2018 Annual Meeting Agenda Pilot Hill Estates Homeowners Association

May 19, 2018 Raley Home at 4340 Creekside Court

Agenda

1. Called to Order 2. Introductions 3. Agenda Review and Revisions 4. Officer and Chair Reports

a. Meeting Minutes b. Financial Report

i. 2017 financial statements ii. 2018 annual budget

c. Road and Drainage i. Accomplishments

ii. Paving plan iii. ROW clearing reminder

d. Pond and Dam i. Accomplishments

ii. Pond work day iii. Dam inspection iv. Water rights monitoring v. Emergency Action Plan

5. Old Business a. Wilson Update b. Costa Update c. Nabong Update

6. New Business a. Equestrian Use

i. Acorn Road access ii. Pine Tree Court access

b. Speeding Issues c. Election of Officers

i. Nominations from floor ii. Distribution of ballots

iii. Collect proxy votes iv. Collect completed ballots

d. Other 7. Adjourn

MINUTES

2017 Annual Pilot Hill Estates Homeowners Association

Saturday, May 20, 2017 -10 am 12 pm

At the Raley Home , 4340 Creekside Court, Pilot Hill, CA

Introduction of board Members

The meeting was called to order at 10 am and Polly Lowry the president

introduced the board members.-- Donna Buckalew, Mary Riddle, Chris Campbell,

Polly Lowry, Valerie McKay and Sue Murray

Present were: Polly Lowry, Donna and Stewart Buckalew, Susan and Gary Murray,

Valerie McKay, Chris Campbell, Mary Riddle, Debbie Brickel,

Larry Pereira, Charmaine Nishita, David Anderson, Jacq Nelson,

Karen and Alex Mendoza, Steve Elliot, Chris Catlin, John and Cindy

Bond, Brent and Tami Dragila, Nick and Katie Yaranon, Elliot

Wilson, Terry Wilson, Barbara and Ed Wahl, Jerry Rascano, Nancy

and Steve Costa, Michael Weiss and Bill Simpson.

Member Comments

Old Business

• Secretary' s report was read by Sue Murray approved and seconded

• Treasurers Report given by Sandy Raley

• Annual Report

• Budget Report

• Road Chair's Report was given by Chris Campbell

• Accomplishments

• Annual Paving Plan

4. Pond Chair's Report given by Chris Campbell

5. Emergency Fire Plan/Fire Safe Council given by Valerie McKay

Valerie reported that she is now certified to do “Defensible Space Evaluations” for

the residents of Pilot Hill Estates and that, as of 2015, we have been granted

community-at-risk status which will allocate additional funds for fire protection

from CalFIRE. She also reported that the 3 reasons why fires start are

a. mowing dry grass

b. driving on dry grass

c. out of control burn piles

6. Other Issues

• Costa:

Polly gave an update on the Costa on-site business, In response to a letter

from the Board in August stating that they were in violation of CC&Rs

regarding the following:

1. multiple dwellings

2. operating a business

a. car repair

b. weddings

The Costas replied that in a letter sent in February 2017

that they were going to a mobile business and had stopped

their business and asked 3 months to accomplish this. The family members

room over the garage had been moved and that they did not have any

intention of having weddings.

Steve does work on his kids’ cars and parts are being delivered. The guest

house does violate Cc&Rs. The board could find no approval by the prior

Board. New “guest houses” are only allowed as servants quarters,

Steve commented that he was not running a business behind others backs.

Bill Simpson brought up the allowance of Granny flats, not guest houses

Second houses are not allowed, as they are not taxable. Other members

mentioned which CC&Rs are to be enforced, Valerie responded that

the Board is charged with enforcing the CC&Rs.

• Musser's property sale/Wilsons:

1. Residential care for disabled adults

After seeking legal counsel the Board was informed that under the Fair

Housing Act residential care facilities are protected by CA State laws

and they are allowed in HOAs

2. Temporary mobile Home

A letter was sent to the Wilsons stating that mobile homes area not

allowed except for hardship cases, the Wilsons replied that their 80

year old grandfather will live there, and when he no longer resides

there they will remove. They are willing to sign an agreement to

confirm this.

• Nablong property:

1. Polly reported that a letter was sent to Nablong stating that

they were in violation of CC&R's due to unsightly conditions i.e. livestock

panels, multiple vehicles in yard, and mud. It was mentioned that these items

should be 40 feet back from the road. Polly mentioned that there is a County

ordinance about debris in yards. Mr. Nablong reported that he is waiting for the

weather to clear so that he can move the panels with his tractor. All the

vehicles are registered, and he will eventually move them but will need time

and would like 6 months to move them and one month to move the livestock

panels. In response to the comment re: excessive mud, Mr. Nablong mentioned

that he has standing water in his yard wants to request an analysis by a

hydrologist. It was agreed by the Board to allow him 30 days to remove

livestock panels and 6 months to remove other items (e.g., vehicles).

7. Review Action Items List:

• Drainage culverts need to be cleaned out Oakview Ct. The one under Catlins

Drive way, Chris Caitlin commented that he had put screening there to keep

out skunks.

• Karen Nelson commented on the removal of culvert pipes on Oakview Ct

Polly will consider it.

• Polly and Debbie Brickel are preparing the old minutes and historical files to

transfer to digital format and will continue to work on this project.

• An update was given on last year's Action List

New Business 1. Election of Board Officers: Those elected were Mary Riddle, Donna Buckalew,

Polly Lowry, Valerie McKay, Larry Perreira, Katy Yaranon, and Tammy Dragila

2. Other

3. Adjournment

Meeting adjourned at 12:10 PM

Respectfully submitted by Sue Murray

Updated April 6, 2016        

     

EMERGENCY REGULATION FOR MEASURING AND REPORTING ON THE DIVERSION OF WATER

 

Governor Edmund G. Brown Jr. signed Senate Bill (SB) 88 on June 24, 2015. Sections 15 through 18 of SB 88 add measurement and reporting requirements for a substantial number of diverters. The State Water Resources Control Board (State Water Board) adopted a regulation to implement the new law at its January 19, 2016 Board Meeting. The Office of Administrative Law approved this regulatory action on March 21, 2016. The measurement requirements of the regulation apply to all water right holders who divert more than 10 acre-feet of water per year. The annual reporting requirements in the regulation apply to all statement holders as well as persons authorized to appropriate water under a permit, license, registration (small domestic, small irrigation, or livestock stockpond), or certificate for livestock stockpond use. Information on the regulation, SB 88, and related documents are available at:

http://www.waterboards.ca.gov/waterrights/water_issues/programs/measurement_regulation/

If you have any questions or concerns, please contact the Division of Water Rights (Division) at:

Email Address: dwr-measurement@waterboards.ca.gov Phone Number: (916) 341-5300 Key Provisions of Regulation

Annual Water Use Reporting Requirements for Water Right Holders

All water right holders shall report on their diversion and use of water annually, beginning with reports for the 2016 diversion season. Annual water use reports for permits, licenses, registrations and stock pond certificates must be filed by April 1 of each year starting April 1, 2017 for diversions made in 2016. The annual use reports for statements shall be filed prior to July 1 of each year. All reports will continue to document diversions during the prior calendar year. The filing dates are for the annual water use reports are summarized below:

DIVERSION/STORAGE PERIOD

WATER USE REPORT DEADLINES

PERMITS LICENSES STATEMENTS REGISTRATIONS CERTIFICATES

2015 JULY 1, 2016 JULY 1, 2016 JULY 1, 2016 VARIES NOT REQUIRED

2016 APRIL 1, 2017 APRIL 1, 2017 JULY 1, 2017 APRIL 1, 2017 APRIL 1, 2017

Reporting Requirements for Water Right Holders During Times of Insufficient Supply

When the amount of water available in a surface water source is not sufficient to support the needs of existing water right holders and in-stream uses, the State Water Board may require monthly or more frequent reporting in the affected areas to provide the most accurate assessment of water demand. The State Water Board will notify diverters in affected areas when additional reporting is required.

 

EMERGENCY REGULATION ON MEASUREMENT AND REPORTING  

Deadline for Complying with Measurement and Reporting Requirements

The regulation provides for a phased approach to compliance. The compliance deadlines, by volume of water diverted, are shown in the table below. Required Accuracy for Measurement and Frequency for Monitoring

SB 88 set expectations for both the accuracy of measurement devices as well as the monitoring frequency of the device. The regulation links both device accuracy and monitoring frequency to the volume categories. Larger diversions and larger reservoirs or ponds have more stringent measurement and monitoring requirements and more stringent requirements for the installation and certification of measurement devices as described in the table below.

Type of Diversion (af = acre-feet)

Installation Deadline

Required Accuracy

Required Monitoring Frequency

Qualifications For Installation And Certification

Direct Diversion ≥ 1,000 af/year Storage ≥ 1000 af

January 1, 2017 10% Hourly Engineer/Contractor/Professional

Direct Diversion ≥ 100 af/year Storage ≥ 200 af

July 1, 2017 10% Daily Engineer/Contractor/Professional

Direct Diversion > 10 af/year Storage ≥ 50 af

January 1, 2018 15% Weekly Individual experienced with

measurement and monitoring

Storage > 10 af January 1, 2018 15% Monthly Individual experienced with

measurement and monitoring

Measurement Methods

Diverters may propose a measurement method, in lieu of a measuring device, to comply with measurement and accuracy requirements under the regulation. Examples of measurement methods include:

Multiple water right holders on a single surface supply can propose a collaborative measurement approach.

A single water right holder with multiple points of diversion can propose a measurement method that may preclude the need to install a measurement device at each point of diversion.

Alternative Compliance

A water right holder may request an alternative compliance approach when strict compliance is not feasible, would be unreasonably expensive, would unreasonably affect public trust resources, or would result in the waste or unreasonable use of water. The Division is preparing the forms to request alternative measurement or alternative compliance. All requests must be submitted on the Division’s forms. Please note; persons subject to the regulation are not allowed to claim “not locally cost effective”. Certification of Water Measurement Device

The regulation requires that the accuracy of the water measurement device be certified every five years, in accordance with the table above. The regulation calls for an initial certification with the first water use report filed after the device has been installed.

Dam Emergency Action Planning Division Information Sheet 1 Revision Date: December 19, 2017

Dam Emergency Action Planning DivisionSenate Bill 92 created the California Governor’s Office of Emergency Services (Cal OES) Dam Emergency Action Planning Division. The division is responsible for reviewing and approving dam owners’ Emergency Action Plans (EAP). This process includes division outreach and technical assistance to dam owners and local emergency management personnel. The Cal OES Dam Emergency Action Planning Division may also provide guidance to local public safety agencies with regard to incorporating EAPs into their existing all-hazards key response and mitigation plans. What is an EAP and why is it important? An EAP is a written document that identifies potential emergency conditions at a dam and specifies preplanned actions to help minimize property damage and loss of life should those conditions occur. EAPs contain procedures and information that instruct dam owners to issue early warning and notification messages to downstream emergency management authorities. The document must also contain inundation map(s) demonstrating critical areas for evacuation-related actions. Additionally, EAPs:

• Provide assistance and guidance to local jurisdictions on their emergency planning for dam failure events; and

• Aid local, state, and federal agencies with activities to ensure effective dam incident emergency response procedures and planning.

More information about EAPs can be found on the Cal OES Dam Emergency Action Planning Division webpage at: http://www.caloes.ca.gov/dams Who is required to have an EAP? Sections 6160 and 6161 of the California Water Code and Government Code Section 8589.5 require owners of state regulated dams to submit EAPs to Cal OES and the Department of Water Resources (DWR) Division of Safety of Dams (DSOD), unless the dam has been classified as low hazard by DSOD. What are dam hazard classifications? The downstream hazard classifications are based solely on potential downstream impacts to life and property should the dam fail when operating with a full reservoir. These classifications are not related to the condition of the dam or its appurtenant structures. The definitions for downstream hazard classifications are based on the Federal Guidelines for Inundation Mapping of Flood Risks Associated with Dam Incidents and Failures (FEMA P-946, July 2013). FEMA categorizes the downstream hazard potential into three categories in increasing severity: Low, Significant, and High. DSOD adds a fourth category of “Extremely High” to identify dams that

Dam Emergency Action Planning Division Information Sheet 2 Revision Date: January 18, 2018

may impact highly populated areas or critical infrastructure, or have short evacuation warning times.

Downstream Hazard Classification

Loss of Human Life Economic, Environmental,

and Lifeline Losses

Low None expected Low and generally limited to owner’s property

Significant None expected Yes

High Probable (one or more expected) Yes, but not necessary for this classification

Extremely High Considerable Yes, major impacts to critical infrastructure or property

What are the requirements if my dam is co-regulated by FERC? An owner of a dam that is jointly regulated by the state and the Federal Energy Regulatory Commission (FERC) shall prepare an EAP in accordance with FERC guidelines. How often is a dam owner required to maintain, update, and revise an EAP? Dam owners shall update their EAP, including inundation map(s), at least every ten (10) years. Updates are also required when there is:

• a significant modification to the dam or a critical appurtenant structure, as determined by DSOD;

• a significant change to downstream development that involves people and property. Are there any other statutory requirements for jurisdictional dam owners? Yes. At least once annually, the dam owner shall conduct an EAP notification or tabletop exercise with local public safety agencies. Please see the DSOD webpage for statutory requirements related to inundation mapping. When is my EAP due? Deadlines for dam EAP submissions are:

• On or before January 1, 2018, if the hazard classification is extremely high. • On or before January 1, 2019, if the hazard classification is high. • On or before January 1, 2021, if the hazard classification is significant.

Where should I submit my EAP? Per legislation, the development of an EAP should be based on and include an inundation map approved by DSOD. After development, dam owners must submit the EAP to both Cal OES and DSOD. Please submit the Cal OES copy of the EAP to the Dam Emergency Planning Division, to: Jose Lara, Chief

Dam Emergency Action Planning Division Information Sheet 3 Revision Date: January 18, 2018

Dam Emergency Action Planning Division 3650 Schriever Avenue Mather, CA 95655 At this time, Cal OES requests that dam owners submit one paper copy of the EAP and one digital copy (email, cd, or thumb drive). How should I develop my EAP? California statute requires that EAPs be developed in accordance with FEMA’s Federal Guidelines for Dam Safety: Emergency Action Planning for Dams. Government Code Section 8589.5 also requires that the EAP must include at a minimum:

• Notification flowcharts and contact information • The response process • The roles and responsibilities of the dam owner and impacted jurisdictions following an

incident involving the dam • Preparedness activities and exercise schedules • Inundation maps approved by DWR • Any additional information that may impact life or property

As needed, Cal OES will develop additional tools and information to aid in the EAP process. California law also requires that EAPs be developed in consultation with any local public safety agency that may be impacted by an incident involving the dam, to the extent a local agency wishes to consult. This process/outreach needs to be documented within the EAP. When does the 60 day review period begin? The 60 day review period begins when the Cal OES Dam Emergency Action Planning Division receives the EAP with the approved inundation map included. If an EAP is submitted to Cal OES without an approved inundation map, the review period will begin when the Dam Emergency Action Planning Division receives the letter from DSOD that the applicable inundation map has been approved. I currently have an EAP. Can that be re-submitted for approval under the new requirements? If a dam owner has an existing EAP as of March 1, 2017, the owner can submit the inundation map within that plan to DSOD for approval. DSOD will review and may approve the inundation map if it is deemed sufficient. If DSOD approves the map, the dam owner may submit the EAP to Cal OES for review.

Dam Emergency Action Planning Division Information Sheet 4 Revision Date: January 18, 2018

Additional Information For any other information on dam EAPs, please email the Cal OES Dam Emergency Action Planning Division at eap@caloes.ca.gov.

More information regarding EAPs and the legal responsibilities of dam owners is available at the following website: www.caloes.ca.gov. Additionally, the full text of the new law (SB 92, Committee on Budget and Fiscal Review, Statutes of 2017) can be found here: http://leginfo.legislature.ca.gov/.

For information on dam inundation mapping, please refer to the DSOD webpage: http://www.water.ca.gov/damsafety/. Authorities and References Cal OES Dam Emergency Action Planning Division website:

http://www.caloes.ca.gov/dams Department of Water Resources, Division of Safety of Dams website:

http://www.water.ca.gov/damsafety/index.cfm FEMA’s website on Dam Safety:

https://www.fema.gov/dam-safety

CIVIL ENGINEER

COMPUTER MODEL

GEOSPATIALFILES

REPORT

EAP

MAP

DSODWEBSITE

Inundation Map Process

Owner Education Workshop

DAMSAFETY.WATER.CA.GOV

Page15 of 117Jurisdictional Dams

Listed Alphabetically by County

DamNumber

NationalID No.

Dam Name Owner Name County

YearBuilt

ReservoirCapacity

DamHeight

CrestLength

DamType

Latitude Longitude Owner Type

Certified Status

ReservoirRestrictions

Downstream Hazard

Condition Assessment

September 2017Page

15 of 117

Private Entity El Dorado

1950

11037

285 ERTH

Abrams

CA01065

3462.002 Certified

Individual owner/Private Citizen Low

Satisfactory

No38.85 -120.98

Pilot Hill Estates Homeowner Association El Dorado

1951

9035

905 ERTH

Aeree

CA01048

2463.000 Certified

Associations Significant

Satisfactory

No38.84 -121.03

Auburn Lake Trails Property Owners El Dorado

1978

6841

475 ERTH

Auburn Lake Trails

CA01144

3467.000 Certified

Associations Significant

Satisfactory

No38.92 -120.94

Showcase Ranches Community Services District El Dorado

1962

13632

605 ERTH

Aukum View

CA01063

3461.000 Certified

Park, sanitation, utility, or water district Significant

Satisfactory

No38.57 -120.71

Private Entity El Dorado

1948

11518

688 ERTH

Barnett

CA00998

1464.000 Certified

Individual owner/Private Citizen High

Satisfactory

No38.64 -120.95

Private Entity El Dorado

1935

39563

432 ERTH

Big Canyon Creek

CA00611

469.000 Certified

Individual owner/Private Citizen Low

Satisfactory

No38.61 -120.90

Walker Land Company, LLC El Dorado

1875

15219

700 ERTH

Blakely

CA00229

4468.000 Certified

Private company, corporation, LLC, partnership Low

Satisfactory

No38.74 -120.71

Sacramento Municipal Utility District El Dorado

1970

1,530213

780 VARA

Brush Creek

CA00824

1009.012 Certified

Park, sanitation, utility, or water district Significant

Satisfactory

No38.81 -120.62

Sacramento Municipal Utility District El Dorado

1963

1,07018

290 GRAV

Buck Island

CA00821

1009.008 Certified

Park, sanitation, utility, or water district Low

Satisfactory

No39.01 -120.26

Cameron Park Community Services District El Dorado

1951

48029

1,800 ERTH

Cameron Park

CA00230

40.000 Certified

Park, sanitation, utility, or water district Extremely High

Satisfactory

No38.68 -120.99

Sacramento Municipal Utility District El Dorado

1961

275110

469 VARA

Camino

CA00817

1009.004 Certified

Park, sanitation, utility, or water district Low

Satisfactory

No38.83 -120.54

Pacific Gas and Electric Company El Dorado

1964

3,700111

380 GRAV

Chili Bar

CA00418

97.125 Certified

Private company, corporation, LLC, partnership High

Satisfactory

No38.77 -120.81

Sauer Grapes, LLC El Dorado

1949

5523

410 ERTH

Cross Creek Ranch

CA00999

1465.000 Certified

Private company, corporation, LLC, partnership Low

Satisfactory

No38.76 -120.89

Bridlewood Canyon Owners Association El Dorado

1952

22532

700 ERTH

Crystal Lake

CA01282

2465.000 Certified

Associations Extremely High

Satisfactory

No38.67 -121.01

2018/19 Election of Board of Directors Pilot Hill Estates Homeowners Association

May 19, 2018 Raley Home at 4340 Creekside Court

Name For Opposed Tami Dragila Mary Riddle Donna Buckalew Chris Campbell Larry Pereira Jill Yaranon Write In For Opposed