2015

ANNUAL REPORT

HAGONOY WATER DISTRICT

Table of Contents Hagonoy Water District Profile ........................................................................................... 2

1 ADMINISTRATIVE & FINANCE DEPARTMENT ................................................................... 6

1.1 ADMINISTRATIVE DIVISION ........................................................................................ 6

1.1.1 STAFFING ............................................................................................................. 6

1.1.2 HWD UNION ........................................................................................................ 7

1.2 FINANCE DIVISION ..................................................................................................... 7

2 COMMERCIAL DIVISION .................................................................................................. 9

2.1 CUSTOMER SERVICE DIVISION ................................................................................. 9

2.2 CUSTOMER ACCOUNTS DIVISON .......................................................................... 10

3 ENGINEERING & PRODUCTION DEPARTMENT ............................................................. 12

3.1 ENGINEERING DIVISON ........................................................................................... 12

3.2 PRODUCTION DIVISION .......................................................................................... 13

Table of Contents Table 1 - DATA COMPARISON OF PERSONNEL STATUS ........................................... 6

Table 2 - STAFF PRODUCTIVITY INDEX ........................................................................ 6

Table 3 - ANNUAL DATA SHEET ................................................................................... 7

Table 4 - SERVICE CONNECTION DATA ..................................................................... 9

Table 5 - MONTHLY OPERATIONS REPORT ENDING DECEMBER 31, 2015 ............. 9

Table 6 - BILLING & COLLECTION DATA REPORT ENDING DECEMBER 31, 2015. 10

Table 7 - ACCOMPLISHMENT REPORT ..................................................................... 12

Table 8 - BACTERIOLOGICAL TEST ............................................................................ 13

1

HWD’S VISION STATEMENT

To ensure an efficient, sustainable and financially viable water and sewerage sector delivering the highest quality service to all concessionaires.

HWD’S MISSION STATEMENT

Hagonoy Water District commits itself to be progressive and economically viable utility firm that provides sufficient, safe and accessible water at the least

possible cost while ensuring sustainability, reliability and preservation of the environment

2

Hagonoy Water District Profile

Hagonoy Water District (HWD) was created pursuant to Presidential

Decree 198, as amended by Presidential Decrees 768 and 1479,

otherwise known as the Provincial Water Utilities Act of 1973 which was

signed by President Ferdinand E. Marcos. Through Kapasiyahang

Pambayan Bilang 121-A, signed and submitted on August 26, 1976

manifesting a great need for sufficient, safe and potable water for

domestic and industrial use in Hagonoy. It affirmed that the present

funding and personnel during that time were insufficient and therefore

there was a great need for expansion and improvement.

Pursuant to the provisions of the Title II, PD No. 198 and in order to

provide the much-needed safe, sufficient and potable water supply, the

body in the meeting assembled adopted and approved Kapasiyahang

Pambayan Bilang 121-A that states:

The organization of the HWD covering the following areas: all barangays

accessible by vehicular transportation;

The transfer of all existing water facilities, namely, all existing properties

and/or facilities to the jurisdiction and ownership of the Hagonoy Water

District;

The creation of a Board of Directors, with five members appointed by

the Municipal Mayor as provided in PD 198;

That the HWD herein organized and formed can only be dissolved

through the act of its own Board of Directors pursuant to Sec. 45, Title II, PD

No. 198;

That the HWD shall have sole powers to raise revenues and promulgate

rules and regulations to run and manage the water utility pursuant to the

provisions of Sec. 26, Title II, of PD No. 198;

That the operation of the HWD shall be in accordance with the provisions

of PD No. 198, particularly Title II, known as Local Water District Law;

The ware of the fact that the Hagonoy Waterworks system is still a non-

self-supporting utility and to permit the newly formed HWD to implement

and improve staffing pattern and operational format, the Municipality

of Hagonoy shall provide a monthly subsidy for a period of time to help

operate and maintain the said waterworks system or until such time as

the water district shall have been found self-sufficient by the Local Water

Utilities Administration (LWUA).

3

In recognition of its having taken very significant and necessary steps

and substantial commitment to improve the domestic water service to

the people of Hagonoy, as evidenced by a schedule of improvements,

submitted to and approved by LWUA, the HWD was granted a

Conditional Certificate of Conformance No. 31 with the standards of

service to the public that have to be achieved. Thus, creating HWD and

becoming the first local water district in the Province of Bulacan.

The first General Manager (GM) of HWD was Engr. Antonio Santos

who after resigning from LWUA managed the district. The first few months

of operation was subsidized by the Municipality of Hagonoy and the

rehabilitation of pump stations to improve service was made from loans

granted by LWUA. In 1981, Engr. Santos migrated in USA and was

replaced by then Chairman of the Board Miguel Santos. During his term

expansions of coverage areas were made in the southern part of the

town specifically San Pascual, Sto. Rosario and Sta. Elena. Unfortunately,

the financial feasibility of the project was not met and the project

became a dismal failure due to the management’s inability to pay the

loans granted by LWUA. As a result, the management decided to accept

a take-over management by LWUA under the interim management of

Engr. Edgardo Tolones replacing Mr. Miguel Santos. In 1987, after more

than a year of take-over management, LWUA opened the position of

General Manager to the public.

Among 20 applicants vying for the position as General Manager,

Engr. Celestino S. Vengco was chosen after strict screening and testing

conducted by LWUA. Engr. Vengco completed the degrees of Bachelor

of Science in Civil Engineering at the Mapua Institute of Technology in

1981 and Bachelor of Science in Environmental and Sanitary Engineering

in 1982. He gained professional license as an Engineer in 1982 placing

10th (85%) in the Professional Regulatory Commission (PRC) licensure

examination for Civil Engineering taken in November 1981.

During his first 10 years of term, HWD has emerged from losses to net

income. The management has become updated in all loan amortizations

with LWUA. The improvement projects that were abandoned by a certain

contractor were continued by the management without making

additional loans from LWUA. Eighteen hours of service became 24 hours

around the clock. Expansions and improvements all over Hagonoy were

successfully accomplished from the mere operational fund of the district

and also from financial assistance granted by then Senator Blas F. Ople

and some of his allies like Hipolito and Magsaysay.

HWD was originally a quasi-public corporation but performing in a

private manner and without the control of national government agencies

until the Supreme Court ruling issued to Davao City Water District vs. the

4

Civil Service Commission (CSC), that all local water districts are now

government-owned and controlled corporations (GOCC) and under the

control of national government agencies like GSIS for membership

coverage, CSC for appointments, the Department of Budget and

Management (DBM) for the plantilla and benefits and the Commission on

Audit (COA) for annual audit as to accounting procedures followed by

water districts.

HWD as an entity is independent, autonomous, non-stock, self-

supporting, non-profit, self-reliant GOCC that does not receive regular

subsidy, grant or budgetary allocation from any political government

subdivision. HWD is tasked to manage and operate the district in a

business-like and proficient manner through the strict performance of its

manpower and by the appropriate allocation and timely utilization of its

resources to result in the optimum benefits to HWD and its water

consuming public.

5

Figure 1 - HWD's ORGANIZATIONAL CHART

COA CSC DBM LWUA

BOARD OF DIRECTORS

GENERAL MANAGER

Administrative Finance

Department

Administrative Division

Cashiering

Personnel

Procurement

General Services

Finance Division

Accounting

Auditing

Budgeting

Inventory

Commercial Department

Customer Service Division

New Connection

Reconnection/ Disconnection

Meter Reading

Custumer Account Division

Billing

Collection

Data Encoding

Prod/ Eng'ng Maintenance Department

Production Division

Production

Chlorination

Engineering/ Maintenance

Division

Extension Projects/ Special

Projects

Maintenance

Trans/Main Lines

Counsel/ Consultant

Counsel/ Consultant

6

1 ADMINISTRATIVE & FINANCE DEPARTMENT

1.1 ADMINISTRATIVE DIVISION Administrative Division assists employees and applicants with all phases of

the employment process.

1.1.1 STAFFING

Table 1 - DATA COMPARISON OF PERSONNEL STATUS

STATUS DECEMBER 2014 DECEMBER 2015

PERMANENT 72 67

CASUAL 10 13

TOTAL NO. OF EMPLOYEES 82 80

Table 2 - STAFF PRODUCTIVITY INDEX

YEAR ENDING

DECEMBER

TOTAL NO. OF

EMPLOYEES

TOTAL NO. OF

CONCESSIONAIRES

STAFF

PRODUCTIVITY

INDEX

2014 82 28,673 1:350

2015 80 28,587 1:357

As per DBM Revised Local Water District, Manual on Categorization,

Recategorization and other related Matters (LWD-MaCRO), the Local Water

district must have at least 10,000 number of Active Service Connections with a

ratio of 1:120.

Therefore, table 1 and 2 shows that Hagonoy Water district’s manpower

is twice as efficient and effective as the desired ratio of the LWUA.

7

1.1.2 HWD UNION

Pursuant to the provisions of Executive Order No. 180 dated June 1, 1987

and the Implementing Rules and Regulations Governing the Right of

Government Employees to Self-Organization, Hagonoy Water District create

and approved the Collective Negotiation Agreement and registered at

the Department of Labor and Employment and the Civil Service Commission

– ALYANSANG NAGKAKAISA AT AKTIBONG MGA KAWANI NG PADALUYANG

TUBIG NG HAGUNOY with Certificate of Registration No. 1717 and

Certificate of Accreditation No. 748 of 2009 and renewed with CNA

Certificate of Registration No. 926 issued on 17th day of September 2015.

1.2 FINANCE DIVISION Table 3 - ANNUAL DATA SHEET

1 PRESENT WATER RATES: EFFECTIVE

Domestic/Gevernment

Commercial/industrial

Bulk/Wholesale/Flat Rate

Php

Php

Php

January 2012

125.00

250

-

2 BILLING & COLLECTION DATA

Billing (Water Sales) Php 98,505,968.72

Collection (Water Sales) Php 97,389,884.49

3 FINANCIAL DATA

3.1 Revenue Php 101,134,118.34

3.2 Expenses Php 86,162,683.16

3.3 Net Income (Loss) Php 14,971,435.18

3.4 Cash Flow Report

3.4.1 Receipts Php 109,005,592.55

Disbursement Php 104,779,216.31

Net Receipts (Disbursement) Php 4,226,376.24

Cash balance, Beginning Php 9,420,099.08

Cash Balance Ending Php 13,646,475.32

3.5 Miscellaneous Financial Data

3.5.1 Loan Funds -

3.5.2 WD Funds (Total)

Cash on Hand Php 553,446.14

Cash in Bank Php 13,093,029.18

Investment Php 814,159.35

3.5.3 Inventories Php 1,856,296.97

3.5.4 Account recible (Customer) Php 8,835,804.21

3.5.5 Customer Deposit Php -

3.5.6 Loan Payable LWUA/LBP Php 17,483,345.09

8

3.5.7 Payable to Suppliers & other

creditor

Php 2,503,305.99

4 WATER PRODUCTION DATA

4.1 Water Production Cost

4.1.1 Total Water Consumption for

Pumping

227,120 kwh

4.1.2 Total power cost for pumping Php 1,406,706.76

4.1.3 Other energy cost for pumping Php 46,506.30

4.1.4 Total pumping hours (motor drive) 12,369.63 hrs

4.1.5 Total Pumping Hours (engine drive) 138.20 hrs

4.1.6 Total Gas Chlorine Consumed Drums 2 kg

4.1.7 Total power chlorine consumed - kg

4.1.8 Total Chlorine Cost 36,000.00

4.1.9 Total Cost of other chemicals 15,000.00

4.2 ACCOUNTED WATER USE

Metered Billed 6,169,237

Unmetered billed

Total billed (metered + unmetered

bill)

6,169,237

Metered Unbilled

Unmetered Unbilled

Total accounted 6,169,237

9

2 COMMERCIAL DIVISION

Table 4 - SERVICE CONNECTION DATA

Total Services 28,587

Total Active 27,540

Total Metered 27,540

Total Billed 27,540

Population Served 15,8577

2.1 CUSTOMER SERVICE DIVISION

Table 5 - MONTHLY OPERATIONS REPORT ENDING DECEMBER 31, 2015

COMMERCIAL DIVISION

Customer Service Section

MONTHLY OPERATIONS REPORT

DECEMBER, 2015

OPERATIONS YEAR-TO-DATE

Total New Connections (NewCon) 908

Cash 758

AFL-B 150

Total Reconnections (ReCon) 1,883

Reconnection up to November 30, 2015 1,080

Reconnection from December 31, 2015 797

Total Disconnections (Disco) 1,843

Non-Payment of Water Bill 1,691

Requested 129

Tampering, Other Reasons 23

Maintenance Orders Prepared (M.O.) 630

Action Taken 495

Service Requests/Complaints Received (S. R.) 1,658

Action Taken 1,444

Leaks Repaired 739

10

WM Maintenance Orders (WMMO) 1,293

Changed Meters 1095

Flushed Meters 197

Rearranged meters, Others 1

Beginning Connections (up to December 31, 2015) 27,487

Beginning Connections (up to December 31, 2014) 26,633

New Connections 908

Reconnections 1,900

Disconnection 1,843

Ending Connections (December 31, 2015) 27,598

Connections Billed (up to December 31, 2015) 27,540

2.2 CUSTOMER ACCOUNTS DIVISON

Table 6 - BILLING & COLLECTION DATA REPORT ENDING DECEMBER 31, 2015

HAGONOY WATER DISTRICT

Hagonoy, Bulacan

MONTHLY REPORT

Billing and Collection Data

For the Month of December 2015

BILLINGS: ( Water Rates ) This Month Year-To-Date

Current Waterbill Php 7,383,098.15 Php 93,403,504.17

Penalty Charges 483,922.00 4,972,524.70

Closing

Bills 3,877.05 129,939.85

Total 7,870,897.20 98,505,968.72

COLLECTION: ( Water Sales)

Current WaterBill 3,322,482.40 43,254,593.58

Current WaterBill,

Arrears 4,323,401.11 51,077,172.77

Previous Years, Arrears 18,354.95 3,058,118.14

Total 7,664,238.46 97,389,884.49

SERVICE CONNECTION

DATA:

11

Total Services 28,587

Total

Active 27,540

Total Metered 27,540

Total Billed 27,540

Population

Served

Hagonoy 138,707

Gusi, Sto. Rosario, Paombong 6,185

Pinalagdan 3,045

San Isidro II 10,640

OTHERS:

Billing in Cubic Meter 474,497 6,142,991

Customers in Arrears

(Disconnected Accounts) 2,047

Connection Billed 27,540

Average Cubic Meter

consumed per connection 17.23 cu.m

Average billing rate per

connection Php 268.25 283.05

Average billing rate per

cubic meter 15.57 15.23

Collection Efficiency -

OTP 97.15%

Collection Efficiency-

YTD 98.87%

Collection Ratio - YTD 90.60%

Account Receivable,

December 2014 Php 8,163,687.09

December

2015 - YTD Php 9,007,385.97

12

3 ENGINEERING & PRODUCTION DEPARTMENT

3.1 ENGINEERING DIVISON

Table 7 - ACCOMPLISHMENT REPORT

JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL

NEW CONNCETION 98 87 81 76 92 76 66 78 76 54 65 59 908

WM RECONNECTION 172 179 187 154 137 214 186 136 147 128 155 105 1,900

SERVICELINE LEAK 144 147 140 118 150 111 119 77 103 114 140 81 1,444

MAINTENANCE ORDER 59 50 85 42 31 29 19 41 25 34 38 42 495

JOB ORDER 4 6 1 1 1 1 1 2 4 1 3 2 27

13

NAME OF PROJECT PROJECT TYPE LOCATION STATUS

Drilling of Production Well Source

Developement San Pedro, Hagonoy,

Bulacan Completed

Drilling of Production Well Source

Developement San Juan On Going

Water System Improvements (Abandonement of Old Distribution Line)

Improvements Mercado/Sto. Rosario

Hagonoy, Bulacan On Going

Construction of Elevated Concrete Service Road

Improvements Production Center, San

Nicolas Hagonoy, Bulacan

On Going

3.2 PRODUCTION DIVISION Table 8 - BACTERIOLOGICAL TEST

BACTERIOLOGICALS TEST NO.

1.1 Total Samples taken 30

1.2 Total Negative Result 30