2015-16 budget maintenance projects (schedule d) interfund transfers (schedule e) march 5, 2015 1

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2015-16 Budget

Maintenance Projects (Schedule D)

Interfund Transfers (Schedule E)

March 5, 2015

Facilities Planning: Process Considerations

The Mission Statement is the Litmus TestAll students are provided the opportunity and necessary support to engage in relevant, challenging work which contributes to their academic and social growth and development.

All staff, teachers and administrators are part of a larger learning community, working together to build collective capacity in order to provide a high-quality, relevant, equitable education for all.


The Building Conditions SurveyNYS Education Law (Section 155.1 Educational Facilities, Part a.4) and regulations require a Building Conditions Survey (BCS) to be conducted every five years.A separate state aid formula reimburses districts for part of the cost of this survey.The BCS is currently in process, funding is included in the 2014-15 and 2015-16 budget.


The Building Conditions SurveyBuilding Systems Conditions Ratings and Definitions:

Excellent: System is in new or like-new condition and functioning optimally; only routine maintenance and repair is needed

Satisfactory: System functioning reliably; routine maintenance and repair is needed

Unsatisfactory: System is functioning unreliably or has exceeded its useful life. Repair or replacement of some or all components is needed

Non-Functioning: System is non-functioning, not functioning as designed, or is unreliable in ways that could endanger occupant health and/or safety. Repair or replacement of some or all components is needed.

Critical Failure: Same as “NF” with the addition that the condition of at least one component is so poor that at least part of the building or grounds should not be occupied pending needed repairs/replacement or some or all components is needed


The Capital Projects Fund accounts for financial resources to be used for the acquisition or construction of capital facilities and equipment purchases financed in whole or in part from the proceeds of obligations, with additional funding from Federal, State and local sources (e.g. Transfers to Capital).Capital expenditures can be accounted for in either the General or Capital Project Fund when they are locally funded, but must be accounted for in the Capital Projects Fund when funded with debt.Capital expenditures greater than $10,000 may be eligible for State Building Aid.


As defined by Facilities Planning:

Maintenance Project: Work or expenses which do not prolong the life of a building or add to its value. Typically, this type of work is intended to simply keep a building in an operating condition and includes both maintenance and repair work. Maintenance includes refinishing or resurfacing with painter's type finishes.

Repairs -- Repairs are occasional work of a recurring nature which are intended to restore to a satisfactory condition that which has decayed, deteriorated, weathered or become broken, torn, or otherwise inoperable. As such, repairs will fix, mend, make good or replace a part(s), or put it together again, or cause it to operate satisfactorily.

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Facilities Planning: Maintenance Projects

Maintenance Projects typically do not meet the criteria to be accounted for in the Capital Projects Fund, therefore, they can’t be included in the Transfer to Capital.

Maintenance Projects do not receive State Building Aid.

Facilities Planning Process: Timeline for a Typical Project

Projects listed in Schedule E for 2015-16 budget:Facilities Director gathers preliminary information on infrastructure and program needsBOE, Superintendent, and administration determined projects to be included in 2015-16 budget – Fall 2014-Winter 2015.Architect does preliminary plans of project Feb. 2015 – May 2015.Budget Vote May 2015 which includes funding for project.Architect finalizes plans (May-June 2015) and submits to NYSED Facilities Planning July 2015. (Currently 7 month review process).NYSED Facilities Planning approves plans February 2016.Projects bid March 2016.Bid awards approved by BOE and work begins Spring 2016.

Schedule D

Budget Maintenance Projects 2014-15 Recap

Proposed Budget Maintenance Projects 2015-16 ($200,000)

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Facilities & Maintenance Dept. Mission Statement

“To provide quality service in an efficient and professional manner in order to create and maintain a clean, safe, and comfortable environment for the entire school community conducive to the pursuit of the School District Mission.”

Facilities & Maintenance Facts

13 Locations with over 1,000,000 ft²

- 22 Digital Video recorders with over 200 cameras

- 30 Boilers (Hot Water and Steam)

- Over 3000 doors, locksets and associated hardware

- Over 4000 plumbing fixtures

- Over 15,000 light bulbs

- Over 30,000 electrical fixtures and components

284 Acres of Property

- 8 Playgrounds

- 20 Paved Parking Lots

- 21 Practice and Playing Fields

- Over 5 miles of fencing

Budget Maintenance Projects

These projects are: Not state aid-able (GR, MW & Maintenance Shop) because

of building function. Considered a district responsible “maintenance” item by

SED (painting, non-functioning motors, valves, etc.). An issue that requires immediate (within next school year)

attention and does not require architect design. Items that are typically minor enhancements/repairs to the

buildings that are not easily aid-able through a capital project because of low cost thresholds or require being coupled with a larger project of like type.

Maintenance Budget Projects 2014-15

Maplewood Annex window replacement Shaker Junior High SchoolReplacement Spot Lighting

SHS Gym Fire Alarm System Protection

Carpentry Shop Boiler Replacement(To Be Replaced in

April)

SHS CLASSROOM ROOM C108

Allows Better Supervision Between

Shop and Classroom

Shaker High School Pool

MAIN DRAIN PIPE RISER

JETTING

8” Drain LineAfter Jetting

8” Drain Line Before Jetting(Hose is 1” in diameter)

Proposed Maintenance Budget Projects 2015-16

Blue Creek Install new dock cover system for delivery trucks at dock Install plastic timbers around playground Asphalt repairs at rear of primary wing and parking areas

Boght Hills Replace walk bridge on playground Replace batteries in GPS clock system

Forts Ferry Replace hot water booster heater in food service

Goodrich Abate and remove stage in old cafetorium


BH and SHS F-Gym Folding Partition Door Replacement

with Pull Curtain

Blue Creek Dock Cover System

Original Forts Ferry Booster Heater

Loudonville Triplex Condensate Unit


Boght Hills Playground Bridge Replacement

( Structural Cracks)


Latham Ridge Install wall panel system to divide Room 22 into separate

instruction spaces Replace carpeting in Support Teacher room (Labor Only)

Loudonville Replace triplex condensate pump in boiler room for steam

heating system

Maplewood Replace fire alarm system for building Asphalt repairs around building and relining of parking spots


Southgate School Install additional sink in Nurse’s office for special needs

students Load Test Building Generator Asphalt repairs in lower parking lot

Transportation Facility Asphalt repairs around transportation facility

Facilities and Maintenance Shop Asphalt repairs in parking area


Shaker Junior High School Replace existing water cooler in cafeteria and gym foyer with

bottle filler type Install wall panel system to create PT area in Nurse’s Office Install wall pads on north gym wall in old gym Install new back-up batteries for 2005 exterior lighting system Asphalt repairs on bus loop roadways

Shaker High School Replace main office conference room carpeting Repair wall padding in H and F Gyms Replace window AC unit in C207 Asphalt repairs in driveways and parking lots


SJHS Wall Pad Installation

SHS Conference Room Carpet Replacement

District-wide Asphalt Repairs


Districtwide Vacuum pump out storm drains at all district buildings Upgrade 3 security camera DVR’s to Honeywell System Install 4 LCD projectors per building (elementary) Replace batteries on Simplex, C-Cure and Fire Alarm

systems Replace worn carpet around the district Restripe crosswalks, fire lanes, loading zones and student

drop-off areas Replacement of all building time clocks Replace 20 security cameras for district security systems Miscellaneous playground equipment repairs

Schedule E

Interfund Transfers (Total: $3,150,000)

Transfer to Capital Fund Projects 2015-16 ($3,000,000)

Transfer to Special Aid Fund-Summer Special Education Program ($150,000)

Proposed 2015-16 Transfer to Capital Fund Projects

Blue Creek Elementary Mill and resurface main driveway, bus loop and all parking areas;

construct new student drop off area and additional parking on west end of building; improved walkway in front of building and new sign Estimated Cost: $350,000

Complete installation of dehumidification units and related ducting, electrical and plumbing Estimated Cost: $100,000

Replace Gym and cafeteria AHU’s; includes all abatement and duct cleaning Estimated Cost: $140,000


Blue Creek (Continued) Replace original corridor convector/cabinet heater units.

Estimated Cost: $20,000

Replace roof and connector roof on 1991 addition Estimated Cost: $85,000

Reduce the size of the bathroom area in Room 7 to increase classroom size Estimated Cost: $15,000

Abate asbestos floor tile in Room 2 with vinyl tile Estimated Cost: $10,000


Forts Ferry School Re-point original chimney flue and replace various corner

veneer bricks missing or damaged around the building Estimated Cost: $35,000

Latham Ridge School Replace the roof on the original building and the 1991

addition roof Estimated Cost: $750,000

Loudonville School Replace the roof on the 1991 addition

Estimated Cost: $80,000


Shaker Junior High School Replace cafeteria/kitchen air handling and exhaust units

and hallway univents Estimated Cost: $175,000

Shaker High School Remove track and first level substrate of track; repair

southwest corner of sub-base. Resurface entire track and install all weather material at both ends of track; install steeple chase and relocate pole vault area Estimated Cost: $500,000


Shaker High School (Continued) Mill and fill BC parking lot to High School student

pathway (to K-Wing Exit) and pave Estimated Cost: $100,000

Replace F-Gym lighting with energy efficient T-5 or LED fixtures Estimated Cost: $25,000

Repoint E-Boiler room chimney and make additional masonry repairs at H-gym walls and receiving area Estimated Cost: $25,000


Shaker High School (Continued)

Construct and install custom art room sink/storage units to replace original building units Estimated Cost: $50,000

Repair courtyard deck roof area to stop leaks in food service hallway; repair settled curbing near D Wing and replace multiple pavers that are broken Estimated Cost: $25,000

Remove and replace goal posts on Varsity Football field; prep and paint JV goal posts Estimated Cost: $30,000



Phase III Pool Renovations Re-grout interior of pool, recover deck and walls with

tile; remove and replace all floor tile; prep and paint pool area Estimated Cost: $185,000

Install new lighting in pool area Estimated Cost: $125,000

Install new timing system, related wiring in deck, new starting blocks and set points, as well as new diving board Estimated Cost: $100,000



Reconfigure library to create a “Learning Commons” space and directed learning areas. Estimated Cost: $75,000


Shaker High School Track Rebuilding, Resurfacing and General Improvements


Blue Creek Paving and New Student Drop-off Area and Parking Lot


SHS Library “Learning Commons” Concept


SHS Art Room Sink Cabinet Replacements

FF and SHS Re-point Original

Boiler Room Chimney

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What’s next?

Budget committee current schedule: March 2: Preliminary Budget OverviewMarch 5: Maintenance & Interfund Transfers

March 9: Debt service, Enrollment

March 16: Equipment, Technology, Revenue, Fund Balance

March 19: (Location TBD) New programs and initiatives, including Full Day Kindergarten and ENL, Staffing Changes, Summer Curriculum, Contingency Budget

March 26: Further discussion (if needed)

March 30: Voting by Board of Education

2015-16 budget maintenance projects (schedule d) interfund transfers (schedule e) march 5, 2015 1

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