2016-06-07 scott county agenda civic plus

7/26/2019 2016-06-07 Scott County Agenda Civic Plus

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AGENDA

SCOTT COUNTYBOARD OF COMMISSIONERS

SHAKOPEE, MINNESOTAJUNE 7, 2016

9:00 a.m.

(1) CONVENE COUNTY BOARD(2) AMENDMENTS TO THE AGENDA(3) APPROVE MINUTES OFMAY 17, 2016COUNTY BOARD MEETING(4) RECOGNITION OF INTERESTED CITIZENS

Limi ted to items not on the agenda, and five minutes per person/subject. Speakers are asked toapproach the microphone for the benefit of viewers and interested citizens.

(5) CONSENT AGENDAManage Challenges and Create Opportunit ies5.1 Author ize the Request for Rezoning, Preliminary Plat, and Final Plat of Schumann

Second Addition in Section 23 of Spring Lake Township (No fiscal impact)5.2 Author ize the Request for Rezoning, Preliminary Plat, and Final Plat of Plonske Farm in

Section 18 of Belle Plaine Township (No fiscal impact)5.3 Author ize the Request for Prel iminary Plat and Final Plat of Shimek Estates in Section 25

of Spring Lake Township (No fiscal impact)5.4 Approve the Request for Conservation Easement, Prel iminary Plat , and Final Plat of

Kerchner Addi tion in Section 8 of New Market Township (No fiscal impact)5.5 Author ize the Request for Conservation Easement, Rezoning , Prel iminary Plat , and Final

Plat of Vivant Development Second Addi tion in Section 2 of New Market Township (Nofiscal impact)

5.6 Approve the Request for Condit ional Use Permi t for Minnesota Pipe Line Company CUPin Section 35 of Cedar Lake Township (No fiscal impact)

5.7 Author ize the Request for Prel iminary Plat , Development Agreement, and Planned UnitDevelopment General Plan for Tradition Development in Section 5, New Market Township(No fiscal impact)

5.8 Adopt Resolut ion No. 2016-114; Approving Submittal of the Appl ication and EnteringInto an Agreement for Subsurface Sewage Treatment System Grants to Count iesIncluding a Base Grant, Low-Income Fix-Up Grant and an Incentive Grant (No fiscal impact)

5.9 Adopt Resolut ion No. 2016-115; Authorizing Amendment No. 1 to Agreement No.1000174 With the State of Minnesota Department of Transportation for FederalParticipation in Preliminary Engineering fo r Project to Repair Pavement Damaged AlongCounty Highway 6 Due to the 2014 Flood Event (No fiscal impact)

5.10 Adopt Resolut ion No. 2016-116; Authorizing Amendment No. 1 to Agreement No.1000175 With the State of Minnesota Department of Transportation for Federal

Participation in Construction Engineering for Project to Stabilize Slopes Damaged AlongCounty Highway 6 Due to the 2014 Flood Event (No fiscal impact)

Develop Strong Public Partnerships5.11 Approve the Grant Agreement Amendment and Receive Funding From the Minnesota

Department of Health for the 2016-2017 Public Health Emergency Preparedness andCities Readiness Initiative (No fiscal impact)

5.12 Approval to Receive Funding From the Department of Employment and EconomicDevelopment for the Senior Community Service Employment Program 2016 ProgramYear (No fiscal impact)


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5.13 Adopt Resolut ion NO. 2016-112; Approving Amendments to Three (3) Instruments ofRecord, Which Have Been Granted by the Shakopee Mdewakanton Sioux Community(SMSC) in Favor of the County on i ts Fee Lands (No fiscal impact)

5.14 Approve the Appl ication for an On Sale Wine License and a 3.2 Beer License for Mi ld redSponsel Testamentary Trust DBA Sponsels Minnesota Harvest (No fiscal impact)

5.15 Adopt Resolut ion No. 2016-109; Authorizing the Property & Customer ServicesAdminist rat ion & Elections Department to Establi sh Bal lo t Boards for the Responsib il it yto Accept o r Reject Ballo ts for Absentee And Uniformed and Overseas Citizens Absentee

Voting Act (UOCAVA) Voters (No fiscal impact)5.16 Approve the Appointment of Scott County Sheri ff s Staf f (Scot t Haas) to the Metropolit an

Emergency Services Board Radio Technical Operating Committee (No fiscal impact)5.17 Approve the Re-Appo in tment of Curt Hennes to the Prior Lake-Spring Lake Watershed

District Board of Managers (No fiscal impact)

Assure Long Term Fiscal Stabili ty5.18 Adopt Resolut ion No. 2016-111; Approving Master Agreements With Patchin Messner

Dodd & Brumm; Integra Realty Resources; Henning Professional Services, Inc.; andWilson Development Services for Direct Purchase, Right of Way Appraisal, AppraisalReview, and Relocation Professional Services (No fiscal impact)

Provide a Supportive Organizational Culture5.19 Adopt Resolut ion No. 2016-094; Authorizing the Appointment of Adam Pirr i as ChiefDeputy Sheriff Pursuant to Minn. Stat. 387.145 (No fiscal impact)

5.20 Adopt Resolut ion No. 2016-095; Authorizing the Promot ion and Appointment of Scot tHaas as Sheriffs Captain Emergency Mangement Director Pursuant to Minn. Stat.12.25, Subdivision 2 (No fiscal impact)

5.21 Adopt Resolut ion No. 2016-106; Recognizing and Author izing the Appo intment of LorinHuss as Personnel Director Pursuant to Minn. Stat. 375.59 (No fiscal impact)

5.22 Approve Payrol l Processing of Personnel Act ions (No fiscal impact)

(6) DEVELOP STRONG PUBLIC PARTNERSHIPS6.1 Informational Presentation by Minnesota Inter-County Association (No fiscal impact)

(7) MANAGE CHALLENGES AND CREATE OPPORTUNITIES7.1 Adopt Resolut ion No. 2016-113; Authorizing Scot t County to Enter Into an Agreement

With DEM-CON Companies to Partner on the Green Grades Program, in an Amount Notto Exceed $29,750; and Amending the 2016 Budget for the Environmental HealthProgram to Recognize Additional Revenue From the Local Recycling Development Grant(LRDG) Restric ted Fund and Increase General Program Expenses to Cover the Cost

(8) COMMITTEE REPORTS AND COMMISSIONER UPDATES(9) COUNTY ADMINISTRATOR UPDATE(10) RECESS FOR ATTORNEY/CLIENT MEETING(11) ADJOURN

FOLLOWING THE MEETING THE BOARD WILL MEET IN A WORKSHOP SETTING TO RECEIVEINFORMATION ON THE FOLLOWING TOPICS:

WORKFORCE DEVELOPMENT CENTER AND CHANGES TO THE DEPARTMENT OFEMPLOYMENT AND ECONOMIC DEVELOPMENT (DEED)

PERIODIC DATA MATCH ADDITIONAL FINANCIAL WORKERS TH 41/CH 78/TH 169 INTERCHANGE


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UPCOMING MEETINGS

June 14, 2016 No County Board MeetingJune 21, 2016 County Board MeetingJune 28, 2016 No County Board MeetingJuly 5, 2016 County Board Meeting

Gary L. SheltonCounty Administrator

(952) 496-8100


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MINUTES

BOARD OF COMMISSIONERS

COUNTY OF SCOTT

MAY 17, 2016

(1) The Board of Commissioners, in and for the County of Scott, Minnesota, met in the Courthouse BoardRoom in the City of Shakopee, Minnesota, and convened at 9:00 a.m., with the following members present:Commissioner Marschall, presiding, Commissioner Wagner, Commissioner Wolf, and Commissioner Beard.Commissioner Ulrich was absent.

(2) County Staff Present:A. Lezlie Vermillion, Deputy County Administrator/Community Services DirectorB. Ron Hocevar, County AttorneyC. Samantha Koktan, Social WorkerD. Krista Adler, Social Work Case ManagerE. Sidney Hagen, Customer Service Specialist

F. Sheana Schlichter, Social Work Case ManagerG. Laura Wiger, Crime AnalystH. Lisa Kohner, Public Affairs CoordinatorI. Laurie Wolf, Social WorkerJ. Suzanne Hiller, Social Work Case ManagerK. Cheryl Moriarty, Child Protection WorkerL. Rhett Rettinger, Social Work Case ManagerM. Angie Boyd, Public Health NurseN. Terry Fuhrman, Public Health NurseO. Hilda Green, Case AideP. Tony Winiecki, County Highway EngineerQ. Lindsay Aijala, Community Health Specialist

R. Jayme Lubansky, Public HealthS. Kathy Davis, Assistant Facilities ManagerT. Joe Wiita, Highway Division Program ManagerU. Wayne Aamodt, Maintenance WorkerV. Troy Pint, Business Information/System SpecialistW. Ron Holbeck, Deputy Emergency Management DirectorX. Jacque Veglahn, Social WorkerY. Nancy Berndt, Social WorkerZ. Jane Wiley, Volunteer and Community Coordinator

AA. Lori Huss, Employee Relations DirectorAB. Ruthie Pierson, Administrative SpecialistAC. Tim Hughes, Sheriffs Deputy

AD. Rhonda Laxen, Benefits and Loss Control ManagerAE. Colleen Herzog, Case AideAF. Greg Wagner, Senior PlannerAG. Janice From, Deputy County RecorderAH. Janice Hommes, Property and Customer Service SpecialistAI. Pam Selvig, Health and Human Services DirectorAJ. Jennifer Roemhildt, Public Health NurseAK. Jennifer Doble, Public Health NurseAL. Tracy Cervenka, Acting Deputy Clerk to the Board


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(3) Guests Present:A. Jan Swanson, SavageB. Alice Bremer, Apple ValleyC. Merrilee Brown, Prior LakeD. Lloyd Erbaugh, Prior LakeE. Bob Wiley, SavageF. Tena Monson, Geronimo EnergyG. Ben Adamich, Geronimo Energy

H. Terry Hasson, CAP AgencyI. Denise Loesch, CAP Agency

(4) Media Present:A. Andrew Hazzard, Shakopee Valley News

(5) Minutes:

On a motion by Commissioner Wolf, seconded by Commissioner Beard, the Minutes of May 3, 2016 wereapproved as written.

(6) Introduction of New Employees:

The following new employees introduced themselves to the Board of Commissioners: Social WorkerSamantha Koktan, Social Work Case Manager Krista Adler, Customer Service Specialist Sidney Hagen, SociaWork Case Manager Sheana Schlichter, and Crime Analyst Laura Wiger.

(7) Recognition of Interested Citizens:

Lloyd Erbaugh, Prior Lake, thanked Sheriff Kevin Studnicka for his service and for his leadership whileserving the residents as Sheriff of Scott County. Mr. Erbaugh requested that his comments be included in therecord.

(8) Consent Agenda:

A. On the recommendation of the Blakeley Town Board and the Planning Advisory Commission,Commissioner Wolf moved, seconded by Commissioner Beard to approve the request for Interim Use Permit(PL #2016-0018) for Landwehr Construction, applicant, to operate a mining facility in Section 31 of BlakeleyTownship, Zoned A-1, Agricultural Preservation District. This action is in accordance with Chapters 2, 10, and25 of Scott County Zoning Ordinance No. 3 based on the criteria listed for approval. The motion carried on avote of four ayes with Commissioner Ulrich absent.

B. On the recommendation of the Helena Town Board and the Planning Advisory Commission,Commissioner Wolf moved, seconded by Commissioner Beard to approve the request for Conditional UsePermit (PL #2016-007) for Geronimo Energy, applicant, who is representing Pollux Community Solar Gardens,to construct and operate a 2-megawatt community solar energy system in Section 16 of Helena Township,

Zoned A-3. This action is in accordance with Chapters 2, 12, and 27 of Scott County Zoning Ordinance No. 3based on the criteria listed for approval. The motion carried on a vote of four ayes with Commissioner Ulrichabsent.

C. On the recommendation of the Cedar Lake Town Board and the Planning Advisory Commission,Commissioner Wolf moved, seconded by Commissioner Beard to approve the request for Conditional UsePermit (PL #2016-010), for Verizon Wireless, applicant, to construct and operate a 139 foot monopole wirelesscommunications tower in Section 35 of Cedar Lake Township, Zoned RR-1. This action is in accordance withChapters 2, 13, and 40 of Scott County Zoning Ordinance No. 3 based on the criteria listed for approval. Themotion carried on a vote of four ayes with Commissioner Ulrich absent.


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D. Commissioner Wolf moved, seconded by Commissioner Beard to adopt Resolution No. 2016-084;Awarding a Contract to Landwehr Construction, Inc. for the Slope Stabilization Project on County HighwayProject 06-05FL in Blakeley Township and Amending the Budget. A copy of the resolution is available in theoffice of the County Administrator and is made a part of this record by reference. The motion carried on a voteof four ayes with Commissioner Ulrich absent.

E. Commissioner Wolf moved, seconded by Commissioner Beard to adopt Resolution No. 2016-096;Authorizing Final Payment for County Project 17-31 Located in the City of Shakopee to S.M. Hentges & Sons,

Inc. in the Amount of $1,000. A copy of the resolution is available in the office of the County Administrator andis made a part of this record by reference. The motion carried on a vote of four ayes with Commissioner Ulrichabsent.

F. Commissioner Wolf moved, seconded by Commissioner Beard to adopt Resolution No. 2016-101;Requesting Funding From the Minnesota Department of Transportation Through the Municipal AgreementProgram. A copy of the resolution is available in the office of the County Administrator and is made a part ofthis record by reference. The motion carried on a vote of four ayes with Commissioner Ulrich absent.

G. Commissioner Wolf moved, seconded by Commissioner Beard to adopt Resolution No. 2016-102;Awarding a Contract to McNamara Contracting, Inc. for the County Highway 8 Pavement Reclamation Projectin Credit River Township. A copy of the resolution is available in the office of the County Administrator and is

made a part of this record by reference. The motion carried on a vote of four ayes with Commissioner Ulrichabsent.

H. Commissioner Wolf moved, seconded by Commissioner Beard to adopt Resolution No. 2016-103;Awarding a Contract to Valley Paving, Inc. for the Overlaying of Various County Roadways and Parking Lots.A copy of the resolution is available in the office of the County Administrator and is made a part of this recordby reference. The motion carried on a vote of four ayes with Commissioner Ulrich absent.

I. Commissioner Wolf moved, seconded by Commissioner Beard to adopt Resolution No. 2016-105;Authorizing Entering Into Agreement No. 1000795 With the State of Minnesota Department of TransportationProviding for General Obligation Fund Match for Federal Highway Disaster Funds for 2014 Local Road andBridge Flood Damage Repair. A copy of the resolution is available in the office of the County Administrator

and is made a part of this record by reference. The motion carried on a vote of four ayes with CommissionerUlrich absent.

J. Commissioner Wolf moved, seconded by Commissioner Beard to adopt Resolution No. 2016-097;Authorizing an Amendment to the Aquatic Invasive Species Prevention Plan 2014-2015. A copy of theresolution is available in the office of the County Administrator and is made a part of this record by reference.The motion carried on a vote of four ayes with Commissioner Ulrich absent.

K. Commissioner Wolf moved, seconded by Commissioner Beard to adopt Resolution No. 2016-104;Authorizing Entering Into a Grant Agreement With the Minnesota Pollution Control Agency for a United StatesEnvironmental Protection Agency Section 319 Grant in the Amount of $565,000 for the Minnesota River andSand Creek Improvement Project and Amending the Scott Watershed Management Organization 2016

Budget. A copy of the resolution is available in the office of the County Administrator and is made a part of thisrecord by reference. The motion carried on a vote of four ayes with Commissioner Ulrich absent.

L. Commissioner Wolf moved, seconded by Commissioner Beard to adopt Resolution No. 2016-098;Authorizing Entering Into an Agreement With Rolland Building Maintenance Services, Inc. (RBM Services, Inc.)for Custodial Services for Scott County Facilities. A copy of the resolution is available in the office of theCounty Administrator and is made a part of this record by reference. The motion carried on a vote of four ayeswith Commissioner Ulrich absent.


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M. Commissioner Wolf moved, seconded by Commissioner Beard to adopt Resolution No. 2016-099;Authorizing an Agreement With C & C Lawns Inc. for Lawn Care, Snow Removal, and Deicing Services. Acopy of the resolution is available in the office of the County Administrator and is made a part of this record byreference. The motion carried on a vote of four ayes with Commissioner Ulrich absent.

N. Commissioner Wolf moved, seconded by Commissioner Beard to adopt Resolution No. 2016-108;Authorizing a Third Amendment to the Agreement With Loeffler, Inc. for a Temporary Senior Systems Engineeto Backfill a Vacant Position. A copy of the resolution is available in the office of the County Administrator and

is made a part of this record by reference. The motion carried on a vote of four ayes with Commissioner Ulrichabsent.

O. Commissioner Wolf moved, seconded by Commissioner Beard to approve the appointment of Jesse J.Hartmann to the Lower Minnesota River Watershed District Board of Managers for a term effective May 17,2016 through March 1, 2017. The motion carried on a vote of four ayes with Commissioner Ulrich absent.

P. Commissioner Wolf moved, seconded by Commissioner Beard to approve the record of disbursementsand the claims made to Scott County from April 1, 2016 through April 31, 2016 in the sum of $5,990,578.63.The motion carried on a vote of four ayes with Commissioner Ulrich absent.

Q. Commissioner Wolf moved, seconded by Commissioner Beard to adopt Resolution No. 2016-091;

Approving Health, Dental, and Life Insurance Providers; County Contribution and Employee Costs for Health,Dental, and Life Insurance; and Flexible (Pre-Tax) Spending Accounts Effective August 1, 2016 for All EligibleEmployees; and Rescinding Resolution No. 2015-099. A copy of the resolution is available in the office of theCounty Administrator and is made a part of this record by reference. The motion carried on a vote of four ayeswith Commissioner Ulrich absent.

R. Commissioner Wolf moved, seconded by Commissioner Beard to adopt Resolution No. 2016-092;Establishing the Employee Recognition Policy; and Rescinding Resolution No. 96096. A copy of the resolutionis available in the office of the County Administrator and is made a part of this record by reference. The motioncarried on a vote of four ayes with Commissioner Ulrich absent.

S. Commissioner Wolf moved, seconded by Commissioner Beard to schedule a closed labor meeting on

May 31, 2016, at 10:30 a.m. to discuss negotiation strategies for all bargaining units. The motion carried on avote of four ayes with Commissioner Ulrich absent.

T. On the recommendation of the County Administrator, Commissioner Wolf moved, seconded byCommissioner Beard to approve the payroll processing of personnel actions indicated below and certified bythe Employee Relations Director and the Appointing Authority to be in compliance with provisions of MinnesotaStatutes 375.56 - 375.71 and the Scott County Merit Personnel System: Separation of employment for MaryK. Baden, FT Library Coordinator, Community Services Division, effective 05/31/16. Separation ofemployment for Jane Wiley, FT Volunteer and Community Coordinator, Office of Management and Budget,effective 05/31/16. Separation of employment for Richard Stein, FT Addressing Technician, CommunityServices Division, effective 05/25/16. Separation of Dell Sanko, FT Residential Appraiser, CommunityServices Division, effective 05/13/16. Separation of employment for Luke Hennen, FT Chief Deputy Sheriff,

Sheriffs Office, effective 05/27/16 (appointed as County Sheriff). Separation of employment for Jean Nelson,FT Administrative Specialist, Community Services Division, effective 05/05/16. Separation of employment forAngela Mayer, FT Probationary 911 Dispatch Supervisor, Sheriffs Office, effective 05/10/16. Separation ofemployment for Mark Annett, FT Probationary IT Project Manager, Information Technology Division, effective05/06/16. Separation of employment for Michelle Young, FT 911 Dispatcher, Sheriffs Office, effective06/03/16. Separation of employment for Stephanie Contreras Romero, Intermittent Unclassified FacilityProbation Officer, Health and Human Services Division, effective 04/24/16. Separation of employment forJennifer Halko, Intermittent (34% FTE) Unclassified Library Associate, Community Services Division, effective05/14/16. FT Probationary employment for Brady Routh, Sheriffs Deputy, Sheriffs Office, effective 04/26/16.FT Probationary employment for Janelle Day, Information Technology Manager, Information TechnologyDivision, effective 05/18/16. FT Probationary employment for Sarah Ethier, Library Coordinator, Community


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Services Division, effective 05/23/16. FT Probationary employment for Cara Madsen, Volunteer andCommunity Coordinator, Office of Management and Budget, effective 05/16/16. FT Probationary employmentfor Maxwell Kes, Sheriffs Deputy, Sheriffs Office, effective 05/23/16. PT (50% FTE) Probationary employmenfor Samantha Koktan, Social Worker I, Health and Human Services Division, effective 05/10/16. FTTemporary employment for Mitchell Stier, Program Delivery Seasonal, Community Services Division, effective06/13/16. FT Temporary employment for Brendan Zangs, Program Delivery Seasonal, Community ServicesDivision, effective 05/31/16. FT Temporary employment for David Hauer, Unclassified Inspector, CommunityServices Division, effective 05/18/16. FT Temporary employment for Stacy Eull, Unclassified Accounting

Technician, Office of Management and Budget, effective 05/11/16. PT (50% FTE) Temporary employment forAbby Wolpern, Unclassified Administrative Specialist, Sheriffs Office, effective 05/05/16. Intermittent (34%FTE) employment for Leah Larson, Unclassified Library Associate, Community Services Division, effective05/17/16. Intermittent (34% FTE) employment for David Holzer, Unclassified Burn Tower Operator,Community Services Division, effective 05/02/16. Intermittent (34% FTE) employment for Jeremy Heitzman,Unclassified Burn Tower Operator, Community Services Division, effective 05/04/16. The recognition of thefollowing individuals as volunteers which will enable them to be covered for liability insurance purposes inaccordance with the insurance contracts currently in force with Scott County: Additions: John Hoger,Jacqueline Lara, Emily Lewis, Ramona Morgan, Ted Olson, Kimberly Thaemert and Larry Nickelson.Deletions: Sheila Benson, Jandre de Wet, Linnea Fink, Whitney Goddard, Zachary Johnson, Holly Lien, AshleeLloyd, Lindsey Mahnesmith, Kelly Miller, Jennifer Schmitz, Nicole Sharp, William Strait, and Kendra TupyThe motion carried on a vote of four ayes with Commissioner Ulrich absent.

(9) Develop Strong Public Partnerships:

A. Public Health Nurse Jennifer Doble and Public Health Nurse Jennifer Roemhildt presented MarthaLou Murphy with the 2016 Outstanding Medical Reserve Corps Public Health Volunteer Award which wasawarded by the National Medical Reserve Corps Program.

B. Commissioner Beard moved, seconded by Commissioner Wolf to adopt Resolution No. 2016-093;Proclaiming May 15-21, 2016 Emergency Medical Services (EMS) Week in Scott County. A copy of theresolution is available in the office of the County Administrator and is made a part of this record by reference.The motion carried on a vote of four ayes with Commissioner Ulrich absent.

C. Commissioner Beard moved, seconded by Commissioner Wolf to adopt Resolution No. 2016-100;Proclaiming May 15-21, 2016 as National Public Works Week in Scott County. A copy of the resolution isavailable in the office of the County Administrator and is made a part of this record by reference. The motioncarried on a vote of four ayes with Commissioner Ulrich absent.

(10) Emphasize Excellence in Customer Service:

Business Information/Systems Specialist Troy Pint announced that the 2016 First Quarter Spirit of ScottAwards have been presented to Housing Coordinator Dan Lauer-Schumacher, Child Protection Worker CherylMoriarty, Property and Customer Service Specialist Janice Hommes, and Deputy Timothy Hughes for goingabove and beyond in the area of excellence in customer service.

(11) Provide a Supportive Organizational Culture Which Enhances the County Mission:

Vice Chair Beard presented Volunteer and Community Coordinator Jane Wiley with a certificate inrecognition of her upcoming retirement from her employment with Scott County.

Chair Marschall recessed the meeting at 10:05 a.m. for a reception honoring Ms. Murphy and Ms. Wiley andreconvened the meeting at 10:32 a.m.


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(12) Committee Reports and Commissioner Updates:

A. Commissioners Wagner and Wolf attended the Cedar Lake Water and Sanitary Sewer District Boardmeeting on May 4.

B. Commissioner Wolf attended the groundbreaking for the new Mystic Lake Hotel on May 3.C. Commissioner Wolf attended the Cedar Lake Town Board meeting on May 3.D. Commissioner Wolf attended the New Market Town Board meeting on May 3.E. Commissioner Wolf and County staff met with the Spring Lake Town Board on May 4 regarding the

County requirement of turn lanes for new development.F. Commissioner Wolf attended the Prior Lake City Council workshop and meeting on May 9.G. Commissioners Wolf and Marschall attended the Metropolitan Emergency Services Board meeting on

May 11.H. Commissioner Wolf attended the I35W Solutions Alliance meeting on May 12.I. Commissioner Wolf attended the Spring Lake Town Board meeting on May 12.J. Commissioners Wolf, Beard, and Marschall attended the Scott County Association for Leadership and

Efficiency (SCALE) meeting on May 13.K. Commissioner Beard attended the SCALE 50 by 30 Workforce Development Workgroup meeting on

May 10.L. Commissioner Beard attended the Scott-Carver-Dakota CAP Agency Board meeting on May 10.M. Commissioner Beard attended the Jackson Township Orderly Annexation Agreement meeting on

May 11.N. Commissioner Beard attended the Trunk Highway 169 Corridor Coalition Policy Advisory Committeemeeting on May 12.

O. Commissioner Marschall attended the Scott County AFSCME Labor Management Committee meetingon May 10.

P. Commissioner Marschall attended the Families and Individuals Sharing Hope (FISH) meeting onMay 12.

Q. Commissioner Marschall attended the SCALE Service Delivery Committee meeting on May 16.

(13) County Administrator Update:

A. The topics for the May 31 County Board workshop include a drug court presentation, 2015 financial

update, closed labor meeting, 2016 budget update, and beginning discussion of the 2017 budget.B. An open house is scheduled for Tuesday, May 24, at 5:00 p.m. at Jackson Town Hall regarding theTrunk Highway 169/County Highway 41/County Highway 78 proposed interchange.

C. County Highway 79 will be closed between Trunk Highway 282 and County Highway 10 in Spring LakeTownship starting on May 18 for approximately one week.

(14) County Attorney Update:

County Attorney Ron Hocevar reported his staff is celebrating and recognizing a member of his staff oncompleting her final chemotherapy treatment by wearing pink.

On a motion by Commissioner Wolf, seconded by Commissioner Wagner, the meeting adjourned at 10:42 a.m

Barbara MarschallChair

Gary L. SheltonCounty AdministratorClerk of the Board

Tracy A. CervenkaActing Deputy Clerk to the Board


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AGENDA # 5.1SCOTT COUNTY, MINNESOTA

REQUEST FOR BOARD ACTIONMEETING DATE: June 7, 2016

ORIGINATING DIVISION:ORIGINATING DEPARTMENT:

Community ServicesZoning Administration CONSENT AGENDA: Yes

No

PRESENTER: Greg Wagner - 8360

ATTACHMENTS:Yes No

PROJECT: Rezoning, Preliminary Plat,& Final Plat of SchmuannSecond Addition

TIME REQUESTED: N/A

ACTION REQUESTED: Authorize the Request for Rezoning, Preliminary Plat, and Final Plat ofSchumann Second Addition in Section 23 of Spring Lake Township

CONTRACT/POLICY/GRANT: County Attorney Review

Risk Management Review

FISCAL: Finance Review

Budget Change

ORGANIZATIONAL VALUES: Provide a Supportive Organizational Culture

Develop Strong Public Partnerships

Manage Challenges and Create Opportunities

Assure Long Term Fiscal Stability

Emphasize Excellence in Customer Service

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:Denied:

Community Services, Zoning AdministrationTabled:Other:

Deputy Clerk :Date:

Background/Justification:

The purpose of this agenda item is to authorize the request for Rezoning of 20.06 acres from Rural ResidentialReserve District (RR-1) to Rural Residential Single Family District (RR-2), and Preliminary Plat and Final Platof Schumann Second Addition in Section 23 of Spring Lake Township.

James Michael, the applicant, is re-subdividing two parcels totaling 20.06 acres into 3 residential lots.

This action was recommended by the Scott County Planning Advisory Commission on May 9, 2016 inaccordance with Chapters 6 and 42 of Scott County Zoning Ordinance No. 3 based on the criteria for approvallisted below:

Fiscal Impact: None


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SCOTT COUNTY, MINNESOTAREQUEST FOR BOARD ACTION

James Michael, applicant

Rezoning, Preliminary Plat, and Final Plat of Schumann Second Addition

1. Adequate Drainage the proposed plat meets all stormwater drainage requirements as identified inChapter 6 of the zoning ordinance.

2. Adequate Potable Water Supply the proposed plat, utilizing individual wells, meets the requirementsof the zoning and subdivision ordinances.

3. Adequate Roads or Highways to Serve the Subdivision the lots will share a private driveway accessto 190thStreet East (County Road 68) in the location of a planned future township road.

4. Adequate Waste Disposal Systems the proposed lots meets all requirements of the individual sewagetreatment system ordinance.

5. Consistency with the Comprehensive Plan the proposed plat conforms to the goals and policiescontained in the 2030 Comprehensive Plan for the development in the Rural Residential Growth Staged

Area.

6. Public Service Capacity the additional lots will not adversely impact the public service existingcapacity.

7. Consistency with the Minnesota Environmental Quality Board's Policies- the proposed subdivision doesnot require any environmental review and is therefore consistent with the policies of the MinnesotaEnvironmental Quality Board.

8. Consistency with Capital Improvement Plans the proposed plat is not requiring any county fundedroad improvements; therefore it is consistent with the countys capital improvement plan.

And noting that:

1. The Town Board of Spring Lake recommended approval of the Rezoning, Preliminary Plat, and FinalPlat of Schumann Second Addition.


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No


ATTACHMENTS:Yes No

PROJECT: Rezoning, Preliminary &Final Plat of Plonske Farm

TIME REQUESTED: N/A

ACTION REQUESTED: Authorize the Request for Rezoning, Preliminary Plat and Final Plat ofPlonske Farm in Section 18 of Belle Plaine Township




Budget Change







Approved: DISTRIBUTION/FILING INSTRUCTIONS:

Denied:Community Services, Zoning AdministrationTabled:

Other:

Deputy Clerk :Date:

Background/Justification:The purpose of this agenda item is to authorize the request for Rezoning, Preliminary Plat and Final Plat ofPlonske Farm in Section 18 of Belle Plaine Township.

The 108.59 acre property would be rezoned from A-1, Agricultural Preservation District, and UER, UrbanExpansion Reserve District, to UER-C, Urban Expansion Reserve Cluster District. Plonske farm consists of 2lots and 1 outlot on 108.59 acres. Randy and Chris Kubes are the applicants.

This action was recommended by the Scott County Planning Advisory Commission on December 14, 2015 inaccordance with Chapters 6 and 31 of Scott County Zoning Ordinance No. 3 based on the criteria for approvallisted below:

Fiscal Impact: None


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Randy & Chris Kubes, applicants; William McCue, property owner.

Rezoning, Preliminary Plat, and Final Plat of Plonske Farm



3. Adequate Roads or Highways to Serve the Subdivision the private driveways will share an accesslocation onto County Road 3 (Meridian Avenue) in the location of a future public road.


5. Consistency with the Comprehensive Plan the proposed plat conforms to the goals and policiescontained in the 2030 Comprehensive Plan for the development in the Urban Expansion Area. TheCity of Belle Plaine has also reviewed the request and indicated that the plat will not impact futureurban development.

6. Public Service Capacity there is an existing farmstead and this plat will create one additional lot thatwill not adversely impact the public service capacity of local service providers.



And noting that:

1. The Town Board of Belle Plaine recommended approval of the Rezoning, Preliminary Plat and FinalPlat of Plonske Farm.


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No


ATTACHMENTS:Yes No

PROJECT: Preliminary Plat & FinalPlat of Shimek Estates

TIME REQUESTED: N/A

ACTION REQUESTED: Authorize the Request for Preliminary Plat and Final Plat of Shimek Estatesin Section 25 of Spring Lake Township




Budget Change







Approved: DISTRIBUTION/FILING INSTRUCTIONS:

Denied:Community Services, Zoning AdministrationTabled:

Other:

Deputy Clerk :Date:

Background/Justification:The purpose of this agenda item is to authorize the request for Preliminary Plat and Final Plat of ShimekEstates in Section 25 of Spring Lake Township.

Gerald Shimek, the applicant, is subdividing a 40.78 acre parcel into 3 residential lots.

This action was recommended by the Scott County Planning Advisory Commission on March 14, 2016 inaccordance with Chapters 6, 42, and 70 of Scott County Zoning Ordinance No. 3 based on the criteria forapproval listed below:

Fiscal Impact: None


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Gerald Shimek, applicant

Preliminary Plat, and Final Plat of Shimek Estates



3. Adequate Roads or Highways to Serve the Subdivision the lots will share obtain driveway accessfrom 203rdStreet East and 205thStreet East, both Spring Lake Township roads.



Area.




And noting that:

1. The Town Board of Spring Lake recommended approval of the Preliminary Plat and Final Plat ofShimek Estates.


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REQUEST FOR BOARD ACTIONMEETING DATE: JUNE 7, 2016



No

PRESENTER: Lisa Schickedanz - 8892

ATTACHMENTS:Yes No

PROJECT: Preliminary and Final Platof Kerchner Addition

TIME REQUESTED:

ACTION REQUESTED: Approve the Request for a Conservation Easement, Preliminary Plat, andFinal Plat of Kerchner Addition in Section 8 of New Market Township




Budget Change









Deputy Clerk :Date:


The purpose of this agenda item is to reapprove the request for a Conservation Easement, Preliminary Plat,and Final Plat of Kerchner Addition in Section 8 of New Market Township.

Jessamyn D. Miller is the applicant and the plat consists of 2 lots on 79.13 acres The conservation easement isbeing dedicated to Scott County over a wetland area to be protected as part of the Kerchner Addition Plat.

This plat was previously approved by the County Board in December of 2014. The Land Subdivision requiresall final plats to be recorded 90 days after County Board approval. Since County Board approval, the applicanthas been working on a title issue with a neighbors shed being over the property line. Recently the shed hasbeen moved to be completely on the neighboring property and is no longer over the property line. Since it hasbeen over 90 days from the approval date, staff has coordinated with the County Attorney to find out what


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steps need to be taken. All preliminary and final plat conditions of the previous approval are still met. It wasdetermined that the item could go back to directly to County Board to the Board for approval. `This action was recommended by the Scott County Planning Advisory Commission on November 10, 2014 andis in accordance with Chapter 40 of the Scott County Zoning Ordinance No. 3 based on the following criteriafor approval:

Fiscal Impact:

None


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Jessamyn D. Miller, applicant

Preliminary Plat and Final Plat of Kerchner Addition



3. Adequate Roads or Highways to Serve the Subdivision the private driveway will have access to 230thStreet, a New Market Township road.


5. Consistency with the Comprehensive Plan the proposed plat conforms to the goals and policiescontained in the 2030 Comprehensive Plan for the development in the Rural Residential Reserve Area.

6. Public Service Capacity the additional lot will not adversely impact the public service existingcapacity.

7. Consistency with the Minnesota Environmental Quality Board's Policies- the proposal does not requireany environmental review and is therefore consistent with the policies of the Minnesota EnvironmentalQuality Board.

8. Consistency with Capital Improvement Plans the proposed plat is not requiring any county funded

road improvements; therefore it is consistent with the countys capital improvement plan.

And noting that:

1. The Town Board of New Market recommended approval of the Preliminary Plat and Final Plat ofKerchner Addition.


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No

PRESENTER: Lisa Schickedanz - 8892

ATTACHMENTS:Yes No

PROJECT: Rezoning, Preliminary Plat& Final Plat of VivantDevelopment Second

Addition

TIME REQUESTED: N/A

ACTION REQUESTED: Authorize the Request for Conservation Easement, Rezoning, PreliminaryPlat and Final Plat of Vivant Development Second Addition in Section 2 ofNew Market Township




Budget Change









Deputy Clerk :Date:


The purpose of this agenda item is to authorize the request for Conservation Easement Rezoning, PreliminaryPlat and Final Plat of Vivant Development Second Addition in Section 2 of New Market Township.

The conservation easement is being dedicated to Scott County over a wetland area to be protected as part ofthe Vivant Development Second Addition plat.

Lloyd Vivant, the applicant, is subdividing a 10.04 acre parcel into 2 residential lots.

This action was recommended by the Scott County Planning Advisory Commission on May 9, 2016 inaccordance with Chapters 6 and 42 of Scott County Zoning Ordinance No. 3 based on the criteria for approvallisted below:


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Fiscal Impact: None


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Lloyd Vivant, applicant

Rezoning, Preliminary Plat, and Final Plat of Vivant Development Second Addition

1. Adequate Drainage the proposed plat will meets all storm water drainage requirements as identifiedin Chapter 6 of the zoning ordinance prior to County Board consideration.


3. Adequate Roads or Highways to Serve the Subdivision the property and lots have frontage anddriveway access onto Logan Avenue, a New Market Township road.

4. Adequate Waste Disposal Systems the proposed lots will meets all requirements of the individualsewage treatment system ordinance.


Area.

6. Public Service Capacity the proposed development does not adversely impact the public servicecapacity of local service providers.

7. Consistency with the Minnesota Environmental Quality Board's Policies- the proposal does not requireany environmental review and is therefore consistent with the policies of the Minnesota EnvironmentalQuality Board.

8. Consistency with Capital Improvement Plans the proposed plat is not requiring any county fundedroad improvements; therefore it is consistent with the Countys capital improvement plan.

And noting that:

1. The Town Board of New Market recommended approval of the Rezoning, Preliminary Plat and FinalPlat of Vivant Development Second Addition.


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No


ATTACHMENTS:Yes No

PROJECT: Minnesota Pipe LineCompany CUP

TIME REQUESTED: N/A

ACTION REQUESTED: Approve the Request for Conditional Use Permit for Minnesota Pipe LineCompany CUP in Section 35 of Cedar Lake Township




Budget Change









Deputy Clerk :Date:

Background/Justification:The purpose of this agenda item is to approve the request for Conditional Use Permit (PL #2016-0021), forMinnesota Pipe Line (MPL) Company, LLC, applicants, to construct and operate a crude oil pump station inSection 25 of Helena Township, Zoned RR-1.

This pump station will be located along the existing crude oil pipeline owned by MPL and operated by KochPipeline Company. MPL has received an Order Granting Certificate of Need from the Minnesota PublicUtilities Commission to increase pumping capacity along the crude oil line.

This action was recommended by the Scott County Planning Advisory Commission on May 9, 2016, inaccordance with Chapters 2, 13, and 40 of the Scott County Zoning Ordinance No. 3 based on the criteria forapproval listed below:

Fiscal Impact: None


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Minnesota Pipe Line Company, LLC, applicants

Conditional Use Permit (PL #2016-0021)

Criteria for CUP Approval:1. The proposed use does not create an excessive burden on public facilities and utilities that serve the

area.2. The proposed use is sufficiently compatible with, or separated by sufficient distance from, or screened

from adjacent agricultural and residential land uses.3. The proposed structures will be designed and constructed that they are not unsightly in appearance to

the extent that they will hinder orderly and harmonious development.4. The use is consistent with the purpose of the Scott County Zoning Ordinance and the Urban Expansion

Reserve Zoning District.5. The use is not in conflict with the Scott County 2030 Comprehensive Plan.6. Adequate measures have been taken to provide ingress and egress, access to public roads and on-site

parking.7. Adequate erosion control and stormwater management are provided in accordance with standards ofthe Scott County Zoning Ordinance.

8. All buildings/structures must meet the requirements of the State Building and Fire Code.

Conditions of Approval:1. The applicant is to notify the Scott County Zoning Administration in January of each year that they are

in compliance with the conditions of the Conditional Use Permit (CUP).2. This Conditional Use Permit is issued to Minnesota Pipe Line Company, LLC for the construction and

operation of an Essential Service crude oil pump station and associated equipment.3. If the property is sold or if changes are proposed to the permitted use, the CUP shall be reviewed by

the Helena Town Board and Scott County Zoning Administration to determine any necessary

modifications to the Conditional Use Permit.4. The Helena Town Board may conduct an annual review of the CUP to ensure compliance with the CUPconditions.

5. The applicant shall pay an annual inspection fee for the CUP, if and when the County adopts aninspection fee ordinance.

6. The pump station shall be constructed according to the approved project plans, as may be amended,dated January 29, 2016, and operated according to the project narratives dated March 28, 2016 and

April 18, 2016. Operations shall at all times comply with regulations established by the MinnesotaPublic Utilities Commission and all other State and Federal regulatory agencies.

7. All signage shall comply with the sign regulations of the Scott County Zoning Ordinance.8. Exterior lighting shall comply with the approved lighting plan dated February 26, 2016.9. Facility ground cover shall be installed and maintained according to the approved project site plans

dated January 29, 2016. Within 1 year of CUP approval landscaping shall be installed according to theCounty Zoning Ordinance requirements.10. The applicant shall obtain all required permits necessary for construction on the property. All

structures, fences, and facilities shall meet the requirements of the State Building Code and applicablecodes as required by the County Building Official.

And noting that:

1. The Town Board of Helena recommended approval of the Conditional Use Permit.


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Attachments to MN Pipe Line Request for Conditional Use Permit
http://scottcountymn.gov/DocumentCenter/View/5334http://scottcountymn.gov/DocumentCenter/View/5334http://scottcountymn.gov/DocumentCenter/View/5334


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No


ATTACHMENTS:Yes No

PROJECT: Preliminary Plat,Development Agreement,and PUD General Plan forTradition Development

TIME REQUESTED: N/A

ACTION REQUESTED: Authorize the Request for Preliminary Plat, Development Agreement andPlanned Unit Development General Plan For Tradition Development inSection 5, New Market Township




Budget Change









Deputy Clerk :Date:


The purpose of this agenda item is to authorize the request for Preliminary Plat, Development Agreement, andPlanned Unit Development (PUD) General Plan for Tradition Development in Section 5, New Market Township

Tradition Development, the applicant, is subdividing a 153.03 acre parcel into 23 residential lots and 3 outlots.The 30 acres proposed as Outlot C will be dedicated to New Market Township for future Township parkpurposes, and in exchange the County and Township have agreed to award 4 additional residential lots, for atotal of 23 lots, through the PUD.

This action was recommended by the Scott County Planning Advisory Commission on May 9, 2016 inaccordance with Chapters 41, 70, and 81 of the Scott County Zoning Ordinance No. 3 based on the criteria forapproval listed below:


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Fiscal Impact: None


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Tradition Development, applicant

Preliminary Plat and Planned Unit Development (PUD) General Plan for Tradition Development



3. Adequate Roads or Highways to Serve the Subdivision the private driveways will have access toDakota Avenue, Goose Lake Pass, and Sunset Court, New Market Township roads.



Area.


7. Consistency with the Minnesota Environmental Quality Board's Policies- the subject property wasincluded in the Credit River Growth - Alternative Urban Areawide Review (AUAR) that examinedenvironmental, natural resource, transportation, and related development issues.


And noting that:

1. The Town Board of New Market recommended approval of the Preliminary Plat, DevelopmentAgreement, and Planned Unit Development (PUD) General Plan for Tradition Development.

Attachments to Tradition Development Request


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Community ServicesEnvironmental Services CONSENT AGENDA: Yes

No

PRESENTER: Peter Schmitt 8352 ATTACHMENTS: Yes No PROJECT: MPCA SSTS Grants TIME REQUESTED: N/A

ACTION REQUESTED: Adopt Resolution No. 2016-114; Approving Submittal of the Application andEntering Into an Agreement for Subsurface Sewage Treatment SystemGrants to Counties Including a Base Grant, Low-Income Fix-Up Grant and aIncentive Grant




Budget Change

ORGANIZATIONAL VALUES:Provide a Supportive Organizational Culture Develop Strong Public Partnerships






Peter Schmitt Environmental ServicesTabled:Other:

Deputy Clerk :Date:


The purpose of this agenda item is to adopt Resolution No. 2016-114; approving submittal of the Applicationand entering into an Agreement for Subsurface Sewage Treatment System (SSTS) Grants to Countiesincluding a Base Grant, Low-Income Fix-Up Grant and an Incentive Grant.

The County has participated in this recurring grant program for several years. The Low-Income Fix-Up Grantwill support work of the Clean Water Legacy Act in protecting groundwater and surface water from impactsresulting from the improper design and/or operation of subsurface sewage treatment systems (SSTS). TheGrant is intended to fund replacement of failing SSTS for low-income home owners. Counties may request upto $40,000 and the monies must be spent by December 31, 2018. There is no County match requirement.Staff will request the full amount of $40,000 upon Board approval.


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The SSTS Base and Incentive Grants allow any county to receive up to a total of $21,100 to help coverprogram costs. There is no County match requirement. Staff will request the full amount of $21,100 uponBoard approval.

Fiscal Impact:

None


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BOARD OF COUNTY COMMISSIONERSSCOTT COUNTY, MINNESOTA

Date: June 7, 2016Resolu tion No.: 2016-114

Motion by Commissioner:Seconded by Commissioner:

RESOLUTION NO. 2016-114; APPROVING SUBMITTAL OF THE APPLICATION AND ENTERING INTO

AN AGREEMENT FOR SUBSURFACE SEWAGE TREATMENT SYSTEM GRANTS TO COUNTIESINCLUDING A BASE GRANT, LOW-INCOME FIX-UP GRANT AND AN INCENTIVE GRANT

WHEREAS, this is the application submittal for the Base Grant, Low-Income Fix-up Grant and IncentiveGrant for Counties; and

WHEREAS, grant funds will be made to support work of the Clean Water Legacy Act; and

WHEREAS, the grants are intended to fund replacement of failing Subsurface Sewage TreatmentSystems (SSTS) for low income home owners and for administration of those monies and related costs; and

WHEREAS, there is no County match requirement.

NOW THEREFORE BE IT RESOLVED, that the Scott County Board of Commissioners in and for theCounty of Scott, Minnesota, hereby authorizes the Chairperson of the Board to approve the applicationsubmittal and entering into an Agreement for Subsurface Sewage Treatment System (SSTS) Grants toCounties including a Base Grant, Low-Income Fix-Up Grant and an Incentive Grant., subject to approval by theCounty Attorneys Office as to form.

BE IT FURTHER RESOLVED, Peter Schmitt is designated as County Official responsible for thegrants.

COMMISSIONERS VOTEWagner Yes

No Absent

Abstain

Wolf

Yes

No Absent

Abstain

Beard Yes

No Absent

Abstain

Marschall Yes

No Absent

Abstain

Ulrich Yes

No Absent

Abstain

State of Minnesota)

County of Scott)I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I

have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County

Commissioners, Scott County, Minnesota, at their session held on the 7 thday of June, 2016 now on file in my office, and have found

the same to be a true and correct copy thereof.

Witness my hand and official seal at Shakopee, Minnesota, this 7 thday of June , 2016.

County Administrato

Administrator's Designee


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Community ServicesProgram Delivery CONSENT AGENDA: Yes

No

PRESENTER: Lisa Freese - 8363

ATTACHMENTS:Yes No

PROJECT: SP 070-606-014

CP 06-04FL

TIME REQUESTED: N/A

ACTION REQUESTED: Adopt Resolution No. 2016-115; Authorizing Amendment No. 1 to AgreemenNo. 1000174 With the State of Minnesota Department of Transportation forFederal Participation in Preliminary Engineering for Project to RepairPavement Damaged Along County Highway 6 Due to the 2014 Flood Event




Budget Change








Return 4 Certified ResolutionsTabled:Other:

Deputy Clerk :Date:


The purpose of this agenda item is to adopt Resolution No. 2016-115; authorizing Amendment No. 1 toAgreement No. 1000174 with the State of Minnesota Department of Transportation (Mn/DOT) for federalparticipation in preliminary engineering for project to repair pavement damaged along County Highway (CH) 6due to the 2014 flood event.

Beginning June 11, 2014 a high precipitation weather system crossed the State causing localized flooding.This precipitation caused stream, river, and lake elevations to rise exacerbating already saturated soils fromwinter snow melt. As rains continued and water bodies continued to rise, roads, other infrastructure, andhomes were flooded in many areas of the State including Scott County. Storms continued bringing torrential orsteady heavy rains to the same areas through June 19, 2014.


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On June 19, 2014 Governor Dayton issued Emergency Executive Order 14-11 declaring a state of emergencyin 35 Minnesota counties including Scott County. On June 23, the Scott County Board also declared a state oemergency. On July 21, the U. S. Department of Homeland Security's Federal Emergency Management

Agency announced that federal disaster aid (DR-4182) has been made available to the State of Minnesota tosupplement state and local recovery efforts in the area affected by severe storms, straight-line winds, flooding,landslides, and mudslides during the period of June 11 to July 11, 2014. After completion of preliminarydamage assessments, Scott County was added to the list of counties eligible for federal assistance on July 31,2014.

County Highway (CH) 6 was one of several County highways receiving major damage as a result of theseJune rain events. CH 6 is a minor arterial roadway and as a result, falls under the jurisdiction of the FederalHighway Administration (FHWA) and the State Aid (Mn/DOT) disaster programs for emergency and permanentrepairs to restore the roadway back to pre-event conditions. One of the permanent repairs associated with thisdamage, involves a pavement repair project on CH 6.

The original MnDOT Agreement regarding engineering for this project provided for the County to bereimbursed with federal funding from FHWA for 80 percent of the preliminary engineering costs for the CH 6pavement repair project. The preliminary engineering costs, because of the extent of the repairs needed,exceeded the initial estimate. Preliminary engineering activities are considered to include special soil studies,surveying, environmental documents, plans, specifications, construction estimates, and other work performed

to prepare the project for construction bid opening. Eligible costs include consultant costs, staff costs includingoverhead, equipment rental, and expenditures for materials and supplies needed to complete the preliminaryengineering.

Preliminary engineering costs for this project, as provided for in the original Agreement were $11,725. with$9,380 to be reimbursed by FHWA and the remaining $2,345 from the State Disaster Account. This

Amendment raises the Agreement funding amount to $23,442.15 with $18,753.72 to be reimbursed by FHWAand the remaining $4,688.43 from the State Disaster Account.

Fiscal Impact:None


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RESOLUTION NO. 2016-115; AUTHORIZING AMENDMENT NO. 1 TO AGREEMENT NO. 1000174WITH THE STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION FOR FEDERALPARTICIPATION IN PRELIMINARY ENGINEERING FOR PROJECT TO REPAIR PAVEMENT

DAMAGED ALONG COUNTY HIGHWAY 6 DUE TO THE 2014 FLOOD EVENT

WHEREAS, County Highway (CH) 6 received significant damage as a result of heavy rain events inJune of 2014; and

WHEREAS, the County Board declared a state of emergency on June 23, 2014; and

WHEREAS, the County was declared under a state of emergency through the State of Minnesota

Emergency Executive Order 14-11; and

WHEREAS, on July 31, 2014 Scott County was added to the federal emergency declarationFEMA-DR-4182; and

WHEREAS, these declarations provide the County with opportunity for reimbursement grants fromvarious federal and state programs for debris removal and repairs needed to bring the highway back topre-event conditions; and

WHEREAS, pursuant to Minnesota Statutes Section 161.36, the County desires the State of MinnesotaDepartment of Transportation (MnDOT) to act as the Countys agent in accepting federal funds from theFederal Highway Administration (FHWA) on the Countys behalf for the construction, improvement, orenhancement of transportation improvements financed either in whole or in part by federal funds for CH 6; and

WHEREAS, MnDOT requires that the terms and conditions of federal aid be set forth in an agreement;and

WHEREAS, MnDOT Agreement No. 1000174 was originally approved by Scott County per Resolution2015-0on March 3, 2015; and

WHEREAS, the engineering services for pavement repair will exceed the costs originally allowed perAgreement Number 100174; and

WHEREAS, Amendment No. 1 provides for additional preliminary engineering funding not to exceed to$23,442.15 with $18,753.72 to be reimbursed by FHWA and the remaining $4,688.43 from the State Disaster

Account.

NOW THEREFORE BE IT RESOLVED that pursuant to Minnesota Stat. Sec. 161.36, theCommissioner of Transportation be appointed as the Agent of Scott County to accept federal aid funds whichwill be made available for eligible transportation related projects.


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BE IT FURTHER RESOLVED that the Board of Commissioners in and for the County of Scott,Minnesota, hereby authorizes the Chairperson of the Board to enter into the Minnesota Department ofTransportation Agency Amendment No. 1 of Agreement No. 1000174 prescribing the terms and conditions offederal aid for preliminary engineering, subject to approval by the County Attorneys Office as to form.


No Absent

Abstain

Wolf Yes

No Absent

Abstain

Beard Yes

No Absent

Abstain

Marschall Yes

No Absent

Abstain

Ulrich Yes

No Absent

Abstain

State of Minnesota)County of Scott )I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that Ihave compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,Scott County, Minnesota, at their session held on the19th day of June, 2016 now on file in my office, and have found the same to be atrue and correct copy thereof.Witness my hand and official seal at Shakopee, Minnesota, this 7th day of June, 2016.

County Administrato



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Community ServicesProgram Delivery CONSENT AGENDA: Yes

No

PRESENTER: Lisa Freese - 8363

ATTACHMENTS:Yes No

PROJECT: SP 070-606-016

CP 06-05FL

TIME REQUESTED: N/A

ACTION REQUESTED: Adopt Resolution No. 2016-116; Authorizing Amendment No. 1 to AgreemenNo. 1000175 With the State of Minnesota Department of Transportation forFederal Participation in Construction Engineering for Project to StabilizeSlopes Damaged Along County Highway 6 Due to the 2014 Flood Event




Budget Change








Return 4 Certified ResolutionsTabled:Other:

Deputy Clerk :Date:


The purpose of this agenda item is to adopt Resolution No. 2016-116; authorizing Amendment No. 1 toAgreement No. 1000175 with the State of Minnesota Department of Transportation (Mn/DOT) for federalparticipation in construction engineering for project to stabilize slopes damaged along County Highway (CH) 6due to the 2014 flood event.

Beginning June 11, 2014 a high precipitation weather system crossed the State causing localized flooding.This precipitation caused stream, river, and lake elevations to rise exacerbating already saturated soils fromwinter snow melt. As rains continued and water bodies continued to rise, roads, other infrastructure, andhomes were flooded in many areas of the State including Scott County. Storms continued bringing torrential orsteady heavy rains to the same areas through June 19, 2014.


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On June 19, 2014 Governor Dayton issued Emergency Executive Order 14-11 declaring a state of emergencyin 35 Minnesota counties including Scott County. On June 23, the Scott County Board also declared a state oemergency. On July 21, the U. S. Department of Homeland Security's Federal Emergency Management

Agency announced that federal disaster aid (DR-4182) has been made available to the State of Minnesota tosupplement state and local recovery efforts in the area affected by severe storms, straight-line winds, flooding,landslides, and mudslides during the period of June 11 to July 11, 2014. After completion of preliminarydamage assessments, Scott County was added to the list of counties eligible for federal assistance on July 31,2014.

County Highway (CH) 6 was one of several County highways receiving major damage as a result of theseJune rain events. CH 6 is a minor arterial roadway and as a result, falls under the jurisdiction of the FederalHighway Administration (FHWA) and the State Aid (Mn/DOT) disaster programs for emergency and permanentrepairs to restore the roadway back to pre-event conditions. One of the permanent repairs associated with thisdamage, involves a slope stabilization project on CH 6.

The original MnDOT Agreement regarding engineering for this project provided for the County to bereimbursed with federal funding from FHWA for 80 percent of the construction engineering costs for CH 6slope stabilization project. The construction engineering costs, because of the slope stabilization specialtydesign, exceeded the initial estimate. Construction engineering activities are considered to include performingconstruction inspection, construction surveying and contract administration for the repair project. Eligible costs

include consultant costs, staff costs including overhead, equipment rental, and expenditures for materials andsupplies needed to perform construction project oversight.

Construction engineering costs for this project, as provided for in the original Agreement was $9,474 with$7,580 to be reimbursed by FHWA and the remaining $1,894 from State Aid Disaster Account. This

Amendment raises the Agreement funding amount to $89,600 with $71,680 to be reimbursed by FHWA andthe remaining $17,920 from the State Aid Disaster Account.

Fiscal Impact:None


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RESOLUTION NO. 2016-116; AUTHORIZING AMENDMENT NO. 1 TO AGREEMENT NO. 1000175WITH THE STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION FOR FEDERALPARTICIPATION IN CONSTRUCTION ENGINEERING FOR PROJECT STABILIZE SLOPES

DAMAGED ALONG COUNTY HIGHWAY 6 DUE TO THE 2014 FLOOD EVENT

WHEREAS, County Highway (CH) 6 received significant damage as a result of heavy rain events inJune of 2014; and

WHEREAS, the County Board declared a state of emergency on June 23, 2014, and

WHEREAS, the County was declared under a state of emergency through the State of Minnesota

Emergency Executive Order 14-11, and

WHEREAS, on July 31, 2014 Scott County was added to the federal emergency declarationFEMA-DR-4182; and

WHEREAS, these declarations provide the County with opportunity for reimbursement grants fromvarious federal and state programs for debris removal and repairs needed to bring the highway back topre-event conditions; and

WHEREAS, pursuant to Minnesota Statutes Section 161.36, the County desires the State of MinnesotaDepartment of Transportation (MnDOT) to act as the Countys agent in accepting federal funds from theFederal Highway Administration (FHWA) on the Countys behalf for the construction, improvement, orenhancement of transportation improvements financed either in whole or in part by federal funds for CH 6; and

WHEREAS, MnDOT requires that the terms and conditions of federal aid be set forth in an agreement;and

WHEREAS, MnDOT Agreement No. 1000175 was originally approved by Scott County per Resolution2015-028 on March 3, 2015; and

WHEREAS, the engineering services for this specialty design for slope stabilization will exceed thecosts originally allowed per Agreement Number 100175; and

WHEREAS, Amendment No. 1 provides for additional preliminary engineering funding not to exceed$89,600 with $71,680 to be reimbursed by FHWA and the remaining $17,920 from the State Aid Disaster

Account.

NOW THEREFORE BE IT RESOLVED that pursuant to Minnesota Stat. Sec. 161.36, theCommissioner of Transportation be appointed as the Agent of Scott County to accept federal aid funds whichwill be made available for eligible transportation related projects.


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BE IT FURTHER RESOLVED that the Board of Commissioners in and for the County of Scott,Minnesota, hereby authorizes the Chairperson of the Board to enter into the Minnesota Department ofTransportation Agency Amendment No. 1 of Agreement No. 1000175 prescribing the terms and conditions offederal aid for construction engineering, subject to approval by the County Attorneys Office as to form.


No Absent

Abstain

Wolf Yes

No Absent

Abstain

Beard Yes

No Absent

Abstain

Marschall Yes

No Absent

Abstain

Ulrich Yes

No Absent

Abstain

State of Minnesota)County of Scott )I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that Ihave compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,Scott County, Minnesota, at their session held on the19th day of June, 2016 now on file in my office, and have found the same to be atrue and correct copy thereof.Witness my hand and official seal at Shakopee, Minnesota, this 7th day of June, 2016.

County Administrato



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Health & Human ServicesHealth & Social Services CONSENT AGENDA: Yes

No

PRESENTER: Lisa Brodsky, Public

Health DirectorATTACHMENTS:

Yes No PROJECT: Public Health Emergency

Preparedness FundingTIME REQUESTED:

ACTION REQUESTED: Approve the Grant Agreement Amendment and Receive Funding From theMinnesota Department of Health for the 2016-2017 Public Health EmergencyPreparedness and Cities Readiness Initiative Grant




Budget Change








Pam SelvigLisa Brodsky

Tabled:Other:

Deputy Clerk :Date:


The purpose of this agenda item is to approve the Grant Agreement Amendment and receive funding from theMinnesota Department of Health (MDH) for the 2016-2017 Public Health Emergency Preparedness (PHEP)

and Cities Readiness Initiative (CRI) Grant.

The PHEP grant award is $84,524 and the CRI grant award is $25,626 for the period July 1, 2016 throughJune 30, 2017.

The purpose of the PHEP and CRI grants are to support and enhance the infrastructure critical to public healthpreparedness and response through ensuring continuity of public health functions, strengthening andsustaining the public health workforce, accommodating the surge in healthcare demand, planning andimplementing possible Medical Countermeasure Dispensing Plans, developing effective and efficient publicand risk communication, developing effective and efficient community mitigation strategies, and purchasing


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and procuring related equipment/supplies for protecting the publics health. Public Health at Scott County has avital role in preparing for and responding to ongoing and emerging public health emergencies.

Fiscal Impact:

No fiscal impact. Funding for grant year July 1, 2016 to June 30, 2017 is $110,150. This amount will continueto fund a 1.0 FTE staff member and associated expenses and is in line with the $116,503 Scott Countyreceived the previous year. Revenue and corresponding expense are included in the 2016 budget and will be

included in the 2017 budget. Impact to the County budget is levy neutral.


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Health & Human ServicesEmployment & Training CONSENT AGENDA: Yes

No

PRESENTER: Barb Dahl

Jean SinellATTACHMENTS:

Yes No PROJECT: Senior Community Service

Employment Program(SCSEP)

TIME REQUESTED:

ACTION REQUESTED: Approval to Receive Funding From the Department of Employment andEconomic Development for the Senior Community Service EmploymentProgram 2016 Program Year




Budget Change

ORGANIZATIONAL VALUES:Provide a Supportive Organizational Culture Develop Strong Public Partnerships





Approved: DISTRIBUTION/FILING INSTRUCTIONS:Denied: Pam Selvig

Barb DahlKari OuimetteJean Sinell

Tabled:Other:

Deputy Clerk :Date:


This board action is to seek approval to receive funds from the Department of Employment and Economic

Development (DEED) for the Seniors Community Services Employment Program (SCSEP) for program year(PY) 2016 (July 1, 2016 to June 30, 2017) in the amount of $55,916.

The Senior Community Services Employment Program (SCSEP) is a program administered by the ScottCounty Employment and Training staff that provides employability services and part-time employment to lowincome citizens 55 years or older. Employment Counselors determine program eligibility; provide casemanagement and program monitoring for seniors who meet program eligibility. An individualized programorientation and assessment of employment and skill development needs provides the basis for anIndividualized Employment Plan (IEP) based on the applicant's education, employment history, training needs,health, housing, literacy, family and legal issues, and transportation concerns.


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Participants may be assigned to a subsidized community service worksite with a public or non-profit employer.Scott County processes the program payroll and provides workers compensation through an assigned riskprovider. This time limited employment provides skills and a connection into the workforce helping participantsto transition into unsubsidized employment and completion of SCSEP. This program benefits seniors that wantto remain in or return to the workforce, and have low income with multiple barriers to employment.

Fiscal Impact:None to Scott County. Half of the grant allocation, or $27,958, is included in the 2016 budget and the

remaining 50% will be included in the 2017 budget. Grant revenue fully covers expenses of the SCSEPprogram.

Senior Community Service Employment Program Grant Application


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Community ServicesPhysical Development CONSENT AGENDA: Yes

No

PRESENTER: Randy Ronning-8364

ATTACHMENTS:Yes No

PROJECT: CP 83-13 TIME REQUESTED:

ACTION REQUESTED: Adopt Resolution No. 2016-112; Approving Amendments to Three (3)Instruments of Record, Which Have Been Granted by ShakopeeMdewakanton Sioux Community (SMSC) in Favor of the County on its FeeLands




Budget Change







Approved: DISTRIBUTION/FILING INSTRUCTIONS:Denied: Anthony J. Winiecki, Physical Development Dept.

Eunie Quade, Physical Development Dept.W. Randy Ronning, Physical Development Dept.

Tabled:Other:

Deputy Clerk :Date:


The purpose of this agenda item is to adopt Resolution No. 2016-112, approving amendments to three (3)

instruments of record, which have been granted by Shakopee Mdewakanton Sioux Community (SMSC) infavor of the County on its fee lands.

The amendments are accomplished by SMSC and the County bi-laterally executing replacement instrumentswith an amendment to provisions to satisfy a title requirement from the U.S. Department of Interior Bureau ofIndian Affairs. The title requirement is associated with the pending conveyance by SMSC of fee lands to trustlands held by the United States of America in Trust for SMSC.

The amendment in the provisions is to change Grantors (SMSC) obligation from running with the land tosuccessors and assigns to a personal obligation by SMSC that it shall be responsible for any and all costs


70/95

associated to removing Grantors subsurface utilities should they interfere with the cu

2016-06-07 scott county agenda civic plus

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