Ph i lmon t   2 0 1 7  Council  Con1ngent  

Third  Organiza1onal  Mee1ng  

Con1ngent  Advisor:  Mark  McDermoA  Associate  Advisor:  Erich  Stokes    

 

CAC  High  Adventure  Chair:  Frank  Davol  Scout  Advisor:  Rick  Denison  

 www.sccovington.com/philmont  

Agenda    Travel  Informa;on  

Schedule  Uniform  Packing  

  Financial    Paperwork  

Registra;on  Youth  Protec;on  

  Contact  Informa;on    Duty  Roster    Duffle  Bags  &  Maps  

  Aus1n  to  Philmont:  Departure  Date:    Sunday,  July  2,  6:00  am  on  •  Meet  5:00  am  at  the  Frank  FickeJ  Center  parking  •  Set  up  packlines  in  front.    •  FULL  Class-­‐A  Uniform  •  Busses  Depart  at  6:00  am      •  Lunch  in  Lubbock  –  Furrs  Cafeteria    •  Dinner  in  Las  Vegas,  NM  –  Highlands  University  of  New  Mexico  •  Arrive  at  the  Philmont  Welcome  Center  ~9:30  pm  (MDT)  •  Overnight  in  Tent  City  or  trail  tents    

   

  Philmont  to  Aus1n:  Return  Date:  Saturday,  July  15,  ~10:45  pm  •  Packlines  at  Welcome  Center  at  5:00  am  —  check  out  of  tent  city  •  FULL  Class-­‐A  Uniform  •  Dining  hall  for  “con;nental”  breakfast  at  5:45  am  •  Depart  Philmont  ~6:30  am  (MDT)  •  Lunch  in  Amarillo,  TX  –  GaX's  Pizza  •  Dinner  in  Abilene  –  McMurry  University,  Mabee  Dining  Hall  •  Arrive  at  the  Frank  FickeJ  Center    ~10:30  –  11:00  pm  

Travel  Informa1on  

         VCRs  Air  condi;oners  Window  shades  Cargo  doors  Engine  problems  

  It  can  get  hot  on  a  full  bus!    Par;cularly  on  the  trip  home  (abernoon  Texas  heat).    Everyone  drinks/eats  more  snacks  on  way  to  Philmont  than  the  way  home!    Bathrooms  fill  up!!    Bus  drivers  take  breaks  —  we  don’t!  

Facts  of  Con1ngent  Travel  

  Busses break!

Expedi1on  #   Unit   District   Contact   Bus  Number    

703-­‐K-­‐01   Troop 511 Armadillo *Paul Youngdale

1  703-­‐K-­‐02   Ship 24 Skyline-SHAC Evan Kramer 703-­‐K-­‐03   Troop 441 Bee Cave Noah Menikoff 703-­‐K-­‐04   Troop 125 Sacred Springs Art Trevethan 703-­‐K-­‐05   Troop 146 Chisholm Trail *Tray Read

2  703-­‐K-­‐06   Provisional Council Mark Switzer 703-­‐K-­‐07   Troop 146 Chisholm Trail Andy Johnson 703-­‐K-­‐08   POC Council Lee Chastain

Full  Class-­‐A  Uniform  is  required:  Boy  Scout:        Tan  uniform  shirt        Scout  belt        Scout  long  pants                    -­‐or-­‐        Scout  Shorts  with  Scout  socks  

Venturing  :        Green  uniform  shirt        Crew’s  “official”  pant    belt        Crew’s  “official”  socks

 

Busses  will  pickup  from  and  return  to  Frank  FickeA  parking  

lot.  

 

Bus  Assignments:  

5  

*  Bus  Leader  Bus leaders are responsible for:

Obtaining drinks and snacks for their busses including ice & coolers (Contingent pays) Coordinating video selection (with other leaders)

Seating on busses is first-come, first-served! All adult leaders are responsible for their crew’s adherence to the uniform policy.

General  Informa1on    Bring  books,  CD-­‐players,  radios,  Gameboys,  iPod’s,  etc.  (with  earphones)  for  bus  trips  &  base  camp.        Bus  Leaders  will  bring  snacks  &  coolers  with  drinks  (water)  &  snacks  —  no  personal  food.    Bus  Leaders  will  bring  movies  to  play  on  the  trip    (use  good  judgment  in  selec;ng).      

  Everything  must  be  in  duffle  bags,  backpacks  or  stuff  sacks  if  you  are  ren;ng  backpacks  in  Philmont    Will  leave  your  “stuff”  (in  your  duffle  bags)  in  lockers  at  Philmont  while  on  trail.    Can  leave  “valuables”  in  envelopes  in  locked  vault  in  Registra;on  (cash,  credit  cards,  key  to  locker,  etc.)  

Class-­‐A  Uniform  Policy      Wear  Class-­‐A  Uniform  while  traveling  &  for  base  camp  ac;vi;es  (crew  photo,  meals,  chapel  services,  campfires).  

Can  remove  uniform  shirt  &  wear  crew  tee  shirt  while  bus  is  moving  —  Class-­‐A  when  off  bus.  Applies  to  all  par;cipants  —  youth  and  adults.  

  Class-­‐A  Uniform:    Boy  Scout:  

Tan  uniform  shirt  Scout  belt  Scout  long  pants            -­‐or-­‐  Scout  Shorts  with            Scout  socks  

  Will  leave  in  duffle  bag  in  locker  while  on  trail.  

  Venturing  Crew:  Green  uniform  shirt  Crew’s  “official”  pant  (long  or  short)  Crew’s  “official”  socks  (with  shorts)  Crew’s  “official”  belt  

   Registra;on  check-­‐out     Trip  to  Cimarron     Closing  Campfire  

     Ranger  Training:       Hiking  techniques       Campsite  setup       Cooking       Water  purifica;on       Naviga;on           …  

Trek  Schedule:  

  Day  1  —  Camping  HQ/Tent  City  —  (7/03)          •  Registra;on  Check-­‐in    •  Medical  Re-­‐check    •  Equipment  shakedown*      •  Museum  tours  (op7onal)  

  Day  2  —  Depart  CHQ/1st  Day  on  trail  (7/4)    Day  3  —  2nd  Day  on  trail,  first  full  day  (7/5)    Day  4  —  3rd  Day  on  trail,  Ranger  Departs  am  (7/6)                ……  (hike  between  camps,  par;cipate  in  programs)  

  Day  11  —  Last  Full  Day  on  trail  (7/13)    Day  12  —  Return  to  Camping  HQ/Tent  City  (7/14)  

•  Return  equipment  •  SHOWERS!  •  Souvenirs    

  Day  13  —  Travel  —  Philmont  to  Aus;n  (Saturday,  7/15)  

  Day  0  —  Travel  —  Aus;n  to  Philmont  –  CHQ—Tent  City  and/or  trail  tents    Sunday,  7/2)    

Meet  Your  

Ranger  

* may do morning of Day 2

  Logis;cs  (bring  “overall”  &  V.V.  map)    Services  (food,  equipment)    Crew  Photo*    Opening  Campfire  

“Arrival Day”

  6  crews  are  fully  paid.    Par;cipants  need  personal  money  for:  

Snacks  at  Camping  Headquarters  (before/aber).  Souvenirs  at  Tooth  of  Time  Trading  Post.  “Campers  spend  an  average  of  $100  at  Philmont’s  trading  posts.    If  major        items  such  as  jackets  are  desired,  more  money  will  be  needed.”  

Backcountry  (~$20,  small  bills):  •  Shotgun  shoo;ng  —  addi;onal  shots  •  Snacks  (healthy)  •  Fuel  

Trip  to  Cimarron  —  shuJle  bus  &  any  meals  there  

Financial  Policies/Informa1on  

Root Beer in the Cantina’s!!!

Fishing  Licenses  

10

Planning  Timeline    

11

Outstanding  Paperwork  

 Medical  forms/insurance  cards  need  to  be  uploaded  to  Con;ngent  web  site  by  4/15/17   Online  rosters  must  be  finalized  by  4/30/17  

Incl.  WFA/CPR  details  

  Paperwork  MUST  be  complete  or  your  crew  cannot  go.  

Paperwork  Checklist  for  Crews  Document Source Use at Philmont

Contingent Advisor

Philmont Crew Roster Online as of 2015 Registration check-in. Copy

CPR & First Aid Certification cards.

From organization teaching the courses. They must be valid though the end of the trek.

Show originals Day 1 Registration check-in

Copy

Emergency Contact List Contingent website:

Not used by Philmont - provides the Contingent Advisor with emergency contact information.

Original or Copy

Philmont Health and Medical Record form.

MUST USE THE FULL ANNUAL HEALTH & MEDICAL RECORD FORM – (PARTS A, B, & C).

Turn in original Day 1 Medical re-check. Will be returned at check-out Day 12.

Copy (Part A, Part B, & Part C

only)

Medical Insurance Card Make copy, staple to Health & Medical Record form. If family has no insurance, attach a note indicating this and mark the appropriate place on the Health & Medical Record form.

Turn in with Health & Medical Record form during Day 1 Medical re-check. Will be returned at check-out Day 12.

Copy

Crew  Advisor  Responsibility:  

  All  par;cipants  (youth  and  adult)  must  be  registered  members  of  the  Boy  Scouts  of  America.  

  All  adults  (18  or  older)  with  primary  registra;on  in  a  Boy  Scout  troop  or  Venture  Crew              —  and  —    All  adults  (21  or  older)  with  primary  registra;on  in  a  Venturing  Crew                  —  must  be:  

Registered  as  adult  leaders  Current  (2  years)  in  Youth  Protec1on  training  

Contact  Informa1on  

  Parent/Family  Informa;on  LeJer  Each  advisor  should  make  copies  for  crewmember’s  families  •  Discusses  Uniform  while  traveling/base  camp  •  Includes  telephone  numbers  for  emergencies  •  Complete  Travel  informa;on  •  Informa;on  about  money,  packing,  and  manners  

  Phone  numbers:  Mark  McDermoJ:  •  Cell:  (512)  750-­‐0743  

Frank  Davol:  •  Cell:    (512)  627-­‐2199  

Philmont  Switchboard:    (575)  376-­‐2281  

Duty  Roster:    Prepare  duty  roster  before  leaving  for  Philmont.    Make  copies  for  all  par;cipants  (laminate).    Website  has  tool  (Excel)  &  Philmont  version.    On  back  of  Crew  Leader  Copy.    

  Crew  Decisions:  All  par;cipants  share  work    equally?  Tentmates  Skill  level  Crew  Leader?  Adults?  

http://www.sccovington.com/philmont/trek_info/dutyRosters/DutyRoster_TREKS%202017_12-Day.xlsx

  Duffle  Bags  Located  in  the  back.  Count  them  before  you  leave  May  have  a  couple  bags  for  sale  

  Patches:  Pick  them  up  before  you  leave.  Have  CSP’s  and  Con;ngent  Patches  for  sale    

  Bring  backpack  (or  stuff  sack)  &  duffle  bag  ONLY!    Don’t  bring  anything  else  on  bus!  Everything  must  fit  into  duffle  bag  while  on  trail.  Duffle  bag  will  be  stored  in  the  lockers  while  on  the  trail.  

Duffle  Bags/Council  Strips  

Crew  Advisor  Responsibility:  

  All  par;cipants  (youth  and  adult)  must  be  registered  members  of  the  Boy  Scouts  of  America.  

  All  adults  (18  or  older)  with  primary  registra;on  in  a  Boy  Scout  troop  or  Venture  Crew              —  and  —    All  adults  (21  or  older)  with  primary  registra;on  in  a  Venturing  Crew                  —  must  be:  

Registered  as  adult  leaders  Current  (2  years)  in  Youth  Protec1on  training  

Maps*  &  Licenses    

Crew   I1nerary  #   South  Country  

North  Country   Valle  Vidal   Fishing  

License  

703-­‐K-­‐01   8   X   X  

703-­‐K-­‐02   24   X   X  

703-­‐K-­‐03   17   X   X  

703-­‐K-­‐04   18   X   X  

703-­‐K-­‐05   12   X  

703-­‐K-­‐06   16   X   X  

703-­‐K-­‐07   9   X   X  

703-­‐K-­‐08   10   X  

* One topo map set per person

Ques1ons?  

It will be 5:00 in the morning before you know it – 74

days and counting

I’ll see you in Philmont! — Mark