2019 rlca annual general meeting - redstone lake rlca agm.pdf · • group meeting to discuss...
TRANSCRIPT
2019 RLCAAnnual General Meeting
July 13, 2019
Agenda
Welcome & Introductions
Haliburton Forest – Updates
Dysart et al. - Updates and Key Initiatives
RLCA - Updates and Key Initiatives
Abbey Retreat Centre
Ladies of the Lakes
Break
Motions
Membership Update
Finance Report
2July 13, 2019
Motion #1
MOTION to approve the 2019 AGM Agenda, as presented at the AGM on July 13, 2019
Made by...
Seconded by...
Vote ordered by show of card
3July 13, 2019
Introductions
Executive Team
Our Volunteers
4July 13, 2019
Executive Team
5
Richard Luger – President
Bob Cole – Vice President
Cynthia West – Secretary
Cathy Meades – Treasurer
Donna Luger – Membership
Laurie Kerr - Communications
July 13, 2019
Donna Luger - Membership DriveKevin Adams
Corinna Ammoser
Marc Barrette
Sandra Beverley
Janis Blimkie
Sue Chambers
Bob Cole
Bill Hopkins
Mike Johnson
Laurie Kerr
Tammy Larue
Christine Legge
Barb LeVasseur
Donna Luger
Cathy Meades
Anne Mercer
Barb Orr
Gerry Oxford
Dorothy Payne
Shelley Riley
6July 13, 2019
Sandi Rittershaus
Cheryl Rowan
Peter Sergejewich
John Smith
Cathy Vaillancourt
Christine Vernon
Karen Vose
Cynthia West
Mike Johnson - Private Buoys
7July 13, 2019
Hazard Buoys
• Rob Chausse
• Bob Lehman
• Gordon Neuser
• Ted Rule
Markers (No Wake, Channel and Swimming)
• Vince Duchene
• Mike Manning
• Carrie North
• Barry Smith
• Pete Yoneyama
Bob Cole - Lake Stewards• Barb Danko - Little Redstone &
Redstone
• Greg Kerr – Burdock
• Chris Jones – Coleman
• Richard Luger – Bitter
• Dorothy and Ed Payne - Pelaw
8July 13, 2019
9July 13, 2019
• Your Name Here..
Gerry Oxford – Healthy Shorelines
We are looking for volunteers…Can you help for a few hours a year?
• Association Secretary
• Lake Steward for Little Redstone and Redstone lakes
• Membership Drive for • Boice Bradley• Baybreeze• Breckles• Fisherman’s Trail• Preachers’
• Healthy ShorelinesJuly 13, 2019 10
Haliburton Forest
Malcolm Cockwell
Tegan Legge
11July 13, 2019
Dysart et al. Updates and Key Initiatives
Pat Kennedy
Deputy Mayor
Walt McKechnie
Councillor Ward 5
John Smith
Councillor Ward 4
Karl Korpela
Chief Building Official
12July 13, 2019
Pat KennedyDeputy Mayor
13
July 13, 2019
Walt McKechnieCouncillor Ward 5
14
July 13, 2019
John SmithCouncillor Ward 4
Chair – Dysart Environment & Climate Change
Committee
15
July 13, 2019
Dysart Environment & Climate Change Committee and Council
16
Landfills/Recycling/Plastics
Pesticides
Noise Bylaw
Fireworks Bylaw
Short Term Rentals
July 13, 2019
Karl KorpelaChief Building Official
Presentation
17
July 13, 2019
RLCA Updates and Key Initiatives
Bob Cole
Lake Steward Report
Mike Johnson
Private Buoys Program
Gerry Oxford
Healthy Shorelines Program
18July 13, 2019
BOB COLELake Steward Report
19
July 13, 2019
Calcium Levels
2011 2012 2103 2014 2015 2016 2017 2018
Redstone 1.9 1.6 2.2 2.3 2.2 2.3 2.3 2.1
Little Red 1.3 2.0 1.5 2.0 2.1 1.8 4.5 1.9
Bitter 2.2 2.3 1.9 2.4 2.5 2.6 2.8
Pelaw 1.1 2.0 1.6 1.4 1.9 1.7 1.8 1.6
Burdock 4.2 4.6
0.00.51.01.52.02.53.03.54.04.55.0
20July 13, 2019
Sechii Disk Depth
2011 2012 2013 2014 2015 2016 2017 2018
Redstone 5.1 5.6 4.8 4.1 4.2 5.7 4.7 5.4
Little Red 3.8 4.8 4.0 4.7 3.5 4.2 3.2 3.8
Bitter 5.5 6.2 6.4 5.8 6.7 6.2 6.6 6.4
Pelaw 3.2 3.4 3.1 3.6 3.5 3.8 2.9 3.4
Burdock 6.1 6.1
0
1
2
3
4
5
6
7
8
21July 13, 2019
Phosphorus Levels
2011 2012 2013 2014 2015 2016 2017 2018
Redstone 7.6 8.0 10.4 8.0 8.4 4.4 5.8 3.6
Little Red 8.2 8.2 5.8 5.2 5.0 4.4 6.2 5.6
Bitter 3.8 2.8 5.6 4.6 5.8 5.6 4.5 5.6
Pelaw 7.8 7.8 7.6 5.8 7.0 4.0 7.0 7.0
Burdock 7.6 5.2
0.0
2.0
4.0
6.0
8.0
10.0
12.0
22July 13, 2019
Mike JohnsonPrivate Buoys
23
July 13, 2019
Hazard, Channel, No wake,…
July 13, 2019 24
Gerry OxfordHealthy Shorelines
25
July 13, 2019
Why naturalize? For your lake...
⚫ improve the quality of lake water
⚫ help keep algae and aquatic plants in check
⚫ improve the habitat for wildlife in or on the lake
⚫ create a barrier to run-off like fertilizers, pesticides
26July 13, 2019
Why naturalize? For your property...
⚫ less erosion without retaining walls
⚫ less work (don’t mow, plant, weed, rebuild walls)
⚫ less expense (no maintenance or fertilizers)
⚫ more natural beauty
27July 13, 2019
RLCA Healthy Shorelines Program⚫ eblasts with
⚫ tips for naturalizing
⚫ Notification of upcoming plant sales and events
⚫ Organize and Host a Naturalization party
⚫ RLCA website compiles resources and links from the web...
⚫ how to start
⚫ plants to choose
⚫ suppliers, designers and landscapers
28July 13, 2019
You can lead a horse to water...
⚫ there is a lot of information out there
⚫ it’s hard to know where to start
⚫ naturalizing needs to be a collective effort
⚫ so...
29July 13, 2019
Host a “Naturalization” party!
⚫ RLCA is prototyping a “naturalizing” event
• assess the shoreline of a lake (or part of lake)
• gather neighbours to discuss the assessment
• get advice about specific properties
• get help with ordering and even planting
⚫ create a bit of neighbourly peer pressure...
30July 13, 2019
Specifics
⚫ Julia Sutton and Naturalization host...
• tour of lake to assess shoreline
• individual 2-hour property assessments at a reduced, subsidized rate
• group meeting to discuss results
• plant sale... delivered to host who distributes them
31July 13, 2019
Host requirements
⚫ Arrange/Book Naturalization Specialist
⚫ facilitate initial tour of lake
⚫ host a meeting to discuss the results
⚫ distribute plants when they are delivered
32July 13, 2019
Interesting in finding out more
⚫ drop-in for potential hosts, August 10, 7-10pm
⚫ RSVP for details...
• sign up after the meeting
• call 705-304-1116
• email to [email protected]
33July 13, 2019
Questions…
34July 13, 2019
Joy DaveyAbbey Retreat Centre
35
July 13, 2019
Barb LaVasseurLadies of the Lakes
July 13, 2019 36
37July 13, 2019
15 minute break
Richard LugerBusiness portion of the 2019 AGM
39
July 13, 2019
Motion #2
MOTION to approve the 2018 Minutes titled... “Redstone Lake Cottagers Association, Annual General Meeting, July 14, 2018” and posted in draft format on the RLCA website on February 23, 2018
Made by...
Seconded by...
Vote ordered by show of card
40July 13, 2019
Donna LugerMembership Report
41
July 13, 2019
Membership Growth - Year over Year
Lake 2022 2021 2020 2019 2018 2017 2016
Bitter 4 11 23 24 22 15
Burdock 1 2 7 6 6 5
Coleman 1 14
Little Redstone 1 11 38 80 81 69 63
Pelaw 3 4 6 7 6 6
Redstone 26 72 176 173 163 154
TOTALS 1 45 128 306 291 266 243
July 13, 2019 42
Membership by Lake
Status Total Bitter Burdock Coleman Little Redstone Pelaw Redstone
Good Standing 306 23 7 14 80 6 176
New Members (included in GS)
27 1 1 14 2 1 8
Pending 31 3 5 4 19
Lapsed 75 5 1 19 2 48
Membership Prospects
183 33 13 43 10 84
Total Properties 630 65 21 14 154 24 352
July 13, 2019 43
Cathy MeadesTreasurers Report
Apr 1 – Dec 31, 2018
44
July 13, 2019
Income/Expense - Apr 1 – Dec 31, 2018
45
INCOMEIncome $9,716.73TOTAL INCOME... $9,716.73
EXPENSESPresident $1,513.00Administration $2,975.92Membership $2,965.31Banking Fees $2.50Environment $685.45TOTAL EXPENSES $8,142.18
OVERALL TOTAL $1,574.55
July 13, 2019
Banking Summary - Dec 31, 2018
Cash - Bank Account $5,766.88
GIC - MARCH 22, 2019 (1.7%) MARCH 22, 2020 (2.05%) $15,000.00
GIC - NOVEMBER 27, 2019 (PRIME RATE LESS 2.70%) $5,000.00
GIC - MAY 28, 2020 (2.250) $10,000.00
TOTAL $35,766.88
46July 13, 2019
Financial Summary
The GIC’s are being used as our Contingency Fund and to earn interest. The Contingency Fund is for the health of our Lakes in case invasive plants or species invade. We would access any government funding first and then use our Fund.
Our goal is to continue with our projects –i.e. – buoy markers being put in our Lakes, road signage, membership drive and social events to unite the Lakes.
Education continues with participation in seminars.
If you have any ideas to further the growth of our association, or want to be included in the goals or education please contact [email protected] or [email protected], or [email protected] or [email protected]
47July 13, 2019
Motion #3
MOTION to approve the “Treasurers Report - Apr 1 - Dec 31, 2018” as presented to the members at the AGM on July 13, 2019
Made by...
Seconded by...
Vote ordered by show of card
48July 13, 2019
Motion #4
MOTION to approve donations in the total sum of $1,500 for calendar year 2019 to
• Haliburton Highlands Health Services Foundation
• Haliburton Highlands Outdoor Association Fish Hatchery
• The Coalition of Haliburton Property Owners’ Associations
The directors have the discretion to decide on the amounts that are given to each named charity, provided that the total donations made to the three named charities do not exceed $1,500.00 for calendar year 2019
Made by...
Seconded by...
Vote ordered by show of card
49July 13, 2019
Motion #5
MOTION to elect Richard Luger, Bob Cole, Cathy Meades, Donna Luger and Laurie Kerr as directors of RLCA for the period July 13, 2019 until the next AGM or until his or her successor is elected or appointed, whichever shall first occur
Made by...
Seconded by...
Vote ordered by show of card
50July 13, 2019
REDSTONE LAKE COTTAGERS ASSOCATION (the “Association”) AMENDMENT TO BY-LAW NUMBER ONE
(“Amendment to By-Law No.1”)
The following amendments to By-Law Number One of the Association dated the 29th day of July, 1961 (“By-Law No.1”) are hereby enacted...
Section 16 of By-Law No.1 is amended to read...
“(a) The applicant is an individual, corporation, partnership or other legal entity (each being a “Person”) who has an ownership interest, in whole or part, (a “Property Interest”) in a property with a unique property assessment roll number, located near or around a shoreline on Redstone Lake, Little Redstone Lake, Pelaw Lake, Burdock Lake, Bitter Lake, Coleman Lake and the Redstone River between Coleman Lake and Pivot Lake in the County of Haliburton, Province of Ontario (a “Qualified Property”).”
Paragraph 2 of Section 16 of By-Law No.1 is amended to read...
“The board of directors will determine whether a property is “located near or around a shoreline” of Redstone Lake, Little Redstone Lake, Pelaw Lake, Burdock Lake, Bitter Lake, Coleman Lake and the Redstone River between Coleman Lake and Pivot Lake (collectively the “Redstone Lakes”).
The board of directors has the discretion to onboard applicants (whether qualified or non-qualified property owners) who in their opinion fit the mandate of the Association.”
51July 13, 2019
Motion #6
MOTION to approve Amendment to By-Law No. 1, passed by the Directors on Oct 26, 2018 and posted on the RLCA website
Made by...
Seconded by...
Vote ordered by show of card
52July 13, 2019
EXTRAORDINARY RESOLUTION OF THE GENERAL MEMBERS OF THE REDSTONE LAKE COTTAGERS ASSOCIATION (the “Association”) EXEMPTION FROM AUDIT AND REVIEW ENGAGEMENT PROVISIONS
WHEREAS the Association is a corporation under Part III of the Corporations Act (Ontario) with annual revenue in the previous financial year of the Association less than $100,000; BE IT RESOLVED THAT... Pursuant to section 130.1 of the Corporation Act (Ontario) and subject to approval by Canada Revenue Agency, if required, the members consent to the exemption of the Association from the requirements of the Corporations Act (Ontario) regarding the appointment and duties of...
(a) an auditor or (b) a person to conduct a review engagement of the Association,
such that the members consent to... (i) not appointing an auditor; and (ii) not have an audit or a review engagement,
In respect of the next fiscal period of the Association being the period... (A) January 1, 2020 to December 31, 2020
53July 13, 2019
Motion #7
Motion to enact Extraordinary Resolution dispensing with appointing an auditor and having an audit or review engagement for the 2019 fiscal year, the Extraordinary Resolution having been presented to the members at the AGM held July 13, 2019
Made by...
Seconded by...
Vote ordered by show of card
54July 13, 2019
Motion #8
MOTION to terminate the 2019 AGM of members of RLCA
Made by...
Seconded by...
Vote ordered by show of card
55July 13, 2019
Thank you all very much for attending and we hope to see you all again on July 11, 2020
56July 13, 2019