2015 Small Business Conference

VISN 10-Indiana and Michigan

(Formerly VISN 11)

Presented By:

Judd Fisher, VISN LogisticsJeff Means, VISN Energy ManagerScottie Paramoure, Deputy Director of ContractingMichael Rilenge, VISN Prosthetic ManagerKathryn Schmitt, Interior Designer

OVERVIEW

Who We Are

VISN 11 (formerly VISN 11 Sites)

Construction/Leasing

Contracting

Logistics

Prosthetics

Summary

Q & A

Former V10 & V11VISN 11 (Indiana and Michigan) VISN 10 (Ohio)

The New VISN 10

Footprint Square Miles: 90,100

Veteran Enrollees: 414,494

Unique Users: 274,115

States: 4

Senators: 8

Congressional Districts: 30

HealthCare Systems: 7 (1 dual campus)

CBOCs: 30

Vet Centers: 16

State Veterans Homes: 2

VBA Regional Offices: 2

National Cemeteries: 6

State Veteran Cemeteries: 2

Major Affiliations: University of Michigan; Indiana/Purdue University; Wayne State University

Research Programs: Ann Arbor, Indianapolis

Michigan Market – Ann Arbor

CLINICS OTHER FACILITIES

Flint VA Outpatient ClinicJackson VA Outpatient ClinicToledo VA Outpatient Clinic

VBA Eastern Area OfficeToledo Vet Center

Michigan Market – Battle Creek

CLINICS OTHER FACILITIES

Benton Harbor VA Outpatient ClinicGrand Rapids VA Outpatient ClinicLansing VA Outpatient ClinicMuskegon VA Outpatient Clinic

Grand Rapids Vet CenterHealth Care for Homeless Veterans (HCHV)

Michigan Market – Detroit

CLINICS OTHER FACILITIES

Pontiac VA Outpatient ClinicYale VA Outpatient Clinic

VBA Detroit Regional Office Detroit Homeless DomiciliaryDetroit Vet CenterPontiac Vet CenterDearborn Vet CenterMacomb County Vet Center

Michigan Market – Saginaw

CLINICS OTHER FACILITIES

Bad Axe Community Based Outpatient ClinicClare Community Outpatient ClinicClement C. Van Wagoner Outpatient ClinicGaylord VA Outpatient ClinicOscoda VA Outpatient ClinicTraverse City VA Outpatient ClinicCadillac VA Community Based OutpatientCheboygan VA Community Based OutpatientGrayling VA Community Based Outpatient

Saginaw Vet CenterTraverse City Vet Center Saginaw Admin Annex

Indiana Market - Indianapolis

CLINICS OTHER FACILITIES

Bloomington VA Outpatient ClinicTerre Haute VA Outpatient ClinicWest Lafayette VA Outpatient Clinic

VBA Indianapolis Regional OfficeIndianapolis Vet Center

Indiana Market – Ft. Wayne & Marion

CLINICS OTHER FACILITIES

Goshen VA Outpatient Clinic

Muncie/Anderson VA Outpatient Clinic

Peru Community Based Outpatient ClinicSouth Bend VA Outpatient ClinicFort Wayne VA Outpatient Clinic

Marion National Cemetery Fort Wayne Vet Center

Capital Asset Management Team

Network 10 Capital Asset Manger: Meghan Meyer Meghan.Meyer@va.govNetwork 10 Energy Manager: Jeff Means Jeff.Means@va.gov

Facility Chief Engineering/Facilities Management Service506 Ann Arbor: Ken Davis Kenneth.Davis6@va.gov515 Battle Creek: Randy Crandal Randy.Crandal@va.gov553 Detroit: Casey Thayer Casey.Thayer@va.gov583 Indianapolis: Scott Moritz Scott.Mortiz@va.gov610 Northern Indiana: Jim Cullum James.Cullum@va.gov655 Saginaw: George Berg George.Berg@va.gov

Capital Asset Programs

• Non-Recurring Maintenance (NRM) Projects

• Clinical Specific Improvements (CSI) Projects

• Minor

• Major

• Leases

• CBOCs

• Enhanced Use Lease

• High Cost - High Technical Equipment (Site Prep)

• Strategic Capital Investment Plan (SCIP)

Non-Recurring Maintenance (NRM)Lower: $25,000

Upper: Up to $10,000,000 renovating existing sqft

No upper limit for utility/building system projects)

Up to 1,000 sqft for existing facility expansion

Focuses on correcting the Facility Condition Assessment, ensuring the medical

center meets applicable codes, and modernizes within the existing constraints of

the infrastructure to comply with current standards of care.

Renovation, repair, maintenance & modernization of infrastructure within

existing sqft

New surface parking/roads

New utility buildings/structure

Stand alone demolition is considered NRM

Clinical Specific Improvements (CSI)

Lower Limit: $25,000

Upper Limit: $5,000,000

Projects expanding the existing facility square footage

Greater than 1000 sqft for expansion of existing square feet

Projects addressing workload gaps and providing access within the following VHA high profile categories:

Mental Health

High-tech/high cost Medical Equipment Installations

Women’s Health/PACT

Freeze the Footprint Reduction

Donated Building Site Preparation

Minor ConstructionLower Limit: $500,000 ThousandUpper Limit: $10,000,000 Million

Projects expanding the existing facility square footage

Greater than 1000 sqft for expansion of existing square feet

Projects addressing workload gaps, seismic deficiencies, and providing access to care for our veterans.

Parking Structures

Seismic projects can be 100% renovation

Major Construction

Lower Limit: $10 Million

Upper Limit: No Upper Limit

Improvements to medical centers to provide state-of-the art healthcare

Strategic Capital Investment Plan (SCIP)

10 Year Plan, linking planning efforts of the Administrations with both capital and non-capital solutions.

▫ Access Gap: Ability for Veterans to access the services needed within a defined geographical area (drive-time to the nearest facility for a specific type of care).

▫ Utilization/Workload Gap: Demand for services through future planning horizon.

▫ Space/Capacity Gap: Square footage needed (or in excess) to meet the demand.

▫ Condition Gap: Estimated dollars needed to address deficiencies at the facilities; derived from the Facility Condition Assessment (FCA) process.

▫ Energy Gap: Designed to identify the energy goals and targets outlined in executive orders that are directly related to facility energy usage.

▫ Other Gaps: Security, Privacy, Parking, IT, etc.

19

Network Contracting Office

10 West (formerly NCO 11)

Who am I?

• Scottie Paramoure

Deputy Director of Contracting

Veterans Health Administration (VHA)

Network 10 Contracting Office West

• Acquisition Responsibilities▫ Oversees all aspects of contracts established within

VISN 10 West:

Michigan: Ann Arbor, Battle Creek, Detroit & Saginaw.

Indiana: Indianapolis, Marion & Fort Wayne.

What does my program do?

• Network Contracting Office 10 West Mission:

▫ We, the employees of the Network 10 Contracting Office West (NCO 10 West), pledge to acquire, distribute and maintain equipment, supplies and services in support of VISN 10 facilities to ensure the highest quality healthcare to the Veterans we serve.

▫ We shall strive for excellence in providing timely support for all our customers to accomplish that goal.

What does my program do?

• NCO 10 West Responsibilities▫ Responsible for procurements valued above

$3,500

▫ Ensures that: All acquisitions for supplies and services

comply with Federal Acquisition Regulations (FAR) and the Veterans Administration Acquisition Regulations (VAAR).

VISN 10 customers receive the supplies/services they need when they need them at the best possible value.

What do we buy?

• Pharmaceuticals, medical and surgical supplies

• Healthcare and Transportation Services

• Perishable subsistence

• Equipment, supplies and materials for facility operations

• Maintenance and repair of medical and scientific equipment

• Architect/Engineer Services

• Building construction, maintenance, and repair

• Prosthetic and orthopedic aids

• Medical Gases

• Information technology systems and equipment

• Telecommunications systems and equipment

• Cleaning, housekeeping and janitorial services

Advice to Small Business

• Register with System with Award Management (SAM) at www.sam.gov

• Certify on the www.vetbiz.gov website

• Identify your product or service▫ Many government agencies products and services are

identified by Product Service Codes (PSC) and North American Industry Classification System (NAICS) Codes.

• Visit Federal Business Opportunities Website at www.fbo.gov to search for opportunities and submit bids

Advice to Small Business?

• Become fluent with Government contract procedures:

▫ Federal Acquisition Regulations (FAR): http://farsite.hill.af.mil/vffara.htm

• Investigate Federal Supply Schedule (FSS) Contracts at www.fss.gsa.gov.

• Seek additional assistance in the Federal Marketplace:

▫ US Small Business Administration at www.sba.gov

▫ VA Office of Small Disadvantage Business Utilization at www.va.gov/OSDBU

▫ VA Small Business Liaisons at: http://www.va.gov/osdbu/about/contacts.asp#sbl

•

FY 14 vs FY 15 Small Business Statistics

SDVOSB VOSB 8a SDB WOSB HubZone SB SDB+8a

FY 14 15.06% 17.15% 1.78% 9.00% 6.06% 3.42% 41.53% 10.78%

FY 15 20.95% 22.19% 1.61% 9.63% 3.01% 1.95% 37.05% 11.23%

0.00%

5.00%

10.00%

15.00%

20.00%

25.00%

30.00%

35.00%

40.00%

45.00%

FY 14 vs FY 15 Small Business Statistics

$-

$20,000,000.00

$40,000,000.00

$60,000,000.00

$80,000,000.00

$100,000,000.00

$120,000,000.00

$140,000,000.00

$160,000,000.00

FY 14

FY 15

Top Five NAICS Codes for FY 14

NAICS Code NAICS Description

325412 Pharmaceutical Preparation Manufacturing

236220 Commercial and Institutional Building Construction

621111 Office of Physicians (Except MentalHealth Specialists)

339113 Surgical Appliance and Supplies Manufacturing

339112 Surgical and Medical Instruments Manufacturing

Top Five NAICS Codes for FY 15

NAICS Code NAICS Description

236220 Commercial and Institutional Building Construction

325412 Pharmaceutical Preparation Manufacturing

621111 Office of Physicians (Except MentalHealth Specialists)

339112 Surgical and Medical Instruments Manufacturing

334516 Analytical Laboratory Instruments Manufacturing

FY 16 Opportunities for Small Business

Product Service Codes (PSC)

• 6505-Drugs & Biologicals

• 6515-Medical Equipment & Instruments

• Q201-General Medical

• Q301-Lab Testing

• J065-Maintenance of Equipment

• W065-Lease/Rental of Equipment

• 6530-Hospital Furniture, Equipment & Supplies

• Q402-Medical Nursing Homes

Additional Information

• Shaun McColley, Small Business Specialist▫ 734.222.7166

• Helpful Websites:▫ www.sam.gov▫ www.sba.gov▫ http://www.va.gov/OSDBU/▫ www.gsaelibrary.gsa.gov▫ www.vendorportal.ecms.va.gov▫ www.vetbiz.gov▫ www.fbo.gov

Contact InformationName Position Email

Donald R. King Director of Contracting donald.king@va.gov

Scottie Paramoure Deputy Director of Contracting Scottie.paramoure@va.gov

Karla Sandell Chief Logistics Officer karla.sandell@va.gov

Meghan Meyer Capital Asset Manager meghan.meyer@va.gov

Shaun McColley Small Business Specialist shaun.mccolley@va.gov

Gary Arivett Supervisor Prosthetics Team gary.arivett@va.gov

Alvin Leonard Supervisor Construction Team alvin.leonard@va.gov

Jim Hallock Supervisor Supply Team james.hallock@va.gov

Andrew Craig Supervisor Michigan Services Team andrew.craig@va.gov

Toni Waggoner-Boykin Supervisor Indiana Services Team toni.waggoner-boykin@va.gov

Jonathan Latson Supervisor Healthcare Team jonathan.latson@va.gov

Lee Grant Supervisor Leasing Team lee.grant@va.gov

VISN 10/11 Logistics

The NEW VISN10 Logistics Staff

– Former VISN 10• Jodi Cokl (Chief Logistics Officer) • Karen Williams (Network Material Manager)• Rick Swinford (Logistics Staff Assistant)• Joseph Boggs (TCF Trainee)• Ashley Hornerlaw (TCF Trainee)

– Former VISN 11• Karla Sandell (Chief Logistics Officer) • Michael Wheeler (Supply Systems Analyst)• Judd Fisher (Supply Systems Analyst)

– Responsible for• Supply Chain and Inventory Management• Equipment Management Program• Commodity Standardization

Logistics Purchase Trends

• Combined, the NEW VISN 10 Spends an average of $9 mil on Medical Surgical (Med/Surg) items each month

• A minimum of 40% is purchased through the Med/Surg Prime Vendor (MSPV)

• Vendor participation with the MSPV is encouraged

• Future purchasing practices for other than MSPV purchases will focus on standardization contracts throughout the VISN

• Equipment needs are identified at the facilities, approved by local and/or network committees and must go through the contract process

VISN 10/11 Prosthetics Program

What Can You Do to Aid Us?

• The VISN 11 Prosthetics Program Office is looking for ways to save money; and to provide more Veteran patient centric procurements/programs.

• Register on Federal Business Opportunities (www.fbo.gov) Companies that have registered will get notices of upcoming procurements.

• Register on System for Award Management (SAM) (www.sam.gov)

• Use the Small Business Administration website (www.sba.gov) to gain understanding for doing business with government.

Some Upcoming Procurements

• SHOE/CUSTOM ORTHOTICS Contract (Multiple Award) • CONSUMABLES Contract for Optical Lab (Single

Award)• HOME OXYGEN Contract for Battle Creek, Saginaw, and

Danville (Single Award)• PORCH LIFTS & STAIR GLIDES Contract (Multiple

Award)• CPAP BPA (Single/Multiple Award)• ARTIFICIAL LIMBS Contract VISN 10 -Ohio Region

(Multiple Award)• ORTHOTIC & PROSTHETIC APPLIANCES Contracts

VISN 10 -Ohio Region (Multiple Award)

Contact Information

• Michael Rilenge: VISN 10/11 Prosthetics Program Manager (VPR). Michael.Rilenge@va.gov 317-988-1802

• Steven D. Rowland: VISN 10/11 Prosthetics Contracts/Project Manager Steven.Rowland3@va.gov 317-988-1845

VISN 10/11 Interior Design

Kathryn Schmitt

Interior Designer

Overview• Interior designers:

• Lisa Elliott, 269-233-5272/lisa.elliott@va.gov

• Kathryn Schmitt,269-223-5185/kathryn.schmitt@va.gov

• FMS/Engineering @ Battle Creek

• Provide and maintain Interior Design and furnishings for 1 million square feet of healthcare buildings/facilities

VA Interior Design

• It is the intent of our department to provide a VA environment that is patient-centered, world-class-forward looking and supportive of all veteran patients, families, care-givers and researchers.

Who Procures?

•Product and Services specified by Interior Design is procured through the VISN 10-11 contracting department. Please refer to our contracting page.

Acquisitions and Contractual Authority

• Acquisitions and contractual commitments can only be made by Government officials having expressed authority to enter into such agreements on behalf of the United States Government. The ONLY Government officials with such authority are Warranted Contracting Officials. Any discussions of contractual requirements do not constitute contractual direction or authorization of any kind. Future contractual directions, If ANY, shall ONLY come from the cognizant Department of Veterans Affairs Warranted Contracting Officer.

How Can You Help Us?

• Past Approach̶ We recently spent 5 million dollars in providing interior

furnishings for our recently opened 100000 sf HealthCare Clinic in Wyoming, Mi. These purchases all went through the VISN Purchasing and Contracting team – a good portion of these purchases were made through small business or small business teaming agreements.

• Future Approach:̶ We intend to continue to partner with small business while providing ongoing

project support to our facility.Registering in SAM will help us find you for the product support we need. Registered with SAM (www.sam.gov) and go to Federal Business Opportunities (www.fbo.gov) for registering for notification of upcoming procurements. The Small Business Administration website (www.sba.gov) also provides understanding for doing business with government.

What NAICS Codes are our typical Procures?

•238390/Modular-Office Furniture

•337-127/211/214-Institutional furnishings

•541410-Interior Design Services

Current Projects creating Relevant Opportunities at

our facility

• Optical/Dental Renovations• Homeless Program facility• Pharmacy offices/lab• Library• Community Living Center – Patient Privacy • Urgent/Primary Care Renovations• (2) CBOCS/PACT MODEL to 25000sf

Small Business Programs

• Service-Disabled Veteran-Owned Small Business Set-Asides or Sole Sources (Public Law 109-461)

• Veteran-Owned Small Business Set-Asides (Public Law 109-461)

• 8(a) Reserves (FAR 19.8) OR

• Historically Underutilized Business (HUBZone) Set-Asides (FAR 19.13) OR

• Women-Owned and Economically Disadvantaged Women-Owned Set-Asides (FAR 19.15)

• Small Business Set-Asides -- Total & Partial (FAR 19.5)

How Does VA Buy?

• 1. Required Sources of Supply (FAR Part 8)

• 2. Contract Vehicles - GWACs, MACs, FSS

• 3. Full & Open Competition after exclusion of sources (Small Business Programs)

• 4. Full & Open Competition (Open to all vendors)

Mandatory Contracts

• Federal Supply Schedule• VA Strategic Sourcing Contracts/Blanket

Purchase Agreements (BPA)• Medical-Surgical Prime Vendor Contracts• Pharmaceutical Prime Vendor• NASA Solutions for Enterprise Wide

Procurement (SEWP)• VETS Government Wide Acquisition

Contract (GWAC)

Where to Submit?

• Federal Business Opportunities Page• GSA eBuy System• We may also typically determine the

project needs and define the required pieces – working with preferred vendors and put the preferred needs out for bid and then submit the preferred vendors/products to purchasing/contracting for proper procurement processes to be completed

SUMMARY

Who We AreVISN 10 Sites Construction/Leasing ContractingLogisticsProstheticsInterior DesignSummaryQ & A

Questions?

THANK YOU!!!!!!