Department of EducationBUREAU OF EDUCATION ASSESSMENT

2016

The 2016 NATTest Administration Guidelines

DEPARTMENT OF EDUCATIONDEPARTMENT OF EDUCATION

Edited 2015 NETRC-Admin/TAD

NAT AcronymsNAT Acronyms

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SDS - Schools Division SuperintendentRTC -Regional Testing CoordinatorDTC -Division Testing CoordinatorPSS -Private School SupervisorSH -School HeadSTC -School Testing CoordinatorCE -Chief ExaminerRS -Room SupervisorRE -Room ExaminerLRN -Learner Reference Number TMs -Test MaterialsTB -Test BookletAS -Answer SheetEH -Examiner’s HandbookSSH -Scannable School HeaderETRE -Examiner’s Transmittal Report EnvelopeCETRE-Chief Examiner’s Transmittal Report EnvelopeCOR - Certificate of Rating

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The Testing Staff and Their Roles and Responsibilities

The Testing Staff at the Division Level

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Division Level SDS*

DTC PSS

School Level

School Head/ Chief Examiner – School Head of the Testing

Center

School Testing Coordinator – Guidance Counselor or

designate

Room Supervisors

RE 1 RE 2 RE 3 RE 4

Notes: 1. Assignment of the testing staff shall be done by the SDS. 2. The NAT is administered in the respective school of the examinees.

RE n

Coming from other schools

The Schools Division The Schools Division Superintendent (SDS)Superintendent (SDS)

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1. Responsible for the smooth conduct of the test in the division;

2. Assigns a qualified division personnel as DTC;

3. Designates REs from the teaching staff who are reliable, competent, experienced in the conduct of the NAT, and have no history of lost TBs; and

4. Assigns the PSS to manage the tardiness of some private school teachers on examination day.

The Division Testing The Division Testing Coordinator (DTC)Coordinator (DTC)

1. Prepares accurately, with the assistance of PSS, the enrolment data using the prescribed format and corresponding guidelines

2. On behalf of the SDS, the DTC chooses REs who are credible, trustworthy and with testing experience

3. Orients the SHs or STCs prior to test administration4. Maintains the security and confidentiality of test

materials received from BEA through a courier and issues an Oath of Confidentiality for the SHs on this regard

5. Examines the packing guide of TMs upon receipt6. Notifies BEA on the condition of TMs received7. Accounts all the TMs before final packing

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The Private School The Private School Supervisor (PSS)Supervisor (PSS)

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1. Disseminates information and latest issuances regarding the NAT to private schools in the division

2. Coordinates with private school principals regarding the test and its proper administration

3. Checks closely that private schools operating without permit were EXCLUDED in the NAT administration vis-à-vis the official list from the region

4. Ensures that listed schools with permit are still operating

The Private School Supervisor The Private School Supervisor (PSS)(PSS)

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4. Prepares and provides the DTC with the enrolment data on private schools to be tested, which will be used in the budget preparation and allocation of TMs

5. Assists the DTC in the echo-orientation of private schools in the division level*

6. Closely supervises the delivery and retrieval of TMs on testing day and assists the DTC in the accounting of TMs

7. Oversees the conduct of the test in private schools

*No extra funding from BEA is alloted for this activity.

The Chief Examiner (CE)The Chief Examiner (CE)

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1. Maintains the security and confidentiality of the TMs upon receipt from the DTC (test boxes are opened on examination day);

2. Has the accountability and responsibility for all the TMs received and this ends when the TMs are returned to the DTC;

3. Assigns a Distribution Room where all REs can be met before and after the test administration;

4. Counts all packs of TBs and ASs before releasing them to the REs;

5. Records pertinent data about the TMs released to and received from the REs in the Accounting Form (Form 3) and Forms 4, 5, 6 and in the SSH.

Note: The School Head is the Chief Examiner of his/her

respective school.

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6. Distributes the TBs to each RE and instructs him/her to count these without opening the pack before leaving the room;

7. Monitors the REs’ proper accomplishment of the different forms while the test proper is in progress;

8. Follows the instructions in the Accounting and Packing of TMs found at the latter part of the EH.

9. Has full awareness of the details of the testing program to be conducted; and

10.Orients every teacher in his/her respective school on the guidelines and EH relative to the test administration.

The Chief Examiner (The Chief Examiner (continuationcontinuation))

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1. Counts the TBs in front of the CE in the Distribution Room while the plastic bag is still sealed and before proceeding to the testing room;

2. Signs Form 3 as he/she receives the TMs from the CE/STC while still inside the Distribution Room.

3. Checks if the examinees have lead pencils to use and a sheet of blank paper for computation purposes;

4. Facilitates the recording of the Examinee Number and TB Number of the Examinees in the BEA Form 2 (Seat Plan);

The Room Examiner (RE)The Room Examiner (RE)

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5. Supervises closely the shading of bubbles in the Name Grid, LRN and other data/non-test items in the AS;

6. Follows strictly the EH during test administration;7. Keeps custody of all the used and unused TBs but are NOT

allowed to read the contents; otherwise, he/she will be given corresponding sanctions based on DECS Order No. 85, s. 1999;

8. Checks the contents of the ETRE before he/she seals it while still inside the testing room; and

9. Accomplishes Form 7.Notes: 1. Teachers from private schools will be assigned in public

schools as REs.2. Likewise, teachers from public schools will be assigned in private schools.3. If teachers are not enough, those from other districts can be

assigned.

The Room ExaminerThe Room Examiner (continuation) (continuation)

Insufficient number of Private Insufficient number of Private School Teachers to Serve as School Teachers to Serve as REs in Public SchoolsREs in Public Schools

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1. Public school teachers from other districts may serve as REs when there is insufficiency on the number of private school teachers.

2. For divisions with only few public and private high schools, elementary school teachers from public schools may serve as REs.

3. Teachers from big schools may be dispersed in small private schools.

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The Room Supervisor (RS)The Room Supervisor (RS)

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1. Monitors the conduct of the test in a testing center with 5 or more testing rooms for Grade 6 and Grade 10, and 10 or more rooms for Grade 3;*

2. Checks if the REs adhere to the instructions in the EH;

3. Collects from the REs the unused ASs when the examinees are answering the last subtest;

4. Facilitates the completion in filling out the data in Form 3;

*NAT Grade 3 will be administered to Grade 4*NAT Grade 6 will be administered to Grade 7*NAT Grade 10 will be administered to Grade 11

The Room Supervisor The Room Supervisor (continuation)(continuation)

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5. Reminds every RE that the ETREs should be sealed inside the testing room; and

6. Counts and double counts the TBs per pack and the number of ETREs.

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Assignment of Room Supervisors:1. The RS must come from another school

other than those schools where REs shall be assigned.

2. The number of RSs assigned in a testing center will depend on the number of examinees in a testing room.

Below is the ratio: 1 RS is assigned in every 10 rooms if there

are 20 examinees/room 1 RS is assigned in every 5 rooms if there

are 30 examinees/room

The School Testing The School Testing Coordinator (STC)*Coordinator (STC)*

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1. Double checks the enrolment data of the school prior to submission to the DTC;

2. Attends the orientation at the division level in the absence (or on behalf) of the SH;

3. Accomplishes the SSH;4. Assists the CE in all the testing activities; and5. Double checks the TMs before final packing,

being accountable also on these materials.

Note: The STC stays in his/her respective school to assist the Chief Examiner in all testing activities.

The MonitorsThe Monitors

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1. BEA staff-monitors will be assigned to any testing center(s) nationwide, unannounced in the field.

2. The expenses incurred by external-volunteers are NOT chargeable to BEA funds.

Orientation at the Division Orientation at the Division LevelLevel

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This primarily aims to orient all the testing staff in the NAT administration. However, due to budgetary constraints only one representative per school is authorized to attend - either the SH or the STC.

The school representative is required to attend the orientation. Sanctions should be meted out for non-attendance.

A mechanism should be devised to ensure all testing staff are properly oriented; one of which is preparing all the teaching force in the school by the SH/STC to serve as REs so that in case of shortage in other testing centers they can be sent to act as REs.

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The Enrolment Data, School ID and Learner Reference Number

Guidelines in the Preparation and Guidelines in the Preparation and Submission of Enrolment Data (NAT Submission of Enrolment Data (NAT & NCAE)& NCAE)

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Region Division City / Municip

ality

Region

Code

Division

Code

Legislative District

School Type

(Public or

Private)

School ID

School

Name

School Year

Grade / Year Level

1. DTCs are instructed to submit the NAT enrolment data during the NCAE national conference.

2. Data must be prepared as of July 1 of the current school year in soft (CD) and hard (printed) copies for EACH grade / year level: Grade 3, Grade 6, Grade 9 and Grade 10.

3. Using the EXCEL format, tabulate the data in a matrix found below:

Enrolment Data for the Elementary /Secondary Level

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4. Each Division must submit four (4) CDs containing one (1) EXCEL file for EACH grade level.

5. If the prescribed format is not followed, enrolment data will be returned to the DTC for correction.

6. Provide only the total number of enrollees per school.

7.DO NOT provide subtotals for each curricular program unless specified by BEA.

Guidelines in the Preparation and Guidelines in the Preparation and Submission of Enrolment Data Submission of Enrolment Data (continuation)(continuation)

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8. Separate the enrolment data from regular Kto12 ONLY for secondary schools with Technical-Vocational Education (TVE), Science and Technology, Engineering and Mathematics (STEM)/Engineering and Science Education Program (ESEP), Special Program for the Arts (SPA) and Open High School Program (OHSP).

Note: Separate enrolment data for the curricular programs specified above are not necessary in the NCAE since there is no need for a comparison of aptitude levels among students by program.

Guidelines in the Preparation and Guidelines in the Preparation and Submission of Enrolment Data Submission of Enrolment Data (continuation)(continuation)

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9. There must be NO gender segregation.

10.Group schools by municipality REGARDLESS of the type of school (public or private).

11.DO NOT include schools which did NOT provide enrolment data.

12.Private schools are NOT included in the Language Assessment for Primary Grades (LAPG).

Guidelines in the Preparation and Guidelines in the Preparation and Submission of Enrolment Data Submission of Enrolment Data (continuation)(continuation)

An Example on the Preparation of G3 Enrolment Data for LAPG

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Note: Prepare another enrolment data for NAT-Grade 6, NAT-Grade 10 and NCAE-Grade 9 using the same format except for the Mother Tongue column

LAPG Grade 3 (2014-2015) ALLOCATIONDivision: San Fernando City, La Union

Region Division City / Municipality Region Code

Division Code

Legislative District

School Type (Public or

PrivateSchool ID School Name Mother

Tongue

SY 2014-2015 Enrolment

Grade 3

1 San Fernando City City of San Fernando A A12 First District Public 101021 Bangbangolan ES  Iloko  

1 San Fernando City City of San Fernando A A12 First District Public 101022 Baraoas ES Iloko  

1 San Fernando City City of San Fernando A A12 First District Public 101023 Cadaclan ES Iloko  

1 San Fernando City City of San Fernando A A12 First District Public 101024 Dallangayan ES Iloko  

1 San Fernando City City of San Fernando A A12 First District Public 101025 Dalumpinas ES Iloko  

1 San Fernando City City of San Fernando A A12 First District Public 101026 Ilocanos ES Iloko  

1 San Fernando City City of San Fernando A A12 First District Public 101027 Lingsat ES Iloko  

1 San Fernando City City of San Fernando A A12 First District Public 101028 Mameltac ES Iloko  

1 San Fernando City City of San Fernando A A12 First District Public 101029 Nagyubuyuban ES Iloko  

1 San Fernando City City of San Fernando A A12 First District Public 101030 San Fernando North CS Iloko  

1 San Fernando City City of San Fernando A A12 First District Public 101031 Pao ES Iloko  

1 San Fernando City City of San Fernando A A12 First District Public 101032 Parparya ES Iloko  

1 San Fernando City City of San Fernando A A12 First District Public 101033 Puspus ES Iloko  

Guidelines on the Use of Guidelines on the Use of School IDsSchool IDs

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1. BEIS and BEA are using similar School IDs both recognized by DepEd;

2. New schools without School IDs are given temporary ones ONLY by BEA to avoid duplication and to facilitate allocation of TMs;

3. The School IDs issued by BEA will be used temporarily for future test administrations until such time BEIS issues permanent IDs

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4. What School ID should be used in the cases below?

A. students who already transferred:The School ID of the present/new school

B. schools affected by the calamities and those who are temporarily relocated:Same School ID

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Discrepancy in the School ID (NAT and Discrepancy in the School ID (NAT and NCAE)NCAE)(School Header vs. EBEIS)(School Header vs. EBEIS)

1. Update the School ID2.Cross out the temporary School ID3.Write the EBEIS School ID below the bar code

Special Group of Examinees Special Group of Examinees in the NATin the NAT

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1. Allot a separate testing room for the special group of examinees from the regular ones as indicated in the submitted enrolment data (as the case may be) listed below:

A. Special Science Curriculum (SSC)B. Technical-Vocational Education (TVE)C. Science and Technology, Engineering and

Mathematics (STEM) /Engineering and Science Education Program (ESEP)

D. Special Program for the Arts (SPA)E. Open High School Program (OHSP)

Note: This is for public schools only.

Special Group of Examinees Special Group of Examinees in the NATin the NAT

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2. Examinees must be alphabetically arranged (Males then Females) in Form 1 and Form 2.

3. Instruct the examinees to properly shade in their AS the curriculum/program they belong to. This is to correspondingly provide a report on their test results separate from the others.

Elementary: Do you belong to a section with Special Science Curriculum? (Yes or No)

Secondary: Do you belong to a section with any of the following programs? (Tech-Voc, ESEP/STEM, SPA, OHS)

Special Group of Examinees Special Group of Examinees in the NATin the NAT

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4. The ETRE(s) of the special group of examinees must be specifically labelled at the upper right hand corner with bold ink to separately process their ASs from the regular Kto12 examinees.

ETRE Label: SSC / TVE / ESEP or STEM / SPA / OHSP

5. The SSC examinees will use the same school ID with the regular examinees.

Guidelines on the Use of Guidelines on the Use of Learner Reference Number Learner Reference Number (LRN)(LRN)

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1. Use the LRN provided by the Office of the Planning Service, DepED Central Office.

2. The LRN must be reflected on each of the examinees’ AS and in Form 1.

3. In case the LRN is still not available, leave it blank.

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Test Administration Guidelines

Pre-Test GuidelinesPre-Test Guidelines

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Concern GuidelinesDistribution of TMs

1. Early in the morning of exam day in nearby schools2. A day before the test to far schools or even earlier

to far flung schools3. DTC issues the Oath of Confidentiality to each SH

Information Dissemination

  

To Examinees:1.Inform the examinees to bring pencils (lead#2) on exam day.2.Inform the students taking NAT-10 to bring snacks/lunch on exam day. They are not allowed to leave the campus.3.Inform the examinees that they should know the curriculum / program they belong to (BEC, ESEP/STEM, TVE, SPA and OHSP)4.Inform the examinees to have a copy of their ratings in the third grading period: Math, English, Science, Filipino and HeKaSi/Araling Panlipunan.5.Advise the examinees to have a copy of their LRN.6.The coverage of NAT Y-10 includes the core subjects and the Critical Thinking Skills Test.7.Only the Grade 6 examinees are issued with individual CORs. Hence, their ASs are provided with Examinee Stubs.

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Concern GuidelinesInformation Dissemination     

To Schools:1. The list of examinees must be alphabetically

arranged in the whole school. All males first then females.

2. Each listed examinee should have his/her corresponding LRN.

3. Inclusion Policies a. Examinees with Hearing Impairment (HI)

may take the test and may be included in the regular testing room

4. Non-testing officials are not allowed to stay in the vicinity of the testing rooms.

Preparation of Classrooms

1. Well lighted and conducive for testing. 2. For Grade 6 and Grade 10, 30 armchairs

should be provided.3. The arrangement of the seats must be well-

spaced & spread out; first and last rows should be close to the walls.

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Concern GuidelinesMerging of Excess Examinees andTesting Centers    

1. In case there are five or less examinees in excess in a large testing center, they can be integrated in the last five rooms, each accommodating an examinee. The examinee will be the last in the list/seat plan. Customize Forms 1 and 2 in order to include the additional examinee. Add another box/space in the forms.

2. Examinees from small-size private schools can be merged and tested in one testing center in a city or in a municipality. A Master Teacher shall be assigned as the CE.

3. There should be separate C/ETREs for each school in case there is merging of small size schools into one testing center.

4. In case merging with other small testing center is not possible, e.g. 35 registrants only, all examinees maybe accommodated in one testing room. Another set of Forms 1 and 2 will be used for the 5 examinees.

5. No integration of excess examinees will be done if there are enough testing rooms and room examiners (coming from other schools) to serve in the testing center.

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Concern GuidelinesOn Checking the Identity of the Examinee

1. Countercheck the identity of each examinee through his/her School ID.

2. If ID is not available, ask the examinee to present a notebook or any personal belonging bearing his/her name.

3. In the absence of # 1 and # 2 identification proof, any students inside the testing room to attest his/her identity.

Test Materials Allocation

NAT Grade 6 and NAT Grade 10

100% allocation of TBs and ASs based on the total enrolment

Board Work : NAT Board Work : NAT Grade 6Grade 6

Time Started Time to EndGeneral Directions & Sample Items 5 mins __________

Part I (EDQ) 1 – 15 5 mins __________

Part II (Test Proper)Filipino 1 – 40 ___________ Mathematics 1 – 40 English 1 – 40 __________Break 15 minsScience 1 – 40 ____________HEKASI 1 – 40 __________

Total time limit: 3 hrs & 50 mins

Notes: 1. Use same board work for the second session. 2. There is only one TB for Filipino, Mathematics, English, Science and HeKaSi

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Board Work : NAT Grade Board Work : NAT Grade 1010

Parts of the Test Item Time Time TimeNumbers Limit Started Ended

General Directions andSample Items 1 – 5 5 mins. ______Part I (EDQ) 1 – 15 5 mins. ______Part II (Test Proper ) (A.M.)Filipino 1 – 60 60 mins. ______Araling Panlipunan 1 – 60 60 mins. ______

BREAK 10 mins.Mathematics 1 – 50 70 mins. ______ ______

LUNCH BREAK (P.M.)Science 1 – 60 80 mins. ______English 1 – 60 60 mins.Critical Thinking Skills Test 1 – 20 30 mins. ______

Note: There is only one TB for Filipino, Mathematics, English, Science, Araling Panlipunan and Critical Thinking Skills

Total Time Limit: 6 hrs.

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Filling Out the Scannable Filling Out the Scannable School Header (SSH)School Header (SSH)

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1. Data must be prepared by the STC days ahead before exam day.

2. Transcribe the data in the SSH using a PENCIL (lead# 2) during exam day.

3. Every variable is labeled with S if a school concern and G/Y if a grade/year concern.

4. There are variables specific only for private schools (such as GASTPE) and for the public schools (CFSS, etc.)

5. GASTPE grantees must be properly identified by year level and type of grant (EVS or ECS).

Filling Out the SSHFilling Out the SSH

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6. Observe the place values in filling in boxes requiring nominal data. The right most box is for ones followed by tens, hundreds and thousands. Empty boxes have to be filled in with zeroes.

Ex. Actual number of examinees: 203

An actual number of 94 examinees is filled out as:

7. In NAT, there is an inclusion of a checklist on teachers’ trainings / staff development activities on raising learners’ achievement level in the core subjects at the school level.

2 0 30

9 40 0

Instructions for the Instructions for the Recording of TimeRecording of Time

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1. Time allocation serves as guide in the recording of time but the corresponding actual time in answering each subject should be written in the Time Started and Time to End.

2. The recording of time is done by cluster of subjects answered before and after breaks (snacks and lunch); for which the time records should be written in the blanks provided.

Pretest : Entrance and Seating Pretest : Entrance and Seating ArrangementArrangement

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1. Count the TBs before opening the package in front of examinees.2. Do not allow electronic devices (calculator & cell phones),

references (dictionaries) and rulers in the exam room.3. All belongings shall be placed in front below the chalkboard.

Only pencils, sharpeners and a computation paper shall be with the examinees while the test is going on.

4. Seat Assignment must be strictly based on the Seat Plan.5. Seats of late comers/absentees must be left vacant.6. Count the TBs and ASs in front of the examinees prior to

distributionNote: No other persons should be allowed in the premises of the

Examination Rooms except the testing staff and authorized monitors.

LAPG - Grade 3:20 examinees in a

room Seats are 4 rows of

5

NAT Grade 6 and Grade 10:

30 examinees in a room

Seats are 6 rows of 5

Pretest : Distributing and Checking the Pretest : Distributing and Checking the TBs and ASsTBs and ASs

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1. TBs and ASs must be distributed correspondingly by Serial Number based on the Seat Plan. Hence, TMs of absentees must remain in the plastic bag under the custody of the RE.

2. Distribute TMs from right to left and from lowest serial number.

3. Check page by page.4. Place defective/unused TB and AS, if any, in

the plastic bag.

Pretest : Distributing and Checking the Pretest : Distributing and Checking the TBs and ASsTBs and ASs

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5. Check and double check if all examinees have shaded the correct circles pertaining to the NAME GRID and all the necessary information about the examinee.

6. Remind examinees to use eraser for pencils. Tape or liquid erasers are NOT allowed.

7. No examinees should start accomplishing the NAME GRID unless they have shown their pencils.

8. Do not start the Test Proper unless each examinee has properly shaded the NAME GRID.

Test ProperTest Proper

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1. Read verbatim the information in boxed portions of the handbook. Do NOT translate in local language/dialect.

2. Always record the time started and the time when clustered subject tests will end.

3. Do NOT add nor subtract minutes in the time allocated.

4. Accomplish the Seat Plan while the examinees are answering the EDQ.

5. Accomplish Form 7 while test is in progress.6. Closely supervise the examinees in

accomplishing the AS so that reliable data can be generated.

Post TestPost Test

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1. Give five (5) minutes to inspect and clean the ASs.

2. The Examinee Stubs should be turned over by the RE to the Guidance Counselor or SH.

3. Count the TBs and ASs before allowing examinees to leave the testing room.

Post Test : Accounting of Test Post Test : Accounting of Test MaterialsMaterials and Preparation of and Preparation of ReportsReports

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1. Count and arrange the TBs and ASs consecutively by serial number.

2. Accomplish the ETRE’s data. Indicate the number of registrants and the actual number of examinees.

3. After the contents have been accounted for, SEAL the ETRE with the DepED-BEA tape and sign across it while still inside the testing room.

4. Account for and submit to the CE the TMs used.

Post Test : Contents of Post Test : Contents of ETREETRE

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Post Test : Contents of Post Test : Contents of CETRECETRE

Note: Forms 5 & 6 shall be submitted separately to the DTCs

1. Report on time test started and ended by cluster of subjects (Board Work on Actual Time Record)

2. Used ASs placed in original plastic bagoriginal plastic bag3. Form 1 and Form 24. Form 7

1. Unused ASs2. Form 33. Form 44. Scannable School Header

Post Test : Materials for Post Test : Materials for Submission to Submission to the Division the Division OfficesOffices

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1. Bundles of ETREs and CETREs placed in the original boxes

2. Bundles of used and unused TBs placed in the original boxes

3. Examiner’s Handbook4. BEA Form 5 to be placed inside Box No. 1

for the TBs of the Division (on top of the TBs)

5. BEA Form 6 to be placed inside Box No. 1 of ETRE’s/CETRE’s of the Division (on top of the CETREs)

Post Test : Materials for Post Test : Materials for Submission to Submission to the Division Office the Division Office

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Reminders:1. The SHs have to return the TMs within 24

hours.2. Take note of the guidelines regarding the

time and date of the Forwarder’s retrieval of the TMs.

3. Accomplish the Questionnaire on Forwarder’s Performance.

4. Notify BEA if TMs are ready for retrieval or if they were not retrieved promptly.

Oath of ConfidentialityForm 1 – List of Actual ExamineesForm 2 – Seat PlanForm 3 – Test Materials Accounting FormForm 4 – Chief Examiner’s Report FormForm 5 – Test Booklet Quantity and Completeness Verification SheetForm 6 – Answer Sheet Quantity and Completeness Verification SheetForm 7 – Room Examiner’s Test Administration Evaluation Report

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The Forms

Oath of Confidentiality Oath of Confidentiality

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As part of the testing staff nationwide, tasked to receive, administer and retrieve the Test Materials for the National Achievement Test (NAT), I hereby solemnly swear that I will strictly observe security measures to maintain the confidentiality of said materials.

Received from: Received by:(The Division Testing Coordinator) (School Head/School Testing

Coordinator)

________________________ ________________________ Printed Name and Signature Printed Name and Signature

____________________ ____________________ Date Date

The Generic Forms The Generic Forms Form 1Form 1

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Form 2Form 2

56 Note: Only 20 examinees for NAT-Grade 3.

Form 3Form 3

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Form 4Form 4

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Problem 3: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/ s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/ s: ___________________________________________________________________ ______________________________________________________________________________________

Problem 4: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/ s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/ s: ___________________________________________________________________ ______________________________________________________________________________________

Post Test

Describe the procedure adopted by the Examiner in the retrieval of test booklets and Answer Sheets

Evident Not Evident

1. Examiners required each examinee to insert first the Answer Sheet in the test booklet before he/she submits to the examiner ......................................................

....................

…………….

2. Examiners checked the number of test booklets and Answer Sheets before he/she dismisses the examinees ……………………………………………….………

....................

…………….

3. Examiners arranged the TBs and ASs according to serial numbers …………… …………… ……………. 4. Examiners placed the used Answer Sheets in original plastic bags……………. …………… ……………. 5. Examiners sealed the ETRE while still inside the examination room .…………. …………… …………….

E. Specify the problem(s) encountered, solution(s) you gave and recommend measures to

improve the conduct of future national test. Problem 1: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/ s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/ s: ___________________________________________________________________ ______________________________________________________________________________________ Problem 2: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/ s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/ s: ___________________________________________________________________ ______________________________________________________________________________________

Prepared by: Attested by: _______________________________ _________________________________ Name of the Chief Examiner Name of the Monitor (NETRC Rep.) (Signature over Printed Name) (Signature over Printed Name) ________________________________ __________________________ School Designation/ Position _________________________ Designation/ Position

Forms 5 and 6Forms 5 and 6

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Form 7 – Form 7 – This will suffice the narrative This will suffice the narrative report of the REreport of the RE

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Room Examiner’s Transmittal Room Examiner’s Transmittal Report EnvelopeReport Envelope

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Chief Examiner’s Transmittal Chief Examiner’s Transmittal Report EnvelopeReport Envelope

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In case there will be a shortage of Answer Sheets (ASs) in one testing center, Scannable Answer Sheets (SASs) may be photocopied.

The photocopied ASs SHOULD BE PLACED INSIDE THE RESPECTIVE ETRE corresponding with the list of actual examinees in Forms 1 and 2.

No Examinee Number should be written in Form 2 (Seat Plan) for the examinees with photocopied ASs. Instead, indicate in the blank “(Photocopied).”

Sample:

Name Kristina M. Dela Cruz

Exam. No.

(Photocopied)

TB No. 016657

On Photocopied Answer On Photocopied Answer SheetsSheets

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Using a red marker, indicate at the upper right corner of the ETRE this note:

The instructions above are important in order for BEA to locate, transcribe and electronically process the photocopied ASs.

With _______Photocopied Answer Sheets (quantity)

ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)(Brown Envelope)

On Photocopied Answer On Photocopied Answer SheetsSheets

On the Storage of Examiner’s On the Storage of Examiner’s Handbook, Replicas of Name Handbook, Replicas of Name Grid and Board DisplaysGrid and Board Displays

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1. EHs will be stored in the Division Office. Name Grid replicas and Board Works will be stored in the schools or testing centers. These documents are for future use.

2. Replicas of the name grid intended for each testing program should be properly stored and utilized in school. These are generic to all testing programs; hence, may be used in future testing activities in case no reprints will be provided.

TMs for Retrieval by BEA thru TMs for Retrieval by BEA thru CourierCourier

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1. All TBs packed in original boxes;

2. All used ASs in ETREs (Forms 1, 2 and 7 inside);

3. All unused ASs in CETREs (Forms 3 and 4, and School Headers inside) packed in original boxes for ASs ; and

4. Forms 5 and 6 submitted to DTCs for proper placement in respective boxes

Reminder: Do NOT mix up TBs with ASs. There are two separate warehouses for these TMs. Otherwise, misplaced TMs will not be accounted for properly.

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The Scannable School Header

NAT Grade 6

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AB 0 0C 1 1D1 2 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0D2 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1E 4 2 2 2 2 2 2 2 2 2 2 2 2 2 2F 5 3 3 3 3 3 3 3 3 3 3 3 3 3 3G 6 4 4 4 4 4 4 4 4 4 4 4 4 4 4H 7 5 5 5 5 5 5 5 5 5 5 5 5 5 5I 8 6 6 6 6 6 6 6 6 6 6 6 6 6 6J 9 7 7 7 7 7 7 7 7 7 7 7 7 7 7K 8 8 8 8 8 8 8 8 8 8 8 8 8 8L 9 9 9 9 9 9 9 9 9 9 9 9 9 9MNP WITHIN THE CITY PROPER OUTSIDE THE TOWN PROPER COASTAL AREAR OUTSIDE THE CITY PROPER HINTERLAND ON AN ISLET

WITHIN THE TOWN PROPER

CENTRAL/PILOT ELEMENTARY SCHOOLNON-CENTRAL ELEMENTARY SCHOOL PRINCIPAL IPRIMARY SCHOOL PRINCIPAL IIMULTI-GRADE SCHOOL PRINCIPAL III 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0STATE COLLEGE/UNIVERSITY ES PRINCIPAL IV 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1PRIVATE SECTARIAN TIC/OIC 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2PRIVATE NON-SECTARIAN HEAD TEACHER I 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3MADARIS SCHOOL HEAD TEACHER II 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4

HEAD TEACHER III 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5HEAD TEACHER IV 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6

7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7LONE DISTRICT 4th DISTRICT 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 81st DISTRICT 5th DISTRICT 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 92nd DISTRICT 6th DISTRICT3rd DISTRICT

LOCAL GOVERNMENT Y N ALIVE Y N ANNEX SCHOOLNON-GOVERNMENT ORG. Y N TEEP Y N WITH SPECIAL SCIENCE CURRICULUMPRIVATE COMPANIES Y N CHILD-FRIENDLY (PUBLIC) Y N WITH MOTHER TONGUE INSTRUCTIONINDIVIDUAL DONOR Y N STRIVE Y N WITH SPED CLASSES

1 2 3 4 5 6 7 8 91 2 3 4 5 6 7 8 91 2 3 4 5 6 7 8 91 2 3 4 5 6 7 8 91 2 3 4 5 6 7 8 91 2 3 4 5 6 7 8 91 2 3 4 5 6 7 8 9

NAME OF SCHOOL

IS THE SCHOOL SUPPORTED/SPONSORED BY

LEGISLATIVE/CONGRESSIONAL DISTRICT

1 2

ELEMENTARY SCHOOL TYPE

34A4B567891011

3 4

IS YOUR SCHOOL CLASSIFIED AS (Y FOR YES; N FOR NO)

SCHOOL LOCATION

SHIFTS/DAY (G6)

TEACHING BY GRADE LEVELGRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 GRADE 6

NUMBER OF TEACHERS

Combination of 3 Grade LevelsGrade 1 - 3Grade 4 - 6

Combination of 2 Grade LevelsGrade 1 - 2Grade 3 - 4Grade 5 - 6

If your School is Multigrade, how many teachers are there? Shade the column that applies.

Cluster Grade Level Number of Teachers

Combination of Primary Grades/Intermediate GradesGrade 1 - 4Grade 5 - 6

ADDRESS OF SCHOOLSCHOOL ID

NATIONAL ACHIEVEMENT TEST FOR GRADE SIX (G6)School Header

HEADED BY

NCRCAR

12

ARM MCARAGA

2

REG DIV

MALE FEMALE1

NUMBER OF ACTUAL EXAMINEES (G6)

WHEN WAS YOUR SCHOOL

ESTABLISHED?

NAT Grade 10

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Test Results Dissemination

Test Results DisseminationTest Results Dissemination

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1. No hardcopy will be provided to all Division Offices. This in line with the DepEd Secretary’s mandate to utilize ICT in education.

2. Explore the BEA website to avail of the test results.3. Schools can only log in by using their own School ID as

Username and Password.Example: Username: 702406Password: 702406

4. The results will be posted for six (6) months only.5. Secure soft copy of the results, which is convertible to

Excel file, from the Website.

NETRC Website Homepage: http://netrc.sysportal.net/HomePage.aspx

Log In Page: http://netrc.sysportal.net/signin.aspx

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The Forwarder of Test Materials

Dealing with the Forwarder Dealing with the Forwarder of TMsof TMs

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1. Exact addresses of Division Offices or drop-off points should be provided to BEA to be turned over to the Forwarder.

2. Forwarder must provide to BEA the contact persons and numbers as well as the itineraries of delivery and retrieval for ready reference.

3. Each Division should designate at least two authorized staff to receive the TMs other than the DTC.

4. The neighboring Divisions in the Region should establish a network of communication.

Dealing with the Forwarder Dealing with the Forwarder of TMsof TMs

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4.1 Every receiving Division should take note of Forwarder’s contact number and the date and time TMs will be retrieved

4.2 The next division to receive the TMs from the Forwarder should be alerted by the Division immediately after receiving its TMs while informing also the Forwarder that the next division to receive has been alerted already.

4.3 The same procedure will be followed in the retrieval of TMs.

4.4 Accomplish the evaluation form on the Performance of Forwarder and submit thru email (bea.ead@deped.gov.ph/bea.od@deped.gov.ph).

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Evaluation Sheet on Forwarder’s Performance Delivery and Retrieval Phase

(To be accomplished by the DTC)

Division: ____________________

A. Delivery Phase B. Retrieval Phase

1. Receipt of Test Materials (TMs) 1. Information about the Forwarder: Date ____________ Time _____ A.M. / P.M. Name of Representative _______________ Received by whom? ___________________ Contact No. __________________________ Designation __________________________ Date and Exact time of Forwarder’s Retrieval _____________________________ 2. The Division’s designate to release the 2. Release of Test Materials (TMs) Test Materials to the school Date ____________ Time _____ A.M. / P.M. representative ________________________ Released by whom? ____________________ _______________________________________ Designation ____________________________ 3. Were there problems encountered in the 3. Was the schedule of the Forwarder in release of test materials? retrieval of test materials followed? Yes _____ No _____ Yes _____ No _____ If no, what was the reason? ________________________________________ 4. If yes, Please cite them: ________________ 4. How many days were the TM’s in the _______________________________________ division ready for retrieval by the Forwarder? __________________________________________ 5. In the delivery of TM’s, how would you 5. Was the forwarder informed beforehand that rate the Forwarder in a scale of 1-5 the TM’s are ready for pick up? where 5 is the highest? _______________ Yes _____ No _____ 6. In the retrieval of TM’s, how would you rate the Forwarder in a scale of 1-5 is where 5 is the highest? _________________ 7. Strengths of the Forwarder: (Good Points) ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ 8. Weakness of the Forwarder: (Weak Points) ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ 9. What are your recommendations to improve in the service of Forwarder? -in the Delivery Phase -in the Retrieval Phase ________________________________________ _________________________________________ ________________________________________ _________________________________________ ________________________________________ _________________________________________

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Other Concerns

Utilization of the Certificate Utilization of the Certificate of Ratings (COR)of Ratings (COR)

77

The utilization of the COR is stipulated in the following issuances:

DepEd Memo NO. 228, s. 2007 DepED Memo No. 278, s. 2010

Practices in Some Practices in Some Divisions Relative to the Divisions Relative to the Utilization of the CORUtilization of the COR

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1. Attach the COR in the Form 137 in Grade 6 as part of the student’s credentials prior to enrolment.

2. The COR is photocopied. One copy is for the school where the student intends to enrol while the original COR is given to him/her.

Refusal of State Refusal of State Univ./Colleges (SUCs) to Univ./Colleges (SUCs) to Take National ExamsTake National Exams

79

Send a communication to BEA regarding SUCs which refused the administration of national exams (NCAE, NAT, etc.).

The communication will be endorsed to the DepEd Secretary.

Good Practices as Good Practices as Reflected in a School Reflected in a School CultureCulture

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Region/Division Codes and School ID Posting permanently in every classroom (near the chalkboards) the information on the Region and Division Codes and the School ID

Learner Reference Number

The LRN is used by the examinee in any form of school and classroom-based assessments. This practice may be adopted not only during national examinations.