4415 HARRISON STREET, SUITE 228 ▪ HILLSIDE, I L 60162

te lephone 708 .236 .3261 ▪ fax 708 .236 .3299 ▪ web www.suburbancook.org

Friday, August 24, 2018 10:00 AM - 12:00 PM Legal Aid Foundation

120 S LaSalle, Suite 1048 Chicago

AGENDA I. Welcome & Introductions 10:00-10:05

II. Approval of Meeting Minutes 10:05-10:10

III. Director’s Report – Jennifer Hill 10:10-10:25

A. New Board Year B. Job Postings C. NOFA, Other Updates

IV. Operational Committee Reports

A. Resource Development Committee – Charles Warner No Report B. Finance Committee/Treasurer’s Report – Vince Heneghan 10:25-10:30 C. Governance/Nominating Committee – Monique Williams 10:30-10:35 D. Executive Committee – Tina Rounds 10:35-10:40

V. Strategic Committee Reports

A. Plan Committee – Lynda Schueler 10:40-10:45 B. Project Review Board – Khen Nickele 10:45-11:15

i. Requested Action: Approve Ranking List C. Sub Cook Zero – Erin Vondrasek/Larsarene Alexander 11:15-11:20 D. Coordinated Entry – Carol Gsell / LaTonya Walker 11:20-11:25 E. Homelessness Prevention – Dennis Condon / Luiz Barbosa No Report F. HMIS Committee – Tes Kefle / Joann Boblick 11:25-11:30 G. Youth Committee 11:30-11:35

VI. Partner Reports

A. Cook County – No Report B. Advocacy – Hugh Brady 11:35-11:40 C. Regional Roundtable – Jennifer Hill No Report D. H2 Housing & Health – Lynda / Kathy 11:40-11:45

VII. Local Council Reports 11:45-12:00

A. South – Angelia Smith/Dennis Condon B. West –Kim Stephens/Javon Harris C. North – Sonia Ivanov/Todd Stull D. Chicago Continuum – Dave Thomas

VIII. Old Business

IX. New Business

X. Adjournment

The next Board of Directors meeting is scheduled for Friday, September 28, 2018, 10am-12pm, Country Club Hills Wellness Center, 4411 Gatling Blvd, Country Club Hills 60478.

Alliance to End Homelessness in Suburban Cook County Board Meeting July 27, 2018 Thresholds 120 S. LaSalle Suite 1420 Chicago, IL

The meeting was called to order by Monique Williams at 10:05 a.m. This is Monique’s last meeting as Alliance Chair. Several people thanked Monique for her leadership. Introductions and announcements-Dani Mendez, Alliance staff, is moving to Springfield working for the house Democrats. Approval of Minutes-Dennis Condon made a motion to accept the minutes of June 22, 2018. Seconded by Hugh Brady. Motion carried. Director’s report-Jennifer announced that construction was in process the Alliance office has expanded into the space next door. Jennifer said they were thankful to Dani for a great year. They have not yet posted for the two open positions: HMIS and COC Program Specialist. There will be a new Vista starting in September, Scott Washington. Katie Spoden, Stevenson fellow, will start at the end of summer.

The National Alliance to End Homelessness Conference, Home Together, added single adults to their focus. New- dynamic prioritization & housing focused problem solving. With more attention to diversion. A full day of lobbying asks included:

• 287 million dollars for homelessness • Housing Choice Vouchers increased • Permanent reauthorizing U S Housing & Homelessness • Work Requirements not a barrier to housing

Christy reported how CE and Workforce Development work together and that Youth Homelessness must have a broad array of housing. There is a glaring racial and gender inequity on VISPDAT research predicted outcomes. We should build diversion into our COC process. Albert Abney told us that the State has been identifying able-bodied adults and that their benefits will be gone soon. People need to be in a work program or volunteering to remain eligible. Medicaid cuts will be next. Prairie State College will be hosting a meeting on Tuesday at 9:00 a.m. DHS will put $20 on card for transportation. Jenny Hansen and Christi Wessel will follow up for the next meeting. Tina Rounds brought up the issue of racial inequity in homelessness and poverty. Arab-Americans are counted as white and should not be. Cook County’s strategic plan has a section on racial inequity. The NOFA deadline is August 8th. People should be looking at consolidations. Reach out to Jennifer or Kurt directly. Operational Committee Reports: Resource Development- Chuck is wrapping up the campaign this week as it is the end of our board year. Working on the August newsletter and exploring the possibility of getting dues paying members. Finance- Vince reported that we currently have $38,875.00, previously at $45,163.67. There is a $6,000 + change in temporary restricted funds. Our cash is good, discussed taking cash and putting it into a money market. The committee passed a motion to renew the auditor for 3 years. Governance/Nominating Committee-

The slate of officers for the Alliance are: Tina Rounds – Chair Monique Williams – Past Chair Grenada Williams – Vice Chair Kathy Straniero – Secretary Vince Heneghan – Treasurer A motion was made by Dennis seconded by Angelia to adopt the slate as presented. Motion carried. Strategic Committee Reports: Plan Committee- Lynda Schueler meets next Wednesday. They did have a strategic plan meeting. Project Prioritization- Khen Nickele discussed this committee setting a range of $350,000 to $400,000 for the reallocation money from the HACC project. After much discussion Bryan made a motion that the committee use reallocation dollars to prevent lower performing agencies from getting cut. There was more discussion about looking at 3 year recapture averages, strategies to recapture and percentage based cuts. Sonia brought up the issue of transparency and that we need to make decisions sooner. Hugh moved to amend Bryan’s motion to avoid across the board percentage cuts. Which was then amended by Hugh: Motion- The board instructs the review panel not to use percentage based cuts just for this year. Motion passed. Sue Weimer asked the board if it was better to give money to a new project or shore up a low ranking project. Sub Cook Zero-refer to report Coordinated Entry-no meeting HMIS- refer to report Youth Committee – did not receive the grant. Partner Reports: Advocacy- Hugh Legislators are not in session. Did lobbying in DC. Advocacy came up #2 or 3 at retreat. H2 Housing and Health-no report PIT-methods are being reviewed. South-no report West-no report North- no report Chicago- has a new structured work group. Gaps analysis shows 10,000 units of housing are needed. Old business-none New Business-none A motion was made to adjourn the meeting at 11:54 a.m. Motion carried. Monique was given a round of applause! Submitted by Kathy Straniero The next meeting will be held at the Legal Aid Foundation, 120 S. LaSalle, Rm 1048, Chicago

July 27 2018 Board Members Present:

Albert Abney Community Representative Hugh Brady NAMI Barrington Area Dennis Condon CBSA Co-Chair SSCH Community Representative Bryan Dunlap Community Service Partners Jenny Hansen United Way Metropolitan Chicago Vince Heneghan - Treasurer & CBSA Co-Chr Impact Behavioral Health Partners Hollis Hutchins WSCH Sonia Ivanov Northwest Compass Khen Nickele Community Representative Millicent Ntiamoah Catholic Charities Lukasz Obrochta Heartland Alliance Chris O'Hara LEC/CASC Tina Rounds - Vice Chair BEDS Plus Lynda Schueler Housing Forward Sue Shimon Thresholds Angelia Smith CBSA SSCH Co-Chair Ford Heights Community Services Org. David Thomas All Chicago Charles Warner Faith Community Homes

Christi Wessel Dist Dir for State Rep Michelle Mussman Sue Wiemer Turnstone Development Monique Williams -Chair Ford Heights Community Services Org.

Board Members Absent:

Betsy Benito Corporation for Supportive Housing Dave Cambensy AHAND Anne Campbell Connections of Illinois Chris Chambliss Community Representative Kathy Chan Cook County Health & Hospital System Catalina Constain-Shin Community Representative Don Donahue Hines VA Hospital

Carol Gsell South Suburban Family Shelter-Sanctuary Tracy McKeithen Family Promise Chicago North Shore Troy O'Quin Thornton Township Monica Slavin Housing Authority of Cook County Kim Stephens Pillars Pamela Ward Community Representative Granada Williams CEDA Carl Wolf - Past Chair Respond Now

All Others Present:

Larsarene Alexander Aunt Martha's Gabriela Arias WINGS Program Oscar Ball Partners in Community Building, Inc. Cristy Harris Housing Forward Itedel Shalab Arab American Family Services Megan Spitz Illinois Housing Development Authority Erica Whelan Journeys | The Road Home Susan Zylstra FBI Rachel Contos Alliance to End Homelessness Jennifer Hill Alliance to End Homelessness Sharon King Alliance to End Homelessness Dani Mendez Alliance to End Homelessness

Position Announcement Continuum of Care Program Coordinator – Full-time

About the position The Alliance to End Homelessness is seeking a full-time Continuum of Care Program Coordinator to help plan and coordinate efforts to end homelessness in suburban Cook County. This position will lead and support efforts to end chronic, veteran, and youth homelessness; improve coordination between systems; assist with monitoring and technical support to service providers; research best practices and resources to end homelessness; and serve as project manager for key strategies within our community plan to end homelessness. About the Alliance The Alliance is a passionate, hard-working team dedicated to making homelessness in suburban Cook County rare, brief, and a one-time occurrence. Our role is to lead the Cook County Continuum of Care in realizing this vision by:

• Creating and implementing a community-wide plan to prevent and end homelessness.

• Strategic use and equitable distribution of federal funding and leveraging new resources to end homelessness across the region.

• Measuring results, monitoring performance, and tracking progress towards our goals.

Responsibilities Leads Built for Zero, our community’s effort to end chronic and veteran

homelessness Leads and supports efforts to improve coordination with other systems that

interact with people who are homeless (i.e. justice, healthcare, and employment) Provides oversight and support to implement our community’s coordinated entry

system. Works with the CoC Program Director to provide monitoring and technical

assistance to housing and service providers Identifies and helps our community leverage new and existing funding sources to

end homelessness (i.e. state, local, and federal resources) Serves as the staff and project manager for committees and working groups (i.e.

setting the agenda, developing work plans, and implementing key strategies of the committees’ workplans)

Researches new and innovative ways communities are addressing homelessness and communicates that to key stakeholders

Supports efforts to design and implement new initiatives and partnerships, such as piloting shelter diversion, crafting rapid re-housing standards, and supporting school district homeless liaisons

Provides analysis of community homeless issues for committee, board and staff; tracks policies and programs at the state and federal level; participates in local and statewide advocacy campaigns.

Works with a team to support an annual funding competition for $12 million in federal supportive housing grants, organizing and tabulating responses from applicants, and contributing to goals and accomplishment narratives.

Assists in grant research and writing, as well as other resource development activities as needed.

Supports efforts to engage people with lived experience in efforts to end homelessness in our community

Represents the Alliance at community meetings, events and conferences Other duties as assigned.

Qualifications Bachelor’s degree in related field or equivalent experience required; Master’s

degree and/or 3-5 years of experience in a related position preferred. Excellent verbal, analytic, and written communication skills; ability to convey

information in a clear and concise manner for a variety of audiences. Desirable issue expertise includes some combination of homelessness, human

services, public policy, community development, affordable housing, and the nonprofit sector.

Enthusiasm for mission-driven organizing with a good understanding of systems-level work.

Basic budget management, program compliance, and grant reporting skills. Intermediate project management skills.

Must be a self-directed, highly organized person who can effectively prioritize and follow through on multiple projects, with ability to develop and execute plans and timelines, who takes pride in producing quality work and is willing to learn new things.

Interpersonal skills and flexibility within a small office. Must have valid driver’s license and use of an insured car for moderate local travel

within county. A competitive compensation and benefits package will be offered, commensurate with experience and qualifications. Estimated salary range: $43,000-50,000. HOW TO APPLY: To apply, email your resume and cover letter describing your interest in and relevant skills for the position to info@suburbancook.org with “CoC Program Coordinator” in the subject line. Please address your cover letter to: Kurt Runge, Continuum Program Director

Alliance to End Homelessness in Suburban Cook County 4415 Harrison St, Suite 228 Hillside, IL 60162 We seek a diverse field of applicants. While we have a set of qualifications listed, if you have other experience that you think is related, please apply. Position is open until filled. Applicants will be considered on a rolling basis; to ensure consideration, please reply by September 28, 2018. We will contact only those individuals who we feel are most qualified for the position.

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Position Announcement HMIS Specialist / System Administrator – Full-time

The Alliance to End Homelessness in Suburban Cook County is seeking a full-time Homeless Management Information System (HMIS) Specialist / System Administrator who, as part of a team, will maintain a data system and analyze data to evaluate homeless needs in our county. About the Alliance The Alliance is a passionate, hard-working team dedicated to making homelessness in suburban Cook County rare, brief, and a one-time occurrence. Our role is to lead the Cook County Continuum of Care in realizing this vision by:

• Creating and implementing a community-wide plan to prevent and end homelessness.

• Strategic use and equitable distribution of federal funding and leveraging new resources to end homelessness across the region.

• Measuring results, monitoring performance, and tracking progress towards our goals.

Responsibilities Understands all aspects of the ServicePoint Homeless Management Information

System (HMIS) product and the Alliance’s policies and procedures for the system’s usage;

Supports the overall data and evaluation strategy for the organization; Analyzes data, prepares and submits reports on programmatic measures as well as

HMIS system usage; Consults with member agencies and provides small group training for end users to

facilitate maximum benefit of using various system features; Meets frequently with various member groups to understand and develop

strategies to accomplish Alliance goals. Completes member agency Site Visits as needed to provide support and monitor

compliance; Audits access to and usage of the HMIS to ensure full participation and

compliance by member agencies authorized to use the system; Audits data quality, recommends corrective action, training topics, etc.; Analyzes aggregate data to inform Alliance strategic goals and to evaluate

outcomes; Collects and communicates user feedback on software functionality; Provides support to individual users and agencies in use of the system; Performs system administration tasks, including user management, maintenance

of provider records, development of system mechanisms, and coordination with regional partners;

Oversees and enforces client privacy and data security procedures; Prepares datasets for use in external research projects and cross-sector data

analysis; Assists with office network and computer equipment troubleshooting;

Qualifications Minimum one-year experience in a related position. Evidence of experience in

system administration, client database management, user training, and/or data migration is desired.

Ability to communicate with and understand the needs of non-technical personnel within member agencies.

Excellent written communication skills; ability to convey information in a clear and concise manner.

Knowledge of relational database management and associated reporting tools. Experience working in a nonprofit setting with significant information reporting

requirements strongly desired. Bachelor’s degree in related field, advanced training, or equivalent experience. Must be a self-directed, highly organized person who can effectively prioritize and

follow through on multiple projects, who takes pride in producing quality work and is willing to learn new things.

Interpersonal skills and flexibility within a small office. Must have valid driver’s license and use of a car for moderate local travel within

county. A competitive compensation and benefits package will be offered, commensurate with experience and qualifications. Estimated salary range: $46,000-56,000. How to Apply: To apply, email your resume and cover letter describing your interest in and relevant skills for the position to info@suburbancook.org with “HMIS Specialist” in the subject line. Please address your cover letter to: Peggy Troyer Director of Information Services Alliance to End Homelessness in Suburban Cook County 4415 Harrison Street, Suite 228 Hillside, IL 60162 We seek a diverse field of applicants. While we have a set of qualifications listed, if you have other experience that you think is related, please apply. Position is open until filled. Applicants will be considered on a rolling basis; to ensure consideration, please reply by September 28, 2018. We will contact only those individuals we feel are most qualified for the position.

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

Committee Action Calendar 2017

Due Date

Item Status

Feb Oct-Dec

Audit Create 2019 Budget

BOARD DASHBOARD FINANCE COMMITTEE

Agenda Items: 1. Review of July Financials

Minutes Date: 8/17/18 Attendees: Vince Heneghan, Jennifer Hill, Sharon King, Sarah Flax, Rob Barg, Tom Galasini, Bryan Dunlop,

A. Financials

a. Temporary Restricted funds. i. Current: $24,939.67

ii. Previous: $38,875.63 iii. Change in Temp Restricted: - $13,935.96 iv. YTD change in temp restricted: - $86,597.64

b. Balance Sheet

i. Cash is Good ii. Accounts Receivable (A/R) – $74,074.47

iii. Accounts Payable (A/P) – $0 iv. $3,809.67 on credit card

c. Income Statement

i. July had a surplus of $13,375.84 which gives a YTD deficit of $28,928.25 ii. Adjusted YTD with Temp restricted removed from equation is a surplus of $57,669.36

d. A/R aging – $74,074.47, only $5,787.13 > 30 days (All CDBG)

B. Dugan & Lopatka Auditor bid discussion

a. Jennifer and Sharon feel that they’ve done very good work and are comfortable working with them going forward. The proposal they presented was a reasonable one.

b. Bryan moved to recommend that the exec committee accept proposal as is and not proceed with a full RFP. Sarah seconded. Motion passed unanimously.

c. Bryan noted that Dugan and Lopatka do a lot of work for many other agencies in the Alliance and felt it was important to let the board know this in the spirit of transparency. We discussed the idea of having them present to the board after next year’s audit.

Next meeting: September 21, 2018 at 3 PM Phone conference

10:05 AM 08/16/18 Accrual Basis

Alliance to End Homelessness in Suburban Cook County Statement of Financial Position

As of July 31, 2018

Jul 31, 18 Jul 31, 17 $ Change

ASSETS

Current Assets

Checking/Savings

100 · Checking at Harris N. A.

10 · Unrestricted 268,085.74 96,196.83 171,888.91

15 · Restricted 0.00 261.21 -261.21

Total 100 · Checking at Harris N. A. 268,085.74 96,458.04 171,627.70

1020 · PayPal 16,778.45 11,838.71 4,939.74

Total Checking/Savings 284,864.19 108,296.75 176,567.44

Accounts Receivable

1100 · Accounts Receivable 74,074.47 150,496.83 -76,422.36

Total Accounts Receivable 74,074.47 150,496.83 -76,422.36

Other Current Assets

1400 · Prepaid Expenses 5,676.37 2,987.75 2,688.62

1440 · Security Deposit 2,200.00 2,200.00 0.00

Total Other Current Assets 7,876.37 5,187.75 2,688.62

Total Current Assets 366,815.03 263,981.33 102,833.70

Fixed Assets

1500 · Property and Equipment 55,909.75 50,833.99 5,075.76

1900 · Accum. Depreciation - Prop&Eqt -42,565.09 -36,589.37 -5,975.72

Total Fixed Assets 13,344.66 14,244.62 -899.96TOTAL ASSETS 380,159.69 278,225.95 101,933.74

LIABILITIES & EQUITY

Liabilities

Current Liabilities

Accounts Payable

2000 · Accounts Payable 0.00 66,493.34 -66,493.34

Total Accounts Payable 0.00 66,493.34 -66,493.34

Credit Cards

2020 · CitiBank 3,809.67 9,949.26 -6,139.59

Total Credit Cards 3,809.67 9,949.26 -6,139.59

Other Current Liabilities

2300 · Payroll Liabilities 20,339.97 23,269.89 -2,929.92

Total Other Current Liabilities 20,339.97 23,269.89 -2,929.92

Total Current Liabilities 24,149.64 99,712.49 -75,562.85

Total Liabilities 24,149.64 99,712.49 -75,562.85

Equity

3200 · Temporarily Restricted Fund Bal

3200-5 · Temp Restricted NA - Westlake 20,000.00 0.00 20,000.00

3200-4 · Temp Restricted NA - Waterton 780.67 0.00 780.67

3200-3 · Temp Restricted NA - OP RF 2,494.00 0.00 2,494.00

3200-1 · Temp Restriced NA - BCBS 1,665.00 0.00 1,665.00

Total 3200 · Temporarily Restricted Fund Bal 24,939.67 0.00 24,939.67

3300 · Unrestricted Net Asset 359,998.63 197,481.52 162,517.11

Page 1 of 2

10:05 AM 08/16/18 Accrual Basis

Alliance to End Homelessness in Suburban Cook County Statement of Financial Position

As of July 31, 2018

Jul 31, 18 Jul 31, 17 $ Change

Net Income -28,928.25 -18,968.06 -9,960.19

Total Equity 356,010.05 178,513.46 177,496.59TOTAL LIABILITIES & EQUITY 380,159.69 278,225.95 101,933.74

Page 2 of 2

4:00 PM 08/17/18 Accrual Basis

Alliance to End Homelessness in Suburban Cook County Profit & Loss Budget vs. Actual

January through July 2018

Jan - Jul 18 Budget $ Over Budget

Income

4010 · Grant Income

4010-15 · CDBG

150017 · CDBG *1702-025 28,960.59 30,284.78 -1,324.19

Total 4010-15 · CDBG 28,960.59 30,284.78 -1,324.19

4010-45 · CoC Planning Grant

450019 · CoC Planning Grant *19 39,716.30 21,717.33 17,998.97

460019 · CoC HF Planning Grant *19 0.00 7,744.50 -7,744.50

460018 · CoC HF Planning Grant *18 51,034.50 51,000.00 34.50

450018 · CoC Planning Grant *18 157,672.22 157,707.00 -34.78

Total 4010-45 · CoC Planning Grant 248,423.02 238,168.83 10,254.19

4010-76 · CoC HMIS Alliance

750019 · CoC HMIS Admin *19 2,138.00 954.66 1,183.34

750018 · CoC HMIS Admin *18 4,772.00 4,772.00 0.00

760019 · CoC HMIS Alliance *19 16,823.00 24,046.33 -7,223.33

760018 · CoC HMIS Alliance *18 126,363.00 126,363.00 0.00

Total 4010-76 · CoC HMIS Alliance 150,096.00 156,135.99 -6,039.99

4010-80 · EV HMIS AHF

800018 · EV HMIS AHF *18 0.00 9,250.00 -9,250.00

Total 4010-80 · EV HMIS AHF 0.00 9,250.00 -9,250.00

4010-84 · CoC Coordinated Entry

860017 · CoC HF CE Admin *17 27,186.44 17,479.62 9,706.82

850017 · CoC Alliance CE Admin *17 22,654.88 17,787.02 4,867.86

840017 · CoC HF CE Services *17 267,980.88 359,304.04 -91,323.16

Total 4010-84 · CoC Coordinated Entry 317,822.20 394,570.68 -76,748.48

4010-92 · DuPage County HMIS

920018 · DuPage County HMIS *18 10,118.25 11,000.00 -881.75

Total 4010-92 · DuPage County HMIS 10,118.25 11,000.00 -881.75

4010-95 · Village of Oak Park

950018 · ESG S17-1 Oak Park 4,728.08 5,917.33 -1,189.25

Total 4010-95 · Village of Oak Park 4,728.08 5,917.33 -1,189.25

Total 4010 · Grant Income 760,148.14 845,327.61 -85,179.47

4011 · Donation Income

4011-1 · Individual Giving

4011-19 · Combined Fed Campaign 394.36 0.00 394.36

4011-1 · Individual Giving - Other 1,890.00 9,041.67 -7,151.67

Total 4011-1 · Individual Giving 2,284.36 9,041.67 -6,757.31

4011-14 · Foundation & Corporate Giving

4011-15 · Corporate Giving 1,000.00 875.00 125.00

4011-16 · Foundations

4011-23 · Westlake Health Foundation 20,000.00 0.00 20,000.00

4011-17 · Chicago Community Trust 30,000.00 0.00 30,000.00

4011-22 · Evanston Community Foundation 8,750.00 0.00 8,750.00

4011-16 · Foundations - Other 100.00 129,791.67 -129,691.67

Page 1 of 3

4:00 PM 08/17/18 Accrual Basis

Alliance to End Homelessness in Suburban Cook County Profit & Loss Budget vs. Actual

January through July 2018

Jan - Jul 18 Budget $ Over Budget

Total 4011-16 · Foundations 58,850.00 129,791.67 -70,941.67

Total 4011-14 · Foundation & Corporate Giving 59,850.00 130,666.67 -70,816.67

4011-2 · Board Gifts 1,192.00 4,083.33 -2,891.33

Total 4011 · Donation Income 63,326.36 143,791.67 -80,465.31

4015 · Member Contributions 5,200.00 8,166.67 -2,966.67

4017 · User Fees for Computer System 2,000.00 2,500.00 -500.00

4300 · Other Income

4300-3 · Misc Food Donation 625.00 525.00 100.00

4300 · Other Income - Other 2,078.00 58.33 2,019.67

Total 4300 · Other Income 2,703.00 583.33 2,119.67

Total Income 833,377.50 1,000,369.28 -166,991.78

Gross Profit 833,377.50 1,000,369.28 -166,991.78

Expense

6001 · Payroll Expenses

6000 · Wages Expense 289,422.18 309,283.33 -19,861.15

6050 · Employee Benefit Programs Exp 52,111.83 52,578.17 -466.34

6060 · PTO Expense -3,545.00 0.00 -3,545.00

6100 · Payroll Tax Expense 21,831.74 23,660.00 -1,828.26

6001 · Payroll Expenses - Other 1,143.83 772.92 370.91

Total 6001 · Payroll Expenses 360,964.58 386,294.42 -25,329.84

6010 · Non-Employee Compensation 4,940.00 4,000.00 940.00

6080 · HMIS Vendor Fees 962.50 0.00 962.50

6090 · Professional Fees

6094 · Accounting 11,515.00 11,500.00 15.00

6093 · Professional Fees/Consulting 4,250.00 5,950.00 -1,700.00

6091 · Organizational Consulting 42,442.20 42,758.33 -316.13

6092 · HMIS Consulting & Training 0.00 4,375.00 -4,375.00

Total 6090 · Professional Fees 58,207.20 64,583.33 -6,376.13

6301 · Space Costs

6300 · Rent or Lease Expense 17,732.00 17,728.57 3.43

6400 · Utilities Expense 10,691.15 11,520.83 -829.68

Total 6301 · Space Costs 28,423.15 29,249.40 -826.25

6411 · Operations

6410 · Printing Expense 1,868.52 4,141.00 -2,272.48

6420 · Travel & Conference Expense

6420-1 · Travel Expense 4,953.19 3,587.50 1,365.69

6420-2 · Conference Expense 15,114.25 14,000.00 1,114.25

Total 6420 · Travel & Conference Expense 20,067.44 17,587.50 2,479.94

6430 · Postage & Delivery 656.46 1,166.67 -510.21

6450 · Office Supplies Expense 5,667.99 6,125.00 -457.01

6550 · Other Office Expense 2,125.91 2,275.00 -149.09

Total 6411 · Operations 30,386.32 31,295.17 -908.85

6500 · Equipment or Furniture

6500-1 · Software 5,906.53 2,792.73 3,113.80

Page 2 of 3

4:00 PM 08/17/18 Accrual Basis

Alliance to End Homelessness in Suburban Cook County Profit & Loss Budget vs. Actual

January through July 2018

Jan - Jul 18 Budget $ Over Budget

6500 · Equipment or Furniture - Other 12,289.77 9,566.67 2,723.10

Total 6500 · Equipment or Furniture 18,196.30 12,359.40 5,836.90

6640 · Pass Thru Grant Distribution

6640-30 · CE HF Planning 59,001.72 56,855.75 2,145.97

6640-20 · CE HF Admin 27,186.44 37,987.20 -10,800.76

6640-10 · CE HF Services 267,980.88 341,884.72 -73,903.84

Total 6640 · Pass Thru Grant Distribution 354,169.04 436,727.67 -82,558.63

6850 · Service Charge Expense 187.16 291.67 -104.51

6950 · Insurance Expense 5,869.50 6,000.00 -130.50

Total Expense 862,305.75 970,801.06 -108,495.31Net Income -28,928.25 29,568.22 -58,496.47

Page 3 of 3

Committee Action Calendar 2018

Due Date

Item Status

BOARD DASHBOARD GOVERNANCE COMMITTEE

Agenda Items: By-Laws

Minutes Date 8/6/2018 via Conference Call Attendees: Minutes: This group met via conference call. The focus of the discussion was centered around figuring out what needs to be worked on next. The group had an understanding that the By-Laws would be the next task for the group to tackle. Group will be reviewing the By-Laws and looking for things that need to be updated or changed especially since the Governance Charter is in place. Monique will follow up with Jennifer to get a better idea and focus for specific updates that need to be discussed and eventually changed. The group will begin to review the By-Laws individually and return with feedback at next month’s meeting. Updates No updates Next Meeting: 9/10/2018 @ 2:00pm *Conference Call

Special Session of exec committee for NOFA appeals for late new applications

8/13/2018

Meeting started at 1:03. Voting: Granada Williams, Monique Williams, Vince Heneghan, Kim Stephens; Others present: Jennifer Hill, Khen Nickele.

Granada stated goal of meeting: to address appeals by two new project applicants. Jennifer spoke about the two agencies submitting the appeals: Northwest Compass and Housing Forward. Northwest Compass submitted application in 3 separate emails, stamped 5:01, 5:02 and 5:03 respectively on the receiving end. NWC submitted their own time stamps showing 5:00 for the first email and 5:02 for the others. Also explained some technical difficulties in the application on esnaps and scanner that slowed them down. They had been speaking with the Alliance staff about the issues one hour prior to the deadline.

Housing Forward submitted application at 5:37 pm; at 4:59 pm an email was sent to Jennifer and the NOFA email address inquiring whether a one-hour extension of the deadline was possible due to technical difficulties.

Jennifer reviewed the history of the small handful of appeals regarding missed deadlines. Generally, if renewal applications were accepted after being late, they were penalized on average 2-3 points on the scoring matrix. No new project applications that were late have been accepted to date.

12 new project applications were received, 10 of which were on time. 5 of the 12 are DV proposals. The large number of proposals will alter the way the review process is performed in that the presentations will be very short. Discussion on the difference between 1 minute late and 37 minutes late as well as the difference between seeking technical assistance an hour before the deadline vs. asking about the possibility of an extension one minute before the deadline.

Voted on each application separately based on their own merits. We started with Housing Forward’s appeal. Granada motioned to accept the appeal of Housing Forward with 3 point penalty. Kim seconded. The exec committee voted unanimously in favor.

Granada motions to accept the appeal of Northwest Compass with 3 point penalty. Monique seconded. The exec committee voted unanimously in favor.

Meeting adjourned at 1:53 pm.

Minutes submitted by Vince Heneghan.

August 20, 2018

Alliance to End Homelessness in Suburban Cook County

Executive Committee Meeting

In attendance: Jennifer Hill, Tina Rounds, Sonia Ivanov. By phone: Monique Williams, Vince Heneghan, Angelia Smith and Kathy Straniero.

Tina Rounds welcomed everyone to the first executive committee meeting of the new board year. A motion was made to approve the minutes of July 16, 2018 by Jennifer Hill seconded by Tina Rounds. Motion carried.

Director’s Report-Jennifer Hill: August starts a new board year. We will have the board orientation in September. Jobs were posted today for the HMIS position and Bethany’s COC Coordinator position. Applications are due by the end of September.

NOFA updates: Project review is tomorrow. There are 12 new project applications. Presenters will talk for 10 mins and have questions & answers for another 10. Everyone on the review panel is asked to read each project. We have more than enough reviewers. Kurt is the time keeper.

Staff is taking the lead on the COC application along with the Plan Committee.

Risk analysis seems to be consistent with last year. The COC score matters the most. The DV funding is special money. DV agencies have a one in three chance of being funded. Tina Rounds suggested we put together information into the printed materials that will help people. The appeal process was discussed. If people do not agree with ranking tools, etc., this is not the time to talk about those things. Every year we go through the same thing. What are the rights and responsibilities of the committee? Jennifer was asked to make a one page document to accompany the ranking list.

Tina suggested changing the board meeting agenda by prioritizing our meetings more. Noting that the Executive Committee minutes should be reflective of the E.D.’s report.

• Put board action and most important items to be discussed at the top of our list. • Welcome, introductions, minutes • Financial report should have two or three lines of content • Change Committee reports, operational and strategic reports should be referenced as

attachments only questions and comments be discussed. • The main focus of the meeting should be the important issues, having forward thinking

discussions, examples: coordinated entry and strategic planning.

Action item: Approving an auditor. We used Dugan & Lopatka last year. We talked about getting Lopatka to give us a proposal. There was not a need for an RFP as the price was comparable to last year and we liked the work they did.

Vince Heneghan made a motion to approve the contract as written without producing another RFP. Seconded by Tina Rounds. Motion carried.

Monique has taken over the Governance and Nominating Committee. Angelia will rejoin the committee. Monique reported that they met and there was not a smooth transition. We talked about ways to move forward.

There will be no resource development report because they did not meet. We discussed the board year vs fiscal year and the importance of board giving. This will be mentioned at board orientation.

Meeting adjourned at 2:25

Submitted by Kathy Straniero

            

    

CALENDAR FOR 2018 Date  Item  Status

   

1. NOFA 

2. Review and provide comments on SP draft 

PLAN COMMITTEE

Agenda Items: 1. Welcome, Introductions 2. Minute taker   3. NOFA Scores  4. Draft Strategic Plan review 5. Discussion with Focus Strategies on strategic plan next steps and outline  

5. Next meeting 

DATE: 7.31.18 Minutes taken by Jenny Hansen Present: Jennifer Hill, Rachel Contos, Granada WIlliams, Lynda Schuler, Jenny Hansen, Christi Harris, Dani Mendez, Sonia Ivanov, Kurt Runge, Granada Williams On the phone: Sue Shimon   

NOFA 2017 scores  Sect ion 1: CoC Structure and Governance, lost 12.5 points, 10 points of which was on DV ranking question  Section 2: Data Collection and Quality, perfect score  Section 3: COC Governance and Structure, Lost 19.5 points. We should come back to with the new plan   Section 4: Lost 8 points because decrease in RRH unites on HIC between 2016 and 2017 

Review NOFA sections with membership and participation to note gaps and see if there are partnerships we already have to add in or partnerships we need to build  Review question 4 “Include a specific method for evaluating projects submitted by [domestic violence] victim service providers”. We got 0 points last year. By asking around, DuPage added extra questions to their application specific to DV providers. Discussion of whether or not to amend our application tool to include specific DV questions. Final decision was to recommend a question is added to the interviews and have a write up of such included in our final summary.  New question from HUD regarding racial disparity. Have we assessed racial disparities in our system? Will check if Focus Strategies assessed race. Will look at system performance measure by race. Will mention our Built for Zero work and the CES doing training on cultural competency, and the CES training on systemic causes of homelessness, which speaks specifically to race. Will also ask in our CES meeting today and will review CDBG reports that look at race.   

Strategic plan outline review  11 goals‐ 5 are new, 6 are based on our ongoing work  10 performance targets   Generally pleased with structure of plan  

 

Discussion with Focus Strategies on strategic plan next steps and outline Each goal will have a description, why you are setting it and some bullets for it.  How might we restructure our committees based on the strategic plan  FS goal is to provide us with a draft at the end of August, which gives us an opportunity to provide feedback  Because our Board will be focused on NOFA for a while, we’ll send the draft to the board for review after the September meeting, and will spend time at October Board Meeting to approve/adopt the plan  

Next meeting: August 28  Plan Committee: During HUD’s Continuum of Care application season, this Committee focuses on the goal-setting narrative for the Alliance’s response. During the balance of the year, the Committee focuses on implementing the Alliance’s strategic plan and promoting the Community Plan to End Homelessness. It responds to the Strategic Plan's quality assurance goals by recommending system improvements based on data from the Data Dashboard.

2018 Project Review Panel Report August 22, 2018 The 2018 Project Review Panel met three times: August 7, August 14, and August 21. Approximately 35 individuals without any conflict of interest served on the Panel which is charged with recommending the ranking list of all Renewals and New Projects for the current HUD Continuum of Care NOFA. On August 7 Panel Members were oriented to the overall NOFA process, the Alliance’s process, and the Renewal Review Instrument. Members received their assignment to one of 7 Renewal Teams with at least 5 members assigned to each team as well as the 4 Renewal proposals they were to review and score individually before the Panel reconvened on August 14. On August 14 Panel Members met with their team members and reached a consensus score for each question of the Renewal Instrument. Members commented, as they have for the past several years, that the instrument’s specificity led to congruence on scores between individual reviewers for many questions and that, where there were variances, it was fairly easy to come to an agreement on the consensus score. The Panel, as a whole, then reviewed each proposal’s history of recapture over its past 3 renewals. They were informed that the Board had approved a Reallocation Plan, had set a Reallocation target for this year but decided not to allow the Panel to utilize the Additional Resources Needed cuts (percentage-based cuts for low-scorers) described in the Reallocation Plan if projects choosing to not renew, voluntary reallocations, and recapture history reallocation did not reach the Board-set reallocation target. Even so, the Panel was able to achieve a reallocation amount within the range authorized by the Board. The Reallocation Plan did lead to smaller or no reductions from several projects with a recapture history, after taking into consideration prior year cuts, explanations for outlier year recaptures, and noting one project was not yet subject to a recapture-based cut as it had only one renewal term completed. After lunch on August 14, Members were instructed on the use of the New Project Written and Oral Instruments and given their assignment to one of 4 new project teams with each team having 7-9 members and given 3 new projects to review and score in advance. On August 21 Panel Members again reassembled. They came with their individual score for each question on the New Written Instrument and, as with the Renewal Review, came to a team consensus score for each question. The team that reviewed the Domestic Violence SSO proposal for Coordinated Entry noted that the Written New Project Instrument was difficult to score in great measure as the Written Instrument is focused on type of housing, population served, services offered, and level of ongoing support available--things not addressed by a Coordinated Entry proposal. The group discussed the proposal and concluded it was good given the members' understanding of the issues outlined in the proposal and how they would be addressed. Members discussed whether the need for the proposal rose to the level that they should recommend not just possible Domestic Violence bonus dollars but potentially Regular bonus dollars to fund it or possibly even recommend placement in Tier 1. The Reviewing Team for this project liked the proposal but deferred to the large group discussion whether to consider it for Regular bonus dollars or possible Tier 1 placement. After determining the consensus score for each proposal, the Review Panel heard 20-minute oral presentations from each new project. Presenters were told beforehand, that given this year's large number of new project proposals, presentations would be shortened from 25 minutes to only 20

minutes this year. Presenters were advised to make a brief introduction and have just one person present, but could have other members available to answer questions from Reviewers. Presenters gave a 10-minute overview of their project followed by 10 minutes of questions. Time limits were strictly adhered to for all presentations. The Reviewing Team asked their questions, and only after that were questions from other Panel members accepted. All members had received a 2-page summary of each project provided by the project 4 days before the review day as well as the responses of Domestic Violence program applicants to a questionnaire related to additional issues HUD had outlined as relevant to DV. All reviewers had access to all application materials provided to the Alliance for each of the proposals, and so all reviewers, while they had not scored each written proposal, were informed about all proposals before the Oral presentations. Oral Presentations were grouped by project type: PSH, Joint TH/RRH, and then Domestic Violence Proposals by type: Joint TH/RRH, SSO for CE, and RRH. After each presentation, each Panel Member did an individual scoring of the New Project Oral Instrument. Individual scores were summed and divided by the number of reviewers submitting a score to get the Average Oral Score for each presentation. Following a brief break, the Panel reviewed the Total Score for each new project. Khen Nickele and Jennifer Hill then facilitated the group through a process to determine where to place new projects in the overall ranking of Renewal and New Projects. Jennifer presented a risk analysis as to the amount the Alliance was likely to receive given prior year information. With that information the Panel discussed several issues separately and then made a decision as to each which led to the final ranking. It was decided to list all Renewals in the order they had scored on August 14. There were no outlier low-scoring Renewal proposals this year. It was then decided to not rank DV separately, either before or after other Bonus or Reallocation-funded new projects. As mandated by HUD, only 3 DV projects would be recommended, one each for Joint TH/RRH, RRH, and SSO, and to utilize the full DV bonus. Since the 3 highest scoring by DV category totaled more than the potential DV bonus amount, reductions to the 3 projects were made. A smaller reduction was decided for the highest ranked DV project and larger reductions for the second and third ranked DV projects. It was decided to do a slight adjustment upward to the amounts of the 3 Reallocation and Regular Bonus recommended projects, again to fully utilize the amount available but not to exceed it. On finalizing these modifications, the 2018 Project Review Panel adopted the proposed ranking for this year’s NOFA: Renewals in scored order followed by New projects in scored order irregardless of the type of bonus (DV or Regular) or reallocation dollars. The Project Review Panel’s task having been completed, Khen dismissed the group after Khen thanking them for the hundreds of hours they had put in to review and rank every Alliance project of this year’s NOFA. Submitted by Khen Nickele

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Understanding the Ranked List: Alliance to End Homelessness in Suburban Cook County (IL-511) Summary prepared by Jennifer Hill, Executive Director, 8-22-18

The “Project Review Panel – Ranking List Recommendation” accompanies this memo. We are distributing this written recommendation in advance of the board meeting (this Friday) where the board votes to accept or change the ranked list. In accordance with the Alliance’s Tenets of Project Review, distributing this list in advance allows “impacted parties the opportunity to review and respond to the recommendations. If agencies wish to develop a counterproposal to the recommendations, they are advised to discuss and vet those scenarios with the Alliance executive director [and/or] the Project Prioritization Committee chair.” The time and place of this Friday’s board meeting can be found here.

1. Domestic Violence Bonus: HUD has set aside $50 million nationally for domestic violence projects, and the Alliance is able to recommend up to one project for each of three project types.

a. DV Rapid Re-Housing (RRH): The Alliance received one DV RRH project, from South Suburban Family Shelter. The project scored very well and is included in the recommendation.

b. DV Coordinated Entry (CE): Housing Forward (in consultation with Alliance staff) prepared a CE application in partnership with five DV agencies. The project includes housing navigators for DV clients and added capacity to ensure DV clients who can’t be identified in HMIS are served well by CE processes.

c. DV Transitional Housing/Rapid Re-Housing: Of the three DV TH/RRH projects received, the Safe Bridge Housing Program scored highest and is included in the ranking.

2. Renewal Projects: The Alliance received 28 renewal project applications. a. Three agencies used HUD’s new process for combining projects within the competition,

reducing 12 formerly separate projects into 5 projects. b. Voluntary cuts totaled $22,663. A $298,003 Housing Authority project did not renew. c. In accordance with the approved Reallocation Plan, the Review Panel considered each of

eight projects with a recapture balance, working from lowest to highest scoring projects. Looking at the reasons for recapture described in those 8 applications, the panel cut the full recapture balance from 2 projects, part of the recapture balance from 2 projects, and did not make cuts to the other 4 projects. ($56,874 in recapture-based cuts)

d. The Alliance board set a reallocation target of $350,000-$400,000 and instructed the Review Panel to avoid percentage-based cuts to low-scoring renewals. The panel identified $377,540 for reallocation through voluntary and recapture-based cuts.

3. New Projects: The Alliance received 12 new projects, 5 of which are DV bonus projects. a. Review Panel: Fitting a record-breaking 12 new project presentations into one day was a

new challenge! 32 volunteers reviewed renewal projects, and 27 volunteers reviewed new projects; 23 people overlapped. (That’s ~650 volunteer hours, or a ~$16,000 in-kind investment.) Let’s give a huge thank you to Khen Nickele and all the project reviewers!

b. DV Bonus: Before discussing rank order, the Review Panel selected three projects for the $1.2m available for DV bonus projects. The three selected projects totaled $300K more than available. The panel reduced the highest scoring DV project’s request by $50K, the next highest by $100K, and the third highest by $150K to fit them into funds available.

Page 2 of 2

c. Regular Bonus & Reallocation: Up to $1.1m in other new projects can be included in the ranking ($746,469 bonus and $377,540 reallocation). New this year, a project can use a mix of reallocated and bonus funds, and so these funds were treated as a single bucket. The three highest scoring new non-DV projects totaled $94K less than the funds available. The group recommended a $31K increase to each of the three highest-scoring non-DV requests.

4. Placement of New Projects: Based on score, Southland Supportive Housing (from SS PADS) scored best among new projects, and South Suburban DV Rapid Re-Housing (from SS Family Shelter) scored second best.

a. The panel considered whether any new project(s) should rank higher than any low-scoring renewal project(s). The lowest scoring renewal (#28) was ranked #12 in 2017 and was not perceived to be a perennial low-scorer. The risk analysis suggested that putting one large new project in front of this small renewal created substantial risk for the renewal while having little impact on the new project’s competitiveness. The group opted to place all new projects below all renewals.

b. The panel considered whether to group the three non-DV projects as #29-31 and the three DV projects as #32-34 or to intersperse the new projects based on how they scored. Rank order does not impact a DV project’s competitiveness for the $50m in DV bonus funding. Grouping the DV projects at the bottom would mean they only get funded if they are chosen for the special funding at the national level. Interspersing them creates the possibility that regular bonus funding could go toward a DV project. The group opted to intersperse the new projects.

5. Risk Analysis: a. Since $50m is available nationally for DV bonus projects, and CoCs nationwide can apply for

up to $159m in DV bonus projects, the chance of getting funded with the special DV bonus funding is approximately one in three.

b. The amount of funding available nationally is roughly equivalent to the national Annual Renewal Demand (ARD) plus planning grants plus Fair Market Rent adjustments. This suggests that an average scoring CoC might expect to get an amount equivalent to its ARD.

c. Suburban Cook’s Tier 1 cut-off is $11m, and our ARD is $11.7m. d. Tier 2 projects (Part of #27 through #34) can be selected based on how our CoC scores and

how highly that project is ranked. A project must also be Housing First to be competitive within Tier 2. Our CoC scored close to the median in 2017. We will do our best to score well, but a score near the middle is likely.

e. A Tier 2 project’s ranking score is based on its “middle” dollar, which means a large project slightly straddling our ARD line has a better chance of being funded than a small project right above or below the ARD line. The recommended ranking list shows a large project (#29) straddling that ARD line.

f. SUMMARY: The risk analysis suggests the 3 DV bonus projects have a 1 in 3 chance of being funded. The renewals are likely to be funded. The first new project on the list (#29) has a very strong chance of being funded. The next project (#30) is DV; if not funded with DV bonus funding, it has a very small chance of being funded with regular bonus funding. The higher our CoC scores on the CoC application, the more chance of these or other new projects being funded.

Project Review Panel - Ranking List RecommendationAugust 21, 2018

Applicant Name Project Name Sec. I (out of 17)

Sec. II (out of 8)

Sec. III (out of 13)

Sec. IV (out of 16)

Sec. V (out of 10)

Bonus (0 or 1) Score Tiebreaker

H:S Ratio Rank 2018 Request amt

Recapture Cuts by

Review Panel

Review Panel Recommended

AmountNotes

Running TotalTogether We Cope Families First Permanent 15.0 8.0 13.0 16.0 9.0 0.0 61.0 1.0 1 134,967$ 134,967$ 134,967$ Housing Forward WCHIP Plus 15.0 8.0 13.0 16.0 6.0 1.0 59.0 4.0 2 1,209,027$ 37,300$ 1,171,727$ 75% of recapture 1,306,694$

Catholic Charities Northwest PSH Partnership 14.0 8.0 13.0 15.0 9.0 0.0 59.0 2.2 3 349,220$ 2,733$ 346,487$ 100% of recapture 1,653,181$ Housing Options for the Mentally Ill Pathways 14.0 8.0 13.0 14.0 9.0 0.0 58.0 3.6 4 488,968$ -$ 488,968$ 2,142,149$

Northwest Compass, Inc. Community Family Homes Initiative IV 15.0 8.0 13.0 15.0 7.0 0.0 58.0 2.2 5 164,780$ 164,780$ 2,306,929$

Northwest Compass, Inc. Community Family Homes Initiative I 13.0 8.0 13.0 15.0 9.0 0.0 58.0 1.9 6 147,634$ 147,634$ 2,454,563$

South Suburban PADS Country Club Hills Wellness Center 14.0 8.0 12.5 16.0 7.0 0.0 57.5 4.0 7 406,439$ 406,439$ 2,861,002$

Alliance to End Homelessness in Suburban Cook County

Sub Cook Coordinated Entry 57.5 0.0 8 682,219$ 682,219$ 3,543,221$

Housing Forward WIN Supportive Housing15.0 8.0 13.0 14.0 6.0 1.0 57.0 2.7 9 1,079,477$ -$ 1,059,577$

1 renewal finished, corrected to GIW amt. 4,602,798$

Housing Options for the Mentally Ill Claire Ganey 14.0 8.0 13.0 14.0 8.0 0.0 57.0 1.7 10 95,152$ 95,152$ 4,697,950$ South Suburban Family Shelter The Sanctuary 13.0 8.0 13.0 14.0 9.0 0.0 57.0 1.0 11 278,708$ 278,708$ 4,976,658$ Alliance to End Homelessness in Suburban Cook County

Suburban Cook County HMIS 56.5 99.0 12 324,041$ 324,041$ 5,300,699$

Heartland Alliance Health HAH Shelter Plus Care 14.0 8.0 13.0 11.0 9.0 1.0 56.0 99.0 13 206,910$ -$ 206,910$ 5,507,609$ Thresholds Inc Thresholds Esperanza 16.0 8.0 13.0 15.0 4.0 0.0 56.0 3.2 14 533,665$ 4,416$ 529,249$ 62% of recapture 6,036,858$ Connections for the Homeless Inc.

Family Supportive Housing 17 15.0 5.0 13.0 14.0 9.0 0.0 56.0 2.3 15 475,634$ 475,634$ 6,512,492$

WINGS PROGRAM, INC. WINGS Transitional Housing 12.0 8.0 13.0 14.0 9.0 0.0 56.0 1.2 16 363,347$ 363,347$ 6,875,839$

Aunt Martha's Health and Wellness Independence Place 15.0 8.0 11.5 12.0 9.0 0.0 55.5 0.4 17 199,988$ 199,988$ 7,075,827$ South Suburban PADS Project WISH 12.0 8.0 12.0 14.0 9.0 0.0 55.0 1.6 18 271,632$ 271,632$ 7,347,459$

Catholic CharitiesNew Hope Apartments RRH Suburban Cook County 12.0 8.0 13.0 14.0 8.0 0.0 55.0 1.0 19 1,171,169$ 1,171,169$ 8,518,628$

Connections for the Homeless Inc.

Permanent Supportive Housing 14.0 5.0 13.0 15.0 7.0 0.0 54.0 5.1 20 463,431$ 463,431$ 8,982,059$

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Project Review Panel - Ranking List RecommendationAugust 21, 2018

Interdependent Living Solutions Center Genesis Place 17.0 8.0 12.0 9.0 8.0 0.0 54.0 1.3 21 168,986$ 168,986$ 9,151,045$

Thresholds Inc West Suburban Safe Haven 14.0 8.0 9.5 14.0 8.0 0.0 53.5 3.5 22 386,620$ 386,620$ 9,537,665$

WINGS PROGRAM, INC. Permanent Housing Project 12.0 8.0 13.0 11.0 9.0 0.0 53.0 99.0 23 107,579$ 107,579$ 9,645,244$

Aunt Martha's Health and Wellness Responding with Care 14.0 7.0 11.5 11.0 9.0 0.0 52.5 1.6 24 191,230$ 191,230$ Voluntary cut 9,836,474$ Housing Forward Open Door Housing 15.0 2.0 13.0 14.0 7.0 1.0 52.0 4.9 25 933,090$ 12,425$ 920,665$ 100% of recapture 10,757,139$ Catholic Charities NHA-Family PSH 13.0 8.0 13.0 10.0 8.0 0.0 52.0 1.3 26 221,021$ 221,021$ Ranked #8 last yr 10,978,160$ Community and Economic Development Association of Cook County, Inc. (CEDA)

CEDA South Suburban Supportive Housing Initiative Program 13.5 8.0 9.0 14.0 7.0 0.0 51.5 0.4 27 218,806$ 218,806$ Ranked #23 last yr 11,196,966$

The Center of ConcernCenter of Concern Permanent Rapid Re-Housing Program 14.0 5.0 13.0 11.0 8.0 0.0 51.0 3.0 28 156,901$ 156,901$ Ranked #12 last yr 11,353,867$

South Suburban PADSSouthland Supportive Housing 14.0 5.0 26.0 1.0 - 36.8 82.8 2.6 29 500,000$ 531,433$ New PSH 11,885,300$

South Suburban Family Shelter

South Suburban DV Rapid Re-Housing 14.0 5.0 27.0 0.0 - 35.6 81.6 2.7 30 652,977$ 602,977$ New DV RRH 12,488,277$

BEDS Plus Care BEDS Plus PSH For Seniors 14.0 5.0 29.0 1.0 - 32.1 81.1 7.0 31 318,280$ 349,680$ New PSH 12,837,957$

Housing ForwardSSO for Coordinated Entry for DV 14.0 5.0 25.0 1.0 - 32.0 77.0 0.0 32 374,000$ 274,000$

New DV Coord. Entry 13,111,957$

Aunt Martha's Health and Wellness Project HOPE 14.0 5.0 25.0 1.0 - 30.9 75.9 1.7 33 211,496$ 242,896$ New PSH 13,354,853$

Housing ForwardSafe Bridge Housing Program 14.0 5.0 27.0 0.0 -3.0 32.5 75.5 2.8 34 553,191$ 367,137$ New DV TH/RRH 13,721,990$

New Project Scoring: Sec. I (out of 16)

Sec. II (out of 5)

Sec. III (out of 31)

Bonus (0 or 1) Penalty

Avg. Oral

Score (out of

39) IL-511 CoC Planning Grant: 373,234$

Grey: Combined 2-3 projects into oneDark Pink: New PSH proposalLight Pink: New DV proposalYellow: highlighting the rank and approved amountsGreen: new project scoring shown at bottom; renewal project scoring shown in top header

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Score Summaries for New Project Proposals NOT included in Recommended Ranking List

August 21, 2018

Applicant Name Project Name Sec. I (out of 16)

Sec. II (out of 5)

Sec. III (out of 31)

Bonus (0 or 1) Penalty

Avg. Oral Score (out

of 39)Score Tiebreaker

H:S Ratio Rank 2018 Request amt Notes

Connections for the Homeless

Connections Permanent Housing New Project 16.0 2.0 27.0 0.0 - 30.8 75.8 2.6 NA 227,488$

The Harbour Youth in Transition 12.0 2.0 31.0 0.0 - 29.2 74.2 0.1 NA 108,185$

BEDS Plus CareBEDS Plus TH/RRH for DV Victims 14.0 5.0 23.0 1.0 - 29.9 72.9 3.5 NA 180,352$ Left off admin

Respond Now Respond Now PSH 14.0 2.0 22.0 0.0 - 32.4 70.4 4.2 NA 171,104$

Northwest Compass New Ways Housing Project 12.0 5.0 22.0 0.0 -3.0 31.1 67.1 2.0 NA 403,057$

Apna GharJoint TH/RRH for DV Victims 12.5 0.0 25.0 1.0 - 27.9 66.4 2.3 NA 151,230$

Page 1 of 1

Zero meeting minutes 8/16

BEDS LaGrange

1. Introductions a. Rachel Contos (The Alliance), Fallon Sowers (Impact in Evanston), Patricia (Housing Fwd), Holly Rotman-

Zaid (Hsng Fwd), Javon Harris (BEDS), Stephanie Dowell (Catholic Charities), Frank Lowe (Respond Now), Lynn Suchwalko (The Alliance), Erin Mangano (Say A Little Prayer), Jessica Ellenwood (Housing Fwd and CE), Robena Morgan (SS PADS), Jake Bradly (Housing Fwd and CE), Kurt Runge (The Alliance), Dani Mendez (The Alliance), Genea Moore and Larsarene Alexander (Aunt Martha’s), Luke Obrochta (Heartland Alliance Health), Shaunta (SS-receiving agency), Tiffany, Sonia Ivanov (NW Compass)

Today’s ice breaker: Favorite Aretha Franklin song and/or favorite dance move.

Dani’s last day today. We wish them well in future endeavors in Springfield.

2. Built for Zero Updates a. Vets: Working to reduce LOTH to 90 days by Sept 30th and reduce vet BNL to 37

i. Working on a policy revision for the longest stayers we are offering options to and they are rejecting. Hoping we can get an exemption for this

b. CH: Focus on longer stayers who don’t have the highest scores. Still thinking this through. 3. Success story: one was featured in the newsletter that was sent out this morning. Aunt Martha shared this story

today. Jessica also shared CE success story. 4. Policy update by Kurt:

a. Policy would make it easier for us to take advantage of the HUD rule allowing us to use 25% of the beds in each project to self-certify. We are thinking about reserving this for people who are legitimately CH but who it is going to be difficult to document their homelessness. Several staff shared stories about how this could be helpful. Thoughts were shared about bringing some of these clients to case conferencing first before using this policy change slot. Ex: Someone living in the woods, or someone who disappears for a long time but we can’t document it. People are currently getting matched before the documentation is completed. However, they aren’t getting referred until the docs are in.

i. Note: Luke from Heartland Alliance has an LCSW and is open to helping do mobile disability documentation in the West for orgs that do not have a licensed clinician and are having documentation challenges. and the client l not go to another professional for documentation. Fallon from Impact is a LCSW. Will think about what we can do in the South and North. * Kurt and Jessica will look into who could help with this in the south and North.

ii. We will look at the ability to case conference folks we are having a difficult time with 5. Meeting feedback Request from Kurt

a. How can this meeting be useful to us? We want to make sure this is a valuable use of our time. No one had any comments today but everyone was encouraged to email should they have any thoughts they would prefer to share behind the scenes.

6. HMIS Updates a. User Group meeting is Sept 26th. There will be some procedural changes so please either attend or send

someone from your agency to attend 7. CE Updates

a. Trainings (Jake):

i. CE basic trainings happening tomorrow ii. Annual CE trainings starting in Sept. They are regional. There will be some updates provided

here with regard to how things show up in HMIS and some shifts in HMIS and how CE is working in our network. We want everyone to come to 1 update each year regardless of if you came to CE basic training or not

iii. The rest of this trimester calendar trainings will come out this week iv. We will be having upcoming trainings with regard to being allies to people who face various

inequities. There will be one in each region in Oct and beyond. b. Numbers update (Jessica):

i. Since last month, 6 HHS have been housed in PSH. 4 happened this week! 38 HHS within 10 agencies since January 1st!!!

ii. We can’t risk funding for programs because it takes so long to get documentation. Once we have done our best then we can see about the 25% rule.

iii. A question was raised about why it takes so long to get onto the BNL. Jessica clarified it is not about the documents, it is about data sharing in HMIS. Once the SPDAT and ROI are signed they should be visible on the BNL. Holly reports she thinks it takes several weeks for someone to show up. Is NOT showing up maybe something is missing.

1. On the Vet side, we might be trying to verify their Vet status. iv. Frank asked specific to RRH, Jessica said right now only the VI SPDAT needs to be in, they need

to score a 4 or above v. The long CH question needs to be answered YES in order to get folks on the list as well

vi. The VI SPDATS are on the summary page 8. Kurt’s Announcement re: Just Housing Initiative. This would ban discrimination by landlords for people who have

a criminal record. There are multiple ways to sign up. They are looking for stories from people who have been discriminated against and have these stories to share to support the initiative. Event Aug 22nd 6pm in the south. There will be a workshop at the South Holland Community Center, 501 E. 170th St. in South Holland.

9. Case Conferencing a. The group had a hearty discussion about a Heartland client who has been causing some concerns in the

unit. Discussed housing first, chronic re-housing, etc. There is a HUD cap on re-housing and using security deposits which makes re-housing multiple times financially challenging.

JULY MEETING TAKEAWAYS

CH Updates: • We will be looking at phased assessment tracking in HMIS.

Goal: To have this completed by the time shelter opens • We will also be looking at how we measure length of time

homeless and continuing to prioritize based on the LOTH measure

VETERAN Updates: • Now that we have our Vet BNL number under 50, our

focus with Vets has shifted to decreasing the LOTH for Veterans to under 90 days, which is required by US Interagency Council on Homelessness (USICH) and the last benchmark we need to meet before reaching Functional Zero for Veterans based on USICH criteria

Other BFZ Updates: • We are excited to jump into the BFZ race and equity

movement and to work with technical assistance consultants and take a look at race equity in our COC. We hope this work will allow us to be purposeful about looking at the inequities in our COC and use the data to drive projects that dismantle racial bias within our systems.

June 2018 numbers: 121 Chronically Homeless

50 Homeless Veterans

Coordinated Entry updates: • When you upload documents please let the CE team

know, and please upload them as soon as you have them in your possession.

• VI-SPDATs should be entered on the Summary Page in HMIS. This is new!

• 5 households have been housed since June 2018. • Outreach: The outreach team will have their first outreach

blitz to get information out to police stations, libraries, etc. in the south this month. We look forward to hearing a

JULY 2018

BUILT FOR ZERO COMMITTEE NEWSLETTER

COMMITTEE MEMBER SPOTLIGHT

Meet: Kurt Runge

Kurt Runge joined the Alliance team in December of 2017. After getting his Master's Degree in Social Work, Kurt

spent much of the last 10 years working on efforts to end homelessness in Washington, DC, first as a street

outreach worker, then as a Permanent Supportive Housing team leader, and last as the Director of Advocacy at an organization working to end veteran

and chronic homelessness.

Kurt is excited to be back in his home state, living closer to extended family while still working on issues that he deeply cares about. Outside of work, Kurt spends most of his time wrangling his three young children

and trying to stay up past 9 pm. He enjoys biking, cooking, playing

"Monster", and spending time with his lovely wife of ten years. He looks

forward to making the Chicago area his home. Welcome to the team,

Kurt!

JULY 2018 recap from the outreach team on the outcome of this event!

SUCCESS CORNER: We are so excited to share that a TAY household with minor children was matched to RRH through CE! The client first came to Aunt Martha’s in May 2018. She was referred by SS PADS. She had been in PADS shelter for a few months before moving into the Aunt Martha’s “On Your Own” program. The client turned 24 in July and was aging out of the Aunt Martha’s program. She is currently looking for employment and daycare, and is very excited about the RRH match leading to permanent housing for her and her children.

Coordinated Entry Committee Meeting

Minutes Date: 8/7/18

Attendees: Angela Christian (Catholic Charities), Regina Mendicino (City of Berwyn), Jessica Wingader (City of Evanston), Lynn Suchwalko (Alliance), Erin Mangano (Hines VA), May Salman (TWC), Dani Mendez (Alliance), Rebecca Thomas (SSFS), Kristin Johanns (Impact Behavioral Health), Monica Slavin (HACC), Lynda Schueler (Housing Forward), Frank Lowe (Respond Now), Sandy Godinez (The Harbour), Robena Morgan (SSPADS), Yesenia Garcia (Sarah’s Inn), Kaitlin Aldworth (TWC), Jessica Ellenwood (Housing Forward, CE)

Minutes:

*Introductions

1. Cristy reviewed Coordinated Entry Status Update

a. New Vista member starting this month who will be assisting with distribution of marketing materials.

b. Marketing-resource cards will soon be in Spanish. Materials need to be translated in Arabic and Polish, volunteers are needed to assist with this.

c. Discussed need to ensure accessibility is clearly communicated at all sites.

d. Launch event held in June w/Chicago CoC went well; positive responses were received by those present. Regional leads will organize CE launch events in late fall or early winter. A committee will be formed for anyone interested in getting involved.

e. RRH Soft Launch: Ensure each agency is aware VI-SPDAT’s must be done for every referral prior to placement. Reserved RRH options for CE referrals-Contact Jessica E. for vacancies, WISH RRH for individuals.

f. HP Pilot Update: 1st phase of pilot completed. Phase 2 moving slow as issues with HIMS data transfer from call center are being addressed.

g. WIC: Annual training in Sept. will include training for VI-SPDAT’s to be completed at WIC.

h. Emergency Shelter Diversion: Additional funding applied for, no confirmation on approval yet. All partners agreed to participate in pilot. Expanded questions will be included for Call Center, WIC, STSS CM’s, ES staff:

-HUD prefers shelters go through CE process but recognizes with PADS model this is challenging.

-Focus on ‘rapid exits’ from shelter. Shelter staff focusing on housing based problem solving and addressing what can be done at shelter level vs. STSS case management.

-Determined about 40% of those in shelter were in their own home the night before; indicating housing focused case management could be useful and creating opportunities for reduced in-flow by diverting those who may have alternative resources/options.

-Diversion pilot will focus more on the specifics of why people were housed the night before shelter and factors that led to homelessness.

i. Dedicated PLUS eligibility with new grant year starting-CE will begin to utilize this option when prioritizing. Eligibility still requires a disability and 12+ months of homelessness.

j. TAY: A TAY committee at the Alliance level has been created. Their focus is strategic planning and advocacy for TAY needs in the CoC.

k. Discussed the importance of participating in case conferencing and ensuring all information is relayed back to staff at the agencies.

l. New rounds of CE trainings start in September. CE team is working on curriculums focused on specified trainings.

2. SSO Grant for CE –Domestic Violence providers

-HUD providing $50 million in funding for DV-CE collaboration projects. Competition with other projects applying for funds.

-Our CoC able to apply for $1.2 million that can potentially fund 3 different projects; RRH, TH/RRH, SSO (supportive services to assist DV providers). We have 6 DV providers in our CoC in agreement with this project; SSFS, Crisis Center for South Sub, Wings, Sarah’s Inn, Pillars-CMH, YWCA.

-If federal funding doesn’t come through, discussion of CoC identifying alternative funding options to support these projects.

-Discussed potential to cross-train DV staff already in the community to work within homeless services and be the point people for the CE process/assessments.

3. Phased Assessment in HMIS: the summary page is going to be in HMIS and visible to all that make updates. VI-SPDAT scores, where client was assessed, contact person and what phase of the process they are in will all be visible as well. Clients can still chose not to have all data visible. All updates will be explained in the annual training.

Next Meeting: September 4, 2018

-Topics to be discussed: CE committee structure, review new manual, RRH update and ways to ensure information gathered at meetings is being transferred to all within agencies.

August 2018 Entry Point Status Update

Status Progress Next Steps Key Dates

Marketing and CommunicationBroad distribution of marketing materials,Ensure marketing strategy is in compliance with Affirmative Marketing and Fair Housing Rules. G

Flyers and resource cards translated to Spanish (resource cards being printed) Outreach team distributed to multiple community locations in South. VISTA member is starting late August and will circulate throughout the regions.

Working with translation service for additional languages.Work with agencies to identify needs for other accessibility modificaitons

August/September

Launch beta version of website

myEntryPoint.orgY

Will be launched in August Service Point enhancements during the winter.

August

Train community stakeholders about Entry Point - coordinated entry, housing prioritization and placement processes. G

Particpated in Chicago/suburban Cook County launch event on July 11.

CE Regional Leads will be coordinating events for suburban Cook County. Will reach out to members from CE Committee that volunteered to assist.

Fall 2018 or Winter 2019

PSH - Prioritization, Matching & Referrals

Enhance existing BNL processes

Y

New HMIS protocols to be launched this fall that will address CE visibility issues.

Present updated prioritzation matrix (for multiple populations and housing intervention types) to CE Committee in September

September CE Meeting

VISPDAT introduced for families w/minor children and transition aged youth

G

VISPDATs required for placement in all housing types starting in Fall. Agencies need to be sure they are doing VISPDATs for everyone. VISPDAT protocols will be reinforced at annual CE update training.

Continue to monitor quality control ongoing

PSH vacancies for families w/minor children and transition aged youth filled from CE BNL G

All PSH matched through CE as of Jan 2019. Finalize priorization metrics across populations. Presenting to CE Committee in September

September CE Meeting

Rapid RehousingExplore capacity and develop plan to incorporate Rapid Re-Housing referrals into standardized CE process and explore RRH as bridge for all populations

G

Soft launch of RRH matching in June/July. Goal of 100% RRH matching during August/September. Working on final HMIS procedures for tracking and CE processes. Will train at annul CE update training.

RRH learning collaborative for fall. Supplemental ESG awards to be announced in August. Updates at September CE Meeting

September CE Meeting

Transitional HousingExplore capacity and develop plan to incorporate Transitional Housing referrals into standardized CE process

GCEDA/VA TH being placed through BNL. Include TH placment protocols in CE

manual. Discuss as part of prioritization matrix in September

September CE Meeting

Access PointsCall Center

Y

Working with Call Center leadership to enhance script for more accurate referrals.

Training for call specialists and intake specialists on new process postponed to align with timing of HP pilot (see below)

August/September

Walk-in CentersG

Establishing guidelines for introducing VISPDATS at walk-in centers.

Train walk-in center staff in conjuction with RRH matching timeline

August/September

Shelter diversion pilotY

Applied for supplemental ESG funding to support a pilot project starting in the fall.

Diversion training, develop simple HMIS record keeping processes

Fall 2018

Evaluate system capacity to support shelter referrals G

Exploring use of housing based problem solving to support rapid exits from shelter.

Evaluate in conjunction with diversion pilot Fall 2018

Develop comprehensive street outreach plan

G

Outreach team conducted targeted community outreach in south, will target another region in upcoming months.

Working on mapping coverage and targeted outreach to support Sub Cook Zero campaign.

Ongoing

Parallel Systems

Page 1 of 2

August 2018 Entry Point Status Update

Status Progress Next Steps Key Dates

Domestic Violence

G

Finalized DV Leathality screening form. Updated CE flowchart. Applying for DV bonus funds to enhance CE processes for DV. To present at August CE Cmte meeting.

Ongoing work with Infonet (DV database provider) and State of IL and HUD. Finalize CE referral protocols to include in manual for September CE meeting.

August/September

Transition Aged Youth

G

An official Alliance Youth Committee formed as an outgrowth of the CE youth workgroup. It is working on strategic plan to end youth homelessness and continues to support development of CE processes for TAY.

Present TAY prioritization protocols with matrix at September CE meeting.

September CE Meeting

Veterans

G

Working with VA and HMIS to allow VA staff to manage Vet BNL, matching and referral for VA resources. CE team will continue to manage Vet placement for CoC resources (Vets not eligible for VA resources.).

Finalize outstanding procedures for September review of manual.

September CE Meeting

Explore capacity and develop plan to incorporate Homeless Prevention into Coordinated Entry

Y

Pilot slowed due to glitch related to recording results of screening, working with HMIS and call center to resolve

Implement at call center once results recording issues are resolved.

Extending pilot through September

Train protocols for short term stability case management G

Follow up training and diversion training being planned for September

Set training dates Ongoing

TrainingFinalize CE training requirements

GDiscussed briefly at board meeting in conjunction with NOFA scoring.

Training protocols to board for approval with manual adoption

November board meeting

Annual Assessor Training & Document Clinics G

Working with HMIS team for combined HMIS and CE training during September

Set dates for document clinics Sept 11 WestSept 19 SouthTBD North

AdministrativeComplete policy and procedures manual

G

All changes to-date updated from CE Committee

New items can be presented to CE Committee in September. Manual will be given to the board to review after the October board meeting.

November board meeting

Outcomes Reporting

G

Working with HMIS team to update reporting tools and workflow docs prior to CE Annual Assessor training

Develop satisfaction survey questions, HP & STSS Referrals traking reports and vacancies report, and develop one-page summary of key indicators for agencies

Ongoing

NOFA CE Ranking MeasuresG

Board approved renewal and new projects document

Evaluate if change CE measures for next year.

January 2019

KEYGreen - on track

Note: Adjustments will be made as necessary during implementation period.

G/C - goal complete, status update will not changeYellow - slightly behind but moving forward Red - encountering issues

Page 2 of 2

Committee Action Calendar 2018

Due Date

Item Status

Site visits Interagency MOA

BOARD DASHBOARD HMIS COMMITTEE

Agenda Items: Training/User Group Site Visits CE Interagency Data Sharing MOA Data Sharing Requests Strategic Plan

Minutes Date: August 1, 2018 Attendees - Jeremy Heyboer (Alliance), Peggy Troyer (Alliance), Lynn Suchwalko (Alliance), Tes Kefle (Catholic Charities), Joann Boblick (BEDS), Tammy Verticchio (Housing Forward), Anna Popa (Center of Concern), Mallorie Marsh (Call Center) Minutes: May 30, 2018 minutes approved Updates, Reports, and Announcements: Training/User Group - additional trainings are coming up in August (July off); ART training offered as needed, but should be scheduled in late August; September at Cicero Site visits – we are slightly behind on-site visits, but they will be scheduled soon CE – moving forward with getting RRH up and running for prioritization (soft launch), still tweaking PSH issues, very early in determining HP, will be working with Jake to coordinate CE/HMIS training New position/office expansion – a new HMIS position & Bethany’s old position will soon be posted. The office has expanded, and construction is nearly completed Interagency Data Sharing Memorandum (MOA) – an addendum to the partner agreement, will most likely be distributed by 10/1/18; more responsibility will be placed on the agencies themselves to open the data for the CE purpose of housing households Data Sharing requests - Housing for Health/Medicaid CDPH – finalizing agreement; meeting should occur by the end of the month and will then go back to the CDPH legal team for final approval

CCHHS – H+ - determine health issues surrounding vulnerability for those that are literally homeless Qlik Training for staff – Mediware to provide on-site in November Strategic Plan – on July 18th we had our strategic planning retreat, we have focused strategies on data to determine the appropriate housing types; we had board members, community representatives discuss feedback from earlier held focus groups. Challenges: needing more input, a culture of competitiveness among CoC agencies, too many meetings); system is under resourced. Strengths: HMIS team is skilled, responsive and willing assist providers. Also discussed barriers to data sharing within the CoC, lack of consistency in collection and sharing of data with agencies in bordering counties. The final strategic plan will hopefully be in place by the fall of 2018

Service Point 6?? – Jeremy participating in Mediware’s review, still at least two years away….so stay tuned 😊😊 Review HMIS sections of NOFA application – committee reviewed the documents and will complete the

APR review at September meeting HMIS Committee meetings – discussion of the frequency of meetings User Group – discussion of frequency/timing/location/recertification Consent to share incidents? To be discussed later

Next Meeting: September 5, 2018 Alliance Offices

BOARD DASHBOARD YOUTH COMMITTEE

Agenda Items: Introductions Updates 100 day challenge

Date:3/15/16 Attendees: , Bryan Dunlap, Alene Rutzky, Wendy Avila, Cecilia O’Neill, Joann Boblick, Cristy Harris,, Sonia Ivanov, Anita Alvarado, Maria Zachery, Carol Gsell, Kaitlin Aldworth, John McNabola, Pat Witvoet, Dennis Condon , Luiz Barbosa, Rachel Contos, Peggy Troyer, Bethany Maynard-Moody inutes: The State IDHS funds have not been released as the State budget has not been passed. Other agencies: Catholic Charities, Connections, Northwest Compass, Respond Now, Together We Cope reported they have funds through a program with CEDA. These funds became available as of March 1st but have a variety of requirements which have made them complicated to distribute. At our April meeting, a rep from CEDA will address our Comm. to explain and clarify these procedures. Wendy distributed and reported on statistical VCC reports. A great part of the meeting was dedicated to discussing the metrics for evaluating the expanded Call Center operations and determining factors for prevention assistance. Peggy Troyer led the discussion on standards for measuring the relevance, efficiency and impact in light of specific objectives of the expanded Call Center project. All agreed on some metrics presented in the planning process but this is an ongoing progression which will help to interpret results to understand the impact of the expanded Call Center. Determining factors for prevention assistance were also discussed for the completion and approval of the Prevention and Diversion Assessment Tool. Two subcategories were presented and addressed under this topic: Pre-Screen/Referral Tracks and Preliminary Prevention Screening. A small group of six members was identified to finalize and approve the screen tool for the Call Center’s use. The next Prevention Comm. meeting is set for 3/15/16.

Date: 8/20/2018 Attendees: Kurt Runge (Alliance); Thalma Brooms (Connections); Jen Feuer-Crystal (Connections); Diana Ballard (The Bridge); Bill Marquardt (Maryville Academy); Larsarene Alexander (Aunt Martha’s); Erica Hill (Aunt Martha’s); Genea Moore (Aunt Martha’s); Betty Bogg (Connections); Rachel Contos (Alliance) Agenda:

1. Updates a. Burk informed the group that another round of YHDP might be coming up in the fall b. Staff updated the committee that the Youth Action Board would be up and running with the help of our

incoming VISTA or Stevenson fellow. c. Rachel is researching youth-specific PiT methodology for the committee to finalize and implement

2. Rapid Results Institute Rapid Results Institute a. Alliance was selected to apply for the Rapid Results Institute’s 100 day challenge towards ending youth

homelessness. It is designed to help communities make significant headway on a specific barrier, like data, using CE with youth, working with the education system, etc.

b. The committee discussed the pros and cons of the challenge—the biggest pro being technical assistance around youth homelessness, the biggest con being the time commitment.

c. The committee voted to apply for the 100 day challenge and that we would like to focus on our relationship to the education system and implementing HB261

Next Meeting: September 17, 2018 | 1PM-2:30PM | Through Go-To-Meeting, please email to be added to the list

8.15.18 Advocacy Committee Minutes

1. Introductions Bill Marquardt (Maryville Academy); Anne Campbell (Connections of Illinois); Troy O’Quinn (Thornton Township); Liz Carretero (Resurrection Project); Jake Bradley (Entry Point); Willie Hauge (Connections of Illinois); Larsarene Alexander (Aunt Martha’s); May Salman (Together We Cope); Alaina Duca (DCFS); Rachel Contos (Alliance); Kurt Runge (Alliance); Erica Hill (Aunt Martha’s); Kelly Kucharski (Journey’s); Sue Loellbach (Connections for the Homeless); Christi Wessel (State Rep Michelle Mussman’s Office)

2. Updates The committee discussed how to ensure that the Flexible Housing Pool that the Chicago is doing will be expanded to the suburbs. Members of the committee are interested in meeting with suburban hospitals. Alliance has a google doc of elected officials by agency—this will be on all future advocacy emails to make it easier for people to call their legislators.

3. Six Month Advocacy Plan a. Training b. Voter Registration

i. Committee recommends trying to register 50 people in our programs by Oct. 9 (last day to register by mail)

c. Housing Action IL Just Housing Initiative i. Committee encourages everyone to endorse the initiative

d. Strategic relationship building with elected officials i. Committee members to write introductory letters to legislators

ii. Committee to aim for 2-5 in-district meetings before November e. Develop budget and policy priorities for 2019 f. Build Base g. Implement HB261

4. Announcements a. Housing Action IL Conference happening Oct. 25 & 26

Next Meeting: September 19 @ 9:30; 888-296-6500; Pin: 333924

We are calling for a countywide amendment that will

ensure that people with records have equal access to

stable housing opportunities.

Home is the cornerstone from which people build better

lives for themselves and their families. People with

records, like everyone else, deserve a place to call home.

Other jurisdictions in Illinois already offer protections for people withrecords. In municipalities like Urbana, IL, people with records areconsidered a protected class in housing-related transactions, and theuse of criminal histories in housing decisions is expressly prohibited.

Ban discrimination in real estate transactions based on an arrest record, citation, juvenile record, sealed or expunged record, or participation in a deferral or judgment program.

We all want to live in a fair, safe community. This will help reducerecidivism and protect children and families from the consequencesof housing instability.

Fact sources: The Sentencing Project, Vera Institute of Justice, Center for American Progress

cafha.net/jhi-main

Gianna Baker Housing Action Illinois gianna@housingactionil.org 312-939-6074 x110

Prevent housing providers from inquiring about, considering, or requiring disclosure of a potential tenant's criminal history before considering their application.

Keep housing providers from automatically rejecting an applicant based on a conviction. They will need to consider factors such as evidence of rehabilitation, the length of time that has passed since the conviction, and the nature and severity of the crime.

We'd love to hear from you. Patricia Fron

Chicago Area Fair Housing Alliance pfron@cafha.net 872-228-7844

Access Living Alexian Brothers Housing and Health Alliance All Chicago Alliance to End Homelessness in Suburban Cook County Apna Ghar Asian Americans Advancing Justice, Chicago Augustana Lutheran Church of Hyde Park Bethel New Life Block Together Breakthrough Urban Ministries Business and Professional People for the Public Interest Cabrini Green Legal Aid CAIR-Chicago Charles P. Fischbach, Former Commissioner, City of Chicago Commission on Human Relations Chicago Alliance Against Racist and Political Repression Chicago Appleseed Fund for Justice Chicago Area Fair Housing Alliance Chicago Coalition for the Homeless Chicago Community Bond Fund Chicago Council of Lawyers Chicago House and Social Service Agency Chicago Jobs Council Chicago Lawyers’ Committee for Civil Rights Under Law Chicago Urban League Claretian Associates Coalition for Equitable Community Development Community Renewal Society Connections for the Homeless Communities United Corporation for Supportive Housing Deborah’s Place Evanston Northshore NAACP EZRA Multi-Service Center

Facing Forward to End Homelessness First Congregational UCC, Evanston First Unitarian Criminal Justice Task Force Ford Heights Community Service Organization Greater West Town Training Partnership Growing Home Inc. Health and Medicine Policy Research Group Heartland Alliance for Human Rights and Human Needs HOPE Fair Housing Center Housing Action Illinois Housing Choice Partners Housing Forward Illinois Consortium on Drug Policy at Roosevelt University Independent Voters of Illinois- Independent Precinct Organization Inspiration Corporation James B. Moran Center for Youth Advocacy Jane Adams Senior Caucus Jewish Council on Urban Affairs John Howard Association of Illinois John Marshall Law School Fair Housing Legal Clinic Justice and Witness Ministry, of the Chicago Metropolitan Association, United Church of Christ Kenwood Oakland Community Organization Latino Policy Forum Latin United Community Housing Association (LUCHA) Lawyers’ Committee for Better Housing Legal Aid Society of Metropolitan Family Services Lincoln Park Community Services Mothers Against Senseless Killings Mental Health America of Illinois Mental Health Summit Metropolitan Tenants Organization Northside Housing and Supportive Services

NAMI Chicago National Fair Housing Alliance National Housing Law Project Nehemiah Trinity Rising Northwest Side Housing Center Northwestern Rethink Relink Chicago! Oak Park Regional Housing Center ONE Northside Open Communities People for Community Recovery Project Irene Respond Now Restaurant Opportunities Center Restore Justice Safer Foundation Sargent Shriver National Center on Poverty Law SEIU Healthcare Illinois South Suburban Housing Center Southside Together Organizing for Power (STOP) Southwest Organizing Project Streetwise Strengthening Chicago’s Youth Supportive Housing Providers Association TASC, Inc. The Next Movement Thresholds Trilogy Uptown People’s Law Center United Congress of Community and Religious Organizations Westside Health Authority Woodstock Institute Working Family Solidarity