o Republic of the Philippines c) OFFICE OF THE PRESIDENT

COMMISSION ON HIGHER EDUCATION +

MEMORANDUM FROM THE CHAIRMAN

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TO : HEADS OF STATE UNIVERSITIES AND COLLEGES (SUCs) AND CHED-RECOGNIZED LOCAL UNIVERSITIES AND COLLEGES (LUCs)

SUBJECT: FY 2019 CALL FOR SUBMISSION OF PROJECT PROPOSALS FOR CHED INSTITUTIONAL GRANT

DATE : 23 August 2019

The Commission on Higher Education, through the Office of Institutional Quality Assurance and Governance (01QAG), is inviting interested State Universities and Colleges (SUCs) and CHED-Recognized Local Universities and Colleges (LUCs) to submit project proposals for CHED Institutional Grant for Fiscal Year 2019.

SUCs and CHED-Recognized LUCs are encouraged to submit project proposals to be able to improve the delivery of any of the major functions of the institution, namely, instruction, research and extension. These project proposals should be part of the institution's development plan in congruence to the regional development plan, must be within the priority programs and projects of the Commission on institutional developmet and enhancement.

For FY 2019 the project proposals should involve complementation/collaboration scheme of two or more higher education institutions located within the province or region on the following areas:

facilities upgrading/improvement and development of technology-based higher education programs; and promotion and development of tourism in a certain geographical location.

In order to be considered for the review, the following requirements should be submitted:

1. Project Proposal (full blown) to include (Project Proposal Format Attachment 1): Statement of Purpose/Objective(s) Background and Justification to include Cost-Benefit Analysis Project Plan/Methodology Project Team to indicate qualifications and terms of reference Budget/Indicative Cost with Work and Financial Plan (WFP) & Line Item Budget (LIB) to include the proponent SUC's counterpart, priorities and justifications Gantt Chart;

Log Frame (Attachment 2); Summary Sheet (Attachment 3); Certified True Copy of Board Resolution approving the project; and Certificate of No Pending Request for Funding on this same project in any other funding agency/institution.

Higher Education Development Center Building, C.P. Garicia Ave., UP Campus, Diliman, Quezon City, Philippines Web Site: www.ched.gov.oh Tel. Nos. 441-1177, 385-4391, 441-1169, 441-1149, 441-1170, 441-1216, 392-5296, 441-1220

441-1228, 988-0002, 441-0750, 441-1254, 441-1235, 441-1255, 411-8910, 441-1171, 352-1871

Send your proposal and other required documents on or before September 30, 2019 for evaluation by the Technical Working Group of Institutional Grant to:

The Director IV Office of Institutional Quality Assurance and Governance (01QAG) Commission on Higher Education HEDC Bldg. C.P. Garcia Avenue, Diliman, Quezon City

For further details, concerns and queries, you may contact Mr. Reyen M. Sabate, Chief Education Program Specialist or Ms. Noemi A. Isidro, Sr. Education Program Specialist, Coordination and Governance Division, 01QAG at telephone number (02) 441-1254 or thru email oiqag.cgdivision@gmail.corn.

J. PROSPE 0 E. DE VERA III, DPA Chairman

COMMISSION ON HIGHER EDUCATION

Office for Institutional Quality Assurance and Governance

CHECKLIST OF INSTITUTIONAL GRANTS REQUIREMENTS

Requirements I. Full blown Project Proposal

Statement of Purpose/Objective(s)

Background and Justification to include Cost-Benefit Analysis Project Plan/Methodology Project Team (if any), to include qualifications and terms of reference 4.1 Qualification 4.2.Terms of Reference

5.Budget /Indicative Cost with Work and Financial Plan (WFP) & Line Item Budget (LIB) to include the proponent SUC's counterpart (if any) Log frame Gantt Chart Summary Sheet HEDFS

II. Certified True Copy of Board Resolution III. Certification signed by the President of the SUC that the project proposal is not submitted for

consideration/funding in other funding agency(ies)

Liquidation of Grants/Financial Assistance from CHED

IV. HEDFS Schedule of Due from NGAS

Title CHED Grant/Financial Assistance Amount Received Date Received / Check No. Status

CHED INSTITUTIONAL GRANTS Form 1 PROJECT PROPOSAL

I. PROJECT TITLE:

II. NAME OF INSTITUTION/PROPONENT:

Name of Institution

Complete Address

Contact Numbers Telephone Nos. Mobile Nos. Email Address

Name of the Head of the Institution Designation Name of Project Coordinator & Designation Contact Nos. & e-mail Address

Name of Project Leader & Designation Contact Nos. & e-mail Address

III RATIONALE, BACKGROUND AND JUSTIFICATION TO INCLUDE COST-BENEFIT ANALYSIS:

(The proposed project will provide an opportunity for the proponent SUC to advance its commitment/the institution's Vision, Mission and Goals including mandate; impact to intended beneficiaries that will be affected by the reforms/improvements resulting from the project; outputs in each identified phase of the project implementation; and will the public see this project as good use of public fund?)

IV. STATEMENT OF PURPOSE/OBJECTIVE(S) AND SIGNIFICANCE OF THE STUDY:

(The proposed project addresses the goaUs or objective/s of the Higher Education Road Map/Regional Development Plan/Institutional Development Plan)

Statement of the Problem: General:

Specific:

Significance of the Study (Contribution of the project to national/regional/community/institutional goal/plans;

emerging realities, etc.)

V. PROJECT /WORK PLAN (This includes a brief description in chronological order of each activity to undertaken in the conduct of

the project. The starting and planned completion date are indicated in year and month and they may be presented via Gantt Chart)

Work Plan Activities

Output

Due Date

Gantt Chart

Activities Months 1 2 3 4 5 6 7 8 9 10 11 12

Note: Clear and viable timelines and deliverables with Logical Framework and Gantt chart that match both project description and proposed outcomes

V-3 Detailed List/Breakdown of Equipment Existing

E • uipment No. of Units To be purchased No. of Units

Activities Person Involved/Designation

Responsibility Duration of Involvement / Time Frame

PROJECT TEAM COMPOSITION, QUALIFICATIONS AND TERMS OF REFERENCE

BUDGETARY REQUIREMENTS

VII-1. Work and Financial Plan

Activities Amount Der Months and Activities 1 _2 3 4 5 6 7 8 9 10 11 12

VII-2 Detailed Line Item Bud et Items/Particulars Amount

Maintenance and Other Operating Expenses (MOOE)

Counterpart Institutions CHED

Equipment Outlay** Detailed List/ Breakdown of Equipment

Submitted/Prepared by Endorsed by

Signature : Name • . Designation/Title : Date :

Note: To be submitted together with Certification signed by the President of the SUC that the project proposal is not submitted for consideration/funding in other funding agencyAes; Board Resolution; HEDF Project Summary Sheet and Logical Framework

HEDF PROJECT SUMMARY SHEET COMMISSION ON HIGHER EDUCATION Proposed for calendar year

-I Project Code I 1 Project Code to be filled up by HEW staff for new projects .-

2 Project Title

3 Project Description

4 Proponent Name i goNATURE

5 Proponent Org/Div

6 Contact Information

7 Project Dates & Duration Front to Duration months

8 Requested Support

For the Year For the entire Project

Other Requests

9 HEDF Priority Area

10 Project Justification

11 Project Deliverables

12 Project Milestones Date Output

_

13 Activity Chart Mo. 1 Mo. 2 Mo. 3 Mo. 4 Mo. 5 Mo. 8 Mo. 7 Mo. 8 Mo. 9 Mo 10 Mo 11 Mo. 12

Delineation of Tasks

Requisition of Equipment

Delivery of Equipment

Retrofitting of Room

Training of Faculty/Staff

14 Financial Timelines mai Mo. 2 Mo. 3 Mo. 4 Mo 5 Mo. 8 Mo. 7 Mo. 8 Mo. 9 Mo 10 Mo. 11 Mo .12 TOTAL

Source of Fund: CHED

1. e.g. Requisition of Equipment

Source of Fund: SUC Name _

2

3

4

5

6

7

8

9 -

10. Other Expenses

Total

15 REVIEWED BY RECOMMENDATIONS APPROVED BY

DATE DATE

CHED HEDFS Form 4 LOGICAL FRAMEWORK FOR HEDF PROJECT PROPOSAUS

Objectives Measurable Indicators Means of Verification Important Assumption

Goal: Wider problem the project will help to resolve

Quantitative ways of measuring or qualitative ways of judging timed achievement of goal

Cost-effective methods and sources to quantify or assess indicators

External factors necessary to sustain objectives in the long run

Purpose:

The immediate impact on the project area or target group i.e. the change or benefit to be achieved by the project

Quantitative ways of measuring or qualitative ways of judging timed achievement of goal

Cost-effective methods and sources to quantify or assess indicators

(Purpose to Goal) External conditions necessary if achieved project purpose is to contribute to reaching project goal

Outputs: These are the specifically deliverable results expected from the project to attain the purpose

Quantitative ways of measuring or qualitative ways of judging timed production of outputs

Cost-effective methods and sources to quantify or assess indicators

(Output to Purpose) Factors out of project control

which, if present, could restrict progress from outputs to achieving project purpose

Activities:

These are the tasks to be done to produce the outputs

Inputs:

This is a summary of the project budget

Financial reports (Activity to output) Factors out of project control which, if present, could restrict progress from activities to achieving outputs

Why use a LOG FRAME? A Log Frame is' a logical summary of key factors of the project. "It" encourages the discipline of clear and specific thinking about what the project aims to do and how, and highlighting those aspects upon which success depends. "It is a tool for planning, monitoring and evaluating projects. — From the "Logical Framework Analysis" document of BOND Networking for International Development.

CHED HEDFS Form 4 LOGICAL FRAMEWORK FOR HEDF PROJECT PROPOSALJS

Objectives Measurable Indicators Means of Verification Important Assumption

Goal:

Purpose:

Outputs:

Activities:

Prepared by:

Approved by:

Signature over printed name

Signature over printed name

Designation

Designation