Tucson Chapter 2016 Vol/Parent Training

December 7, 2015

Amigos Volunteers

VolunteersVolunteers

VolunteersVolunteers

Parents Brother

s

Grandparents

Friends

Peers

Business Associates

Teachers

Amigos Volunteers

Volunteers Co-Workers

Service Groups

Uncles

Aunts

Neighbors

Community Agencies

CousinsSister

s

Tonight’s Topics Paperwork Family Fee Payments Letter Writing Website Country Snapshots, Summer 2016 Standards of Conduct Equipment Upcoming dates/Logistics Breakout sessions

Vols Parents by Committee

PaperworkRebecca O’Brien

Paperwork Coordinator

Paperwork DeadlinesDecember 7, 2015

Personal Information Form Confidential Health Form I Consent and Release Agreement/ Letter of Health

DisclosureJanuary 11, 2016

Confidential Health Form II- Doctor signature required Participant Assignment Preference Form Passport Information Copy of Passport (valid through Jan. 2017) Headshot Picture Single Parent Affidavit – must be notarized

April 15, 2016 Confidential Health Form III (complete after March 15,

2016) Background Check- only for participants over 18 years

old Parent Permission to Travel Form and Medical Power of

Attorney- must be notarized

The Dashboard

Dashboard

Once the participant has completed the Personal Information,the Consent and Release/Letter of Health Disclosure e-Signature form will appear.

Due December 7th Personal Information Consent and Release/Letter of Health Disclosure Confidential Health Form I

Dashboard continued Some forms will be filled in online Some will require e-signatures Some will be printed and then uploaded Note: all forms listed as an “upload”

document should be scanned as one pdf and then uploaded, not as single page uploads for forms that are multiple pages.

If you need assistance with scanning, please contact me.

If you need to compress a larger document to meet upload size limits, please use the website: http://smallpdf.com/compress.pdf to easily compress your pdf

E-signatures The form will be emailed to the

participant and the parents/legal guardian (for participants under 18) for electronic signature.

E-signature forms need to be signed by both parents (for participants under 18) and the participant. If parents share an email address, the form will be sent to that email address twice.

Country Assignments will not be made until all Chapter volunteers have completed the paperwork required by January 11, 2016

Participants who do not meet the January 11, 2016 paperwork deadline will be required to attend a mandatory paperwork completion workshop with their parents

Questions?Please contact me at 981-1318 (cell) or 529-4260 (work)You can also reach me at robrien02@gmail.com

Family Fee PaymentsChris Leverenz

Treasurer

Family Fee PaymentOptions• Check mailed to Chris Leverenz

• Check dropped off at Monday meeting

• On-line payment by card (3% fee added)

To make on-line payment

Letter Writing

Shawn Mulligan

Monday, January 4: 6:45 PM Parent Letter Writing Committee MeetingEmail 1st Draft of GIVE BIG page to Proof Reader by Sat 1/9

Monday, January 11:  1st Draft of Letter Due!1st Draft of Spreadsheet: 110+ names and addresses Due!1st Draft of GIVE BIG page: Feedback from Proof Reader 1/112nd Draft of GIVE BIG page: email to Proof Reader by Saturday 1/16

Monday, January 18:  Final copy of letter due! Final list of names and addresses DUE!Final GIVE BIG page Approved

Monday, January 25:  110 + STUFFED, UNSEALED LETTERS DUE

(signed, stamped, labeled)LETTERS GO IN THE MAIL THAT NIGHT!

• Not less than 110 names, addresses and zip codes

• 110+ #10 envelopes (self-sticking are best)

• 110+ #6 Thank you envelopes (smaller envelopes that fit inside)

• 330+ Avery Mailing labels -110 labels for fundraising letters  -220 labels with your name and home address  

• 280+ stamps - commemorative stamps are more appealing

-110 for fundraising letters-110 for return envelopes -60+ for Thank you notes

 • 60 – 75 Thank you notes

WHAT YOU WILL NEED:  THE BASICS

• Ensure check are made out to Amigos. Otherwise deposit and write check.

• Verify that participant’s name is on memo line.

• Turn in checks at Monday meetings WEEKLY

• Participant logs donations on their spreadsheet

• Participant sends thank you note and receipt (using form to be provided)

 • Amigos sends acknowledgement letters for $250

and above per tax code.

WHEN THE MONEY STARTS POURING IN

https://amigoslink.givebig.or

g/c/Net/a/amigostucson

GiveBig.Org

Chapter Website Feedback & Questions

John D’AndreaWebmaster

Chapter Websitehttp://tucson.amigosinternational.org

In transitional construction

Tab-layout

Calendar, Financials, Training,

Other

Mailing Lists and Files Main Communication mode General Distribution Lists Committee Lists

Google Drive Files Storage Downloads Uploads

Latin American ProgramsFor 2016

Lauren SimonisTraining Director

Overarching Program Goals and Objectives Goal:

AMIGOS seeks to develop leadership skills in young people, enabling them to be global catalysts for social change.

AMIGOS Program Objectives: Youth engagement Community-service Cross-cultural understanding

Latin American Programs Department

Summer Project Overviews

Madriz, NicaraguaCivic Participation

Dates: June 28 – August 13

Partner Agency: Plan International

Work Area: Northern Nicaragua; cooler temperate

climate; very basic living conditions in rural areas; summer = rainy season

Culture: Family oriented lifestyle; rice, beans,

fruits and veggies!; complicated history with the U.S. but very welcoming to U.S. visitors!

Matagalpa, NicaraguaPublic Health

Dates: June 14 – July 26

Partner Agencies: Asociación para el Desarrollo

Integral Comunitario (ADIC) Centro de Servicios Educativos en Salud y

Medio Ambiente (CESESMA) Union de Cooperativas Agropecuarias (UCA

San Ramon) Work Area:

North central Nicaragua; cooler, temperate climate; very basic living conditions in rural areas; summer = rainy season

Culture: Family oriented lifestyle; rice, beans, fruits and

veggies!; complicated history with the U.S. but very welcoming to U.S. visitors!

Oaxaca, MexicoCommunity Health and Cultural Appreciation

Dates: June 22 – August 9 Partner Agencies:

Puente a la Salud Comunitaria, Servicios de Salud de Oaxaca (SSO), Centro de Apoyo al Movimiento Popular (CAMPO), Proyecto Trilingue

Work Area: State of Oaxaca in Southwestern Mexico;

diverse indigenous population with several languages; promotion of amaranth grain, preservation of indigenous languages, and sustainable development

Culture: Mix of Mexican and Indigenous cultures,

languages and food.

Barranquilla, ColombiaGlobal Health, Social Transformation, or Engineering

June 8 – August 9 Partner Agency:

Universidad del Norte de Colombia (UniNorte) Work Area:

Northwestern Colombia; coastal Caribbean area; homestay placements will be urban to semi-urban

College Credit: 3 college credit hours from UniNorte; 42 classroom hours Volunteers will participate in two week classroom module before

participating in field work experience with non profit development agencies

Special Considerations: Only for participants currently enrolled in college; no incoming freshman Option of 8 or 10 week experience; different pricing depending on option

Cotopaxi, EcuadorSocial Enterprise and Business Leadership

Dates: June 29 – August 8

Partner Agency: Plan International, Grupo Social FEPP, RUTA-E

Work Area: Andean region, hot in the sun and cold at night.

High elevations. Culture:

Mostly indigenous communities which are highly organized, value work ethic, and are more formal and reserved than mestizo communities. With patience and respect they will treat you as family.

Special Requirements: For this project Volunteers are required to have backpacking experience prior to summer travel. Applicants interested in indigenous culture and indigenous communities are strongly encouraged to apply.

Perez Zeledon, Costa RicaNational Parks and Environmental Conservation

Dates: June 14 – July 12 ORJuly 18 – August 14

Partner Agency: Casa de la Juventud

Work Area: Host communities are in the southern

Brunca region of Costa Rica. AMIGOS Volunteers will spend alternate weeks in partnership with local youth in three separate national parks!

Culture: Volunteers are generally in mestizo

communities, Ticos are famous for their café con leche, gallo pinto (rice and beans), and their “Pura Vida” approach to life.

Coclé, PanamáEnvironmental Sustainability

Dates: June 21 – August 2

Partner Agencies: Ministries of Health and Environment,

Autoridad Nacional de Ambiente Work Area:

Central Panama; hot, wet climate. Very green and lots of rain

Culture: Family oriented lifestyle; rice, lentils,

chicken, tropical fruits, and sancocho (regional chicken soup); lots of soccer and baseball

Azuero, PanamaDates: June 28 – August 13

Environmental Sustainability Partner Agency:

Ministry of Health The National Authority on the

Environment Work area:

To be decided…  Culture:

Family oriented lifestyle; rice, lentils, chicken, tropical fruits, and sancocho (regional chicken soup); lots of soccer and baseball

San Juan, Dominican RepublicCivic Participation and Youth Leadership

Dates: June 15 – August 8(4 and 8 week options)

Partner Agency: Plan International

Work Area: Southwestern DR; varied climate (hot

and dry to cool and rainy); extends from Haitian border to the southern beach

Culture: Active and outgoing; people love

music and dancing; baseball is very popular here; lots of beans and rice; yucca, spaghetti and boiled plantains

Bahoruco, Dominican RepublicSports and Fitness

Dates: June 21 – August 1 Partner Agency:

World Vision

Work Area: Close to the Haitian border, communites

with strong Haitian cultural influence

Culture: Active and outgoing; people love music

and dancing; baseball is very popular here; lots of beans and rice; yucca, spaghetti and boiled plantains

Paraguarí, ParaguayPublic Health

Dates: June 22 – August 13

Partner Agency: Ministry of Health (SENASA), Plan

International Work area:

Southern Paraguay roughly an hour and a half southwest of the country’s capital, Asunción. Paraguarí is made up of fertile forested lowlands, with hills in the northeastern area, and the Tebicuary River along the southern border.

Culture: Diet consists mostly of beef and yucca

Standards of ConductLauren Simonis, Training Director

No alcoholNo drugs

No leaving community without permissionNo amorous conduct

No operating motorized vehicles or sitting on motos

No firearmsNo tobacco

No detrimental behaviorNo bullying

Equipment

Nate Hattersley & Esteban Garcia

Equipment Coordinators

Lending Library

Lending Library

Equipment available for loan Backpacks (47) Go-Kots (52)

Individual contract agreements required Must be signed by vol, (and parent if under 18)

Equipment must be cleaned and turned in upon return from project Responsible for replacement cost if lost or damaged

Clothing 3 pairs pants: Fast dry, Khaki-

esque 6 pairs underwear Flip flops Tennis shoes (Trail Runners) 5 – Shirts (Mostly collar) 1 nice outfit 1 Sweater/jacket Rain jacket/poncho (trashbag-

style) 5 pair socks 1 pair shorts Swim suit

Stuff Duct Tape Knife Cot Backpack Tape measure (metric) Scissors - adult String 5 – gallon size Zip glide lock bags 2 - Trash bags 2 - Nalgene bottles Sleeping bag (for Nicaragua: just a

sheet) Flashlight and 2 extra sets of

batteries Battery powered alarm clock Extra batteries Volunteer handbook Spanish dictionary

Letter writing materials Journal Writing utensils Small gifts for family (incl. picture

of self) Fun stuff for play

o Frisbee – essential!o Regular cardso UNO – essential!o Bubbleso Books in Spanish to read

to kids Reading materials Compression sacks Mosquito Nettings

Medical Water purification tabs - Iodine

tabs 5 bottles – can get large bottles? Band-Aids Hydrocortizone Hand sanitizer General pain reliever Sun Screen NeoSporin Bug repellant (high deet%) Immodium Anti-itch cream Malaria Meds

Personal items 5 rolls Toilet Paper Journal Pillow

Photo Album Camera 8 rolls Film New camera battery and spare Compact Towel Pre-Addressed envelopes Toiletries

o Soap (camp suds)o Tooth brusho Toothpasteo Deodoranto Shaving creamo Razoro Shaving mirroro Nail Clipperso Chapstick

$200 in Money/traveler’s checks Food

o Powdered Gatorade

Carry on BackpackWith 1-2 days clothes

Paperwork Passport Driver’s license Plane tickets Parent’s permission form Passport carrying case

Nicaragua Packing List(boys)

Nicaragua Packing List(girls - page 1)

Clothes

5 pairs of dark colored socks 7 pairs of underwear 3-4 bras 3-4 Lightweight pants 3-4 Collared Shirts 2 Tank Tops 3-4 T-Shirts 1 work shirt 1 Nice Outfit

- Skirt- 2 Button-down Shirts- Dress Shoes

Pajamas- Amigos scrubs!!- Pair of comfy shorts

Bathing Suit 1 Sweater 1 Sweatshirt Windbreaker Work Shoes Flip-flops Watch with alarm Little bit of jewelry

Toiletries

Toilet paper! Retainer! Toothbrush/toothpaste/floss Deodorant Disposable razors Hair brush with hair ties

Big Hair clip Headbands Purell Anti-Bacterial Hand wipes Mirror Bath towel Extra hand towels Sunscreen Face wash (Oil of Olay pads or

Clearasil wipes) Pantene Pro-V

(shampoo/conditioner) Dr. Bronner’s castile soap Bar of Soap Camp Suds Lice shampoo Make-up Eye drops Tampons and panty liners

First Aid

Tweezers Manicure set Scissors Band-Aids Gauze Medical tape Bug repellant Ointments

- Neosporin- Desitin/Gold Bond cream- Benadryl cream- Hydrocortisone cream

- Aloe vera lotion Medications

- Malaria pills- Multi-Vitamins- Tylenol- Tums/Pepto Bismol- Immodium-AD- Laxative- Decongestant (Cold Medicine)- Benadryl

Iodine tablets Thermometer Safety pins Sewing Kit Cotton Balls Q-Tips

Carry-on

Passport! Tickets! Driver’s License Volunteer Handbook Project Guide Supplement Guide Tucson Chapter Yearbook Spare Change of clothes

- 2 extra pairs of underwear Chapstick Colored Sharpies Carabiners Luggage Locks Flashlight Batteries

Next MeetingMonday, January 4, 2016 @ 6:45

PMU of A Highland Commons

Building (Campus Health Services)

(Volunteers, Training Staff, LW committee)

Map to U of A Campus Health Meeting Room

Retreat Logistics

Dates January 16th & 17th : Colossal Cave Campground February 13th & 14th : Molino Basin Campground April 9th and 10th: Whitetail Campground, Mt. Lemmon

Check-in by 7:00 a.m. (typical) at specified location Depart and travel as group All drivers get a copy of vehicle assignments, driver cell phone

numbers, and directions/map

Sign-out required upon return to departure point

Group Q and A

Breakouts Vols Letter writing Transportation Events Spanish Training Support