20161003 edanz shinshu
TRANSCRIPT
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Shinshu University
3 October 2016
Career Success Workshop:
Career Development Skills Training Part 2
Dr Trevor Lane Ms Ayli Chong
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Seminar Series
3 October 2016
Career Development Skills Training Part 2
(Write CV and cover letter)
(Submit CV and cover letter)
Interview practice tips
Interview practice
27 July 2016
Career Development Skills Training Part 1
1. Marketing yourself
2. Applying for internships and jobs
3. Writing a clear CV and compelling cover letter
4. Preparing for interviews
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S
Present your abilities effectively
Get the job you want
Your CV and cover letter
First impressions at interviews
Interview practice and feedback
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Your CV and cover letter
Section 1
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ANDREW JACKSON 1A Bersetto Building, Chuo-ku, Kobe, Japan – Tel: 080 555 5555 – Email: [email protected]
Summary As a motivated final-year Master’s student in Physics,…
Education 2010–Current University of Glasgow, UK Master of Physics (Hons) • Research project with Dr Mary Robinson, “The Phase Behavior of a Lysozyme-Salt-Water
System”, showing that… … • Currently set up, maintain and use optical tweezers, optical and confocal microscopy,
scanning electron microscopy, flow cytometry Relevant Experience
Nov 2013–May 2014 Private Mathematics Tutor, Mathland, Exeter, UK In 6 months, helped 200 students gain As in mathematics May 2013–July 2013 Editor of university student magazine, University of Glasgow, UK Wrote text and took photographs for “Glasgoing about”; won Student Editor Award 2013 July 2008–Dec 2009 Presenter promoting science in local schools, UniSchool Society, Stirling University, UK Led a team of 100 volunteers to promote science careers to teenagers
CV Chronological resume
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ANDREW JACKSON 1A Bersetto Building, Chuo-ku, Kobe, Japan – Tel: 080 555 5555 – Email: [email protected]
Summary As a motivated final-year Master’s student in Physics,…
Skills and Achievements - Technical and detailed work: Currently set up, maintain and use optical tweezers, optical and confocal microscopy, scanning electron microscopy, flow cytometry - IT skills: Extensive knowledge of Microsoft Office; working knowledge of LaTex - Team work and communication: • In 6 months as tutor, helped 200 students gain top grades in mathematics • Led team to produce 3 issues of a university magazine; led science careers team • Organize annual concerts of guitar band
Education 2010–Current University of Glasgow, UK Master of Physics (Hons) Research project with Dr Mary Robinson, “The Phase Behavior of a Lysozyme-Salt-Water System”, showing that… …
Relevant Experience
Nov 2013–May 2014 Private Mathematics Tutor May 2013–July 2013 Editor of university student magazine July 2008–Dec 2009 Presenter promoting science in local schools
CV Functional resume
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ANDREW JACKSON 1A Bersetto Building, Chuo-ku, Kobe, Japan – Tel: 080 555 5555 – Email: [email protected]
Summary As a motivated final-year Master’s student in Physics,…
Skills - Technical skills and detailed work: Currently set up, maintain and use optical tweezers, optical and confocal microscopy, scanning electron microscopy, flow cytometry - IT skills: Extensive knowledge of Microsoft Office; working knowledge of LaTex
Education 2010–Current University of Glasgow, UK Master of Physics (Hons) Research project with Dr Mary Robinson, “The Phase Behavior of a Lysozyme-Salt-Water System”, showing that… … Relevant Experience
Nov 2013–May 2014 Private Mathematics Tutor, Mathland, Exeter, UK In 6 months, helped 200 students gain As in mathematics May 2013–July 2013 Editor of university student magazine, University of Glasgow, UK Wrote text and took photographs for “Glasgoing about”; won Student Editor Award 2013
CV Combination resume
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Cover Letter
Re: Summer Engineering Internship I am writing to apply to be an intern at XXXXX Company this July. I heard about your internship program from my master degree’s supervisor Professor Haruto Watanabe.
As an advanced masters student in materials science, I believe that your company offers an excellent opportunity to apply my skills and abilities. Please find enclosed my CV, which details my education and experience.
My studies focused on gaining a better understanding of how the surface of modified titanium dioxide affects the potential for water splitting. As part of a team of researchers, I modified titanium dioxide surfaces with semiconductors using sol-gel chemistry. A relationship between the nanoscale surface characteristics and photocatalytic performance could then be determined using electron microscopy. I communicated these findings at the International Conference on Surface and Colloid Science, in Beijing.
Who
What
When
Why
Where
What
How
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Cover Letter
During my studies, I have worked well with my coworkers to achieve these results and I have trained new postgraduate students in water-splitting technology. I would be thrilled to work for your company given its exemplary reputation for making useful consumer products.
I would welcome the opportunity to discuss this application with you further, and look forward to hearing from you. Apart from 24-26 May, I can be contacted by email or telephone, as shown on my CV.
Yours faithfully Yui Takahashi Encs
How
Why
Promotional but still
professional and polite
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Your CV and cover letter
materials
Functions of your CV and cover letter
Be confident
Be credible
Be interested, and interesting
Be knowledgeable
Maximize strengths, minimize weaknesses; match key words; show good communication
Sound convincing and sincere; be clear
Sound keen and motivated; sound attractive and make your personality come through
Show your knowledge of the company, as well as of the field, literature, real-world developments
Be useful Highlight experience and skills that would be useful
to the company; customize every application
Follow instructions
Do what the job/internship/scholarship/award guidelines say
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Your CV and cover letter
Submitting applications cover letters…
Introduces another document
Highlights achievements & value
Makes a good first impression
Demonstrates good communication skills
Submitting a manuscript and applying for a job both need cover letters…
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Your CV and cover letter Employment
Introduces another document
Interview
Job
Offer
Job cover letter
Resume CV
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Your CV and cover letter Publishing
Introduces another document
Peer review
Publication
Acceptance
Journal submission
cover letter
Manuscript
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Your CV and cover letter
materials
Know yourself
• Strengths and weaknesses (how to overcome them?)
• Knowledge, hard/soft skill levels
• Experiences, achievements (stories using STAR)
• Goals and ambitions
• Personality type and preferences
• Communication/presentation ability and performance at interviews and networking…practice! (Journal clubs, group debates,…)
STAR = Situation, Task, Action, Results (short/long term)
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Your CV and cover letter
materials
Practice
• Being sincere, professional, likeable, positive
• English (listening and speaking skills)
• Story-telling (STAR, AIDA)
• Specific interview answers (but sound natural)
• Specific answers to show your - Technical knowledge (to prove you know your field or topic) - Soft/extra skills (financial literacy, computer use, social media, making decisions, solving problems)
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Your CV and cover letter
materials
AIDA (the way you tell your story)
• Attention
• Grab attention by telling an appropriate story
• Interest
• Sound interesting and convincing in your story telling (language and paralanguage)
• Desire/Decision
• Promote your abilities/attitude/value…Make the interviewer want to hire you
• Action
• Get hired!
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First impressions at interviews
Section 2
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Making the best first impression
Interview tips – Appear confident
Non-verbal
Shake hands
Make eye contact Always face
interviewer
Smile!
Stand/sit upright (wait to be
offered seat)
Don’t be stiff, move naturally
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Making the best first impression
Interview tips – Prepare well
Confidence
Dress well, Arrive early
Focus on present Breathing
exercises
Smile!
Table pose, Victory pose
Super-man/ -woman pose
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Making the best first impression
Interview tips – Speaking
Verbal
Avoid filler words
Pause to think
Speak loudly
Show enthusiasm
Vary tone, pitch, speed
Don’t talk to the floor/wall
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Making the best first impression Use active, precise verbs
• Planned • Synthesized • Created • Designed • Discovered
• Completed • Evaluated • Conducted • Solved • Calculated
• Researched • Coordinated • Examined • Presented • Organized
Not… I made a future plan for… I achieved completion of a… I performed an evaluation of a… I made a calculation of… I made a discovery of…
I delivered a presentation of… I created a solution for… The work was an improvement on… I made a contribution to… I brought about an increase in… I was responsible for the monitoring of…
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Making the best first impression
materials
Active listening
• Part of communication (no distractions, needs full concentration, involves paralanguage and language)
• Show you are listening empathetically: nod, eye contact, posture, mirror (and understand the other’s non-verbal cues)
• Say you are listening: “yes”, “uhuh”, “mh-hm” • Remember their message (ask other person to repeat, or
repeat/paraphrase/summarize to make sure) • Check your understanding (reflect, ask for specific clarification,
repeat back, summarize at end, give feedback) • Don’t be judgmental or too emotional • Don’t interrupt or take over the whole conversation
Listening for full, mutual understanding
Not passive hearing http://www.skillsyouneed.com/ips/active-listening.html
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Making the best first impression
materials
Phrases to use
Clarifying, asking for more information
Say you are unsure of something and ask for a specific example or specific information
• “I'm not quite sure I understand what you are saying.”
• “I don't feel clear about the main issue here.”
• “I just want to check I’ve got your point”
• “Could you repeat that please?”
• Open questions: WH questions, “When you said ... ... what did
you mean?”
• Closed questions: Yes/No answers, “Did you mean before or
after?”
http://www.skillsyouneed.com/ips/clarification.html
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Making the best first impression
materials
Using non-technical language
• Be patient!
• Use everyday words if the interviewer is not a specialist
(myocardial infarction = heart attack, nanotechnology-enabled
apparel = nanofabrics; superhydrophobicity = waterproofness)
• Use easier words (ascertain = determine, extremely = very)
• Use generic terms (Xerox = photocopy, Saran = plastic wrap)
• Define abbreviations (regexp = regular expression, ASAP = as
soon as possible)
• Be clear/consistent on terms (outlier = data point that doesn’t fit
with hypothesis/trend)
• Don’t give too much detail
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Making the best first impression
materials
What not to say
Never say
• I’m not good at interviews
• Oh, I’m so nervous
• This is a new field/
direction for me
• I’m so experienced in….
• My weakness is
perfectionism
• Your website is ugly and
full of typos
• I’ve no idea
• My old boss was a….
• I remember once in
kindergarten…
• What does your company
do?
• To be honest/really…
• I want to retire soon
• I have no questions for you Blog.gojobhero.com/11-things-you-should-never-say-in-an-interview/
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Prepare for interviews: study, research, ask good questions
E-FIT FASHION CHAIN Job Description We are looking for an intern to help develop wearable electronic textiles that are comfortable and stylish Your skill set and qualifications • MSc/PhD students with experience in chemical/electronic
engineering, nanotechnology, materials science, textiles or design Desirable • Proficient in English; working knowledge of MS Office • Strong communication and team-working skills E-mail your cover letter and short CV/resume by 26 Sept 2016 Mrs F Kinoshita, E-Fit Fashion Chain, 555 High Street, Beverly Hills, CA 90210, USA; [email protected]
Specific hard skills
Job notice
Soft skills
Background
General hard skills
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Prepare for interviews: study, research, ask good questions
• Know the company’s website
• Sign up for e-alerts
• Research the company’s earnings, reports, blogs
• Use Google Alerts
• Clean up your social media pages
• Practice your lift speech
• Practice your story statement (life history and reason for interest)
• Be honest and natural
• Set deadlines and practice
• Practice body language, video yourself
• Avoid habits (biting nails)
• It’s OK to think aloud for problem questions
• Learn basic facts (300 million people in US, 7 billion in world)
• Practice some questions to ask, about company background, future, a typical day, management style, threats, advancement process, corporate culture, company values, training opportunities, marks of success, etc…
• Thank the interviewer and email within 24 hours
www.forbes.com/sites/jonyoushaei/2014/10/20/12-surprising-job-interview-tips/#18dfbede3006
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S
Present your abilities effectively
Get the job you want
Your CV and cover letter
First impressions at interviews
Interview practice and feedback
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Thank you!
Any questions?
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Trevor Lane: [email protected] Ayli Chong: [email protected]