2017 budget; and providing for an effective...exhibit a key largo wastewatertreatmentdistrict fiscal...

RESOLUTION NO. 34-11-17

A RESOLUTION OF THE BOARD OF COMMISSIONERS

ADOPTING AN AMENDMENT TO THE KEY LARGO

WASTEWATER TREATMENT DISTRICT FISCAL YEAR

2017 BUDGET; AND PROVIDING FOR AN EFFECTIVEDATE.

WHEREAS, the Key Largo Wastewater Treatment District (theadopted a budget for Fiscal Year 2016-2017 via Resolution 34-11-17 ;

'District")

WHEREAS, In accordance with Florida Statutes, it is necessary for the Districtto adjust the Fiscal Year 2016-2017 budget to reflect anticipated changes in year-endrevenues and expenditures. Exhibit A is attached, and provides details to the departmentsin need of expenditure increases.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OFCOMMISSIONERS OF THE KEY LARGO WASTEWATER TREATMENTDISTRICT THAT:

Section 1.

Section 2.

Section 3.

Section 4.

The above recitals are true and correct and are incorporatedherein

The budget amendment for Fiscal Year 2016-2017,beginning October 1, 2016 and ending September 30, 2017,attached as Exhibit 'A' is approved.

APPLICABILITY AND EFFECTIVE DATE. This

resolution shall take effect upon adoption by the Board ofCommissioners.

AUTHORIZATION OF DISTRICT OFFICIALS. The

General Manager and/or his designee(s) are authorized totake all actions as they may deem necessary, appropriate orconvenient to implement the foregoing resolutionsincluding, without limitation, execution of the attachedamendment and causing to be prepared and filed suchreports, documents or other information as may be requiredunder applicable law.

RESOLVED AND ADOPTED THIS 7th DAY OF NOVEMBER, 2017

The foregoing RESOLUTION was offered by Commissionerits approval. The motion was seconded by Commissioner C^\to a vote the result was as follows:

, who movedand being put

Chairman Asdourian

Commissioner Gibbs

Commissioner Heim

Commissioner Tobin

Commissioner Majeska

AYE

i/

i/

v/

NAY

The Chairman thereupon declared this Resolution duly passed and adopted the 7th day ofNovember, 2017

KEY LARGO WASTEWATER TREATMENT DISTRICT

BY:

Chairm

ATTEST:

Kathenne'Jackson, District Clerk

1^

Approved to as to fopn-and legal sufficiency

sel, Nicholas Mulick

EXHIBIT A

Key Largo Wastewater Treatment District

Fiscal Year 2017 Budget Overview

Department / DescriptionEstimated Revenues and other Sources

FY 17

Total BudgetAmendment

FY 17

Total Amended

Budget

Non Ad Valorem Assessments 4,010,190 - 4,010,190

Wastewater Service Revenue 8,550,000 - 8,550,000

Islamorada Wastewater Flow Revenue & Insurance 642,207 291,134 933,341

Interest Income 30,000 - 30,000

SDC Prepayments 168,000 20,000 188,000

Islamorada ILA-Capital Project Portion 21,146 113,854 135,000

Monroe County ILA 1,000,000 • 1,000,000

DEP Grant Income 17,485,422 (17,485,422) -

ACOE Grant Revenue - 498,000 498,000

Cash on Hand 1,574,288 249,469 1,823,757

Total Estimated Revenues and Other Sources: $33,481,253 -$16,312,965 $17,168,288

ExpendituresNon-Operating

Transfer to Repair & Replacement Fund 470,513 . 470,513

Transfer to Insurance Deductible Reserve 20,000 . 20,000

Transfer to Operational Reserve - • -

Debt Service 5,594,247 - 5,594,247

Debt Principal Reduction 2,212,410 - 2,212,410

Total Non-Operating Expenditures: $8,297,170 $0 $8,297,170

Operating

Total Administrative Department: 2,445,390 ' (99,000) 2,346,390

Total Plant Department: 2,039,575 ' 255,716 2,295,291

Total Field Operations Department: 1,870,338 91,400 1,961,738

Total Maintenance Department: 444,269 (72,000) 372,269

Total Capital Improvements 18,384,511 (16,489,081) 1,895,430

Total Operating Expenditures: $25,184,083 -$16,312,965 $8,871,118

Total Expenditures: $33,481,253 -$16,312,965 $17,168,288

Net of Revenues & Expenditures: $0.00 $0.00 $0.00

EXHIBIT A


Fiscal Year 2017 Department Expenditures

Department / Description

FY17

Budget Amendment

FY17

Amended

Budget

1 Payroll: Board Mtg. Compensation 73,080 -73,080

2 Payroll 919,933 (119,250) 800,683

3 Payroll Taxes 75,966 - 75,966

4 Retirement Program 59,581 (20,000) 39,581

5 Group Health Premiums 133,223 (30,000) 103,223

6 Employee Benefit Administration Fees 1,000 - 1,000

7 Workers Compensation Insurance 4,247 -4,247

8 Unemployment Compensation 20,000 - 20,000

9 Alarm Monitoring 520 - 520

10 Answering Service 1,320 - 1,320

11 Computer Support 10,000 - 10,000

12 Safety Training 3,482 - 3,482

13 CDM 457(b) Administrative Fee 3,200 - 3,200

14 FKAA Billing Services 135,000 - 135,000

15 Tax Collector Fees 12,000 - 12,000

16 Utility Rate Consultant 32,000 (32,000) -

17 Professional Services - Tax Roll Svc 1,500 - 1,500

18 Professional Services - Engineering 52,370 -52,370

19 Professional Svcs- Public Relations 3,000 - 3,000

20 Lobbyists - Henderson 48,000 - 48,000

21 Lobbyists - Hicks 48,000 -48,000

22 Legal - Litigation Reserve 20,000 (20,000) -

23 Legal - Outside Counsel 20,000 40,000 60,000

24 Accounting and Audit Svcs 26,000 • 26,000

25 Bishop & Rosasco - Accounting 75,000 20,000 95,000

26 Bishop & Rosasco • General Manager - 60,750 60,750

27 Software & License Renewals 31,100 - 31,100

28 General Manager Travel & Training 10,000 -10,000

29 Clerk Travel & Training 2,000 -2,000

30 Other Travel & Training 24,000 - 24,000

31 Communications 57,184 - 57,184

32 IT Maintenance 60,500 - 60,500

33 Postage & Delivery Expense 7,500 -7,500

34 Water (Utility)-District Office 1,000 -1,000

35 Facility Cleaning 9,000 -9,000

36 Solid Waste 1,376 - 1,376

37 Electricity 9,000-

9,000

38 insurance 364,000 - 364,000

39 Repairs & Maintenance: Grounds keeping 2,400 -2,400

40 Repairs & Maintenance: Vehicles 1,200 - 1,200

41 Repairs & Maintenance: Equipment 1,000 - 1,000

42 Repairs & Maintenance: Buildings 5,000 - $5,000

43 Copier Expense 6,600 -6,600

44 Advertisements 6,000 - 6,000

45 Storm Supplies & Preparation 2,000 -2,000

46 Bank Fees 4,908 - 4,908

47 Low Income Assistance 10,000 (10,000) -

48 Office Supplies 20,000 • 20,000

49 Printings 4,000 -4,000

50 Office Furnishings 2,500 - 2,500

51 Employee Clothing 1,500 -1,500

52 Regulatory, Permit & Recording Fees 2,500 -2,500

53 Fuel: Vehicles 600 - 600

Board: Travel, Admin, Office Supplies 8,000 - 8,000

EXHIBITA



FY17

Budget Amendment

FY17

Amended


54 Administration Department Expenditures (continued) -

55 Emergency-Hurricane Irma • 11,500 11,500

56 Clerk Dues 600 - 600

57 Other Dues and Subscriptions 3,500 - 3,500

58 Capital Outlay: Computer Equipment & Software 8,000 - 8,000

Total Administration Department Expenditures $2,445,390 -$99,000 $2,346,390

Plant Operations Department Expenditures59 Payroll 277,627 48,000 325,627

60 Payroll Taxes 21,238 5,000 26,238

61 Retirement Program 16,658 - 16,658

62 Group Health Premiums 61,492 (8,000) 53,492

63 Workers Compensation Insurance 10,700 - 10,700

64 Professional Services: Safety Training 1,741 - 1,741

65 Professional Services: Alarm Monitoring 480 - 480

66 Plant Security - Security Guard 23,000 (3,784) 19,216

67 Professional Services: Engineering 94,050 - 94,050

68 Travel, Training, Education & Meetings 8,000 - 8,000

69 Internet > 2,976 1,024 4,000

70 Phone Service 3,240 2,760 6,000

71 Postage & Delivery Expense 16,500 - 16,500

72 Water- Plant 4,800 - 4,800

73 Facility Cleaning 5,250 - 5,250

74 Solid Waste 4,673 - 4,673

75 Electricity - Plant 312,000 68,000 380,000

76 Rents & Leases 25,000 30,000 55,000

77 Repairs & Maintenance: Grounds Keeping 2,500 7,000 9,500


79 Repairs & Maintenance: Equipment 130,000 (7,000) 123,000

80 Repairs & Maintenance: Buildings 40,000 - 40,000

81 Storm Supplies & Preparation 2,000 - 2,000

82 Office Supplies 2,500 - 2,500

83 Office Furniture 2,000 - 2,000

84 Safety Supplies 5,000 - 5,000

85 Employee Uniforms / Clothing 2,450 - 2,450

86 Lab Services (sample analysis) 45,000 - 45,000

87 Sludge Handling 325,000 60,916 385,916

88 Chemicals 425,000 - 425,000

89 Lab Supplies 18,000 - 18,000

90 Supplies 35,000 - 35,000

91 Tools 15,000 - 15,000

92 Emergency-Hurricane Irma - 9,200 9,200

93 Immunizations 500 - 500

94 Regulatory/ Permit Fees 1,500 - 1,500

95 Fuel: Equipment 1,500 - 1,500

96 Fuel: Vehicles 1,000 - 1,000

97 Fuel: Generators 3,000 - 3,000

98 Dues & Subscriptions 1,000 - 1,000

99 Capital Outlay: Plant Security System 65,000 (50,000) 15,000

100 Capital Outlay: Vehicles 26,000 1,600 27,600

101 Capital Outlay: Manlift - 91,000 91,000

Total Plant Operations Department Expenditures $2,039,575 $255,716 $2,295,291

EXHIBITA




FY17

Budget Amendment

FY 17

Amended

Budget

102 Payroll 690,713 30,000 720,713

103 Payroll Taxes 52,840 3,000 55,840

104 Retirement Program 41,443 (19,000) 22,443

ICS Group Health Premiums 143,357 (20,000) 123,357

106 Workers Compensation Insurance 18,056 - $18,056107 Professional Services: Safety Training 2,984 - 2,984

108 Professional Services: Engineering 92,910 - 92,910

109 Travel, Training, Education & Meetings 20,000 - 20,000

110 Internet 9,600 . 9,600

111 Phones 3,600 3,400 7,000

112 Water 2,600 - 2,600

113 Facility Cleaning 3,485 - 3,485

114 Solid Waste 4,500 - 4,500

115 Electricity 232,450 - 232,450

116 Repairs & Maintenance: Grounds Keeping 16,000 - 16,000


118 Repairs & Maintenance: Equipment 100,000 - 100,000

119 Repairs & Maintenance: Buildings 17,500 - 17,500

120 Repairs & Maintenance:Vac System 75,000 75,000 150,000

121 Repairs & Maintenance: Grinder Pumps 10,000 - 10,000

122 Rents & Leases: Equipment 3,000 - 3,000

123 Grinder Pump Monitoring 7,200 - 7,200

124 Storm Supplies & Preparation 2,000 • 2,000

125 Office Supplies 2,500 - 2,500

126 Office Furnishings 2,500 - 2,500

127 Safety Supplies 7,500 - 7,500

128 Employee Uniforms / Clothing 4,900 - 4,900

129 Supplies (inc.cleaning supplies) 35,000 - 35,000

130 Immunizations 1,500 - 1,500

131 Service Connection Adjustments 60,000 - 60,000

132 Fuel: Equipment $7,000 - 7,000

133 Fuel: Vehicles 22,000 - 22,000

134 Fuel: Generators 3,000 - 3,000

135 Tools 20,000 - 20,000

136 Emergency-Hurricane Irma - 72,000 72,000

137 Dues & Subscriptions 1,000 • 1,000

138 Capital Outlay: Access Control/Security 75,000 (60,000) 15,000

139 Capital Outlay: Vehicles 66,000 7,000 73,000

Total Field Operations Department Expenditures $1,870,338 $91,400 $1,961,738

Maintenance Department Expenditures140 Payroll 248,606 - 248,606

141 Payroll Taxes 19,019 - 19,019

142 Group Health 51,199 (25,000) 26,199

143 Retirement 14,916 - 14,916

144 Workers Compensation Insurance 5,500 - 5,500

145 Professional Services: Safety Courses 1,244 - 1,244

146 Uniforms 1,750 - 1,750

147 Office Supplies 750 - 750

148 Office Furniture 500 - 500

149 Cleaning 3,485 - 3,485

ISO Travel, Training & Education 10,000 (9,000) 1,000

151 Repairs & Maint - Equipment 1,500 - 1,500

EXHIBIT A




FY17

Budget Amendment

FY17

Amended

Maintenance Department Expenditures (continued)152 Repairs & Maint - Vehicles 4,800 - 4,800

153 Fuel 8,000 - 8,000

154 Supplies 5,000 - 5,000

155 Tools 20,000 (10,000) 10,000

156 New Vehicles Trucks 24,000 (24,000) -

157 Replacement Vehicles Trucks 24,000 (4,000) 20,000

Total Maintenance Dept. Expenditures: $444,269 •$72,000 $372,269


EXHIBIT A


Fiscal Year 2017 Capital Improvements

FY17 FY17

Budget Budget

Capital Cost Engineering

FY 17 FY 17

Total Amended

Budget Amendment Budget

Funded Capital Improvements158 Blower Upgrade Project 39,100 16,980 56,080 444,100 500,180

159 Retention Area Project 242,260 18,170 260,430 (230.430) 30,000

160 Process Water System Upgrade/Replacement Project 140,000 19,600 159,600 (159.600) -

161 Headworks Bypass Piping and Coating Rehab Project 177,092 22,137 199,229 (198,229) 1,000

162 Chemical Feed Systems Upgrade 10,000 . 10,000 690,000 700,000

163 Chlorine Contact Basin Cover 48,750 - 48,750 - 48,750

164 Unique Properties & Grinder Pump Program Pt. 2 - - • 75,000 75,000

165 SCADAProject - - - 140,000 140,000

166 New Service Connections 165,000 • 165,000 • 165,000

167 VacE Rehab - - - 145,000 145,000

168 Vac F Upgrade - - - 30,000 30,000

169 Redundant Parts . - - 60,500 60,500

Total Funded Capital Improvements $822,202 $76,887 $899,089 $996,341 $1,895,430

Unfunded Capital Improvement Projects170 Reclaimed Water Project 9,100,000 (9,100,000) •

171 Vac Pit Monitoring 6,900,000 (6,900,000) •

172 Upgrade Grit Removal System 450.000 (450,000) -

173 Fully Enclosed Headworks 500,000 (500,000) -

174 Monorail Plant 75,438 (75,438) •

175 Disinfection Chamber Enclosure 364,441 (364,441) -

176 SBR& Post EQ: 4 (3 ft) Concrete Walkways 95,543 (95,543) -

Total Unfunded Capital Improvement Projects $17,485,422 •$17,485,422 $0

Total Capital Improvement Projects $18,384,511 •$16,489,081 $1,895,430

2017 budget; and providing for an effective...exhibit a key largo wastewatertreatmentdistrict fiscal...

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