by good accounting practice. The Treasurer shall file an 28 official bond in an amount to be fixed by the Board of Directors, unless otherwise fixed by the 29 Properties. Books and records of the Authority in the hands of the Treasurer shall be open to any 30 inspection at all reasonable times by authorized representatives of Properties and as otherwise 31 required by law. 32 33

(c) Treasurer’s Report. The Treasurer shall make the reports required by law, and 34 within 120 days after the close of each fiscal year, the Treasurer shall give a complete written 35 report of all financial activities for such fiscal year to the Board and to each Property. 36 37

(d) Financial Audit. The Board shall cause an annual financial audit to be made with 38 respect to all receipts, disbursements, or other transactions by a Certified Public Accountant. A 39 report of such financial audit shall be filed as a public record with each of the Properties. Such 40

Item 9 105


report shall be filed no later than required by law. All costs of such financial audit shall be paid 1 by the Authority and shall be charged against the Properties in the same manner as all other 2 administrative costs. 3 4

(e) Claims Audit. The Board shall cause a periodic audit of Claims, as deemed 5 necessary. All costs of such Claims audit shall be paid by the Authority and shall be charged 6 against the Properties in the same manner as all other administrative costs. 7 8

ARTICLE 17 9

ESTABLISHMENT AND ADMINISTRATION OF FUNDS 10 11 The Authority shall be responsible for the strict accountability of all funds and reports of 12 all receipts and disbursements. It will comply with all provisions of law relating to the subject, 13 particularly Section 6505 of the California Government Code. All of the funds of the Authority 14 may be invested in common and each program year shall be accounted for separately on a full 15 accrual basis. 16 17 The Treasurer shall receive, invest and disburse funds in accordance with the procedures 18 established by the Board and bylaws and in conformity with applicable law. 19 20

ARTICLE 18 21

DEPOSIT 22 23 The Deposit for each Property shall be calculated and paid as stated in the bylaws. 24 25

ARTICLE 19 26

RETROSPECTIVE ADJUSTMENTS 27 28 Retrospective Adjustments to each year’s Deposit shall be calculated and paid as stated in 29 the bylaws. 30 31

ARTICLE 20 32

NEW MEMBERS 33 34 After the effective date of the initial Joint Protection Program is established by the 35 Authority, additional Properties shall not be permitted to enter the Authority during the first year 36 of operation, except that upon the three-fourths vote of the entire Board of Directors, the Board 37 may establish a second entry date by which additional Properties may be permitted to enter the 38 Authority upon execution of this agreement, the payment of the Deposit, as provided in this 39 Article, and such other terms and conditions as the Board of Directors may deem necessary. 40

Item 9 106


Following the first year of operation, the Authority shall allow entry into the Joint Protection 1 Program of new Properties approved by the Board, at such times as approved by the Board. 2 Properties entering under this Article will be required to pay their share of organizational 3 expenses as determined by the Board, including expenses necessary to analyze their loss data and 4 determine their Deposits. 5 6 During the Authority’s first year, Properties may join the Joint Protection Program 7 offered by the Authority after it has been established by: 8 9

(a) Executing this agreement before the effective date of the initial Joint Protection 10 Program, and 11

12 (b) Paying to the Authority a non-refundable deposit equal to the Property’s first 13

year’s estimated Deposit or $25,000, whichever is less, before the effective date of the initial 14 Joint Protection Program. 15 16 The non-refundable deposit will be used to fund the entity’s estimated Deposit if the 17 entity becomes a participant in the Joint Protection Program. 18

19

ARTICLE 21 20

WITHDRAWAL 21 22

(a) A Property may withdraw as a party to this agreement any time prior to its 23 consenting in writing to enter the Joint Protection Program. 24

25 (b) A Property whose actual Deposit exceeds one hundred ten percent (110 %) of its 26

estimated Deposit may withdraw as a party to this agreement prior to the effective date of the 27 Joint Protection Program. 28

29 (c) A Property which enters the Joint Protection Program may not withdraw as a 30

party to this agreement for a three-year period commencing on the effective date of the Joint 31 Protection Program, or commencing on the date of entry into the Joint Protection Program, or 32 commencing on the date of entry into the Joint Protection Program for those Properties executing 33 this agreement after the effective date of the initial Joint Protection Program. 34

35 (d) After the initial three-year noncancellable commitment to the Joint Protection 36

Program, a Property may withdraw only at the end of any fiscal year, provided it has given the 37 Authority a six-month written notice of its intent to withdraw from this agreement and the Joint 38 Protection Program and a ninety (90) day final notice of intent of withdrawal from the Joint 39 Protection Program of this agreement. 40

41

Item 9 107


ARTICLE 22 1

CANCELLATION 2 3 Notwithstanding the provisions of Article 21, the Authority shall have the right to cancel 4 any Property’s participation in a Joint Protection Program upon a two-thirds vote of the entire 5 Board of Directors. Any canceled Property shall be given a ninety day notice before such 6 cancellation becomes effective, unless such cancellation is for non-payment of a Contribution, 7 then ten days written notice applies. 8 9

ARTICLE 23 10

EFFECT OF WITHDRAWAL 11 12

(a) The withdrawal of any Property from this agreement shall not terminate this 13 agreement and a Property by withdrawing shall not be entitled to payment or return of any 14 Contribution, consideration or property paid, or donated by the Property to the Authority, or to 15 any distribution of assets, except as provided in this Article and in Article 24 (c). 16

17 (b) The withdrawal or cancellation of any Property after the effective date of the Joint 18

Protection Program shall not terminate its responsibility for Contributions to any fund or 19 insurance 20

program created by the Authority until all Claims, or other unpaid liabilities, occurring or 21 accruing during the period the Property was a party to this agreement have been finally resolved 22 and a determination of the final amount of payments due by the Property or credits to the Property 23 for that period has been made by the Board of Directors. In connection with its determination, the 24 Board may exercise similar powers to those provided for in Article 24 (b) of this agreement. 25

26

ARTICLE 24 27

TERMINATION AND DISTRIBUTION 28 29

(a) This agreement may be terminated at any time during the first three (3) 30 noncancellable years by the written consent of all Properties and thereafter by the consent of 31 three-fourths of the Properties; provided, however, that this agreement and the Authority shall 32 continue to exist for the purpose of the disposition of all Claims, distribution of assets and all 33 other functions necessary to wind up the affairs of the Authority. 34

35 (b) The Board of Directors is vested with all powers of the Authority for the purpose 36

of winding up and dissolving the business affairs of the Authority. These powers shall include 37 the power to require Properties, including those which were a party at the time the Claim arose or 38 was incurred, to pay their share of any additional amount of Contribution in accordance with loss 39 allocation formulas for the final disposition of all claims and losses covered by the Joint 40 Protection Program pursuant to this agreement. A Property’s share of such additional 41

Item 9 108


Contribution shall be determined on the same basis as that provided for Retrospective 1 Adjustment. 2

3 (c) Upon termination of this agreement all assets of the Authority shall be distributed 4

only among the Properties, including any of those Properties which previously withdrew 5 pursuant to Article 21(d) or were canceled pursuant to Article 22 of this agreement, in 6 accordance with and proportionate to their Contributions (including cash contributions and 7 property at market value when received) in excess of the total amount of Retrospective 8 Adjustments made during the term of this agreement. The Board of Directors shall determine 9 such distribution within six months after disposal of the last pending Claim or loss covered by 10 the Joint Protection Program pursuant to this agreement. 11 12

ARTICLE 25 13

PROVISION FOR BY-LAWS 14 15 At the first meeting of the Board of Directors, the Board shall adopt Authority bylaws to 16 govern the day-to-day operations of the Authority. Each Property shall receive a copy of any 17 bylaws adopted under this Article. 18 19

ARTICLE 26 20

LIABILITY AND INDEMNIFICATION 21 22 Pursuant to Government Code Section 6508.1, the debts, liabilities and obligations of the 23 Authority shall not constitute debts, liabilities or obligation of any Property. Each Property is 24 independent of every other Property and of the Authority and not the agent of any Property or of 25 the Authority. In contemplation of the provisions of Section 895.2 of the California Government 26 Code, imposing certain tort liability jointly upon public entities, solely by reason of a joint 27 powers agreement as defined in Section 895 of that code, each Property, as between each other, 28 pursuant to the authorization contained in Section 895.4 and 895.6 of that code, does hereby 29 assume the full liability imposed upon it, or any of its officers, agents, or employees by law for 30 injury caused by a negligent or wrongful act or omission occurring in the performance of this 31 agreement, to the same extent that such liability would be imposed in the absence of Section 32 895.2 of the California Government Code. To achieve the above-stated purpose, each Property 33 shall indemnify and hold harmless each other Property for any loss, costs, or expense that may be 34 imposed upon such other Property solely by virtue of Section 895.2. The provisions of Section 35 2778 of the California Civil Code are made a part of this agreement as if set forth fully in this 36 agreement. 37

38 39 40

Item 9 109


ARTICLE 27 1

NOTICES 2 3 Notices to Properties hereunder shall be sufficient if delivered to the principal office of 4 the respective Property. Notices to the Authority shall be sufficient if mailed to the address 5 currently contained in the bylaws. 6 7

ARTICLE 28 8

AMENDMENT 9 10 This agreement may be amended at any time upon the three-fourths vote of all the 11 Properties. 12 13

ARTICLE 29 14

PROHIBITION AGAINST ASSIGNMENT 15 16 No Property may assign any right, claim or interest it may have under this agreement, and 17 no creditor, assignee or third party beneficiary of any Property shall have any right, claim or title 18 to any part, share, interest, fund, premium or asset of the Authority. 19 20

ARTICLE 30 21

AGREEMENT COMPLETE 22 23 The foregoing constitutes the full and complete agreement of the Properties. There are 24 no oral understandings or agreements not set forth in writing herein. 25 26 IN WITNESS WHEREOF, the Properties have first executed this agreement by 27 authorized officials thereof on the dates indicated below. 28

Item 9 110

CALIFORNIA TRANSIT SYSTEMS

JOINT POWERS AUTHORITY

JOINT POWERS AUTHORITY AGREEMENT

May 2011

Item 9 111

TABLE OF CONTENTS

JOINT POWERS AUTHORITY AGREEMENT

CALIFORNIA TRANSIT SYSTEMS JOINT POWERS AUTHORITY (CalTIP)

ARTICLE I ‐ PURPOSE .................................................................................................................................... 1

ARTICLE II ‐ CREATION OF THE CALIFORNIA TRANSIT SYSTEMS JOINT POWERS AUTHORITY ..................... 2

ARTICLE III ‐ DEFINITIONS............................................................................................................................. 2

ARTICLE IV ‐ PARTIES TO THIS AGREEMENT ................................................................................................. 2

ARTICLE V ‐ TERM OF AGREEMENT .............................................................................................................. 2

ARTICLE VI ‐ POWERS OF THE AUTHORITY .................................................................................................. 3

ARTICLE VII ‐ GOVERNING DOCUMENTS...................................................................................................... 3

ARTICLE VIII ‐ RESPONSIBILITIES OF THE PARTIES ........................................................................................ 3

ARTICLE IX ‐ POWERS RESERVED UNTO THE PARTIES ................................................................................. 4

ARTICLE X ‐ BOARD OF DIRECTORS .............................................................................................................. 4

ARTICLE XI ‐ DUTIES OF THE BOARD NOT DELEGABLE ................................................................................. 4

ARTICLE XII ‐ BOARD MEETINGS AND RECORDS .......................................................................................... 4

ARTICLE XIII ‐ OFFICERS OF THE AUTHORITY ............................................................................................... 5

ARTICLE XIV ‐ ANNUAL BUDGET ................................................................................................................... 5

ARTICLE XV ‐ ADMINISTRATION OF FUNDS ................................................................................................. 5

ARTICLE XVI ‐ NEW PARTIES ......................................................................................................................... 5

ARTICLE XVII ‐ WITHDRAWAL ....................................................................................................................... 5

ARTICLE XVIII ‐ EXPULSION ........................................................................................................................... 6

ARTICLE XIX ‐ EFFECT OF EXPULSION OR WITHDRAWAL ............................................................................. 6

ARTICLE XX ‐ TERMINATION AND DISTRIBUTION ........................................................................................ 6

ARTICLE XXI ‐ LIABILITY AND INDEMNIFICATION ......................................................................................... 6

ARTICLE XXII ‐ NOTICES ................................................................................................................................ 7

ARTICLE XXIII ‐ PROHIBITION AGAINST ASSIGNMENT ................................................................................. 7

ARTICLE XXIV ‐ ARBITRATION ....................................................................................................................... 7

ARTICLE XXV ‐ AMENDMENTS ...................................................................................................................... 7

ARTICLE XXVI ‐ AGREEMENT COMPLETE ...................................................................................................... 8

Item 9 112

Joint Powers Agreement ‐ May 2011 Page 1 of 8

This Agreement is executed in the State of California by and among those public entities which are parties signatory to this Agreement. All parties signatory to this Agreement shall hereinafter be called “Party” [collectively “Parties”].

RECITALS Whereas, Article 1, Chapter 5, Division 7, Title 1 of the California Government Code (Section 6500 et seq.) permits two or more public entities, by agreement, to exercise jointly powers common to the contracting parties; and Whereas, it is the mutual benefit of the Parties and in the public interest that the Parties join together to provide:

Pooling of their self‐insured losses caused by injury to, or disease of, a person or damage to property;

Sharing the cost of excess insurance or reinsurance, if any, or pooling with other joint powers authorities or public entity pooling arrangement; and

Sharing the administration of the Authority created by this document. Whereas, each Party desires to enter into this Agreement with each of the other Parties for the purpose of joint risk sharing and/or insuring against various risk of loss jointly, rather than individually; NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

AGREEMENT This amended Agreement replaces the original Agreement and any prior amendments that may exist. This Agreement is made under the authority of Government Code Section 6500 et seq. between the undersigned public entities, after the governing boards of the entities determine that it is in their best interest to execute this Agreement.

ARTICLE I ‐ PURPOSE The purpose of this Agreement is to exercise jointly powers common to each Party by:

Creating an authority under Government Code Section 6500 et seq., a public entity that is separate and apart from the Parties, to be known as the California Transit System Joint Powers Authority, to administer a self‐insurance pool,

Sharing losses and purchase as a group, insurance or reinsurance and participate in other joint powers authorities or other public entity pooling arrangements,

Maintaining funds sufficient to pay the losses to which the Parties agree to share through a Coverage Program, and

Purchasing jointly administrative and other services, including risk management, loss prevention, and legal defense in connection with the Coverage Programs.

Item 9 113


ARTICLE II ‐ CREATION OF THE CALIFORNIA TRANSIT SYSTEMS JOINT POWERS AUTHORITY

Pursuant to Government Code Section 6500 et seq., the Parties to this Agreement hereby create a public entity separate and apart from the Parties. This public entity created by this Agreement shall be known as the California Transit Systems Joint Powers Authority.

ARTICLE III ‐ DEFINITIONS

1. “Authority” shall mean the California Transit Systems Joint Powers Authority. 2. “Board” or “Board of Directors” shall mean the governing board of the Authority. 3. “Coverage Programs” shall mean programs as defined and adopted by the Board which may, but

need not be limited to pooled risk programs, group purchase of insurance or reinsurance, or participation in other public entity pooling programs.

4. “Coverage Program Documents” shall mean the Master Program Document defining the policies and procedures of the program and the Memorandum of Coverage defining the coverage provided by the program.

5. “Contributions” shall mean payments by Members to the Authority, for other than interest, penalties paid, or reimbursements for payments made on behalf of the Member, for which the Authority is not liable.

6. “Governing Documents” shall be those documents described in Article VII, Governing Documents.

7. “Member” or collectively “Members” shall mean a Party who is participating in a particular Coverage Program.

8. “Party” shall mean a signatory to this Agreement. 9. “Officer” shall mean an officer of the Authority as defined in Article XIII.

ARTICLE IV ‐ PARTIES TO THIS AGREEMENT

Each Party to this Agreement certifies that it intends to, and does, contract with all other Parties who are signatories to this Agreement, and any signatories that may sign this Agreement in the future, pursuant to Article XVI. The withdrawal of any Party to this Agreement shall not affect this Agreement as respects the remaining Parties and those remaining Parties’ intent to be bound by this Agreement.

ARTICLE V ‐ TERM OF AGREEMENT As authorized by Government Code Section 6510, this Agreement was effective from May 1, 1987 and shall stay in full force, as is, as amended on May 1, 2012 or any other subsequent amendments, until terminated in accordance with Article XX.

Item 9 114


ARTICLE VI ‐ POWERS OF THE AUTHORITY

The powers of the Authority shall be the powers enjoyed by the County of Nevada or, if the County of Nevada is no longer a Party to this Agreement then, the County of Siskiyou, and is authorized to do all acts necessary to fulfill the purposes of this Agreement including, but not limited to, the following:

1. Make and enter into contracts; 2. Incur debts, liabilities and obligations, but no debt, liability or obligation of the Authority is the

debt, liability or obligation of any Party except as otherwise provided; 3. Acquire, hold or dispose of real and personal property; 4. Receive contributions and donations of property, funds, services and other forms of assistance

from any source; 5. Assess Parties as deemed appropriate by the Board; 6. Sue and be sued in its own name; 7. Acquire, construct, manage and maintain buildings; and 8. Lease real or personal property including property of a Party, and receive, collect, invest and

disburse monies.

These powers shall be executed in a manner provided by appropriate law and as set forth in this Agreement.

ARTICLE VII ‐ GOVERNING DOCUMENTS

The Board of Directors shall adopt Bylaws consistent with this Agreement and applicable law to govern the operations of the Authority. The Board of Directors may adopt Coverage Program Documents, consistent with this Agreement and the Bylaws. These Coverage Program Documents define the Coverage Programs, the Members rights and duties, the Authority’s rights and duties, and the operations of the programs. The Board may also adopt policies and procedures, consistent with this Agreement, the Bylaws, or Coverage Program Documents, to assist in the governance of the Authority’s operations and activities. The Agreement, the Bylaws, Coverage Program Documents and policies and procedures adopted by the Board shall constitute the Governing Documents of the Authority. Unless otherwise stated, a Governing Document may be amended by a majority of the Board of Directors at a duly noticed regular or special Board meeting.

ARTICLE VIII ‐ RESPONSIBILITIES OF THE PARTIES

The Parties to this Agreement shall have the following responsibilities:

1. To abide by the terms of this Agreement and other Governing Documents; 2. To cooperate fully with the Authority in the settlement of claims; 3. To pay Contributions, assessments, or other charges promptly to the Authority when due; and 4. To appoint a Director and an Alternate to the Board of Directors and to reappoint those

positions upon the departure of anyone from those positions.

Item 9 115


ARTICLE IX ‐ POWERS RESERVED UNTO THE PARTIES

The Parties reserve unto themselves the following powers:

1. To amend this Agreement; 2. Appoint the Representatives and Alternates to the Board of Directors; and 3. To terminate the Authority in accordance with Article XX.

ARTICLE X ‐ BOARD OF DIRECTORS

There shall be a Board of Directors to govern the affairs of the Authority. The Board of Directors shall have all the powers of the Authority except those specifically reserved to the Parties. The Board of Directors shall have the authority to create committees as deemed necessary for the operations of the Authority. The Board has the power to delegate any and all of its powers, not specifically reserved exclusively to the Board, to a committee or an Officer of the Authority. The Board of Directors shall consist of one Director and one Alternate from each Party to this Agreement. The Party shall appoint by official action an officer or employee of the Party to be the Director and such appointment shall remain in effect until such time as the Party appoints another to be the Director. The Party shall appoint by official action an officer or employee of the Party to be the Alternate and such appointment shall remain in effect until such time as the Party appoints another to be the Alternate. Each Director shall have one vote, and each Alternate shall have one vote only if the Director for which he/she is an Alternate is absent from the meeting.

ARTICLE XI ‐ DUTIES OF THE BOARD NOT DELEGABLE

The Board may not delegate to any committee, office or person the authority to:

1. Adopt, amend or alter the Bylaws; 2. Adopt the Authority’s Annual Budget; 3. Create a Coverage Program; 4. Accept a Party to this Agreement; or 5. Expel a Party to this Agreement.

ARTICLE XII ‐ BOARD MEETINGS AND RECORDS

The Board of Directors shall hold at least one meeting each fiscal year. Regular and special meetings may be called in accordance with the Bylaws of this Authority and applicable laws. All meetings shall be open to the public except as permitted by Government Code Section 54950 et seq. The Secretary shall keep full and complete minutes of all Board meetings.

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ARTICLE XIII ‐ OFFICERS OF THE AUTHORITY

The Board shall elect one of its members as Chairperson and one as Vice Chairperson. The Board shall appoint a Secretary. The duties of the Chairperson, Vice Chairperson and Secretary shall be defined in the Bylaws. In lieu of the designation of a treasurer and auditor as per Government Code Section 6505.6, the Board shall elect a Treasurer, who shall have, among other duties defined in the Bylaws, the duties of the treasurer and auditor as described in Government Code Section 6505.5. The Board may appoint other officers of the Authority as described in the Bylaws.

ARTICLE XIV ‐ ANNUAL BUDGET

Pursuant to Government Code Section 6508, the Board shall approve a budget for any given fiscal year prior to the inception of that year.

ARTICLE XV ‐ ADMINISTRATION OF FUNDS

The Authority shall be responsible for the strict accountability of all funds and reports of all receipts and disbursements in conformity with Government Code Section 6505. All funds of the Authority may be held in common although there shall be a separate accounting for funds of each Coverage Program.

ARTICLE XVI ‐ NEW PARTIES

Prospective Parties may apply to the Board of Directors at any time. The Board shall have the power to accept a prospective Party, after reviewing their application, with at least two‐thirds affirmative vote of the entire Board. The membership shall become effective upon the Board’s approval and the signing of this Agreement, participation in all mandatory Coverage Programs, and compliance with any and all other requirements imposed upon membership by the Bylaws or other Governing Documents.

ARTICLE XVII ‐ WITHDRAWAL

A Party to this Agreement may not withdraw as a party to this Agreement prior to being a Party for at least three full fiscal years. A Party, who has been a Party for at least three full fiscal years, may withdraw from this Agreement only on the completion of a fiscal year. The Party must provide the Chairperson written notice of intent to withdraw at least six‐months prior to withdrawal. The Party may rescind its notice of intent to withdraw at any time prior to ninety‐days prior to the commencement of the next fiscal year. The Board may authorize rescission of the intent to withdraw upon a Party’s request pursuant to the Bylaws at any time.

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ARTICLE XVIII ‐ EXPULSION

The Authority may expel a Party to this Agreement as a Party by a three‐fourth vote of the entire Board. The Party shall be given written notice of such action of the Board at least ninety‐days prior to the expulsion.

ARTICLE XIX ‐ EFFECT OF EXPULSION OR WITHDRAWAL

Pursuant to Government Code Section 6512.2, termination of any Party to this Agreement as a Party shall not be construed to be completion of the purpose of the Agreement and shall not require the return of any Contributions, payments or advances made by the Party until the Agreement is rescinded or terminated by all Parties in accordance with Article XX. Termination of a Party to this Agreement as a Party shall not terminate its continuing responsibilities defined in any Governing Document or Coverage Program Document for the period of time in which the Party participated, including, but not limited to:

1. Cooperate fully with the Authority in the investigation and settlement of a claim; 2. Pay any Contributions, retentions or deductibles, assessments or other charges which are due

and payable; and 3. Provide any statistical or loss experience data and other information as may be necessary for

the Authority to carry out the purpose of this Agreement.

ARTICLE XX ‐ TERMINATION AND DISTRIBUTION

This Agreement may be terminated at any time with written consent of three‐fourths of the Parties; provided, however, that this Agreement and the Authority shall exist for the purpose of disposing of all claims, distribution of assets and any other functions necessary to wind up the affairs of the Authority. The Board shall be vested with all the powers of the Authority for the purposes of winding down and dissolving the business affairs of the Authority, including the power to assess past and present Parties in accordance with Coverage Program Documents. In accordance with Government Code Section 6512, all assets of the Authority shall be distributed among those who were Parties within ten years of termination, in proportion to the Parties’ Contributions. The Board shall determine when claims and liabilities are sufficiently realized as to not jeopardize the payment of any claim or liability that may arise in the future.

ARTICLE XXI ‐ LIABILITY AND INDEMNIFICATION

Pursuant to Government Code Section 6508.1, the debts, liabilities and obligations of the Authority shall not constitute debts, liabilities or obligations of any Party, except to the extent and in the proportions,

imposed by the Bylaws or other Governing Documents. Each Party is independent of every other Party and of the Authority and not the agent of any Party or of the Authority. In contemplation of the provisions of Section 895.2 of the California Government Code, imposing certain tort liability jointly

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upon public entities, solely by reason of a joint powers agreement as defined in Section 895 of that code, each Party, as between each other, pursuant to the authorization contained in Section 895.4 and 895.6 of that code, does hereby assume the full liability imposed upon it, or any of its officers, agents, or employees by law for injury caused by a negligent or wrongful act or omission occurring in the performance of this Agreement, to the same extent that such liability would be imposed in the absence of Section 895.2 of the California Government Code. To achieve the above‐stated purpose, each Party shall indemnify and hold harmless each other Party for any loss, costs, or expense that may be imposed upon such other Party solely by virtue of Section 895.2. The provisions of Section 2778 of the California Civil Code are made a part of this Agreement as if set forth fully in this Agreement. The members of the Board of Directors and the Officers and employees of the Authority shall act in good faith and in the best interests of the Authority in the performance of their duties. The members of the Board of Directors and Officers and employees shall be liable for an act or omission within the scope of their employment with the Authority as a public entity only in the event that they act or fail to act because of actual fraud, corruption, or malice. No member shall be liable for any actions taken or omissions by another member of the Board. Funds of the Authority shall be used to defend and indemnify members of the Board, Officers, and employees for any act or omission pursuant to the provisions of the Government Code Section 910 to 996.6, inclusive. The Authority may purchase insurance covering acts or omissions of the Board of Directors, Officers, and employees.

ARTICLE XXII ‐ NOTICES

Notices to any or all Parties shall be sufficient if mailed to their respective addresses on file with the Authority. Notice to the Authority shall be sufficient if mailed to the official address of the Authority as established by Resolution.

ARTICLE XXIII ‐ PROHIBITION AGAINST ASSIGNMENT

No Party may assign any right, claim, or interest it may have under this Agreement, and no creditor, assignee, or third party beneficiary of the Party shall have any right, claim or title to any part, share, interest, fund, premium, or asset of the Authority.

ARTICLE XXIV ‐ ARBITRATION

Any controversy between the Parties hereto arising out of this Agreement shall be submitted to arbitration, and such arbitration shall comply with and be governed by the provisions of the California Arbitration Act, Sections 1280 through 1294.2 of the California Code of Civil Procedure.

ARTICLE XXV ‐ AMENDMENTS

This Agreement may be amended at any time by approval of three‐fourths of the Parties.

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ARTICLE XXVI ‐ AGREEMENT COMPLETE The foregoing constitutes the full and complete agreement of the Parties. There are no oral understandings or agreements not set forth in writing herein. In Witness Whereof, the undersigned Party hereto has executed this Agreement on the date indicated below: Date: _______________________________ By: ________________________________________ Printed Name of Authorized Signor ________________________________________ Signature of Authorized Signor

________________________________________

Title of Authorized Signor ________________________________________ Name of Agency

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Riverside, CA 92507

September 22, 2011 TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Vince Rouzaud, Chief Procurement and Logistics Officer SUBJECT: Authorization to Award Agreement No. 11-027 to SmartDrive Systems, Inc.

(SmartDrive) for the Agency’s Vehicle Incident Based Video Surveillance System

Summary: In April of 2007, the Board authorized staff to award a contract to SmartDrive to

install an Incident Based Video Surveillance System (system) in the Agency’s paratransit vehicle fleet. The system is comprised of two cameras mounted on the windshield to capture video and audio both inside and outside the vehicle. Forces such as hard braking, swerving, collisions and other similar events trigger the equipment to record audio and video footage both 15 seconds before and after the actual event. It also provides real-time vehicle speed monitoring to identify and eliminate behaviors that can increase the likelihood of collisions and other safety related events.

The Agency has 87 vehicles that are equipped with the SmartDrive video

surveillance system. These vehicles are operated by Southland Transit, Inc., providing services to seniors and persons with disabilities. The current contract with SmartDrive expires on December 7, 2011.

To ensure a competitive process, all proposal submittals were required to discuss the proposed systems and submit costs for initial equipment installation through acceptance and operation. This insures all firms are evaluated on a level basis.

On May 11, 2011 the Agency issued Request for Proposal (RFP) No.11-027 for

an ‘Incident Based Video Surveillance System’. The RFP was publicly advertised in a newspaper of general circulation and a notice was posted on the Agency’s website along with a copy of the RFP document. The Agency also sent notices to the Chambers’ of Commerce for those cities that are members of the Joint Powers Agreement (JPA) for distribution to their membership.

On June 24, 2011 the Agency received proposals from the following three

vendors:

• DriveCam, Inc., San Diego, CA • SmartDrive Systems, Inc., San Diego, CA • Majestyc Construction, Inc., Palmdale, CA

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The proposals were reviewed by an evaluation committee representing staff from contract operations, maintenance, information technology and purchasing departments. The submittal from Majestyc was considered outside the competitive range and was eliminated from further consideration, see Table 1 below. Both DriveCam and SmartDrive submitted responsive and responsible proposals that met all of the Agency’s technical requirements. Staff followed up the committee evaluations with a check on references and heard favorable comments from both SmartDrive and DriveCam customers. Staff then evaluated pricing which included installation of new camera/recorder equipment in 87 vehicles and managed services for a four-year period. The following table identifies pricing year-by-year as well as cumulatively for the four-year period. Table 1 Annual Costs DriveCam SmartDrive Majestyc

Year 1 $ 110,210.37 $ 92,047.25 $ 1,516,440.00 Year 2 $ 31,770.00 $ 33,224.25 $ 52,500.00 Year 3 $ 31,770.00 $ 33,224.25 $ 52,500.00 Year 4 $ 31,770.00 $ 33,224.25 $ 52,500.00

TOTALS $ 205,520.37 $ 191,720.00 $ 1,673,940.00

After careful consideration, it is staff’s conclusion that the proposal submitted by SmartDrive is overall the best value to the Agency.

Fiscal Impact:

Staff is currently working on reprogramming residual Prop. 1B security funds to support this request and expect California Emergency Management Agency (CAL E-M-A) approval by the actual award date.


This item was discussed at the Board Budget and Finance Committee meeting of September 7, 2011. The Committee members unanimously approved and recommended this item to the full Board of Directors for their consideration.

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Recommendation:

• Authorize staff to award Agreement No. 11-027 to SmartDrive in an amount that will not exceed $191,720.00 for the four-year period beginning December 8, 2011 and ending December 7, 2015.

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Riverside, CA 92507

September 22, 2011

TO: BOARD OF DIRECTORS THRU: Larry Rubio, Chief Executive Officer FROM: Jim Kneepkens, Director of Marketing SUBJECT: Transportation NOW Update Summary: Transportation NOW has five chapters: Corona/Norco/District 2,

Greater Riverside, Moreno Valley/Perris, San Gorgonio Pass and Southwest. Each chapter meets monthly at a location convenient to the membership. Attendance includes transit users, elected officials, transit advocates, community activists and Riverside Transit Agency staff. This report summarizes the activities of each chapter for the months of July and August, 2011.

Corona/Norco/District 2 Chapter: The chapter discussed partnering

with colleges and universities for the deployment of a contest to create a trip-planning smart phone application specific to Riverside County. The application, which will use Google Transit, is designed to link public transit users with Riverside County business, museums, and local attractions reachable by bus and train.

Greater Riverside Chapter: The chapter received a presentation on RTA’s new travel training program expected to launch in October. The chapter also discussed additional training videos on how to use fixed route bus service for seniors and persons with disabilities who currently depend on Dial-A-Ride.

Moreno Valley/Perris Chapter: The chapter discussed RTA’s new travel training program and how the chapter may assist with promoting the program to local residents. The chapter also discussed ways to promote pass sales through retail outlets.

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San Gorgonio Pass Area Chapter: The chapter’s youth committee continues to develop a presentation and print materials to educate students on public transportation. The senior committee is finalizing its brochure for the senior ride program. The chapter also received a presentation on RTA’s new travel training program. Southwest Chapter: The City of Temecula provided a tour of the Temecula Traffic Management Center. The chapter continues their recruitment and speaker programs.

Recommendation:

Receive and file.

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