2016-17 calendar of significant deadlinesca01000043.schoolwires.net/cms/lib08/ca01000043...los...
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LOS ANGELES UNIFIED SCHOOL DISTRICT CHARTER SCHOOLS
2016-17 CALENDAR OF SIGNIFICANT DEADLINES [Subject to change as needs arise]
Revised 10/10/16
Page 1 of 14
JULY 2016
DATE NAME OF REPORT SUBMIT TO
FRIDAY
1 Notification of Student withdraws Charter Schools Division
Send via e-mail to: [email protected]
FRIDAY
15
Assurance Certification – Previous school year (January 2016 – June 2016) (Only for charters employees who receive compensation from federal or state categorical programs) – A roster for those qualifying employees will be sent to the charter school prior to this deadline.
Charter Schools Division 20th Floor Attn: [email protected] Via e-mail
Alternative Placement MOU For schools interested in participating.
1. Send an electronic version of the signed MOU to
the Charter Schools Division at
2. Send the MOU with an original signature to:
The Charter Schools Division
333 S. Beaudry Avenue 20th Fl.
Los Angeles, CA 90017
Attn: Alma Carranza
MONDAY
18
PENSEC Report – Submission instructions are provided by the Charter Schools Division via e-mail – Only new schools and schools adding a grade level need to complete this form.
Submit online to CDE website Send original reports including certification page to: Charter Schools Division Beaudry 20th Floor Attn: Portia Ilagan
FRIDAY
22
School Contact Information & Governing Board Meeting Dates Calendar
Charter Schools Division Beaudry 20th Floor via e-mail to [email protected] Documents must be on word format. Calendar
maybe on pdf.
LOS ANGELES UNIFIED SCHOOL DISTRICT CHARTER SCHOOLS
2016-17 CALENDAR OF SIGNIFICANT DEADLINES [Subject to change as needs arise]
Revised 10/10/16
Page 2 of 14
AUGUST 2016 DATE NAME OF REPORT SUBMIT TO
MONDAY
1
Monthly classification report (based on instructional calendar)
Monthly statistical report (based on school’s instructional calendar)
Attendance and Enrollment Beaudry, 26th Floor Template Provided
Notification of Student withdraws Charter Schools Division Send via e-mail to: [email protected]
Request to Change School Contact Information (as necessary)
Charter Schools Division Send via e-mail to: [email protected]
WEDNESDAY
3
E-CAR: Is now open until THURSDAY, SEPTEMBER 29TH
Via e-mail to [email protected]
FRIDAY
5
ADA Via e-mail to [email protected]
Unaudited Actuals – Refer to LAUSD Charter Schools Financial Reporting Calendar provided by Revenue Accounting Branch Charter Schools Unit
Revenue Accounting Branch Charter Schools Unit Beaudry, 26th Floor Attn: Susan Sarceno (Template Provided by Revenue Accounting)
WEDNESDAY
10
2015-16 Test Results Files
2016 ELA and Math Smarter Balanced Summative Assessments
2016 CST, CMA and CAPA for Science results
2016 CELDT results (Initial and Annual)
2016 CAHSEE results
CALPADS-EOY 3 Data Files
Report 7.2-Discipline Incidents-Student List
Report 7.2-Discipline offenses- Student List CALPADS- ODS Extract
Student Information ODS Extract-Actively Enrolled Students
School Information Branch via electronic link below https://ezaccess.lausd.net If you need additional information, please contact Tony Dubon, coordinator at ([email protected]) or School Information Branch at 213-241-2416.
LOS ANGELES UNIFIED SCHOOL DISTRICT CHARTER SCHOOLS
2016-17 CALENDAR OF SIGNIFICANT DEADLINES [Subject to change as needs arise]
Revised 10/10/16
Page 3 of 14
DATE NAME OF REPORT SUBMIT TO
FRIDAY
19
T-Dap Certification submit three (3) days after the first day of school
Via e-mail to [email protected]
LOS ANGELES UNIFIED SCHOOL DISTRICT CHARTER SCHOOLS
2016-17 CALENDAR OF SIGNIFICANT DEADLINES [Subject to change as needs arise]
Revised 10/10/16
Page 4 of 14
SEPTEMBER 2016
DATE NAME OF REPORT SUBMIT TO
THURSDAY
1
Monthly classification report (based on instructional calendar) Monthly statistical report (based on school’s instructional calendar)
Attendance and Enrollment Beaudry, 26th Floor Template Provided
Notification of Student withdraws Charter Schools Division Send via e-mail to: [email protected]
Request to Change School Contact Information (as necessary)
Charter Schools Division Send via e-mail to: [email protected]
Suspensions and Expulsions Monthly Report
Reporting Periods: July (if summer school was offered at the school) and August
Report to the School Information Branch, via electronic link http://ezaccess.lausd.net If you don’t have an account; please go to http://ezaccess.lausd.net to apply. If you need additional information, please contact Tony at 213-241-2416.
TUESDAY
6
Verify that current registration to EZ Access and CALPADS for the school administrator and their designee is up to date.
Check with LAUSD and CDE
FRIDAY
9
General Application for Charter Schools
Complete form online at LACOE website. Return completed form via e-mail to: [email protected] LACOE, Division of School Financial Services Attn: Business Charter Schools Unit 9300 Imperial Highway, Cubicle 2137 Downey, California 90242 Click Here to obtain form
WEDNESDAY
21
NORM DATA: Enrollment Numbers as of September 16 (numbers include in Norm Enrollment report) - Instructions provided by Attendance and Enrollment
Attendance and Enrollment Beaudry, 26th Floor
LOS ANGELES UNIFIED SCHOOL DISTRICT CHARTER SCHOOLS
2016-17 CALENDAR OF SIGNIFICANT DEADLINES [Subject to change as needs arise]
Revised 10/10/16
Page 5 of 14
DATE NAME OF REPORT SUBMIT TO
FRIDAY
30
Self-Review Checklist (Special Education)
Complete on line at: https://achieve.lausd.net/site/Default.aspx?PageType=7&SiteID=4 print document before submitting, sign and e-mail scan copy to [email protected]
LOS ANGELES UNIFIED SCHOOL DISTRICT CHARTER SCHOOLS
2016-17 CALENDAR OF SIGNIFICANT DEADLINES [Subject to change as needs arise]
Revised 10/10/16
Page 6 of 14
OCTOBER 2016
DATE NAME OF REPORT SUBMIT TO
MONDAY
3
Monthly classification report (based on instructional calendar) Monthly statistical report (based on school’s instructional calendar)
Attendance and Enrollment Beaudry, 26th Floor Template Provided
Notification of Student withdraws Charter Schools Division Send via e-mail to: [email protected]
Request to Change School Contact Information (as necessary)
Charter Schools Division Send via e-mail to: [email protected]
TUESDAY
4
Suspensions and Expulsions Monthly Report
Reporting Periods: September
School Information Branch via electronic link below https://ezaccess.lausd.net
THURSDAY
27
T-Dap Certification a second submission is required, 30 days after the first day of school via email – Same form should be use to certify the 3 days and 30 days.
Via e-mail to [email protected] ALSO SUBMIT ELECTRONIC CERTIFICATION BY NOVEMBER 1 TO California Department of Public Health, Immunization Branch
FRIDAY
28
EL Master Plan Certification Via e-mail to [email protected]
LOS ANGELES UNIFIED SCHOOL DISTRICT CHARTER SCHOOLS
2016-17 CALENDAR OF SIGNIFICANT DEADLINES [Subject to change as needs arise]
Revised 10/10/16
Page 7 of 14
NOVEMBER 2016
DATE NAME OF REPORT SUBMIT TO
TUESDAY
1
Suspensions and Expulsions Monthly Report
Reporting Periods: October
School Information Branch via electronic link below https://ezaccess.lausd.net
Prop. 39 Application Due
Check charter website for submission instructions.
Plan to add to your next Board Meeting the 2016-17 Compliance Certification
Compliance Certification with Board Agenda, Board Meetings and Agenda approving Board meeting will be due March 15
Monthly classification report (based on instructional calendar) Monthly statistical report (based on school’s instructional calendar)
Attendance and Enrollment Beaudry, 26th Floor Template Provided
Notification of Student withdraws Charter Schools Division Send via e-mail to: [email protected]
Request to Change School Contact Information (as necessary)
Charter Schools Division Send via e-mail to: [email protected]
LOS ANGELES UNIFIED SCHOOL DISTRICT CHARTER SCHOOLS
2016-17 CALENDAR OF SIGNIFICANT DEADLINES [Subject to change as needs arise]
Revised 10/10/16
Page 8 of 14
DECEMBER 2016
DATE NAME OF REPORT SUBMIT TO
THURSDAY
1
Monthly classification report (based on instructional calendar) Monthly statistical report (based on school’s instructional calendar)
Attendance and Enrollment Beaudry, 26th Floor Template Provided
Notification of Student withdraws Charter Schools Division Send via e-mail to: [email protected]
Request to Change School Contact Information (as necessary)
Charter Schools Division Send via e-mail to: [email protected]
MONDAY
5
Suspensions and Expulsions Monthly Report
Reporting Periods: November
School Information Branch via electronic link below https://ezaccess.lausd.net
FRIDAY
9
2016-17 First Period Interim Financial Report Refer to LAUSD Charter Schools Financial Reporting Calendar provided by Revenue Accounting Branch Charter Schools Unit
Revenue Accounting Branch Charter Schools Unit Beaudry,, 26th Floor Attn: Susan Sarceno (Template Provided by Revenue Accounting)
THURSDAY
15
Fall CALPADS Data Files –Certification by 2nd week in December CD must contain: Report 8.1: Student Profile List Report 8.1 a: Student Profile Exits - List Report 8.1 b: Student Profile Dropouts - List Student Information ODS Download Extract
Submit to CDE and please copy all four downloaded files onto a CD and deliver to: School Information Branch Beaudry - 16th Floor Attn: Tony Dubon
2015-16 Audited Financial Statements Revenue Accounting Branch Charter Schools Unit Beaudry, 26th Floor Attn: Susan Sarceno
Audited financial statements are reviewed and letters via email are sent to the charter schools that have findings or material weaknesses asking for a description of the resolution.
CDE and Charter Schools Division
LOS ANGELES UNIFIED SCHOOL DISTRICT CHARTER SCHOOLS
2016-17 CALENDAR OF SIGNIFICANT DEADLINES [Subject to change as needs arise]
Revised 10/10/16
Page 9 of 14
JANUARY 2017
DATE NAME OF REPORT SUBMIT TO
MONDAY
9
Monthly classification report (based on instructional calendar) Monthly statistical report (based on school’s instructional calendar)
Attendance and Enrollment Beaudry, 26th Floor Template Provided
Notification of Student withdraws Charter Schools Division Send via e-mail to: [email protected]
Request to Change School Contact Information (as necessary)
Charter Schools Division Send via e-mail to: [email protected]
Prop.39 - charter school must respond to any objections expressed by the District and to the District's average daily attendance projections by January 1
Prop. 39
P1 – attendance report See instructional calendar
Input in state attendance software. Submit print-out to Attendance and Enrollment for verification before exporting data files and certification to Attendance and Enrollment Beaudry, 26th Floor Attn: Chhoung Phan
Wednesday
11
Suspensions and Expulsions Monthly Report
Reporting Periods: December
School Information Branch via electronic link below https://ezaccess.lausd.net
TUESDAY
13
Pre and Post Lottery and enrollment electronic forms for the following school year (Forms must also be available on the Charter Schools webpage).
Submit to Charter Schools Division via e-mail to: [email protected]
FRIDAY
20
Plan to add to your next Board Meeting the 2016-17 Update Local Control Accountability Report (LCAP)
Update Local Control Accountability Report with Board Agenda, Board Minutes and Agenda approving Board minutes will be DUE JUNE 30
MONDAY
30
Assurance Certification from July 2016 to December 2016 (Only for charters employees who receive compensation from federal or state categorical programs)
Submit to Charter Schools Division via e-mail to: [email protected]
LOS ANGELES UNIFIED SCHOOL DISTRICT CHARTER SCHOOLS
2016-17 CALENDAR OF SIGNIFICANT DEADLINES [Subject to change as needs arise]
Revised 10/10/16
Page 10 of 14
FEBRUARY 2017
DATE NAME OF REPORT SUBMIT TO
WEDNESDAY
1
School Accountability Report Cards (SARCs) Submit to CDE
Prop. 39 Send preliminary offer to Charter Schools
Suspensions and Expulsions Monthly Report
Reporting Periods: January
School Information Branch via electronic link below https://ezaccess.lausd.net
Monthly classification report (based on instructional calendar) Monthly statistical report (based on school’s instructional calendar)
Attendance and Enrollment Beaudry, 26th Floor Template Provided
Notification of Student withdraws Charter Schools Division Send via e-mail to: [email protected]
Request to Change School Contact Information (as necessary)
Charter Schools Division Send via e-mail to: [email protected]
TUESDAY
21
700 Form roster of filers E-mail excel format report to [email protected]
MONDAY
27
2016-16 CALPADS Fall 1 Certified Reports Report 8.1: Student Profile List Report 8.1a: Student Profile Exits – List Report 8.1b: Student Profile Dropouts – List Report 8.1c: Student Profile-State View – List Student Information ODS Download Extract SELA ODS Download Extract Report 2.10: English Language Acquisition Status – Census Comparison Student List Report 2.13: English Language Acquisition Status – ELs Reclassified RFEP Student List
School Information Branch via electronic link below https://ezaccess.lausd.net If you need additional information, please contact Tony Dubon, coordinator ([email protected]) School Information Branch at 213-241-2450.
LOS ANGELES UNIFIED SCHOOL DISTRICT CHARTER SCHOOLS
2016-17 CALENDAR OF SIGNIFICANT DEADLINES [Subject to change as needs arise]
Revised 10/10/16
Page 11 of 14
MARCH 2017
DATE NAME OF REPORT SUBMIT TO
WEDNESDAY
1
Suspensions and Expulsions Monthly Report
Reporting Periods: February
School Information Branch via electronic link below https://ezaccess.lausd.net
Monthly classification report (based on instructional calendar) Monthly statistical report (based on school’s instructional calendar)
Attendance and Enrollment Beaudry, 26th Floor Template Provided
Notification of Student withdraws Charter Schools Division Send via e-mail to: [email protected]
Request to Change School Contact Information (as necessary)
Charter Schools Division Send via e-mail to: [email protected]
FRIDAY
10
2016-17 Second Period Interim Financial Report Refer to LAUSD Charter Schools Financial Reporting Calendar provided by Revenue Accounting Branch Charter Schools Unit
Revenue Accounting Branch Charter Schools Unit Beaudry, 26th Floor Attn: Susan Sarceno Template Provided
WEDNESDAY
15
Compliance Monitoring Certification with attached Board Agenda(s) and approved minutes and agenda approving the minutes
E-mail pdf files to [email protected]
MONDAY
27
700 forms due – only original forms are accepted FINAL DEADLINE APRIL 1
Charter Schools Division 20th Floor Attn: Melida Dominguez
LOS ANGELES UNIFIED SCHOOL DISTRICT CHARTER SCHOOLS
2016-17 CALENDAR OF SIGNIFICANT DEADLINES [Subject to change as needs arise]
Revised 10/10/16
Page 12 of 14
APRIL 2017
DATE NAME OF REPORT SUBMIT TO
MONDAY
3
Last day to file 700 forms – only original forms are accepted
Charter Schools Division 20th Floor Attn: Melida Dominguez
Audit contract information, amount of contract and historical costs and prior years. Bulletin sent by LACOE (Check LACOE’s website)
Submit online on LACOE website
Monthly classification report (based on instructional calendar) Monthly statistical report (based on school’s instructional calendar)
Attendance and Enrollment Beaudry, 26th Floor Template Provided
Notification of Student withdraws Charter Schools Division Send via e-mail to: [email protected]
Request to Change School Contact Information (as necessary)
Charter Schools Division Send via e-mail to: [email protected]
TUESDAY
4
Suspensions and Expulsions Monthly Report
Reporting Periods: March
School Information Branch via electronic link below https://ezaccess.lausd.net
MONDAY
21
P2 – attendance ending the full school month on or before April 15 Refer to instructional calendar e-mailed by Attendance and Enrollment based on information provided by the school
Input in state attendance software. Submit print-out to Attendance and Enrollment for verification before exporting data files and certification to: Attendance and Enrollment Beaudry, 26th Floor Attn: Chhoung Phan
LOS ANGELES UNIFIED SCHOOL DISTRICT CHARTER SCHOOLS
2016-17 CALENDAR OF SIGNIFICANT DEADLINES [Subject to change as needs arise]
Revised 10/10/16
Page 13 of 14
MAY 2017
DATE NAME OF REPORT SUBMIT TO
TUESDAY
2
Prop. 39 Final Offer – Charter School must respond to final offer
Prop. 39
Suspensions and Expulsions Monthly Report
Reporting Periods: April
School Information Branch via electronic link below https://ezaccess.lausd.net
Monthly classification report (based on instructional calendar) Monthly statistical report (based on school’s instructional calendar)
Attendance and Enrollment Beaudry, 26th Floor Template Provided
Notification of Student withdraws Charter Schools Division Send via e-mail to: [email protected]
FRIDAY
5
Request to Change School Contact Information (as necessary)
Charter Schools Division Send via e-mail to: [email protected]
Preliminary Budget
Due to LAUSD Charter Schools Division Beaudry 20th Floor Attn: Portia Ilagan
Instructional calendar for the following school year (Email from Attendance and Enrollment)
Attendance and Enrollment Beaudry, 26th Floor
LOS ANGELES UNIFIED SCHOOL DISTRICT CHARTER SCHOOLS
2016-17 CALENDAR OF SIGNIFICANT DEADLINES [Subject to change as needs arise]
Revised 10/10/16
Page 14 of 14
JUNE 2017
DATE NAME OF REPORT SUBMIT TO
THURSDAY
1
Annual attendance report Refer to instructional calendar
Input in state attendance software. Submit print-out to Attendance and Enrollment for verification before exporting data files and certification to: Attendance and Enrollment Beaudry, 26th Floor
FRIDAY
2
Suspensions and Expulsions Monthly Report
Reporting Periods: May
School Information Branch via electronic link below https://ezaccess.lausd.net
Monthly classification report (based on instructional calendar) Monthly statistical report (based on school’s instructional calendar)
Attendance and Enrollment Beaudry, 26th Floor Template Provided
Notification of Student withdraws Charter Schools Division Send via e-mail to: [email protected]
Request to Change School Contact Information (as necessary)
Charter Schools Division Send via e-mail to: [email protected]
FRIDAY
30
Suspensions and Expulsions Monthly Report Reporting Periods: June (If School is in session during June, the deadline will be the last day of instruction for 2016-17)
School Information Branch via electronic link below https://ezaccess.lausd.net
Updates to Local Control Accountability Plans 2016-17 Provide Board Agenda, Board minutes and Board agenda approving minutes
Submit to Charter Schools Division via e-mail to: [email protected] and LACOE