2018 carilion hoa annual meeting · 2018. 12. 5. · 2018 carilion hoa annual meeting developer...
TRANSCRIPT
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2018 Carilion Homeowners AssociationAnnual Membership Meeting
November 7, 2018
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2018 Carilion HOA Annual MeetingAgenda
6:30pm - Call to Order / Opening Comments ------------------------------------------- Gaby Dibo – 2018 HOA AC President
6:31pm - Introductions ----------------------------------------------------------------------- HOA AC & Subcommittees
6:35pm - Developer Report & Transition Overview ----------------------------------- Jeff Randolph
6:50pm - Financial Report ------------------------------------------------------------------- Nancy Gould – Goldsmith /
2018 Budget Stephen Pelcher – HOA AC Treasurer
2019 Budget
Reserve Contributions
7:05pm - Subcommittee Reports---------------------------------------------------------- Subcommittee Chair / AC Liaison
Pool – Landscape – Social – Architectural – Common Area
7:20pm - AC Report -------------------------------------------------------------------------- Gaby Dibo – 2018 HOA AC President
7:40pm - Open Forum ----------------------------------------------------------------------- Carilion Homeowners
General Q&A
2019 Subcommittee Sign-Ups
8:00pm - Adjourn ----------------------------------------------------------------------------- All
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2018 Carilion HOA Annual MeetingIntroductions
-> Dennis Besselman – AC Vice President & Pool Committee Chair
-> Stephen Pelcher – AC Treasurer & Architectural Committee LiaisonRichard Goodall – Architectural Committee Chair
-> Bethe Causillas – AC Secretary
-> Ruth Wolfe– AC Member & Landscape Committee Chair
-> Jason Snow – AC Member & Social Committee LiaisonElizabeth Grigg – Social Committee Chair
-> John Sharkey IV – AC Member & Playground Committee LiaisonBeth Trenor – Playground Committee Chair
Special thanks to Deb Sherman!
Maintaining & Updating our community website www.carilionlife.com.
Managing & Updating the Carilion Directory.
Managing the Carilion E-Blasts.
http://www.carilionlife.com/
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2018 Carilion HOA Annual MeetingDeveloper Report & Transition Overview
2019 Board Transition – Process and Timeline
January 2019
- Change from 3 Official HOA Board Seats to 5 Official HOA Board Seats
- Of those, 3 HOA Board Seats are held by The Randolph Group
- And 2 HOA Board Seats are held by Carilion Community Members. These are appointed by T.R.G.
- The 2 appointees are: Stephen Pelcher & Bethe Causillas. The acting HOA AC Treasurer & Secretary.
- Their duties on the HOA AC will still remain in 2019 as part of the transition.
March 2019
- 5 Official HOA Board Seats
- Of those, 2 HOA Board Seats are held by The Randolph Group
- A 3rd HOA Board Seat will be transitioned to a Carilion Community Member. This person is appointed by T.R.G.
- The 3rd appointee is: Dennis Besselman. The acting HOA AC Vice President.
- His duties on the HOA AC will still remain in 2019 as part of the transition.
June 2019
- 5 Official HOA Board Seats
- The last 2 HOA Board Seats held by T.R.G. are reassigned to Carilion Community Members. These are appointed by T.R.G.
- The remaining 2 appointees are: Gaby Dibo & Bill McCann. The active HOA AC President, and a former HOA AC President.
- The AC will cease to exist by Q3 of 2019, replaced by a 5-member Carilion HOA Board.
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FINANCIAL REPORT AND RESERVE STUDY OVERVIEW
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NEW ANNUAL FEE
$620 per household – 7% increase from prior year
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BUDGET ITEMS
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BUDGET ITEMS
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BUDGET ITEMS
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RESERVE STUDY OVERVIEW
A Reserve Study is the art and science of anticipating and preparing for major common area repair and
replacement expenses
The study identified all the assets to be repaired, estimated remaining life and projected replacement cost
Suggested reserve rate:
$1,729 per month
$20,748 per year
2.2% increase over the next 15 years
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FUNDED COMPONENTS
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RESERVE TIMELINE
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50,000
100,000
150,000
200,000
250,000
300,000
350,000
2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047
Reserve Timeline
Expenses Contribution Balance
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2018 Carilion HOA Annual MeetingSubcommittee Reports
Pool Committee
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2018 Carilion HOA Annual MeetingAC Report – 2018 Highlights
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2018 Carilion HOA Annual MeetingAC Report – 2018 Highlights
Before Will be complete in December
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2018 Carilion HOA Annual MeetingAC Report – 2019 Discussions
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2018 Carilion HOA Annual MeetingSubcommittee Reports
Landscape Committee
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2018 Carilion HOA Annual Meeting
Social Committee
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2018 Carilion HOA Annual MeetingSubcommittee Reports
Architectural Committee
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2018 Carilion HOA Annual MeetingSubcommittee Reports
Common Area
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2018 Carilion HOA Annual Meeting
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2018 Carilion HOA Annual MeetingAC Report - 2018 Highlights
- Over 200 Calls/Emails/Website Messages.
- Dozens of Committee Meetings, Subcommittee Meetings, and Contractor Meetings.
- Over 500 hours of time dedicated to making Carilion a better place to live!
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2018 Carilion HOA Annual MeetingAC Report – 2018 Highlights
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2018 Carilion HOA Annual MeetingAC Report – 2018 Highlights
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2018 Carilion HOA Annual MeetingAC Report – 2018 Highlights
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2018 Carilion HOA Annual MeetingAC Report – 2018 Highlights
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2018 Carilion HOA Annual MeetingAC Report – 2018 Highlights
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2018 Carilion HOA Annual MeetingAC Report – 2018 Highlights
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2018 Carilion HOA Annual MeetingAC Report – 2018 Highlights
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2018 Carilion HOA Annual MeetingAC Report – 2018 Highlights
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2018 Carilion HOA Annual MeetingAC Report – 2018 Highlights
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2018 Carilion HOA Annual MeetingAC Report – 2019 Discussions
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2018 Carilion HOA Annual MeetingOpen Forum
General Questions from the Community
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2018 Carilion Homeowners AssociationAnnual Membership Meeting
Thank You & Goodnight!