2019 team parent thank you for volunteering! we appreciate you! team... · 2019-02-17 · trophy...

Eastern Little League Team Parent Meeting 2019

2019 Team Parent

Thank you for volunteering! We appreciate YOU!

Where it’s all about FUN, KIDS and the

Team Parent Coordinator: Holly Olson 916-500-3776 [email protected] Eastern Little League: www.easternll.com 916-484-3710 Snack Bar Coordinator: [email protected]

mailto:[email protected]

http://www.easternll.com/



Tips for Team Parents to Have a Successful Season

A team parent can contribute toward setting the tone for a good season. With good communication and organization, you can help make it a great experience for parents, coaches, and players alike.

1. Be clear about your team parent duties. When you accept the job of team parent, be sure you and the coach are on the same page when it comes to what he/she expects. Be a supporter of the coach, even if you don’t like him/her. You are there to help make their job easier, not add drama to the team.

2. A Team Roster with contact info for all parents and coaches is on the team website at www.TeamSideline.com. Outline a list of volunteer needs and then assign them here after the parent meeting. You’ll need a concession stand schedule, a schedule for set/ clean-up of the field on game days, score keeping for Minor A & up, and any other volunteer needs. Have a parent meeting and present those needs at the preseason meeting and rally for their support. If you can get others involved at that meeting, it will mean fewer emails later. A meeting during a practice is good for most parents. Ask who has allergies. Remind them that Eastern’s fields are “peanut free” zones. Avoid too much or too little communication. Parents need to be informed, but they don't need three page-long emails a day. Once set up, TeamSideline.com sends automatic email reminders for you, saving you time!

3. Prepare a team budget and figure the total cost divided by the number of players on the team. Often times, parents would much rather pay one fee that covers everything below than to pay throughout the season. Set the date and recruit help early for your end-of-the-year party.

The following is a breakdown of player expenses for an erroneous team of 10 players. We will call them the Wild Cats.

Item Description Total Cost

Bucket in dugout (Tball & Minor B) from the dollar store, etc. $1 each player $10

Name on Wild Cats shirt -not required -call for pricing $8 each player $80

Wild Cats Banner -call for pricing $70

Trophy -pick one for price $10 each player $100

Coaches gift $25 each coach For 3 coaches $75

End of season Wild Cats party -plan to figure cost (see below) $5 each player $50

Opening day Wild Cats raffle basket $5 each player $50

Total team expenses: $435.00

Each player is responsible for: $43.50

End of season party costs vary dramatically. Having a party at a restaurant costs more than a pot-luck at a park or in someone’s back yard. Parents can bring decorations, cupcakes, plates, napkins and drinks as a donation or it can be included in the cost of the party. Mountain Mike’s Pizza on El Camino by Walnut offers a free large pizza for a team who arrives in uniform after a game, yes, ANY GAME. Round Table by Whole Foods offers a 10% discount on pizza for end of year parties. Leatherby’s offers a choice of a sandwich, French Fries OR child's dish of ice cream for about $9 each player. Talk with your coach to see what they want.

4. Encourage parents who are unhappy to take their complaints directly to the coach, not to you, not to other parents, and not to their kids. Parents tend to stand in clusters and complain when they don’t like something. Stay away from negativity and let it be known that you are not interested in joining the fray.

5. As a team parent, you are a leader. Remember that due to your position, people are looking up to you, watching how you react to the coach and other team issues. Set a positive example! Thank people. The volunteers, the coaches, and the officials - they are grateful for words of appreciation because they often only receive negative feedback. Be a cheerleader for every player, not just your own kids, and certainly not just for the team’s star players.

http://www.teamsideline.com/


6. Proud to be an Eastern LL Team Parent

What to do/how to help . . .

Assist coaches and the league to communicate with the team using email, phone calls, or the team website.

Ordering team banner (optional). Banner should be ready for opening day and can be included in team pictures. Banners may be ordered from any company or homemade. See fliers in your folder.

Add name to jerseys (optional). The cost of this is divided amongst the players on the team.

T-Shirt Pro on Fair Oaks Blvd. is $6 - $8 per shirt depending on length of names. Call for an estimate, 331-5050.

Coordinate team volunteer shifts (Snack Bar, Field Set Up and Clean Up, Banner, etc.)

Here are the basic rules for the Snack Bar Buyout program: o MUST email concessions manager with your name, shift, and the buyout worker covering your

shift. o All money is transferred between the buyout worker and yourself. o The Team Manager, Team Parent or Eastern Little League is not responsible for setting up a buyout

or assisting with payment. o The family is responsible for the shift. If the shift is not covered, ELL may stop the game of the

responsible team/player until the shift is covered. Coordinate fundraising efforts. Fundraising is encouraged as it helps the league. By participating in

fundraising you are helping keep enrollment costs down for the next season.

Provide assistance to the coaches as needed.

Organize a year-end party. The cost of this is divided amongst the players on the team.

Order trophies for the end of the year party, if desired by the team. The cost of this is divided amongst the players on the team. Wilson Trophy (916) 927-9733

Collect money from parents. This is best done by providing an invoice to each family that details all costs. Please work with coaches to keep team costs as low as possible. Invoice Example:

You may want to also include $6-8 for one $50 Opening Day raffle basket


Important Dates

Date Time Location Practice begins Mon. Feb. 5 TBD TBD

Field Clean & Prep Day Sat. Feb. 9 8-2 Eastern LL - Bring Rakes, Brooms, Shovels, etc.

Team Parent Mtg. Sat. Feb. 9 10 AM Eastern LL – Batter’s Box

Coaches Safety Mtg. Sat. Feb. 9 9 AM - noon Eastern LL – Batter’s Box

Field Clean & Prep Day Sat. Feb. 23 8-2 Eastern LL - Bring Rakes, Brooms, Wheelbarrows, etc.

Scorekeeper Meeting and Training

TBA TBA TBA

Raffle Donations Due Thurs. Feb. 28 4:00PM – 6:00PM Eastern LL- Snack Bar. Pick up Picture Envelopes

OPENING DAY

Sat. Mar. 2 7:00 AM – 5:00PM Eastern LL

Pancake Breakfast Sat. Mar. 2 7:00 AM – 9:00AM Eastern LL – Next to Snack Bar.

Gift Basket Raffle Sat. Mar. 2 7:00AM – 9:00AM Winners posted after Opening Ceremonies

Opening Day Parade and Ceremony

Sat. Mar. 2 9:00AM Teams line up in Major Outfield at 8:45AM. Bring Banner and wear full uniform.

Team Pictures Sat. Mar. 2 Times will vary Please have your team arrive 15 minutes prior to picture time

Fundraising

Picture Pick Up TBD 5:00PM – 7:00PM TBA

Home Run Derby Sun. Apr. 8 TBD Eastern LL

Trophy Orders Due Fri. May 10 End of Day Call, go in or order online for them to be delivered to your front door.

Closing Day, Celebration Day

Sat. June 1 9-9:30 AM On the Major Field


Opening Day

Opening Day is on Saturday, March 2nd Each team is responsible to donate a team basket for the raffle. The basket needs to be delivered between, 4-6 PM on Thursday, February 28th. We have a donation letter that can be used on our website. Many teams like to make theme baskets. Please no items that can melt or need to be refrigerated, such as, candles and chocolate.

Pancake Breakfast - The day starts with a Pancake Breakfast from 7AM to 9AM. The breakfast includes pancakes, sausage, orange juice and Starbucks coffee. Cost is $5 for adults and $3 for players and children.

Opening Ceremonies - On this day the kids should be in full uniform. Please have your team line up behind their team sign on the Majors Outfield at 8:45AM. Each team will be announced and then each kid’s name will be called. You will want to carry your team banner, if you decide to get one. Get the cameras ready!

Team Pictures - Each team will be scheduled a picture time prior to their game time. This is listed on the front of your folder. Please have your team arrive 15 minutes prior to the picture time and line them up by height. Every player needs to have a picture folder, whether they purchase additional pictures or not. The league purchases a memory mate for each player, 3x5 individual picture and a team picture.

Field Maintenance

Each team is responsible for field maintenance. We would suggest that you assign

each parent a shift. You may want to also check with the Manager first, in case they

already have someone assigned to this job.

HOME TEAM – Before the Game - Drag the field (never use drag on the baselines), rake baselines/home

plate area, water infield/dirt area (damp not soaked), Chalk first and third baselines, chalk batter boxes,

set up pitching machine for Minor B division games, install bases, install scoreboard machine (Minor A,

Majors and Juniors). *some of these duties may not apply to T-Ball & Minor B Field.

AWAY TEAM - After the Game – Drag the field (never use drag on the baselines), rake baselines/home

plate area, water infield/dirt area (damp not soaked), pick up trash around the field including bleachers

and dugouts, when last game of the day put away pitching machine for Minor B division games, when last

game of the day put away bases. *Some of these duties may not apply to T-Ball & Minor B Field.


Snack Bar and Shifts

The Team Parent is responsible for making sure that their parents work the required

shift in the snack bar. Please advise the parents that they are responsible for their own

shift. If a game is rained out, please reach out to reschedule and if just your game is

cancelled, the parent is required to still volunteer on the assigned day. If they are not able to take the shift

that was given they can switch with another person on the team or hire a sub. Not showing up for a shift will

impact the team.

A sub can be hired from the buyout list located on our website on the Snack Bar page. The parent that needs

the sub will be responsible for calling, hiring and making payment to the sub. The snack bar will not be

involved in this process other than providing the contact list for the subs. A friend or family member that

offers to cover a shift for a family at no charge is acceptable as long as the individual is 16 years of age or

older. For a volunteer or buyout snack bar worker to cover your shift, an e-mail must be sent with the date of

your shift, name and telephone number of individual covering the shift to [email protected].

**No one other than the shift workers, snack bar managers and approved snack bar openers and closers are

allowed in the snack bar. Children are never allowed in the snack bar during a shift. For your convenience, all

shifts coincide with your game times. No person under the age of 18 is allowed to work the BBQ.

We would like to avoid this season, not showing up for a shift. Other parents must cover or the team forfeits

the game. The snack bar will not open until the assigned team representatives are present for the shift.

Any questions regarding the snack bar, please contact [email protected].

Scorekeeper

Minor A, Major and Junior Divisions all need at least 1 scorekeeper per team.

The HOME team is the team responsible at the game to provide a scorekeeper and run the scoreboard.

When the last game of the day put away the scoreboard machine.

Please make sure to ask parents before scheduling them as a scorekeeper. Not everyone knows how to

keep score. There will be a clinic for learning how to keep score.

Some Managers prefer to have a Scorekeeper at every game to keep track for their personal records.

Please check with your manager is this will be needed for your team.

It is helpful to get several people to share this duty.




Fundraisers

Snap! Raise

Snap! Raise is the easiest, safest and most effective way to fundraise for groups and sports clubs. It is the mission of Snap! Raise to provide a seamless, data-driven process that helps programs meet their fundraising goals. Eastern Little League chose this fundraiser because it offers an innovative alternative to traditional fundraising so we can reach more potential supporters in less time with no products to sell. The on-line format is a snap!

Home Run Derby – This year the home run derby will be on Sunday, April ___. This is a fun event open to all division and ages, including parents.

Dine and Donate – Remind parents of the event. Even better make it a team trip. We are working on setting up at least 2 dine and donate opportunities.

End of Season Party

Team parent is responsible for working with the manager and parents

in organizing an End of Season party.

Each team is responsible for purchasing their own trophies and

manager/coaches gifts. This cost is divided among the players.

Some ideas for a party are; pizza party, ice cream party, pool party,

bowling or laser tag. You can always have it at the park or in

someone’s backyard. Mountain Mike’s Pizza on El Camino will give the

team a free 1-topping large pizza anytime the team goes for pizza

wearing their team uniform; this includes after games. Round Table

Pizza by Whole Foods is offering a 10% discount for parties.

Set the date and book the place early in the season as local locations fill

up fast.

We would suggest collecting the trophy, coach’s gift and party money

at the same time.


Eastern Little League Code of Conduct

Through baseball, the Eastern Little League (“ELL”) seeks to enhance the physical, mental, and emotional well-being of every child that takes part. It is the league’s express goal that every player will be a better citizen, and have a greater chance for success in future endeavors, as a result of their Little League experiences. As such, Eastern Little League expects the highest degree of sportsmanship from its members. In keeping with this philosophy, the following Code of Conduct has been adopted to better promote fairness, teamwork, good citizenship, sportsmanship, responsibility, and respect among the members of Eastern Little League. Players will learn these values by the examples they see from those around them, and to this end, the following rules will be strictly enforced:

Verbal abuse of an official, coach, player, or spectator, including obscene gestures, will not be tolerated. The offender may be removed from the ELL fields at the discretion of an umpire or ELL board member.

Baseball is a game of interpretations, and as a result, disputes will occur from time to time. However, it is important that players learn respect. All disputes that are taken up with the umpire will be handled in a civil manner. Only coaches may initiate such discussions with an umpire. The coach (es) will conduct themselves with decorum and once the umpire has made his/her final ruling, the coach (es) will make no further field protest. Off-field protests may be lodged with the Board of Directors per league policy.

Coaches will refrain from complaining about perceived bad calls to players and fans.

All discussions will be held in conversational tones. Under no circumstances will a coach, fan, or player yell at an umpire, coach, fan, or player. The lone exception to this rule is when a coach or player shouts to another coach or teammate during the course of a play as part of that play.

Profanity is expressly forbidden at all times at the Eastern Little League complex.

Alcoholic beverages and the use of illicit drugs are prohibited at all ELL activities, including events outside the Eastern Little League complex.

The use of tobacco products on the ELL fields and in the dugouts is prohibited. Anyone removed from the ELL fields must leave all fields and grounds. Any infraction of the above rules will result in a report being delivered to the Eastern Little League Board for consideration of further action, as appropriate. First Offense: Upon the reporting of an offense by an individual, the Board of Directors, at a minimum, will provide a written warning to the offender, detailing the consequences of future infractions. Depending upon the severity of the infraction, nothing precludes the Board of Directors from banning an offender from all Eastern Little League activities, including, but not limited to, practices and games, for a period of time deemed appropriate by the Board of Directors.


Second Offense: The Board of Directors may institute a wide range of penalties for repeat offenders, beginning with the second offense, as deemed appropriate by the Board. Such penalties include, but are not limited to:

Suspension from all coaching activities for a prescribed period of time.

A ban from participating in all ELL activities for a set period of time or number of games.

Severe violations can result in suspension from all ELL activities for the remainder of the current season or tournament.

Third Offense: The Board of Directors may choose to apply any of the penalties prescribed for a second offense. In the most extreme of circumstances, the ELL Board of Directors may hold a meeting to determine whether or not the individual should be permanently banned from all future ELL activities. The individual in question must receive a certified letter of such a hearing at least one week prior to the meeting, and must be given the opportunity to speak at the meeting. Physical Abuse - Physical abuse of an official, coach, player, or spectator will result in immediate expulsion from the ELL fields at the direction of an umpire or a ELL board member. Anyone expelled for this reason may not return to the ELL fields or participate in any ELL activity until the ELL Board of Directors approves. Any parent, coach, fan, player, or umpire who has been suspended or banned from league activities may petition, in writing, to the Board of Directors for a review of the penalty. The petition should be delivered to the league president, and the Board of Directors will meet as soon as reasonably possible to consider the petition. The aggrieved parties will have the opportunity at the meeting to present their appeal. Eastern Little League strongly encourages the following:

Applaud effort on the field, regardless of the score.

Remember that the league exists for the players to learn and to have fun. Even though baseball is competitive in nature, winning is of secondary performance.

Parents should be supportive of coaches. The coaches are volunteers giving of their time – and often, giving of their money – in order to coach. Parents should be a positive role model that fosters respect of the coaches among the players. Concerns about a player’s role on a team should be expressed to the coach(es) in a private setting, never in public.

Umpires are “in training” as well as the players. Coaches and parents should bear in mind that many of our umpires are youngsters learning the skills of umpiring. All umpires will make mistakes occasionally, but coaches and parents are expected to accord the umpires with the respect their position within the game deserves.

Booing, taunting, refusing to shake another coach’s and/or player’s hands after a game, or ridiculing another player is not acceptable behavior.

Teach players that they have a responsibility to learn and to try their best. Effort leads to achievement and respect.

All children, regardless of race, creed, sex, or talent, will have an opportunity to play baseball and to learn.

Code of Conduct Acknowledgment I have read, understand, and agree to the above stated Code of Conduct of the Eastern Little League. I agree to be bound by its provisions.


Incident Report

Under normal circumstances, this report will be reviewed at the next regularly scheduled Board meeting. However, the

Board is under no obligation to agree with the desired outcome outlined in Section 3. All information provided will

remain confidential. If you are a parent, you should discuss any constructive concerns regarding the manager, any coach

or players, or policy with the manager and Division Director prior to completing this report.

Section 1: General Information Your Name: Your Telephone:

Your Address: Your Division & Team (if applicable):

Your Role in League:

Manager Coach Player Volunteer Umpire Parent

Date of Incident:

Section 2: Provide details of incident

Section 3: Desired outcome

Signature Date

RETURN TO: Any Eastern Little League Board Member or the Snack Bar

Best time Day

to contact: Night

2019 team parent thank you for volunteering! we appreciate you! team... · 2019-02-17 · trophy...

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