2020-2021 Prices

Our exclusive 4 Star graded wedding venue offers the perfect atmosphere that any bride and groom could only wish for...

Our facilities offer everything in only the best style, from your wedding ceremony in our Colombar Facility or 0n our beautiful landscaped gardens and terraces, to your reception in one of our elegant venues, and ultimately your first night as husband & wife in the Crimson Cottage.

Our venues are available from weddings as intimate as 20 guests, to weddings as sociable as 130 guests. Our mouth watering menus vary from a filling breakfast to a light luncheon or a scrumptious three course dinner.

Our professional staff will cater to your every need...

Wedding Packages

1. Reception, Ceremony and Canape’s

• Colombar Reception Hall + Pinotage Ceremony Terrace + Riverbed or Oaktree Canape Terrace: Venue Fee (up to 80 persons) R32000.00

Venue (+ 80 persons) (Max 130) R 38000.00

2. Reception, Ceremony and Canape’s

Open air option

• Pinotage Ceremony and Reception Terrace + Riverbed or Oaktree Canape Terrace: Venue Fee (up to 80 persons) R38000.00

Venue (+ 80 persons) (Max 130) R 45000.00

3. Reception and Canape’s only

• Colombar Reception Hall + Riverbed or Oaktree Canape Terrace: Venue Fee (up to 80 persons) R27500.00

Venue (+ 80 persons) (Max 130) R 32500.00

Colombar Reception Center

Pinotage Ceremony Terrace

Ceremony Hire (incl. Gazebo & Wimbledon Chairs)

Riverbed or Oak Tree - Terrace and Canapes

The Riverbed or Oak Tree Terrace where guests can enjoy canape’s, drinks and games while the wedding photos are taken

Included are the following:

• All Wooden tables and Wimbledon chairs • Gazebo for Ceremony • Canape Stands x 4, and 4 Sofas with side tables • Bar Stands x 4 • Pallet Benches x 8

The Wedding Venue Hire Includes the following

A PRIVATE VENUE We ensure that there will be no other function at the venue on the day of your wedding

FUNCTION MANAGER On duty for the entire evening / duration of function CUTLERY,CROCKERY AND GLASSES Glassware comes standard with cutlery and white crockery PINOTAGE TERRACE FOR CEREMONY (WEATHER PERMITS) Includes an Gazebo & chairs and Barrels SETTING UP, CLEARING AND CLEANING OF THE VENUE We will set up the standard set up as per the package, clear &

clean the venue for you TABLES & LINEN We will supply 10 seater rectangle wooden tables for your guests,

your bridal, cake, DJ and gift tables. All with white table cloths WIMBLEDON CHAIRS FIXED DRAPING FAIRY AND CURTAIN LIGHTS

White Wimbledon chairs The Hall have 4 Draping Sections included Fairy lights runs along the draping sections and behind the wedding table is a Fairy light curtain. Round strings of Fairy lights around 6 Chandeliers Outside Wedding Option (Fairy lights will be erect over Tables)

SOUND SYSTEM DANCE HALL

Portable sound system with 2 Speakers on stands with Microphone Dance floor with Disco Ball and Fireplace

EASEL An easel will be supplied for your seating plan FULL BAR FACILITIES We offer a very well stocked bar that can be personalized

according to your needs. BARMEN AND WAITRON SERVICE Our barmen and waitrons are very experienced BATHROOM ATTENDANTS The bathroom attendants make sure that the facilities are always

clean and tidy for your guests BRIDAL SALON (Crimson Honeymoon Cottage) This is offered to the bride and her maids to use to bath, change,

do their makeup and hair. GROOMSMAN DEN (Pinotage Studio) BEAUTIFUL LANDSCAPED GARDENS

The Lovely Crimson Cottage is included for the Wedding night This is offered to the Groom and his Groomsman to use to bath, change, and enjoy time before the wedding. Including vineyards, lake and water features, these can be used for photographs

PARKING There is ample free and secure parking PARKING ATTENDANTS PHOTO OPERTUNITIES ON SITE

Our staff will make sure that your guests know where to park and look after their cars There are ample beautiful places to take your special pictures ranging from vineyards, orchards, dams and natural scenery

Not included in the Basic Venue Hire charge

But can be arranged/recommended and or provided EXTRA DRAPING & EXTRA LIGHTING PLACING OF WEDDING STATIONERY AND CANDLES ON TABLES

FLOWERS CATERING PHOTOGRAPHER VIDEO MUSIC / DJ DECORATIONS WEDDING CAKE WEDDING STATIONARY ACCOMMODATION PRIEST OR MINISTER ORGANIST / MUSICIAN AUDIO VISUAL EQUIPMENT

Menu and catering costs: Please contact us for your menu requirements and pricing.

Like all other businesses, we also have inflation related price increases. So the prices you view today might have gone op by the time of your actual wedding. Please keep in contact with us to see if there has been an increase that will affect your costs.

Accommodation for guests

R650.00 per person – max 10 persons – Pinotage Farmhouse.

R600.00 per person –max 8 persons – Chenin Blanc cottage.

R250.00 per person – max 10 persons – Colombar Facility.

R200.00 per person – max 4 person – 4 x Campsites

Venue – Full Catering Kitchen

Rent of kitchen by own caterers – R8 000.00

(Returnable deposit for no damage of R2 000.00)

Cleaning staff for the kitchen can be arranged by me if need be, they are paid by the hour and their fees and hours can be discussed.

Please feel free to contact Louisa at 0285512027 to discuss your specific requirements or you can come and visit us on the farm so that we can have a nice cup of coffee/tea with you to build your package and then give your final quote.

Contact Details

Louisa Pretorius Tell Nr: 0285512027 E-Mail: info@oaksrest.com

Website: www.oaksrest.com

Facebook: https://www.facebook.com/oaksrest

OAKSREST VINEYARDS GUEST FARM - TERMS AND CONDITIONS OF BOOKING (2020/2021) To Be completed and signed before payment of deposit. 1. RESERVATIONS WILL ONLY BE CONFIRMED UPON RECEIPT OF A DEPOSIT OF R10 000-00 WHICH IS REQUIRED WITHIN ONE (1) WEEK OF MAKING THE PROVISIONAL BOOKING. ONCE A CONFIRMATION DATE EXPIRES, THE PROVISIONAL BOOKING WILL AUTOMATICALLY BE RELEASED.

2. CANCELLATION / POSTPONEMENT POLICY 2.1 100% OF THE DEPOSIT WILL BE REFUNDED IF YOU CANCEL/POSTPONE 12 MONTHS OR LONGER BEFORE THE BOOKED DATE 2.2 80% OF THE DEPOSIT WILL BE REFUNDED IF YOU CANCEL/POSTPONE 10 TO 12 MONTHS BEFORE THE BOOKED DATE 2.3 60% OF THE DEPOSIT WILL BE REFUNDED IF YOU CANCEL/POSTPONE 8 TO 10 MONTHS BEFORE THE BOOKED DATE 2.4 40% OF THE DEPOSIT WILL BE REFUNDED IF YOU CANCEL/POSTPONE 6 TO 8 MONTHS BEFORE THE BOOKED DATE 2.5 20% OF THE DEPOSIT WILL BE REFUNDED IF YOU CANCEL/POSTPONE 4 TO 6 MONTHS BEFORE THE BOOKED DATE 2.6 10% OF THE DEPOSIT WILL BE REFUNDED IF YOU CANCEL/POSTPONE 2 TO 4 MONTHS BEFORE THE BOOKED DATE 2.7 0% OF THE DEPOSIT WILL BE REFUNDED IF YOU CANCEL/POSTPONE LES THAN 2 MONTHS BEFORE THE BOOKED DATE

3. DEPOSITS ARE TO SECURE A SPECIFIC DATE. IF THE WEDDING DATE IS CHANGED OR POSPONED WITHIN THE SIX (6) MONTHS AS IN POINT 2 ABOVE, ANOTHER DEPOSIT WILL BE REQUIRED TO SECURE THE NEW DATE.

INITIAL ________________________________________

4. ALL ACCOUNTS INCLUDING YOUR BAR LIMIT AND ANY OTHER PRE-ARRANGED EXPENSES ARE TO BE SETTLED IN FULL FOURTEEN (14) DAYS PRIOR TO THE FUNCTION. 5. WE RESERVE THE RIGHT TO CHARGE A BREAKAGE DEPOSIT, PAYABLE FOURTEEN DAYS PRIOR TO THE FUNCTION, WHICH IS REFUNDABLE SEVEN (7) DAYS AFTER THE FUNCTION, IF NO DAMAGE HAS OCCURRED. THE DEPOSIT WILL VARY DEPENDING ON THE SIZE AND POTENTIAL RISK OF THE FUNCTION. ALL ADDITIONAL COSTS MUST BE PAID IN FULL BEFORE DEPARTING FROM THE VENUE AFTER THE WEDDING. 6. ALL PRICES QUOTED ARE SUBJECT TO CHANGE, PROVIDED THAT THE CLIENT IS INFORMED OF SUCH CHANGES AT LEAST THIRTY (30) DAYS PRIOR TO A RESERVED BOOKING. 7. THE CLIENT WILL NOTIFY OAKSREST VINEYARDS GUEST FARM NOT LESS THAN FOURTEEN (14) DAYS PRIOR TO THE FUNCTION OF THE CONFIRMED NUMBER OF GUESTS THAT WILL BE ATTENDING. THIS WILL BE THE NUMBER USED TO FINALISE YOUR CATERING ARRANGEMENTS AND PAY THE BALANCE OF YOUR ACCOUNT. 8. IF MORE GUESTS THAN THE ORIGINAL AMOUNT AGREED ON AND PAID FOR ARRIVE, THE CLIENT WILL BE CHARGED THE SAME “PER HEAD RATE” AS THE REST OF THE GUESTS PER EXTRA GUEST. 9. A MAXIMUM OF 130 GUESTS WILL BE ALLOWED AT THE VENUE PER FUNCTION. MANAGEMENT RESERVES THE RIGHT TO CLOSE THE GATES AND RESTRICT FURTHER ENTRY SHOULD THIS AMOUNT BE EXCEEDED. RIGHT OF ADMISSION IS RESERVED AT ALL TIMES. 10. THE COMPANY RESERVES THE RIGHT TO CANCEL ANY BOOKING FORTHWITH AND WITHOUT LIABILITY ON ITS PART IN THE EVENT OF ANY DAMAGE OR DESTRUCTION OF THE VENUE BY FIRE OR ANY OTHER CAUSE, ANY SHORTAGE OF LABOUR OR FOOD SUPPLIES, STRIKES, LOCKOUTS OR INDUSTRIAL UNREST, OR ANY CAUSE BEYOND THE CONTROL OF THE COMPANY WHICH SHALL PREVENT IT FROM PERFORMING ITS OBLIGATIONS IN CONNECTION WITH ANY BOOKINGS IN ITS ESTABLISHMENT. 11. THE COMPANY DOES NOT ACCEPT LIABILITY FOR LOSS OR DAMAGE TO ANY ITEM OF PROPERTY OF CUSTOMERS HOWSOEVER SUCH LOSS OR DAMAGE MAY OCCUR. 12. THE COMPANY DOES NOT ACCEPT LIABILITY FOR INJURY TO YOU OR YOUR GUESTS ON THE PREMISIS DUE TO NEGLIGENCE, OVER-INDULGENCE OR ANY OTHER CAUSE. 13. NO ALCOHOL, BEVERAGES OR FOOD MAY BE BROUGHT ONTO THE COMPANY PREMISES FOR CONSUMPTION. 14. OAKSREST VINEYARDS GUEST FARM RESERVES THE RIGHT TO CHARGE A CORKAGE FEE, SHOULD IT BE AGREED THAT CLIENT WILL SUPPLY THEIR OWN WINE AND OR CHAMPAGNE. 15. THE COMPANY RESERVES THE RIGHT TO CHARGE A PER HEAD AMOUNT FOR A DRY WEDDING. 16. AN ADDITIONAL COST OF R1000-00 PER HOUR, OR PART THEREOF, WILL BE CHARGED FOR FUNCTIONS THAT LAST LONGER THAN 8 HOURS. THE CLIENT WILL BE INVOICED BEFORE THE FUNCTION FOR ANY OVERTIME PLANNED. 17. UNLESS BY PRIOR ARRANGEMENT, (AND AT AN ADDITIONAL COST) THE PREMISES MUST BE VACATED BY 1.00AM. 18. IF THE VENUE HAS BEEN BOOKED THE DAY FOLLOWING YOUR FUNCTION, ALL DECORATION NOT SUPPLIED BY OAKSREST VINEYARDS GUEST FARM MUST BE REMOVED BY 07H00 THE MORNING FOLLOWING YOUR FUNCTION AT YOUR OWN COST. ANY DÉCOR OR PERSONAL POSSESIONS LEFT ON THE PREMISES WILL NOT BE KEPT FOR LONGER THAT 30 DAYS. 19. THE CLIENT SHALL NOT BE ENTITLED TO ASSIGN THE BOOKING TO ANY THIRD PARTY TO UTILISE THE COMPANY’S FACILITIES WITHOUT THE COMPANY’S PRIOR WRITTEN APPROVAL. 20. IN THE UNLIKELY EVENT OF THERE BEING A BREACH OF THIS CONTRACT, REQUIRING LEGAL INTERVENTION, THE PARTY IN BREACH WILL PAY THE ATTORNEY CLIENT FEES ASSOCIATED WITH THIS INTERVENTION. 21. AGREEMENT TO CHANGES OF THE ABOVE CONDITIONS WILL ONLY BE VALID IF IN WRITING BY BOTH PARTIES. INITIAL ______________________________________

22. PRICE PER HEAD QUOTED (CATERING) R ____________________pp x _____________

R ______________________

23. VENUE HIRE – (Option Selected)___________________________________________ -

R ______________________ R ______________________

24. APROXIMATE NUMBER OF GUESTS. _________________________ (This number will be confirmed two (2) weeks before the function.)

25. DATE OF FUNCTION :____________________________________

26.OTHER____________________________________________________ 27. KITCHEN DEPOSIT (OUTSIDE CATERER) (R8000.00) (R2000.00 Refundable)

R _____________________ R _____________________

28. TOTAL 27. DEPOSIT PAID

R _____________________ R______________________

FOR CONFIRMATION OF RESERVATION FOR THE CLIENT FOR OAKSREST VINEYARDS GUEST FARM NAME: ____________________________________ NAME: ____________________________________ DATE: ____________________________________ DATE: _____________________________________ SIGNATURE: _______________________________ SIGNATURE: ________________________________ WITNESS: __________________________________ WITNESS: __________________________________ PLEASE NOTE: OAKSREST VINEYARDS GUEST FARM HAVE DRAWN ON YEARS OF EXPERIENCE IN THE FUNCTIONS INDUSTRY TO DEVISE THE ABOVE CONDITIONS TO SAFE-GUARD BOTH YOURSELVES, OUR VALUED CLIENT, AND OURSELVES AND GUARANTEES THAT YOU RECEIVE AN EXCELLENT STANDARD OF SERVICE. WE LOOK FORWARD TO ENSURING THAT YOU HOST AN OUTSTANDING FUNCTION AND IF YOU NEED ANY ASSISTANCE WHATSOEVER, PLEASE DO NOT HESITATE TO CONTACT US. OAKSREST VINEYARDS MANAGEMENT TEAM PLEASE SIGN AND E-MAIL THIS DOCUMENT AND PROOF OF DEPOSIT PAYMENT TO info@oaksrest.com TO CONFIRM YOUR BOOKING. BANKING DETAILS ACCOUNT NAME: OAKSREST VINEYARDS BANK NAME: FRIST NATIONAL BANK ACCOUNT NUMBER: 62407605445 BRANCH NAME: LADISMITH BRANCH CODE: 200-213 ACCOUNT TYPE: CURRENT