2019 plan of action - university of pretoria€¦ · 2019 plan of action student representative...

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Student Representative Council 2019 Lynwood Road, Hillcrest, Pretoria, South Africa 0002

2019 Plan of Action Student Representative Council | University of Pretoria

•Advancing student success, accessible opportunities and an inclusive university culture Vision

•Actively cultivating, elevating and enhancing academic success, well-being and student life (respectively) of all students through transparent and accountable leadership of an effective, efficient and visible leadership structure

Mission

•Academic Success

•Increasing General SRC Visibility

•Student Well-being

•Fundraising: Mitigating Student Hunger and Tuition Shortfalls

Strategic Objectives

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Strategic Objective

Initiative Measurement (extent to which initiative is/was successful)

Tasks (to achieve initiative)

Responsible persons p = primary s = secondary

Resources (what is needed to achieve objectives)

Monitor Milestones (dates by which tasks ought to be completed)

Completion Dates

Academic Success

Education: Procedure

- Obtain necessary information (including Faculty Regulatory information)

- Promote existing facilities

- Semester Notices

- Obtain templates for aforementioned procedure(s)

Academics (p); Rest of the SRC (s)

- No cost implication

- Office Space

- 10 January 2019

- Semester

End

- Semester

End

Consultation Hours

- Time that offices were occupied

- Number of students consulted

- Set up a roster in accordance with SRC members’ respective timetables

Secretary (p) - 25 February 2019

- Ongoing

Increasing General SRC Visibility

Visiting external campuses – spend time on the ground

- Marketing week / Day on different campuses

- Divide SRC into different groups to visit different external campuses

Londiwe (p) Rest of SRC (s)

- Transport - SRC Gazebo - Faculty

Houses - Freebies (SRC

merchandise?)

- 28 February

Ongoing until expiry of term

Posters (distributed on main-, as well as external campuses)

- Design posters

- SRC Photoshoot

Mahlatse (p) - Designer software (Canva)

- Photographer - Transport - Printing

Facilities - Approval

(Stickers)

- 22 February

- 16 February

- 1 March - 21

February

State of the House Address

- Sub-Council Meeting

Rameeza and Thabiso (p)

- Faculty Houses

- Quarterly - End of quarter

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Office of the Presidency

David Kabwa(President)

Strategic objectives/ Objectives

Measure/ Indicator

Initiative Tasks/ Actions

Responsible Resources Monitor Milestones

Target Dates

Reimagining institutional culture

Continually engaging with regards to policy formulation at University of Pretoria

• Familiarising the SRC with poli

• SRC President

• SRC Deputy

• Policy Documents

• Protocol

Outcome of various Council Meetings

Dates to be confirmed

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in a constructive manner

cy that exists in the different spheres of the University

President

• SRC Secretary

• SRC Transformation and student success

Documents

Bolstering student life

More SRC-hosted events

• Supporting student driven events.

• Organising student ev

• Liaising with the CID do host an event in Hatfield

• Organising SRC-hosted studen

• SRC President • SRC Deputy President •SRC Secretary

• SRC Facilities Safety and

• University of Pretoria Facilities

• Continually liaising with the Hatfield CID

• Continually

One event each quarter

March 2nd 2019 April 17th 2019 September 26th 2019

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ents

t event

• Ensuring that proper processes and procedures are followed for constructive student engagement

Security

• SRC Day Students and external Campuses

• SRC STUKU Member

• SRC Rag Member

liaising with SRC Substructures

Student Wellness Promotion

Creating spaces for students to receive support while promoti

• Emphasising the impor

• Engaging mental wellnes

• All members of the SRC


More awareness raised each quarter

On-going throughout the year

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ng existing spaces

tance of student wellness in all areas of student life. Students will be encouraged to break the stigma that surrounds student we

s institutions for the benefit of assisting students

• Engaging physical wellness institutions and promoting physical wellness also

• Student Support Services

• Student Health services

• All relevant support structures at the University of Pretoria

• Additional equipment provided by various stakeholders contributing to mental wellness

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llness issues. Students will be encouraged to support and strengthen each other’s wellness with the support of the SRC.

• Facilitating student agency with regards to mental wellness awareness

• Facilitating ways for students be actively involved in assisting other stu

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dents and combating mental wellness issues.

21st Century Library student contribution

Continuous Engagement with University of Pretoria Library Services

Actively contributing a student opinion towards the development of a 21st Century Library. Renovations to library services have been suggested. We will ensure that students are kept and to date and given a platform to provide their opinions and thoughts.

• Regular engagements with UP Library Services

• Regular updates with students con

• SRC President

• SRC Deputy President

• SRC Academics

• UP Library Services

• University of Pretoria Library Services


Updates regarding concepts pertaining to the 21st Century Library


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cerning the progress thereof

Collaboration with other institutions

Engaging with Student Representatives from other institutions

Build Relationships with Student Representatives of other Institutions

• Identifying strengths and weakness in student leadership structures to bolster the leadership capacity of the 201

• SRC President

• SRC Deputy President

• SRC Secretary

• SRC Deputy Secretary

• SRC Post Graduate and international Students

• SRC Day


Continual Engagements with student representatives from other institutions


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9 UP SRC

Students and External Campus Affairs

Fostering a greater sense of unity

Greater involvement of the student structures

Encouraging students and student structures to engage with one another and engage with the SRC. By ensuring a greater level of involvement from student structures, this will ensure that students are not operating in pockets of isolation but able to contribute towards a more inclusive student body. This will not occur overnight, however a step will be

• Inviting student structures to engage with the SRC via programmes and initiatives

• Encouraging student involv

• All members of the SRC

• Active contribution from students and student structures

Turnout at SRC engagements


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taken that will foster a new sense of togetherness and compatriotism.

ement regarding SRC initiatives

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Measure/ Indicator

Initiative

Tasks/ Actions


Target Dates

SRC Visibility

The SRC will intensify its visibility on social media, campuses and in other forms of contact with the students.

• SRC must have biweekly/ weekly visits to the external campuses.

• SRC activations at the student centre in Hatfield for visibility.

• Active and interactive social media platforms, this could also entai

-SRC President -SRC Deputy President -SRC Day students -SRC Marketing & Media

• SRC Banners.

• Transportation

• Loud hailers.

• Speakers and microphones.

To have a higher turn out on SRC Elections.

Throughout the year.

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l that the SRC creates a YouTube page for better interaction with students since YouTube channels are popular with students.

Constitutional Amendments Induction with the Student Population as well as student structures.

Hold quarterly induction sections in accordance to the CSG amendments in order to educate the student

Organise for sit downs with structures where we discuss the amendments and also provide snacks and drinks for encouragement.

-SRC President -SRC Deputy President -SRC Treasurer -Secretary -Deputy Secretary -SRC Facilities - Constitutional Tribunal

- Lecturer Hall or a Venue similar - Snacks and food -microphone and speakers - a projector -copies of the Constitution.

To achieve a truly educated student body in so far as the Constitution is concerned.

End of March and End of November.

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population of what CSG is and how they are affected by amendments.

Accessibility to the President’s Office and Efficient Functioning of the Office.

Establishing of a task team

Appoint a number of 10 to 12 people that are interested to serve as the assistants of the Office of the president in order to ensure more efficiency.

-SRC President -SRC Deputy President -SRC Treasurer

- The Office for constant meetings and maybe also light lunches.

Promotion of efficiency and using more hands to get the SRC Work done.

30 March 2019

SRC Accountability.

Ensuring that each and every SRC member execute their mandate especially their POAs.

In the SRC weekly meetings, the Deputy president will select six members that must do a feedback on what have they achieved in the past week and in so far as their POAs are concerned, how far are they with

-SRC President -SRC Deputy President

- The venue of the SRC Meetings.

To promote efficiency and Accountability within the SRC.

March 30th 2019

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executing them.

Alleviation of Student Hunger

To assist students that may not have adequate access to food in order to help them achieve academic excellence as well as good wellbeing.

- Increase assistance from the SNAP Programme

- Have Food drives and involve the local food stores.

- Negotiate for cheaper meals with Tuks res in order to avoid running to an instance

- SRC President

- SRC Deputy President

- SRC TREASURER

- SRC Study Finance

- External Donors.

- Tuks Res

- DSA

Prevent the instance where by the end of the year, students for example in the Tuks reses no longer have money in their meal cards and also ensure that day students do not go to bed with empty stomachs.

30 March 2019

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where students finish their meal cards before the end of the year.

Access to Registration, despite Blocks.

Ensure access to the University of Pretoria to students despite the financial burden that they may experience further disallowing them to register.

- Negotiate with the student administration to have all blocks lifted in order to make sure that students register for the

- SRC President


- Secretary

- Deputy Secretary

- Treasurer

- Study Finance.

- Student Admin

- Student admin

To ensure early access to the academic activities despite financial blocks.

30 March 2018

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academic year.

Towards the transformation of our curriculum

Continue the conversation that was created by the #FMF movement in order to drive the transformation mandate of vision 2025 of the University

- Organise a conversation with other scholars in perpetuating the phenomenon in a form of a seminar.

- SRC President


- SRC Secretary

- SRC Deputy Secretary

- Treasurer

- Transformation officer

- Marketing officer

- Venue for the event

- Equipment such as microphones, speakers and projectors

- Social Media for marketing

- Funds to make the event possible

To continue the talks surrounding transformation in academia.

30 October 2019

Distribution of pads in the bathrooms as well as toiletries through SNAP of the

To provide for access of sanitary pads and other toiletries to those

- Fundraising events for pads and toiletries and supp

- SRC President


- SRC Secretary

- Funds

- Social media for marketing

Efficient access to toiletries and sanitary pads for the greater wellbeing of

30 March 2018

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Office of Secretary

The POA for the Office of the Secretary is currently being

restructured and will be added upon completion

Office of The Treasury

Phenyo Montsho(Treasurer)

University of Pretoria

who cannot afford them.

ly them to SNAP and to the bathrooms.

- SRC Deputy Secretary

- Treasurer

- Transformation officer

- Marketing officer

students.

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Branch Task Action Intention and

Measure Resources Aide Timeline

Administration

Budgets

Set up of budgets for the SRC and University structures

✓ Sufficient yet not overused allocations

✓ SRC coffers are not in strain

01 February

Drain cost centres

Track, collect and reinvest all unused monies in X cost centres

✓ Collect and reinvest money to the emergency funds

ToonBank

01 March

Treasurer’ Sub-Council

Work and reimagine the duties of treasures in UP Structures.

✓ Have a functional team

✓ Emphasise importance of fundraising

✓ #LeadWithUs

✓ Venues ✓ Statione

ry ✓

Transport

Faculty House Treasures

01 March

Projects and bailout

Reserve money for year-end bail outs and projects ran by other structures

✓ Prevent deficit of funds

SRC Executive

Intercampus trips

Embark on numerous trips around

✓ Considerate Mid-Year Budget

✓ Transport

✓ Stationery

SRC President, SRC External

On-Going

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external campuses

✓ Gazebo’s

Campuses, SRC Secretary

Financial Trainings

Train first years to be wiser with their finances

✓ Extendable to Residences

✓ SRC Visibility

✓ #LeadWithUs

✓ Venues ✓ Databas

es ✓ Transp

ort ✓ Hand-

outs

STARS Mentorship, SRC Residences Liaison

February /March

Auditing

Retracing dispensations to ensure they match with the budgets

✓ Limit misuse of funds

✓ Limit discrepancies

✓ Sustain transparencies

ToonBank

31 July & 30 November

Mid-Year Budget

Restructure the budgets of the SRC

✓ Revise budget to better suit students’ need

SRC Executive

31 July

Dispensation

Revise dispensation formulae

Explore and alter the dispensation formula to allow for increment of Societies and Houses

✓ Increase Societies allowance

✓

SRC Treasurer, Societies Liaison, President

01 March

Fast track dispensations

Ensure societies receive their

✓ Active SRC Societies Liaison,

01 March

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monies to kick start their activities in time

Sponsor SNAPP

Combat student hunger by giving and raising funds for SNAP Programme

✓ Tackling student hunger

✓ R100 000/semester

SRC Treasurer, Study Finance

Fundraising

Car Wash

Have car wash for students and staff as a way to raise funds

✓ SRC Visibility

✓ #LeadWithUs

✓ Raise R50 000

✓ Parking ✓ Water ✓ Vacuum ✓ Soap

SRC Members and other Committee Members

April July October

Colour Run/Fest

Host an internal colour run

✓ #LeadWithUs

✓ Raise R60 000

✓ Venue ✓ Colour

packs ✓ Entertai

nment ✓ Security

HSS, SRC Sport, UP Facilities

April

Entrepreneurs’ Day

Expose students’ talents and business pursuits

✓ SRC Visibility

✓ Venue ✓ Exhibit

ors ✓ Security ✓

SRC External Campuses, UP Facilities

October

Pledges

Challenge staff members to pledge their

✓ SRC Visibility

✓ Raise 200 000

✓ DSA June December

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salaries to students’ needs

Human Auctioning

Actively lend/date off members of the SRC for fun, dates and duties

✓ Raise R10 000

✓ SRC Members

May/October

Gala Dinner

Host a dinner with intention of getting pledges and donation

✓ Raise R100 000

✓ Venue& Decor

✓ Security

SRC MM&C, UP Facilities, DUR

September

Office of Study Finance

Thuli Kola(Study Finance Officer)

Strategic Goals/ Objective

Measure Indicator

Initiative Tasks /Actions


Target Date

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Fundraising The aim of this initiative is to ensure that the office of the study finance has a wider budget to work with in order to be able to help more students and mitigate enduring financial challenges students face

The fundraising objective will be carried out by means of an immense Gala dinner event. This event will encompass invitation to various private sector companies and Alumni. Money will therefore be raised throughout the course of the Gala dinner in terms of entrance fee or table booking and pledges by the various guests

SRC President SRC Deputy President SRC Treasurer SRC Study Finance SRC Marketing and Media SRC Events committee

The implementation of this event will make means of the resources offered by the DUR in terms of their invigilation, donor list

This initiative aims to raise at minimum R2 000 000

Gala Dinner to take place with the Semtember month Target of pledges to be received by September 30th

Tuition Funding To assist students financially with issues pertaining to registration fees, arrangements of prospective NSFAS students registering,

The initiative of tuition funding aims to financially assist students who approach the office of study finance in need of financial assistance. The actions taken thus includes

The means of tuition funding will be carried through SRC allocations from the office of the Study Finance cost centre and

SRC Study Finance SRC Treasurer

SRC Study Finance Cost centre budget Fundraised budget

Continuous

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Assistance with historical debt through financial arrangements made with Student accounts at the admin building and giving allocation from the SRC Study finance.

advertising bursary opportunities for students, encouraging students to go for NSFAS appeals and following through with fundraising to ensure more students are assisted financially. However, further actions will include verification of financial need such as parents’ proof of payment or affidavit to avoid misuse of SRC funding allocation

hopefully with the money raised in the course of fundraising

Private Accommodation & Rental Funding

This objective goal aims to assist students who are in need of student lodging funding. This action strongly aims to prevent any eviction of University of Pretoria in private accommodation.

This initiative entails growing relations with private accommodations; in order to make way for financial arrangements for financially disadvantaged students

SRC Study Finance SRC Day Students and external campuses

The resources of the University of Pretoria The resources as offered by the DSA in terms of their private accommodation contacts and list

Continuous

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in private accommodations to assure secure placing of their rentals The relations with the private accommodations will also serve to ensure further arrangements are made for NSFAS students in that they are placed, and assuring that NSFAS will make payment for the student. The office of the Study finance hopes its allocations can also serve to subsidize NFAS payments which will later be paid up The office of the study

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finance also hopes to advise NSFAS students of an accommodation which will suit the NSFAS allocation and not allow historical debt but be covered entirely

Assistance with Meal Allowance top ups

The mentioned goal has its aims in mitigating hunger of University of Pretoria students. The goal is a target because of the depletion of meal allowances by the beginning of the second semester leaving students hungry and without other options

The office of the Study Finance aims to set aside a portion of its budget, to ensure by the second semester there is financial assistance towards food funding with regards to meal allowances. The office of study finance will however

SRC Study Finance SRC Residences

SRC Study Finance budget SRC fundraising budget

Beginning of second semester towards the end

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not completely top up the entire R14 400, but merely a portion which will ensure the student is able to stay fed

SRC Book drive This initiative aims to grow the SRC library section; to ensure that a diverse range of textbooks are available for students to borrow.

The aim is therefore to ensure that a budget of the SRC Study Finance is geared towards purchasing more books and maintaining the SRC library section. The office of the Study finance further hopes to initiate a book drive with the different faculty houses, in ensuring that students from different

SRC Study Finance

SRC Study finance Faculty houses

Continous

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faculties can donate their textbooks by their faculty houses, which can ensure the books are further donated to the SRC library section

Office for Post Graduate and International

Student Affairs

Tinashe Dutuma (Post Graduate and International Students Officer)


Measure/ Indicator

Initiative Task/Actions Responsible Resources Target Dates

Implementing Effective academic and student Support

Intergrade International Students to University culture and Structure

Getting International students to participate in various societies , Day

Prepare Presentation and brochure with summary.

Post Graduate and International Students Representative

Approximate 500-600 paper for brochure

25th January 2019 TIME: 12:00

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Houses , RAG , STUKU and SSC

Diversity Introduction

Inclusive International Student life and Introduce other countries to different cultures

Hold an event on International day celebrating diversity

Operational Plan Marketing

Post Graduate and international Student rep RAG STUKU President

UPI ISD Various international Student Societies

April 5th

Extra Academic and student support

International first year mentorship. Buddy pairing and grouping of International Students. Catch up

Making sure International Students introduce each other to the change of environment Grouping international students. Get to know each other group. Assisting late registered students to register all modules

Facilitate the starting phase Stairs mentorship programme to take over after trail phase Having tutors at their disposal to assist them catch up on academics

Post Graduate and international Student rep President Marketing SRC Rep

STAIR MENTORSHIP ISD Faculty Administers and Faculty heads Faculty EC’s

On-going

Increase Internal and External visibility and

Working to build ISASA

Increased Uniformity in how

Increased communication with ISASA

Post graduate and international

On-going

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improving communication

international student affairs across universities are handled

student rep

Maintain Cost minimization of international Students

Internationals stay in res over quarter breaks without paying

Making Sure International Students stay in res.

Post Graduate and International Student rep Residence Rep

On-going

International Student Committee

Having each country represented in the committee

Have chairperson of International societies as member of the International student committee

Create constitution and chair the committee. Meet once in every 3 months.

Post Graduate and International Student rep President UPI International societies

On-going

Implementing the post graduate new structure and policy

Increase post graduate representing by adding a post graduate representative to each faculty

Curriculum development to suit post graduate student needs marketing of position in different departments Increase SRC Appearanc

Formulation of post graduate committee

Post Graduate and International Student rep Academics Marketing SRC rep

Faculty Houses Faculty Administration Student Development Course Administrator

On-going

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e to the Post graduate students . Added support to professional development in career Final year student presentation on post graduate options

Creating Benchmark for International Students and Post graduates

Goal find ways to increase efficiency and effectiveness method to make processes easier for international students and post graduate

Create a Research file with the information showing how different universities are treating international students and Post graduate

Post Graduate and International Student Rep President

Post Graduate midyear survey

Identify Post graduate problems

Getting to know problems that needs to be solved for post graduates

Create a survey

Post Graduate and International Student rep Academics Marketing SRC rep

Increase post graduate effectiveness and

Making Sure we increase the amount of post

Find sponsors , financial assistance,

Have more res provision for post graduates

Postgraduates and International student rep

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graduate who register.

Bursary application assistance-

Create awareness and sponsorships of post graduates.

Study finance Treasury President Residence Reps

Office of Societies

George Kaloianov(Societies Officer)

Strategic objectives

Measure/indicator

Initiative Task/actions Responsible

Resources

Milestones

Target date

Establish societal forums

Each category of societies has a platform to voice their concerns facing their perspective categories as a whole

To establish a societies sub-categorical forum in order to under the issues facing each category of societies

See that each society category has a chance to voice the concerns facing their category

SRC societies

Venues

1st) Make heads of societies aware of the forums 2nd) Have the societal forums once a semester

1st) March 2nd) Once a semester

Promote mental health

Mental health is core issue facing tuks. The

1) Inform all societies about action

SRC societies

Students can seek information and assistance from any

Year long(2019)

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SRC will disseminate any and all relative information through all societies to achieve wide spread awareness.

s being taken by the SRC and DSA to help affected students.

2) Inform all societies about measures that can be taken in helping a student affected.

3) Have societies be a medium for students seeking assistance.

society regarding mental health.

Better training for executive committe

All executive committee members will have no difficultly

A longer training period will be provided to see to

1) Work with DSA to establish a longer

SRC Societies DSA

Venues DSA training

The successful training of all executive committe

May

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e members

handling their position in areas of administration and structural organisation

the necessary and proper training of the executive committee

period of training.

2) See that there are multiple opportunities to receive this training within the time period.

3) Provide a more comprehensive training session on toonbank.

members Any needed material

e members of all societies

Transformation within all societies

Each society has a transformation portfolio within their leadership structures.

A position within the leadership of a society must have a transformation portfolio

1) See that all societies have a transformation portfolio.

2) Work with

SRC societies SRC transformation DSA

The successful implementation of the transformation portfolio within all societies.

Year long

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to promote the Tuks vision of transformation and see that no student regardless of race, gender, ethnicity, background, religion or sexual orientation is denied to pursue their passions through any society.

the rest of the SRC and DSA to promote inclusivity and tuks 2025 vision for transformation

Office of Marketing, Media and Communications

Mahlatse Kgupula(Marketing, Media and Communications

Officer)

Strategic objectives

Measure/indicator

Initiative

Task/actions

Responsible Resources Milestones

Target date

Increased Communication

Increased Engagement from students

Increase the visibility of the

• Create a

• SRC President

• Access for Socia

Increase in followership

On-going throughout

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SRC via communication platforms such as social media, the SRC Website and an SRC ClickUp.

new ClickUp Page for the SRC

• Establishing an SRC Youtube Channel

• Establish an SRC Instagram Page

• SRC Marketing, Media and Communications

l Media Accounts

• Smart Devices for increased communication

on various platforms

the year

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Increased visibility

Ensuring that the SRC is more visible across the various spaces in the University of Pretoria

Emphasising the perception of the SRC as a the representative student structure

• Use of the LCD screens to promote SRC initiatives

• Use of the technology boards

• SRC Marketing, Media and Communications

• The Department of University Relations

• LCD Screens in the University of Pretoria

• Technology boards outside of Roosmaryn

SRC material circulating on a regular basis


Mass Communication

Communicating key information on a large scale to the student body

Ensuring that the SRC is able to send mass communication in a clear and

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legal manner.

Office of Facilities, Safety and Security

Jacobus Cordier(Facilities, Safety and Security Officer)

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Measure/ Indicator


Responsible

Resources

Monitor Milestones

Target Date

Create a safer environment around all campuses.

Implementation of Green Routes App.

Design App. Create App. Implement on Hatfield. Testing phase. Expand to other campuses as soon as feasibility and practical issues are resolved, and testing phase is complete.

Hatfield CID Computer Engineering students (competition) UP Department of Security

Design. Creation. Test phase on Hatfield. Fix. Expansion.

31/01/19 31/05/19 30/06/19 30/09/19 31/10/19

Improve food accessibility for different dietary requirements on campus.

Ensure all students with special dietary requirements are provider for on campus, like Halaal, Kosher, Vegan, etc.

Work with Department of Facilities and attend tenant selection meetings.

Department of Facilities.

Throughout

Ensure all students have sufficient access to study resources.

Implement 24hour policy for all main libraries and 24hour computer facilities.

Assessment of problem. Find feasible solution. Open the main library on each

Library Department

Employ students as library supervisors.

31/03/19 (Library) 30/04/19(PC Lab)

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campus for 24hours. Open at least one computer lab on each campus 24/7

Ensure the safety of pedestrians on campus.

Whether cars still speed on campus?

Find and implement measures to slow down traffic on campus.

Assess the problem of vehicles speeding on campus. Find and implement viable solution.

Department of Facilities

Number of axils destroyed by speed control measures.

31/10/19

Ensure university provides students with transport for practicals.

Implement policy that ensures that UP provides students with transport to and from practicals. (OP & PH)

Discuss issue with buss services. Draft policy. Have it approved and implement it.

Grundlingh Busses And UP vehicles.

Planning Draft Approval Implement

28/02/19 31/03/19 ? 31/07/19

Ensure more students are employed at campus service providers.

Encourage campus tenants to employ more students and encourage students to apply.

Campus service providers. Students.

Throughout

Continuous communi

Visit each campu

Host F,S&S stakehold

Invite all stakehold

Jacobus 01/03/19 30/06/19 30/09/19

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cation with students on issues faced.

s as frequently as possible or necessary

er forum on each campus at least once per semester.

ers to forum. Book venue. Market Event.

Ensure students have sufficient transport between campuses.

Improve buss schedule and program between campuses to meet student needs.

Find all instances of shortage in transport solutions. Devise solution on conjunction with buss services. Implement it.

Buss services

University vehicles and Grundlingh busses.

31/07/19

Establish TEARS at UP.

Work with TEARS programme to improve their campus presence.

Develop viable involvement model for TEARS. Implement such model. Marketing.

Jacobus. TEARS.

Top priority.

Educate students on sexual violence, rape, mental illness and the relevant resources.

Develop and launch education programme, compulsory for every first year, in residences, faculties, etc.

Plan where programmes are to be hosted. Get speakers. Organise programme. Host events.

Jacobus, Residences, Speakers, TEARS programme.

Places where first years can be obligated to attend.

Programme developed and approved. First event. Completion of first year of implementation.

Every first year student by the end of 2019.

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Ensure longevity of programme.

Maintain good working relationship with Department of Facilities, Libraries, Security, Disability Unit and all other relevant departments and fully assist to my abilities.

Attend all meetings invited to. Frequent communication.

Jacobus Throughout

Ensure that feminine hygiene products are available to women.

Sanitary product dispensers in collaboration with faculty houses.

Communication with faculty houses. Pad drive. Raise funds or finds sponsors for dispensers. Install and maintain.

Faculty Houses Transformation EC’s.

30/04/19(Dispenser) Continuously host drives.

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Office of Transformation and Student Success

Mxolisi Zondo(Transformation and Student Success )

Educate students on sexual violence, rape, mental illness and the relevant resources.

Develop and launch education programme, compulsory for every first year, in residences, faculties, etc.

Plan where programmes are to be hosted. Get speakers. Organise programme. Host events. Ensure longevity of programme.

Jacobus, Residences, Speakers, TEARS programme.

Places where first years can be obligated to attend.

Programme developed and approved. First event. Completion of first year of implementation.

Every first year student by the end of 2019.

Maintain good working relationship with Department of Facilities, Libraries, Security, Disability Unit and all other relevant departments and fully assist to my abilities.

Attend all meetings invited to. Frequent communication.

Jacobus Throughout

Ensure that feminine hygiene products are available to women.

Sanitary product dispensers in collaboration with faculty houses.

Communication with faculty houses. Pad drive. Raise funds or finds sponsors for dispensers. Install and maintain.

Faculty Houses Wellbeing EC’s.

30/04/19(Dispenser) Continuously host drives.

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Strategic

Goals /

Objective

Measure /

Indicator

Initiative Tasks/

Actions

Responsible Resources Monitor

Mileston

es

Target

Date

1.

Address

the

prevalent

inequaliti

es within

the

university

space.

1.

Realization

of an

inclusive and

conducive

university

space which

prioritizes

marginalised

bodies.

-Resume

Transformati

on seminars

and Marchs;

Topic:

1. The

LGBTQIA+

community,

the issues

faced by the

community

and the

silencing in

place.

2. A disability

awareness

campaign.

3.Gender

based

violence

awareness

1. Seminar

on the

LGBTQIA+

community.

1.1. Pride

March in

collaboration

with other

University

structures of

interest.

2. Print

media on

that week

(on

awareness of

the various

platforms

and/or

initiatives for

differently

abled

students

followed by

a disability

day seminar

on the same

week.

3. Gender

based

violence.

3.1.Self-

defence

classes every

quarter.

3.2. Gender

based

violence

SRC

.Transformati

on and

Student

Success

officer

1Venue and

light

refreshments

1.1March

approval and

water.

2. Printing

credits and

refreshments

.

3.1Trainer

3.2 Water

and March

approval

2.Octobe

r

P a g e | 45


Office of Academics

Rameeza Abdool Sattar(Academic Officer)

Thabiso Thoka (Academic Officer)

March

around

Hatfield.

2.

Increase

of

student

pass rate.

1. Address

the issue of

student

hunger and

lack of

support

during exam

season

which

hinders on

student

success.

1.Launch of

the SRC

Student

Success Save

The

Semester

Campaign

1. Operate at

the

Roosmaryn

Building

during June

and

November

exam season

SRC

Transformati

on and

Student

Success

Officer.

1.Refreshme

nts

First

semester

exam

season

and

Second

semester

exam

season.

3.

Transfor

m

university

policy’s

together

with

university

structure

s.

1. Unite all

Transformati

on and

Student

Success

officers

under the

transformati

on sub-

council.

1. This will

contribute

into the

transformati

on discourse

of the

University of

Pretoria.

1. Constitute

a

Transformati

on Sub

Council as

envisioned

and provided

for in the

Constitution

of student

governance.

SRC

Transformati

on and

Student

Success

Officer.

Venue/s Continuo

us

P a g e | 46


P a g e | 47



Measure/ Indicator

Initiative Tasks/ Actions Responsible

Resources

Monitor Milestones

Target Date

Increase Awareness Academic Procedure awareness

Make sure that students are aware of Academic University procedures such as academic resources

Give each Faculty House the information of office hours for help regarding academics

Availability during the set office hours to assist students

Thabiso and Rameeza (Duty to inform the Faculty House Chairperson’s)

Posters and notifications on clickup.

Students being more informed

Throughout the year

Easier access to University Resources

Decrease in complaints linked to issues of resource access

Make sure that buses are available during exam time up until 22:00pm for those Residence students wanting to use the library

• Make a request with TuksRes. • If necessary, a petition can be drafted in this regard.

Thabiso and Rameeza, as well as Londiwe

Communication with TuksRes and University Management

Feedback from students after the June Exams

June/July and Nov/Dec

Make sure that students are aware of the Academic portfolios of the SRC and the SRC as a whole

A greater general awareness among the students

Set-up a section in the library for students in need of academic help/enquiry

Communicate with library management about setting up that section

Thabiso and Rameeza

Posters Greater engagement with the office of academics

After first quarter where students have written tests and assignments, as well as after and before

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June Exam.

Aim to transform university policies

Creating a greater familiarity among the student body

Advocate for academically excluded students to get psychological screening

• Communicate this with management. • Get this to become policy.

Thabiso and Rameeza

Communicate with University Management and relevant structures.

Feedback from Statutory Committee Meetings

Throughout the year

Know the challenges of the students in the different faculties

Fostering a greater sense of the dynamics among the different Faculties

Regular meetings with the academic sub-council

• Meet the sub-council a minimum twice a semester • Get a briefing from the different Chairpersons of the difficulties their students face faculties.

Thabiso and Rameeza

SRC as a whole solutions in SRC meetings

Positive feeback from the Academic Sub-Council

Throughout the year

Promote student work readiness skills

Foster a greater sense of student engagement with the work readiness program.

Aim to make students aware of the work readiness programme

Go and promote the work readiness programmes at the different faculties

Thabiso and Rameeza

Posters Higher level of completion in the work readiness program

Feb/March

Facilitate more efficient engagement between students and their Faculty

Request that faculties do a survey to rate the faculty administration. In

Students complain of the incorrect information and/or way in which

Faculty Houses place these surveys on their Clickup’s and ask students to fill these in.

Thabiso and Rameeza

Faculty House clickup’s, as well as consulting with the Survey Policy

Positive feedback from the students

Quarterly

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Administration

this way, correct procedures can be followed to ensure that problems students face at admin are rectified.

faculty admin responds to students

and getting permission from relevant parties.

Foster an all-inclusive Student life

Students interacting more holistically as opposed to interacting in pockets.

Encourage Faculty Houses to have collaborative events with each other, ensure that faculty houses host transformative events.

• Ensure that all Faculty Houses adhere to the transformation goals of the University. • Ensure that each Faculty House hosts events that are inclusive. • Encourage collaboration between faculties.

Thabiso and Rameeza

Discuss in Academic sub-council meetings.

Attendance at SRC Events

Ongoing throughout the year

Implement student and academic support

Smoother communication between the SRC and Faculty Houses

Assist students with academic related issues. Ensure that Faculty Houses provide information with who to

• Respond to emails from student as soon as possible. • Compile a data document of students who required academic assistance.

Thabiso and Rameeza

Discuss in academic sub-council meetings and follow up in every meeting.

Better Feedback from the Academic Sub-Council

Continuous/ Throughout our term

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contact for student support and to follow up on students.

• Ensure that mental health is one of the main focus. • Encourage the use of support structures such as FSA’s, attend Fly@UP events. • Meet EC members.

Fundraising for students

Involvement of Faculty Houses in Fundraising events

Encourage faculty houses to contribute towards the SNAP programme. Encourage Faculty houses to contribute and market SRC fundraising events.

UP SRC 2018 implemented this and in our first academic sub-council faculty house chairpersons raised the issue where they were not told/aware of who items were distributed to. Hence their reluctance to assist the SRC this year. The solution for this is to ensure that details and follow-ups on where items are distributed, etc are communicated to faculty chairs during Academic Sub-

Thabiso and Rameeza

Academic sub-council meetings and via email to the faculty chairpersons.

Profits being made at each SRC Fundraising event

Whenever SRC 2019 has fundraising events

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Office of Residence Affairs

Nyasha Chinembiri(Residences Officer)

Diokeng Seshweni (Residences Officer)


Measure/ Indicator


Responsible Resources

Monitor Milestones

Target Date

council meetings or via email.

Follow-ups/Feedback on previous queries or issues SRC had to deal with

Continual channels of communication from the SRC

Whenever issues are raised by Faculty Chaiperson’s with regards to their faculties, feedback and updates must be communicated to chairpersons regarding every issue or concern raised.

• Ensure all queries are written down, discussed and dealt with as soon as possible. • Also ensuring that if issues arise and have a time lit, appointments/meetings between SRC members and the Faculty House Chairpersons and/relevant students are made and dealt with.

Thabiso and Rameeza

Feedback-Occurs during Academic- sub-council meetings and if necessary emails to the faculty chairpersons. Discussion of issues- In SRC Meetings

Feedback at student forums

In Academic Sub-council meetings

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Revaluate Residence of the Year Award Criteria

Residence of the year was once considered a prestigious award. The focus for residence of the year has shifted in the past years. Lack of knowledge and misconceptions regarding this award have lead residents to not take it seriously. We would like to revisit the criteria for residence of the year.

Residence of the year

It should be based on the academic performance of the residence and the fundraising conducted by the residence. Food supply has become a crises at TuksRes and it will lessen the financial burden on the University if residences tried to collect food throughout the year that can be provided to students in need at the end of the year

• SRC Residences

• TuksRes

• Residences Sub-Council

TuksRes Policy University of Pretoria Facilities

This can be done through specific food drives, for example, in January we are collecting milk cartons, and the residence that brings in the most will be in the running for residence of the year. Bes can decide what commodities are needed.

On-going through the year Date of the Residence of the year to be added

Greater emphasis on wellness in the

The Wokudonsa well-being project

Wokudonsa well-being project

The TuksRes Leadership Training Academy

• SRC Residences

TuksRes Policy

Due to the high levels of attempted suicides

On-going throughout

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different residences

was started 2017 and implemented in every residence through a series of well-being sessions run by the Well-being HC member. These sessions include ‘Sexual Behaviour’; ‘Finance Training’; ‘Life Skills’; ‘Health Care’; ‘Addiction’ and ‘Unconditional Acceptance’. This will be implemented again this year. Well-being is of paramount importance especially for our first years who will be experiencing the

sees five aspects of well-being: Emotional, Physical, Spiritual, Mental and Social and these are the five aspects that will be filtered down into the residences and focused on through the weekly well-being sessions that will be made compulsory for first years and voluntary for the rest of the house. Financial Management is going to have a lot of emphasis this year

• TuksRes


University of Pretoria Facilities

experienced this year, emphasis will be placed on mental health. The Wokundonsa project is not a perfect model; it needs constant reassessment in order to improve its effectiveness.

the year

P a g e | 54


university life and culture for the first time.

due to the issues that are created when students don’t know how to budget and that results is them running out of money on their student cards in September

Academic Success

In line with the University’s 2025 vision regarding academics we want residence students to be highly involved in academic success issues.

Residences Affairs Academic Sub-Council

Academic success is an area that has many problems and we want an attitude in residences whereby we are constantly asking “What can we support the students with their academics?” Last year a

• SRC Residences

• TuksRes



This was a platform were academic HC’s from every residence would meet and discuss academic issues. We would like to continue with this academic sub-council and use it to improve the mentorsh


P a g e | 55


system was created to identify very difficult modules and help create an inter-res system of help and support with the modules where students are struggling. The Residences Affairs Academic sub-council was started last year.

ip program.

Transformation

Transformation is a major challenge that the university has been facing over the last few years. It is unfortunate that in residences, transformation has been

Introduction of a transformation portfolio

We would like to introduce transformation as a portfolio for the House Committee. Current transformation is not an actual portfolio but several

• SRC Residences

• TuksRes



The Residence Affairs transformation sub-council will ensure that no residence has activities that infringe on the human rights of


P a g e | 56


equated to issues about race. When we speak of transformations, we are referring to looking at res culture and how it can be transformed and improved for the better. Committee

residences have it as a portfolio showing that there is a need to have it as an official portfolio. We would also like to start a Residence Affairs transformation sub-council. The HC members will meet and discuss transformation issues in different residences and come up with policies that are binding for all residences

the residents and that all members of the residence are included in res activities, regardless of race or sexual orientation or socio-economic background.

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Office of Day Students and External Campus

Affairs

Londiwe Makhubu(Day Students and External Campus

Affairs Officer)


Measure/ Indicator


Responsible

Resources Monitor Milestones

Target Date

Cultural diversification and inclusivity in the student life at UP

Numbers and diversity of students attending organised events

Day Student League(Including SSC and Day Houses)

• Identify prospective stakeholders

• Collaborate with the SSC

• Enquire as to practice venue availability

Day Students and external campuses

• SSC

• Marketing

• Day Houses

On-going 11th February – 20th October 2019

More WiFi on the

More Wifi

around campus

Consult with the IT Departme

• Collaborate with

• Day Stud

• University of Pret

30th of Marc

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Mamelodi Campus

nt of the University

the SRC for Academics

ents and external campuses

• SRC Facilities Safety and Security

oria Facilities

h 2019

Ensure the safety of students that are in unaccredited student accommodation

More Green Routes around Hatfield

Organise a meeting with the CID to discuss the issue

• Identify problem areas in Hatfield and put guards there

• Day Students and external campuses

• City Improvement District


4th – 11th of February

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• SRC Facilities Safety and Security

A council for Day House and External Campuses there’s representative that will inform the office as to the issues they are facing

Representatives coming on board and agreeing to form

Find willing students to be representatives through ClickUp or student email addresses

• Meet with the representative once every month to discuss the issues they are facing and try to find a solution to the problem

• Day Students and external campuses

• ClickUp

• Tuks email

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Office Of STUKU Ex-Officio

Thabang Sepuru(STUKU Ex-Officio Officer)

(Drafted in conjuction with the STUKU Chairperson, Varushka Moodley, and

STUKU EC)


Measure/ Indicator



Target Date

EXTERNAL CULTURE

• 1nsync is an event that STUKU hosts early

• 1NSYNC

• StepIt UP

• UP A C

• All performances are to be monitored before actual

• SRC Stuku Representative

• STUKU Executive Comm

University of Pretoria Facilities

• Amphitheatre

• Aula

2 February 2019(1NSYNC) Prelims – 30 April to 2 May 2019 Finals – 4 May (StepIt UP)

P a g e | 61


in the year, in Orientation Week. It acts as a welcoming for First Years to experience the Culture at the University

APELLA:

1nsync performance to screen for any unwanted elements in the performances. The performance monitor from the STUKU EC is to sit with the jud

ittee

Dates: 5-8 August 2019(UP A CAPELLA)

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of Pretoria.

• StepIt UP is an event which is similar to 1nsync, but it differs in 2 aspects: The whole student

ges and to report on any rules that may be broken immediately.

• . The Student Structures give a dancing, acting and musical performance which

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structure can perform and the performance is longer. StepIt UP’s time ranges between 9-12 minutes

• UP A Ca

needs to portray the chosen theme of the structure.

Its purpose is to unite the participating Student Structures and to foster a sense of House pride

• UP A Capella consists of 20 members from student str

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pella (formerly known as Serenade) is an annual musical competition hosted not only for all residences but day

uctures who sing in an acapella style popular songs from South Africa and the world for a maximum of 17 minutes.

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houses, faculty houses and UP registered societies as well

INTERNAL CULTURE

• Expression is a themed yearly art and literature ex

• Expression

• Nothing but Verna

• The EC member each year decides on a theme to which the artists nee

• Changes:

• This year, the event will introduce a new category. This involves part

07th of March 2019. 14th March 2019 (a ‘back-up date’ in case of unsuitable weather conditions)

P a g e | 66


po held over the course of a single evening. The main focus of Expression is to introduce students to art done

c (NBV)

• UP Debate

d to follow with their pieces. This year the theme is based on how traditional culture has evolved and sheds light on how youth in this era

icipants designing and making an outfit that is relevant to the theme. This will diversify the categories and allow the students to express themselves in a more cre

P a g e | 67


by their fellow students and to give exposure to up and coming artists, as well as to give students a constructive

choose to practise this modernised version of traditional culture..

ative manner.

• Include different society and faculty house to also have their own stall and be involved in the event.

•

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platform on which to voice their views.

• Nothing but Vernac is a themed annual event, usually occurring on a sin

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gle night. It is a platform for all students to express themselves through (but not limited to) dance, poetry, dra

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ma, and music, all performed on stage.

TRANSFORMATION

• Allowing LGBTQIA++ individuals to have the option to choose which category to participate in.

• The events should promote South African Culture, food, music and decor.

• Internal culture events should include at least 2-3 performances that highlight the theme creating an ambience.

• The adjudication forms have been adjusted to better reflect the effort put into the events and to lay more emphasis the on transformative and cultural aspects of the events (i.e. There will be higher percentage in the Multicultural section)

• There will be no dressing of the opposite gender that the individual identifies as.

• Sex and Alcohol promotion in performances must be avoided at all costs. Failure to comply will result in disciplinary action.

•

• SRC Stuku Representative

• STUKU Executive Committee

University of Pretoria Facilities • Amphitheatre • Aula


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Office Of SSC Ex-Officio

Mathias Shunmugam (SSC Ex-Officio Officer)

Sport Strategic Goal

Indicator Initiative Tasks Responsible Resources

Target Date

Campus Leagues

Encouraging and making provision for more campus sport activities, i.e more tournaments, including societies in competitions, etc.

• Basketball

• Rugby

• Hockey • Swimm

ing

• Tennis

• Netball

• Athletics

• Squash

• Volleyball

• Liaising more with Tuks Sport to ensure

• Ensure the SSC is more connected with other structures

• Ensure there are more sporting opportunitie

• Mathias

• SSC

Funding for referees & Marketing – R 3000

Due to wide variety of sporting events, dates vary from March 2019 – Sep 2019. Basketball (March – May)

P a g e | 72


• Soccer

• Cricket

s for students

Rugby (Throughout year) Hockey (July-Aug) Swimming (March, Oct) Tennis (March) Netball (July) Athletics (April/May) Squash (May/June) Volleyball (Aug-Sep) Soccer (Aug-Sep) Cricket (Aug-Sep)

Varsity Cup

Planning of Varsity Cup & Active involvement in varsity cup

Meet with Tuks Rugby and Tuks Sport

• Ensure SSC is actively involved in planning of Varsity Cup as well as implementation to ensure the needs of students with regards to sport are met, i.e. students with special needs

• Mathias

• SSC

Sport Campus venues

29 Jan – 12 March 2019

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Miss Varsity Cup

Planning and involvement in competition

Work with Tuks Sport and Tuks Rugby to ensure smooth running of competition

SSC to be actively involved in competition

• Mathias

• SSC, varsity Sports portfolio

Varsity Sports

Liaising with Tuks Sport to see where the SSC can be involved in Varsity cup activities

• Varsity Sport Hockey

• Varsity Sport Football

• Varsity Sport Netball

Aiding with marketing, activations and management at games

• Mathias

• SSC

Sport Campus Venues, Piazza on main Campus, funding for marketing

Varying dates due to different sporting codes – dates to be confirmed Hockey (May 2019) Football (August 2019) Netball (September 2019)

SSC Projects

Having fun sport projects to ensure students have the opportunity to participate in sport

• Fun Run

• Health and Fitness Talk

• Bootcamp

Planning and implementation of projects

• Mathias

• SSC – projects portfolio

Access to sport campus venues Funding for marketing

Dates to be confirmed Fun Run (March – May) Health and Fitness Talk (February – March) Bootcamp (July –September)

P a g e | 74


Office Of RAG Ex-Officio

Lebohang Masiteng, (RAG Ex-Officio Officer)

(Drafted in conjuction with the RAG Chairperson, Sindiswa Morule, and RAG

EC)

Strategic Goal

Indicator Initiative Tasks Responsible Resources Target Date

Get More

students involved in RAG

activities

Contestants will have to

choose student or community

outreach projects

that they want to

work with.

Ambassadors Round 1

- Give proof of

acceptance from their projects. - By the end of

round one contestants would need

to have completed 40 hours of community

service. -

Attendance of KAGISO training is

compulsory for the

contestants and this will also count

in their hours.

SRC Rag

Rag EC Members

University of Pretoria of Pretoria

1st -22nd March 2019

Ambassadors round 2

Contestant will have to submit their

second reports and

SRC Rag

Rag EC Members


19th April 2019

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there has to be any

number of hours that they have done the

more hours the better the chance

of being number one

at the crowning.

Ambassadors Round 3

-Final round where last and final

reports will be handed

in with everything

the contestants have done.

SRC Rag

Rag EC Members


17th May 2019

Award Ceremony

-Awards will

be given to

all who took

part, the

people who

put in the

most hours

and the

ambassadors

based on the

judgement

from RAG EC

members

based on the

review

done based

on videos

and reports.

-Venue will

either be

SRC Rag

Rag EC Members


25th July 2019

P a g e | 76


Groenkloof

or Hatfield.

-Have a

speaker

from one

project

Raise Food and

Sanitary Pads

Amount of Donations

Food drive and sanitary

pad drive

These two drives will focus on helping the students of the university as there is a great need for food and for the ladies sanitary towels.

SRC Rag

Rag EC Members


On-going Through the

Year