2019 Annual Meeting

BFMC Property Management, Managing Agent

8111 LBJ Freeway, Ste. 835

Dallas, TX 75251

(972) 644-3801

I. Determine if Quorum is Present in Person or by Proxy.

II. Announcement of Quorum or Rescheduling of Meeting.

III. Read and Approve Minutes of Last Annual Meeting

IV. Election of Directors

V. Presentation by Grand Prairie Deputy City Manager and

Police Officer

VI. Presentation of Reports

a) Report on 2018 Operations and Outlook for 2019.

b) Report on Financial Statements and 2019 Budget.

c) Officer Reports

VII. Old Business

VIII. New Business (Drawings)

IX. Questions and Answers

X. Adjournment

The HOA received approximately $520 per

Month in Lease Fees paid by Chesapeake Energy.

Net Operating Income for 2018 was $6,749 vs. a $495 Budget. This was Mainly Helped by a Reduction in Bad Debt

Reserve No Longer Needed due to Better than Expected Collections of Past Due Accounts.

The Board of Directors approved Association

Managers Recommendation to create an online

emailed newsletter using Constant Contact to

replace the previous printed newsletter.

Results, a minimum $1,900 in savings annually to the

association.

Allows management to quickly communicate with

owners on a variety of topics related to the

Association in much greater detail. We would love

ideas for further improvement.

Clubhouse Painting

Clubhouse Gutter Install

Clubhouse Gutter Installation

Clubhouse Renovations

Interior

All popcorn was scrapped off the interior and painted.

Doors and baseboards were painted.

Exterior

Full gutter instillation.

This was to assist in water collection which was causing damage to interior of clubhouse.

Security Cameras

Upgrade to all outdated interior/exterior cameras, tamper proof for better security.

Irrigation Updates

Hidden repairs:

Two pesky leaks at the clubhouse were fixed.

One irrigation leak in the island by the meter was repaired.

One leak just north of the dumpster repaired, took a few times to resolve.

Our landscape crew continues to work diligently when called upon to keep our association up and running.

Clubhouse Contract and Rules

BFMC and the Board of Directors created a more streamlined clubhouse contract.

Goal was to clearly inforce clubhouse rules and guidelines in accordance with pool rules and city ordinances.

New enforcement allows for better enjoyment of the pool facility by all owners during times when the clubhouse is rented.

Additionally, clearly outlining city ordinances protects the association from any unwanted fines and/or lawsuits.

Matthew Mitcheltree, Continues to Perform Clubhouse Management Duties as Well as Chemical Balancing and Pool Cleaning. He also Performs Maintenance Tasks that Would Require the Use of an Outside Vendor or Contractors thereby Saving the HOA Countless Dollars!

Jennifer Mitcheltree Continues to Come Up with New Ideas for Keeping Clubhouse and Pool Neat, Clean and Organized as Asst Clubhouse Manager.

Matthew and Jennifer played a key role in revising the Clubhouse Contract and rules this year.

BOTH Matthew and Jennifer are Doing an Excellent Job and We are Very Lucky to Have Them On Our Team!

Continued Collection and Follow-Up on Delinquent Accounts.

Continue to Identify Possible Capital Improvement and Repair Opportunities.

Ideas by Homeowners for Board Consideration are Welcome.

Continue to find ways to maximize the use of the newsletter to keep owners informed about Kirby Creek Village.