2017 cement concrete producer user manual cement concrete producer user manual . for the submission...

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2017 Cement Concrete Producer User Manual

For the submission of Prequalification Documentation for MassDOT Approval

Richard Mulcahy 12/13/2016

The purpose of this document is to establish a procedure for the Cement Concrete Producer submission of Prequalification Documentation. The following is a step by step procedure Producers must follow to ensure all required Prequalification Documentation is submitted by the Producer and is received by MassDOT Research & Materials (RMS).

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Table of Contents 1 Cement Concrete Producer receives accesses to “MassDOT Cement Concrete

Producer SharePoint Site” via Email............................................................................................4

2 Producer clicks on SharePoint website link, Enter user name, and enter password ....4

3 Producer accesses “MassDOT Cement Concrete Producer SharePoint Site” “Home” page .....................................................................................................................................................5

4 “Links”, “Annual Letter, Manuals, Templates”, and “MassDOT Contact Information” on the “Home” Page .......................................................................................................................6

5 Producer uploads Prequalification Documentation into their respective SharePoint Site Library .........................................................................................................................................6

6 Producer accesses “Home” Page, opens, and completes “Cement Concrete Producer Persons of Contact Template.xlsm” ............................................................................................7

7 Producer Clicks “PRODUCER SHAREPOINT SAVE BUTTON” to save “Cement Concrete Producer Persons of Contact Template.xlsm” onto SharePoint .......................8

8 Producer clicks “Yes” .......................................................................................................................8

9 Producer clicks “Save” to save file into Producer’s SharePoint location ...........................9

10 Producer clicks “Edit Properties” and enters in “Required Properties” ..............................9

11 Producer selects “Document Type” from the drop-down menu ..................................... 10

12 Producer selects “Persons of Contact (Excel) from the drop-down menu ................... 11

13 Producer clicks “Retry Save” ....................................................................................................... 12

14 Producer may exit the file ........................................................................................................... 13

15 Producer (Precast/Prestress only) accesses “Home” Page, opens, and completes “Cement Concrete Producer Standard Shop Drawing Checklist.xlsm” ......................... 14

16 Producer (Precast/Prestress only) Clicks “PRODUCER SHAREPOINT SAVE BUTTON” to save “Cement Concrete Producer Standard Shop Drawing Checklist.xlsm” onto SharePoint ....................................................................................................................................... 15

17 Producer (Precast/Prestress only) clicks “Save” to save file into Producer’s SharePoint location ............................................................................................................................................ 15

18 Producer (Precast/Prestress only) clicks “Edit Properties” and enters in “Required Properties”....................................................................................................................................... 16

19 Producer (Precast/Prestress only) selects “Document Type” from the drop-down menu ................................................................................................................................................ 17

20 Producer (Precast/Prestress only) selects “Precast Shop Drawing Checklist (Excel)” from the drop-down menu ........................................................................................................ 18



23 Producer accesses “Home” Page, opens, and enters “Plant Information” into “2017 RMS 043 Cement Concrete Mix Design Sheet.xlsm” .......................................................... 20

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24 Producer Clicks “PRODUCER SHAREPOINT SAVE BUTTON” to save “2017 RMS 043 Cement Concrete Mix Design Sheet.xlsm” onto SharePoint ............................................ 20

25 Producer clicks “Yes” .................................................................................................................... 21

26 Producer clicks “Save” to save file into Producer’s SharePoint location ........................ 22

27 Producer clicks “Edit Properties” and enters in “Required Properties” ........................... 22

28 Producer selects “Document Type” from the drop-down menu ..................................... 23

29 Producer selects “RMS 043 (Mix Design Sheet: Excel)” from the drop-down menu . 24



32 Producer accesses their uploaded Prequalification Documentation from their SharePoint Site Library ................................................................................................................ 26

33 Producer is to open document, and navigate to “Edit” ..................................................... 28

34 To upload “.pdf” files, click “new document” ........................................................................ 29

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1 CEMENT CONCRETE PRODUCER RECEIVES ACCESSES TO “MASSDOT CEMENT CONCRETE PRODUCER SHAREPOINT SITE” VIA EMAIL

The Cement Concrete Producer receives an email notice to obtain access to their respective SharePoint location (see Figure). The email provides the Producer with the following:

• Website link to the “MassDOT Cement Concrete Producer SharePoint Site” http://projectcontrols2.massdot.state.ma.us/sites/Concrete/_layouts/15/start.aspx#/

• Producer User Name • Producer User Name Password

Cement Concrete Producers not receiving a SharePoint access email notice are to contact [email protected] for access.

Figure. Email notice to Cement Concrete Producer to access SharePoint site

2 PRODUCER CLICKS ON SHAREPOINT WEBSITE LINK, ENTER USER NAME, AND ENTER PASSWORD

The Cement Concrete Producer is to access the SharePoint site by clicking on the link provided in the email notice, enter the user name, and enter the password (see Figure). Please note that the producer is to enter pc\ before the username. Please note the difference between / (forward slash) versus the required \ (back slash) when entering pc\ before the user name. The “back slash” symbol can be found above the Enter key. Passwords are case sensitive.

Figure. Producer enters username, beginning with pc\ and enters password (case sensitive)

http://projectcontrols2.massdot.state.ma.us/sites/Concrete/_layouts/15/start.aspx#/

http://projectcontrols2.massdot.state.ma.us/sites/Concrete/_layouts/15/start.aspx#/

mailto:[email protected]

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3 PRODUCER ACCESSES “MASSDOT CEMENT CONCRETE PRODUCER SHAREPOINT SITE” “HOME” PAGE

The Cement Concrete Producer is to access the SharePoint Site “Home” page. On the left side of the web site, under the heading “Mix Design Approval Submittals”, the Producer is to verify that their respective plant is listed. Please note that the screenshot shown below does not represent what the Cement Concrete Producer would be viewing as the screenshot was taken by an administrative user with special viewing capabilities. Producer SharePoint Libraries are only accessible and visible to their respective username. Producers will not be able to access or view other Producers’ SharePoint libraries.

Figure. Producer SharePoint site “Home” Page with Producer’s plant(s) listed on the left side

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4 “LINKS”, “ANNUAL LETTER, MANUALS, TEMPLATES”, AND “MASSDOT CONTACT INFORMATION” ON THE “HOME” PAGE

The Producer is able to access “Links”, “Annual Letter, Manuals, Templates”, and “MassDOT Contact Information” on the “Home” Page. There, the Producer is able to access the following information:

• Links o MassDOT Standard and Supplemental Specifications o MassDOT Qualified Construction Materials List (QCML) o MassDOT Qualified Construction Materials List (QCML) for Concrete

Admixtures o MassDOT Qualified Construction Materials List (QCML) for Alkali-silica

Reactivity (ASR) Testing Laboratories • “Annual Letter, Manuals, Templates"

o 2017 Cement Concrete Producer Annual Letter.pdf o 2017 Cement Concrete Producer User Manual.pdf o 2017 RMS 043 Cement Concrete Mix Design Sheet.xlsm o Cement Concrete Producer Persons of Contact Template.xlsm o Cement Concrete Producer Standard Shop Drawings Checklist.xlsm

• MassDOT Contact Information o MassDOT Research & Materials Engineers o District Materials Engineers

5 PRODUCER UPLOADS PREQUALIFICATION DOCUMENTATION INTO THEIR RESPECTIVE SHAREPOINT SITE LIBRARY

The Producer is to upload all of the required Prequalification Documentation into their respective Producer SharePoint Site Library. Such Prequalification Documentation may include the following:

• RMS 043 (Mix Design Sheet: Excel) • RMS 043 (Mix Design Sheet: Signed PDF) • RMS 905 (ASR Test Card: Excel) • RMS 905 (ASR Test Card: Signed PDF) • ASR Petrographic Analysis (For new sources) • Aggregate Testing (For new sources) • Chloride Ion Penetration Testing (For new sources) • Mill Certifications • Persons of Contact (Excel) • Precast Shop Drawing Checklist (Excel) • Precast Shop Drawings Checklist (Signed PDF) • Precast MassDOT Standard Shop Drawings (PDF) • Other (Specify own value)

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6 PRODUCER ACCESSES “HOME” PAGE, OPENS, AND COMPLETES “CEMENT CONCRETE PRODUCER PERSONS OF CONTACT TEMPLATE.XLSM”

The Cement Concrete Producer is to open the “Cement Concrete Persons of Contact Template.xlsm” (found on the “Home” Page, as described earlier) and complete all entry fields. The Producer is responsible for entering in three (3) contacts (see Figure)

Figure. Cement Concrete Producer Persons of Contact Template.xlsm

If the Producer’s “PLANT NAME” is not found in the drop down menu, please contact [email protected] to have the “PLANT NAME” added.


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7 PRODUCER CLICKS “PRODUCER SHAREPOINT SAVE BUTTON” TO SAVE “CEMENT CONCRETE PRODUCER PERSONS OF CONTACT TEMPLATE.XLSM” ONTO SHAREPOINT

The Cement Concrete Producer is to save the “Cement Concrete Producer Persons of Contact Template.xlsm” by clicking the “PRODUCER SHAREPOINT SAVE BUTTON” (see Figure). This button automatically creates the required file naming convention. The Producer is to not modify the file name.

Figure. “PRODUCER SHAREPOINT SAVE BUTTON”

8 PRODUCER CLICKS “YES”

The Producer is to click “Yes” to initiate the “Save As” Dialog Box to Producer’s SharePoint location (see Figure).

Figure. Producer clicks “Yes” to initiate “Save As” Dialog Box to Producer’s SharePoint location

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9 PRODUCER CLICKS “SAVE” TO SAVE FILE INTO PRODUCER’S SHAREPOINT LOCATION

The Cement Concrete Producer is to click “Save” to save the file into the Producer’s SharePoint location (see Figure). The Producer is to not modify the file name that has been generated automatically.

Figure. “Save As” Dialog Box

10 PRODUCER CLICKS “EDIT PROPERTIES” AND ENTERS IN “REQUIRED PROPERTIES”

The Cement Concrete Producer is required to enter in “Required Properties” in order to save the file into SharePoint (see Figure) by clicking on “Edit Properties”.

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Figure. “Required Properties” warning message

11 PRODUCER SELECTS “DOCUMENT TYPE” FROM THE DROP-DOWN MENU

The Cement Concrete Producer is to select the correct “Document Type” found in the drop-down menu. The “Document Type” is a required field and is denoted by the asterisk (*). The file cannot be saved until the Producer makes the selection. The drop-down menu contains various types of Prequalification Documentation:

• RMS 043 (Mix Design Sheet: Excel) • RMS 043 (Mix Design Sheet: Signed PDF) • RMS 905 (ASR Test Card: Excel) • RMS 905 (ASR Test Card: Signed PDF) • MassDOT Approval Letter (Signed PDF) • ASR Petrographic Analysis (For new sources) • Aggregate Testing (For new sources) • Chloride Ion Penetration Testing (For new sources) • RMS 775 (Trial Batch Test Card) • Mill Certifications • Persons of Contact (Excel) • Precast Shop Drawing Checklist (Excel) • Precast Shop Drawing Checklist (Signed PDF) • Precast MassDOT Standard Shop Drawings

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Figure. Select “Document Type”

12 PRODUCER SELECTS “PERSONS OF CONTACT (EXCEL) FROM THE DROP-DOWN MENU

The Cement Concrete Producer is to select correct Document type (“Persons of Contact (Excel)”) from the drop-down menu.

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Figure. Select “Persons of Contact (Excel)” from “Document Type” drop-down menu

13 PRODUCER CLICKS “RETRY SAVE”

Once the “Document Type” is selected, the Cement Concrete Producer is to click “Retry Save” (see Figure).

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Figure. Producer has selected “Persons of Contact (Excel)” and clicks “Retry Save”

14 PRODUCER MAY EXIT THE FILE

Once the “Required Properties” are entered in and the “Retry Save” is successful, the Producer may exit the file.

Figure. Producer exits the file

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15 PRODUCER (PRECAST/PRESTRESS ONLY) ACCESSES “HOME” PAGE, OPENS, AND COMPLETES “CEMENT CONCRETE PRODUCER STANDARD SHOP DRAWING CHECKLIST.XLSM”

The Cement Concrete Producer is to open the “Cement Concrete Producer Standard Shop Drawing Checklist.xlsm” (found on the “Home” Page, as described earlier) and complete all entry fields. The Producer is to enter “X” into the “Drawing on File” column, for all the “2014 MassDOT Construction Standard Drawings and Standard Drawings for Traffic Signals & Highway Lighting” the Producer has on file, listed in the “Drawing Description” column (see Figure).

Figure. Cement Concrete Producer Standard Shop Drawing Checklist.xlsm



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16 PRODUCER (PRECAST/PRESTRESS ONLY) CLICKS “PRODUCER SHAREPOINT SAVE BUTTON” TO SAVE “CEMENT CONCRETE PRODUCER STANDARD SHOP DRAWING CHECKLIST.XLSM” ONTO SHAREPOINT

The Cement Concrete Producer is to save the “Cement Concrete Producer Persons of Contact Template.xlsm” by clicking the “PRODUCER SHAREPOINT SAVE BUTTON” (see Figure). This button automatically creates the required file naming convention. The Producer is to not modify the file name.


17 PRODUCER (PRECAST/PRESTRESS ONLY) CLICKS “SAVE” TO SAVE FILE INTO PRODUCER’S SHAREPOINT LOCATION


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18 PRODUCER (PRECAST/PRESTRESS ONLY) CLICKS “EDIT PROPERTIES” AND ENTERS IN “REQUIRED PROPERTIES”



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19 PRODUCER (PRECAST/PRESTRESS ONLY) SELECTS “DOCUMENT TYPE” FROM THE DROP-DOWN MENU




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20 PRODUCER (PRECAST/PRESTRESS ONLY) SELECTS “PRECAST SHOP DRAWING CHECKLIST (EXCEL)” FROM THE DROP-DOWN MENU

The Cement Concrete Producer is to select correct Document type (“Precast Shop Drawing Checklist (Excel)”) from the drop-down menu.

Figure. Select “Precast Shop Drawing Checklist (Excel)” from “Document Type” drop-down menu



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Figure. Producer has selected “Precast Shop Drawing Checklist (Excel)” and clicks “Retry Save”


Once the “Required Properties” are entered in and the “Retry Save” is successful, the Producer may exit the file.


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23 PRODUCER ACCESSES “HOME” PAGE, OPENS, AND ENTERS “PLANT INFORMATION” INTO “2017 RMS 043 CEMENT CONCRETE MIX DESIGN SHEET.XLSM”

The Cement Concrete Producer is to open the “Cement Concrete Persons of Contact Template.xlsm” (found on the “Home” Page, as described earlier) and enters “Plant Information” into RMS 043 (see Figure).

Figure. 2017 RMS 043 Cement Concrete Mix Design Sheet.xlsm


24 PRODUCER CLICKS “PRODUCER SHAREPOINT SAVE BUTTON” TO SAVE “2017 RMS 043 CEMENT CONCRETE MIX DESIGN SHEET.XLSM” ONTO SHAREPOINT

The Cement Concrete Producer is to save the “2017 RMS 043 Cement Concrete Mix Design Sheet.xlsm” by clicking the “PRODUCER SHAREPOINT SAVE BUTTON” (see Figure). This button automatically creates the “Mailing Address” entry fields, “Identification No.” entry field and the required file naming convention. The Producer is to not modify the file name. Please verify that the “Mailing Address” entry fields are correct. If entry fields are not correct, please contact [email protected] to have the “Mailing Address” corrected.



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25 PRODUCER CLICKS “YES”

The Producer is to click “Yes” to initiate the “Save As” Dialog Box to Producer’s SharePoint location (see Figure).

Figure. Producer clicks “Yes” to initiate “Save As” Dialog Box to Producer’s SharePoint location

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26 PRODUCER CLICKS “SAVE” TO SAVE FILE INTO PRODUCER’S SHAREPOINT LOCATION



27 PRODUCER CLICKS “EDIT PROPERTIES” AND ENTERS IN “REQUIRED PROPERTIES”


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28 PRODUCER SELECTS “DOCUMENT TYPE” FROM THE DROP-DOWN MENU



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29 PRODUCER SELECTS “RMS 043 (MIX DESIGN SHEET: EXCEL)” FROM THE DROP-DOWN MENU

The Cement Concrete Producer is to select correct Document type (“RMS 043 Mix Design Sheet (Excel)”) from the drop-down menu.

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Figure. Select “RMS 043 (Mix Design Sheet: Excel)” from “Document Type” drop-down menu



Figure. Producer has selected “RMS 043 (Mix Design Sheet: Excel)” and clicks “Retry Save”

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Once the “Required Properties” are entered in and the “Retry Save” is successful, the Producer may continue entering in data into the required entry fields or exit the file.


32 PRODUCER ACCESSES THEIR UPLOADED PREQUALIFICATION DOCUMENTATION FROM THEIR SHAREPOINT SITE LIBRARY

The Producer is to access the SharePoint site and locate the document’s file location on SharePoint by clicking on the Producer’s “Library”. The Producer is to then click “Document Type” (see Figure).

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Figure. “Document Type” groupings

SharePoint files are grouped by “Document Type”, which is required to be entered in by the Producer when saving documents to SharePoint. To access a grouping, click the “Document Type” and the grouping will reveal itself (see Figure).

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Figure. “Document Type” groupings “ungrouped”

33 PRODUCER IS TO OPEN DOCUMENT, AND NAVIGATE TO “EDIT”

The Producer is to navigate to “Edit” by clicking on the “three dots”. The “three dots” is a place holder for navigating to certain file options (see Figure). Please note when accessing “.xlsm” files that this is the procedure that needs to be followed. Clicking on the file link will cause an error to be generated.

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Figure. Navigate to “Edit” by clicking the “three dots”

34 TO UPLOAD “.PDF” FILES, CLICK “NEW DOCUMENT”

To upload “.pdf” files, the Producer is to click “new document”, click “Browse”, and click “OK (see Figure).

Figure. Click “new document to upload “.pdf” files

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The Producer is to enter the correct naming convention for the file “Name”, select the correct “Document Type”, and click “Save” when prompted (see Figure).

Figure. Enter correct naming convention into “Name”, select correct “Document Type”, click “Save”

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