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KEYNOTE Preparation Guide

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KeynotePreparationGuide

ThankyouforselectingRachel’sChallengetopresentatyourconference,collegeororganization.WehavecreatedthisProgramPreparationGuidetoassistyouinpreparingforyourRachel’sChallengeprogram.Wehaveprovidedspecificdirectionsandimportantinformationtoensureyoureventisassuccessfulaspossiblewhilecreatingsustainabilityofculturalchangewithinyourcommunity.

Pre-EventPreparation

Pleasereviewthefollowingitemsasnecessaryessentialtaskstowardsasuccessfulevent.Allowemailsfromaddressesendingin“rachelschallenge.org”tobemarkedas“safe”tosendandreceive.Return“ProgramPreparationEmail”thatarrivesviaemailfromourEventManager.Thisemailwillconfirmallcontactinformation,eventdatesandtimeswehavebeengiven.Ifanyadditionsorchangesneedtobemade,pleaserespondwiththecorrectinformation.ProvideyourlocalmediawiththeRachel’sChallengeMediaFactSheet(seefollowingpages)andinvitethemtoattendtheevent.Also,advertiseyoureventusingnewsletters,wordofmouth,localbusinessesandmedia.Themedianotonlyhelpspromoteyourprogramtimesandlocations,butalsohelpspublicizeyourinitiativeinbringingthispositivecatalysttoyourcommunity.Pleasenote:itisacceptabletofilm1-2minutesofthepresentationforpromotionaluse;howeverfilmingthepresentationinitsentiretyisnotallowedduetocopyrightissues.Presenterlogistics.Yourpresenterwillcontactyouthedaybeforeyoureventtoconfirmhis/herarrivalinyourcityandtoconfirmyourfirstprogramtimeincasetherehavebeenanychangesintheschedule.Expectyourpresentertoarriveatyoureventlocationonehourbeforeyourfirstprogram.Theywillcheckintomeetyouandyourtechnicalassistant.Pleasetakeyourpresentertothevenueassoonastheyarrivetoensurethatthere’senoughset-uptime.

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TechnicalRequirementsPleaseprovidethefollowingtoensureeffectivelighting,audioandvisualcomponentsonyourprogramday.PresentationVenue

We recommend the presentation occur in an auditorium, not a gym. Poor acoustics and line of sight hinder theoutcomeoftheprogram.Ifagymistheonlyoption,pleaseseattheaudienceononesideoftheroom.

TechnicalAssistantPleaseselectaTechnicalAssistanttohelpthepresentersetupaudio,videoandlightingforyourprogram.This personwill need tomeet your presenter one hour before the program toprovide ample time for set-up. PleaseacquiretheTechnicalAssistant’scellnumberforyourpresenterasitiscrucialforthemtoconnect.

ACPowerPleaseprovideACpowerforthepresenter’scomputerathis/herpresentingpositionwitheitheranextensioncordorwalloutlet.Itisbestifthepresenter’sprojectorandcomputercanbeonthesameACoutletatthefrontofthevenuenexttothescreen.

SoundSystemAsoundsystemcapableofreproducingthepresenter’svoiceandaudiofromthepresenter’scomputerisnecessaryforaneffectivepresentation.Ifapermanentsystemisnotinstalled,aportablepoweredspeakersystemisrequired.Computerspeakerswillnotbeadequate.Twoinputstothesystemarerequired;oneforthemicrophoneandoneforthecomputeraudio.

HandheldWiredMicrophoneOurpresenterspreferawiredmicrophone,asitismorereliable.Ifawirelessmicrophoneistheonlyoption,pleasemakesureextrabatteriesareonhand.

XLRMicrophoneCords(2)Ensurethecordsarelongenoughtoreachfromyoursoundsystemtothepresenter’scomputerstand(presenterwillsupplystand),whichwillbepositionedatthefrontoftheroom.Presenterswillusetheirstandandwillnotneedapodium.

LCDProjector,TableandVGACableItiscrucialtoprovideanLCDprojector,tableandVGAcable.Yourpresenterwillprovideaprojector,butoccasionallythesedevicesmalfunction.IfyoudonothaveaccesstoanLCDprojector,werecommendyouborrowonefromaneighboringschool,asitisnecessaryforallprograms.Pleasenote:theVGAcablemustreachfromthepresenter’scomputerstandonthestagetotheprojector’stable.IfyouareusingHDMIfortheevent,thevenueTechnicalAssistantneedstosupplycablestoconnecttothePClaptop.TheTechnicalAssistantneedstonotethattheprogramvisualsandaudioarerunfromthePClaptopbythepresenteronthestage.

ScreenWeencouragethelargestscreenpossibletoensureeveryparticipantisabletoseeeachimage.Werecommendthescreenbe10by10feetatminimum.Youmayconsiderborrowingonefromanotherschoolorbusinessinyourarea.

LightingLightingcanbeaprobleminagym.Theprograminvolvesextensivevideoplayback.Pleaseensurethereisnodirectsunlightonthescreenduringthepresentation.Itmaybenecessarytocoverwindows.Iflightingisconfiguredinzones,plantoturnoffrowsorzonesclosesttothescreen.However,itisimportantforthepresenterandaudiencetoseeoneanother.Please,nospotlightonthepresenter.

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Post-EventFeedbackFillouttheevaluationformemailedtoyouandtellusaboutyourexperiencewiththeRachel’sChallengeTeamandevent.Wevalueyourfeedbackandareconstantlyworkingonimprovingourprograms.Yourinputisveryimportanttoourgrowthasanorganization.Thank you for inviting Rachel’s Challenge to your school. We sincerely hope that Rachel’s Challenge can form apermanentpartnershipwithyourschoolinordertosustainalong-termpositiveimpactonyourcampus.Wehaveafullteamofdedicatedindividualsavailabletosupportyoubefore,duringandaftertheRachel’sChallengeprograms.Remember,asRachelJoyScottsaid,“Youjustmaystartachainreaction.”

BestRegards,

RobUngerChiefExecutiveOfficer

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Rachel’sChallengeMediaFactSheet

ProfileofRachel’sChallenge

Rachel’sChallengeexiststoequipandinspireindividualstoreplaceactsofviolence,bullying,andnegativitywithactsof

respect,kindness,andcompassion.Rachel’sChallengeisbasedonthelifeandwritingsofRachelJoyScottwhowasthe

firstvictimoftheColumbineschoolshootingsin1999.Throughherexample,Rachel’sChallengeismakingapositive

impactinthelivesofmillionsofpeopleeveryyear.

Superintendents,principals,teachers,parents,andstudentsbringRachel’sChallengeintotheirschoolsbecauseof

escalatingproblemssuchas:bullying,studentisolation,teensuicide,discrimination,schoolviolence,andincreased

disciplinaryactions.Throughpowerfulpresentations,trainings,communityevents,andprofessionaldevelopment,

Rachel’sChallengeprovidesthesustainablesolution.

Rachel’sinspiringstoryprovidesasimple,yetpowerfulexampleofhowsmallactsofkindnessandacceptance

motivateustoconsiderourrelationshipswiththepeoplewecomeincontactwitheveryday.Rachel’sChallenge

renewsourhopethatourlifehasmeaningandpurpose.Rachel’sstorygivesuspermissiontostartourownchain

reactionofkindnessandcompassion,whichpositivelyaffectstheclimateinourschoolsandcommunities.

ScopeofEffectiveness

Afewweeksafterthetragedy,DarrellScott,Rachel’sfather,spoketoaCongressionalHouseJudiciaryCommittee

regardingissuesofschoolviolence.Hisspeechhasbecomeoneofthemostwidelyreaddocumentontheinternet.

Shortlyafterwards,hefounded“Rachel’sChallenge”,abullyingandviolenceabatementprogram.Morethantwomillion

studentsannuallyexperienceRachel’sChallengeandhavetheopportunitytoacceptthechallenges,modeledafter

Rachel’slifeandwritings.

StudentsintheUnitedStatesandseveralothercountrieshaveheardtheuniversalmessageofkindnessand

compassionthroughRachel’sstory.Sinceinception,over23millionpeoplehaveheardRachel’sstoryinlivesettings

aroundtheworld,atleasteightschoolshootingshavebeenprevented,andover500suicides havebeenaverted.The

ScottfamilyandotherRachel’sChallengecertifiedpresentershavereachedmillionsmoreonpopularmediaoutletslike

CNN,FoxNews,TheTodayShow,GoodMorningAmerica,LarryKingLive,Oprah,Dateline,O’ReillyFactor,Hannityand

Colmesandnumerousothers.Mr.Scotthasalsoauthoredthreebooks,includingthebestseller“Rachel’sTears.”

Darrellmeetsregularlywithpoliticiansandeducators,andisalsoakeynotespeakeratmanylargeeducationalvenues.

HemetwithPresidentBillClintonontwooccasionsandPresidentGeorgeW.Bushhaswrittenapersonalletter

recommendingRachel’sChallenge.

Contact

FormoreinformationonhowtohaveaRachel’sChallengeeventatyourschoolorconference,pleasecontactusat877-

895-7060,orvisitourwebsiteatwww.rachelschallenge.org.