2020-21 school year planning - ycsd.yorkcountyschools.org€¦ · presentation order 8...

2020-21 School Year Planning

July 23, 2020

SafetyThe health and wellbeing of students and staff is our top priority

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Collective CommitmentsInstructionStudents receiveconsistent, high-quality educational experiences

EngagementInclude stakeholders’ voices in decision-making

Virginia Department of EducationCenters for Disease ControlVirginia Governor’s OfficeVirginia Department of HealthAmerican Academy of PediatricsUS Department of Labor

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State & Federal Guidance

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Timeline

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Timeline

Presentation Order

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Instructional Models

Operational Matters

Human Resources Matters

Superintendent’s Recommendation

Public Comment Period

Family Commitment Process

Instruction

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Asynchronous

Online instruction that is flexible and self-paced.Takes places at different times and different locations.

Instruction: Learning Terms

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Synchronous

Online instruction that happens in real time.Teacher and students interact virtually through an online platform.

• Grafton Complex Fire• Alternating Schedules• Special Programs

• Emergency Continuity of Learning• Virtual Summer Academy

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Instruction: Lessons Learned

• New instructional content, grading, daily attendance• Missed content from FY20• Normal school hours• State requirements

• 180 teaching days or 990 instructional hours

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Instruction: Planning for 2020-21 School Year

*as of 7/22

• 1:1 Devices• Canvas Learning Management System

• Online Instructional Resources• Mastery Connect Assessment Tool

• Office 365/Teams

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Instruction: Educational Technology

• Provides students and teachers with a “virtual classroom”

• Allows teacher to deliver content in one place

• Offers a central location for students to access and share information

Instruction: Canvas Overview

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Instruction: Canvas Organization

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Instruction: Canvas Learning Modules

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Instruction: Canvas Activities

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Instruction: Summer Academy Survey Responses

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Instruction: Flexible Framework

May need to move between models based on positive COVID-19 cases within thecommunity/individual schools or other factors.


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• Allows for five days of face-to-face instruction with teachers and fellow students

• Follows a normal bell schedule and creates a sense of routine for students and families

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Instruction: Traditional Model

• Social distancing to the greatest extent possible, but would not meet CDC guidelines in almost all classes

• Masks and face covering would be necessary most of the day

• Reduced opportunities for large group gatherings

• Instructional limits for some classes

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Instruction: Traditional Model Considerations

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Remote Model Sample Schedule

• All instruction takes place remotely and includes all subject areas or courses

• Instruction includes both teacher directed and independent activities, both whole and small group

• Synchronous and asynchronous instruction occurs using Microsoft Teams and Canvas

• Students with additional academic needs may receive remote and/or face-to-face instruction, as outlined in their individual learning plans

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Instruction: Remote Model

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Remote Model Daily Schedule SampleElementary Level Schedule Sample9:00-9:15 Morning Meeting

9:15-11:00 Literacy Block

11:00-12:15 Recess and Lunch

12:15-1:45 Math Block

1:45-2:00 Break

2:00-2:45 Resource (PE, Library, Art, Music)

2:45-3:15 Science/Social Studies

3:15-3:30 Closing Meeting

9:15-9:30 Mini Lesson

9:30-10:00 Small Group Reading andWord Study

10:00-10:20 Independent Reading with book

10:20-10:30 Brain Break

10:30-11:00Writers Workshop - Watch Pre-recorded Mini Lesson and work on draft.

= Synchronous

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Remote Model Daily Schedule Sample

Secondary Level Schedule Sample

1A

2A or 2AB

Lunch

3A

4A

8:00-8:15 Warm-up Activity


8:45-9:00 Small Group Break Out Sessions

9:00-9:15 Discussion Board Prompt

9:15-9:30 Short quiz

= Synchronous

Continuity of Learning Plans(March-June 2020) Emergency/Reactive Review-based, limited ability to teach

new content Multiple platforms and materials Mostly Asynchronous Independent

Review Video Restrictions No New Grading No Attendance

Remote Model(2020-21 School Year) Purposeful New & Missed Content

Learning Management System Synchronous Teacher-Led Instruction

Video Integration Grading & Assessments Daily Attendance

Instruction: Differences Between Spring & Fall

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School Models - Flexible Framework

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Hybrid Model Elementary Schedule Sample

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Hybrid Secondary Schedule Sample

• Reduced class size and individualization• Includes synchronous and asynchronous

instruction• 1:1 devices, Canvas, and Microsoft Teams

provides seamless instruction throughout the week

• Age-appropriate, differentiated learning on remote days

• Allows for in-person support for students on remote learning days

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Instruction: Hybrid Model

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Hybrid Model Daily Schedule SampleHybrid Grades PK-3 Daily Schedule SampleFace-to-Face Components Remote Components

Each day face-to-face and remote learning will start and end with a class meeting.

LiteracyReading/Word Study• Whole Group Instruction• Small Group/Individualized Instruction• Independent practiceWriting• Whole Group Instruction• Small Group Instruction/Individualized Instruction• Independent practiceMath• Whole Group Instruction• Small Group Instruction/Individualized Instruction• Independent Practice

Scheduled Remote Instructional Activities through Canvas Platform, Office 365 Teams, or Computer-Assisted Applications• Social Studies• Science• Resource• Makerspace/STEM• Math practice• Reading practice

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Hybrid Model Daily Schedule SampleHybrid Grades 4-5 Daily Schedule SampleFace-to-Face Components Remote Components

Each day face-to-face and remote learning will start and end with a class meeting.

LiteracyReading/Word Study• Whole Group Instruction• Small Group/Individualized Instruction• Independent practiceWriting• Whole Group Instruction• Small Group Instruction• Independent practice and teacher conferringMath• Whole Group Instruction• Small Group Instruction/Individualized Instruction• Independent PracticeAcademic Content• Social Studies and/or Science

Scheduled Remote Instructional Activities through Canvas Platform, Office 365 Teams, or Computer-Assisted Applications• Social Studies• Science• Resource• Makerspace/STEM• Math practice• Reading practice• Opportunities for synchronous learning with face-to-

face classroom

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Hybrid Model Daily Schedule Sample

Secondary – In Person1A

2A or 2AB

Lunch

3A

4A

Secondary Remote Block

8:00-8:15 Warm-up Activity


8:45-9:00 Small Group Break Out Sessions

9:00-9:15 Discussion Board Prompt

9:15-9:30 Short quiz

= Synchronous

• Allows more social distancing by reducing the number of students in the building

• Masks can be removed when social distancing is achieved

• Frequent hand washing will be encouraged

• School start times will most likely be staggered more than 45 minutes

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Instruction: Hybrid Model Considerations

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Leveled Model Schedule Sample

• Best option for providing social distancing

• Masks could come off in classrooms if 6’ distance is maintained

• Elementary school times would need to be staggered to better utilize buses and increase social distancing

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Instruction: Leveled Model Considerations

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Instruction: School Models

Option 1Flexible Framework

Option 2Parent Choice – Virtual Academy

• Commit to this model until end of first semester

• Participate online from home five days a week - synchronous and asynchronous instruction

• Concurrently enrolled in home school and Virtual Academy

• Participation allowed in extracurricular activities in home school

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Instruction: Option 2 Virtual Academy

• Recess and/or brain breaks will be provided during the day

• Staffed with licensed teachers from YCSD, Virtual Virginia, or Virtual High School

• Some courses or programs may not be available in Virtual Academy

• Families will be notified if course requests will need to be amended

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• Some standardized testing that is mandated by VDOE and YCSD may require students to report to school for administration

• Specialized instruction, remediation, and intervention services will be provided

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• IEP meetings will be scheduled• Additional information for parents

• FAQs posted on division webpage• Informational webinar• Dedicated phone line to call with questions• SEAC meeting on Wednesday, July 29th at 5 p.m.

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Instruction: Student Services

• Social Emotional Learning (SEL) task force• Needs assessment/screener• Curriculum planning and tiered supports• CARES Act

• Youth Mental Health First Aid training• Mindfulness Cohort • Workshop for parents

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Instruction: Social Emotional Supports

Questions

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School Operations

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Health Screenings• Daily temperature checks – at home - for staff and

students• Hourly health scans with referral for students

appearing unwellClinics

• Responsive to teacher health scans• “Quick Quarantine” rooms established• Well care assistance

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Operations: Health & Safety

Face Coverings• Students and staff required to wear when a 6-foot distance

cannot be maintained• Variety of face coverings supplied to staff including clear

masks and face shields for staff interacting with students• Disposable options available if needed (forgotten, damaged)

Hand Hygiene• Encourage and prompt throughout day• Additional supplies/dispensers for classrooms• Strategic sign and extra sanitation stations placement

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Positive Cases/Community Spread• Will happen in any in-person model• School will likely be closed for 2-5 days for disinfection and

contact tracing• Students and Staff will need a return to school/work notice• Students and Staff identified as being in “Close Contact” with

a person with a positive diagnosis will be required to take a 14-day quarantine.• Close contact defined as within six-feet for 15 minutes or more

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Social DistancingReconfigure classrooms and workspaces

Removing desks and furniture from classroomsCommunal Spaces

Reduced occupancy of cafeterias, auditoriums, gymnasiums, workroomsStaggered use of restrooms

PlaygroundsRestrict stationary equipment use

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Operations: Physical Spaces

Typical Elementary Classroom 6ft Distancing Elementary Classroom

Operations: Classroom Configurations

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Shared Equipment• Water fountains will not be used – water bottle

filling stations are available and exploring expanding• Rotation schedules, with a 24-hour delay, for

reading materials and library books• Disinfection between uses (materials that cannot be

disinfected between use will be removed

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Cleaning Protocols• Ongoing, rotational cleaning of high touch surfaces

including restrooms• Commercial-grade disinfectant sprayers• Additional supplies in classrooms for wipe down

between classes• Protocols provided to all staff

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Schedules

• Likely staggering of school start times • Likely staggering of arrival and dismissal times• Adjusted hallway use• Minimize or eliminate locker usage

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Operations: Day to Day Processes

Limit Non-essential Visits• Appointment scheduling• Parent meetings will be held virtually when

social distancing and mitigation strategies are not possible

• Use vestibules for mid-day pick up and drop off• No in building volunteering

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Operations: Visitors and Volunteers

Available to any family that will benefitUSDA requirements will be in effectMeals will be limited to scheduled calendar school days

Remote Model: pickup/delivery twice per week with ID Hybrid Model: students take home meals for Remote daysLevel Model: pickup/delivery and take home available

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Operations: Food Services

Self-Transport and Car Pooling Encouraged

Ridership Capacities Reduced

Staffing and Routing Capacity Constraints

Pre-protection and Cleaning Protocols

Drop Off/Pick Up Processes

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Operations: Transportation


To ensure social distancing, buses will only be able to transport approximately 25 students at a time (one student per seat) and all students and drivers must wear masks.

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In order to reduce impact on staffing and routing capacity, buses could transport approximately 50 students at a time (two students to a seat) .However, strict social distances measures could not be enforced and all students and drivers must wear masks.

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Separate Student and Family Help Desk

Division Device Service & Repair Options

Division Device Delivery Process & Timeline

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Operations: Technology Support

Before and After School Care• Champions

Athletics• VHSL decisions

Extracurricular Activities • Restarted, but virtual or reduced in meeting

numbers

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Operations: Student Experiences

Both Sentara and Riverside Hospitals report a 3-week upward trend in hospital and ICU admissions

Operations: COVID-19 Peninsula Data

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*Data capturing March 20 through July 22, 2020

YorkCounty

Regional Area

Total Cases 237 2,891

Hospitalizations 13 193

Deaths 3 38

Questions

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Human Resources

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Human Resources: Employee Residences

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Human Resources: Employee Residences

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Is subject to Federal, State, or local quarantine or isolation related to COVID-19;

Is caring for an individual who is subject to or has been advised to self-quarantine or isolate;

Has been advised by a health care provider to self-quarantine related to COVID-19;

Is caring for his/her child whose school or place of care is closed (or childcare is unavailable) due to COVID-19 reason and;

Is experiencing COVID-19 symptoms and is seeking a medical diagnosis;

Is experiencing any other substantially-similar condition specified by the U.S. Department of Health and Human Services

Human Resources: U.S. DOL Employee Leave Rights

https://www.dol.gov/agencies/whd/pandemic/ffcra-employee-paid-leave

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Human Resources: Employee Intent Results

1023

148

94

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n=1390 Extracted on 3:00 p.m. 07.22.2020

Return to in-person work with nolimitations

Childcare FFCRA

Immunocompromised family memberFFCRA

American with Disabilities ActAccomodations

• Every school and department is affected• One-third of staff will not be available at several

elementary and secondary schools• One or more sections in 114 secondary subject areas

will not be available in-person

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Human Resources: Staffing Implications

• Availability of in-person SPED services• Impact on Division Programs (AP, SOA, IB, Band, MsAM)• Availability of support services: transportation, OT, PT,

hearing, psychologist, social workers• Impact on inclusion and self-contained programs

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Human Resources: Staffing Implications

Questions

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SafetyThe health and wellbeing of students and staff is our top priority

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Collective CommitmentsInstructionStudents receiveconsistent, high-quality educational experiences

EngagementInclude stakeholders’ voices in decision-making


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Begin 2020-21 School Year in the Remote Model of the Flexible Framework

Initiate Remote Model at least through first 9 nine weeks• Could then move to either Hybrid, Leveled or Traditional Models or stay in

Remote Model based on metricsMetrics

• State & Federal Guidance and Phases• COVID-19 Local Conditions• Staffing Implications• Evaluate metrics every other week

Identify natural opportunities to move within Framework• Quarter/Semester Dates• First Monday of a Month• Return from Breaks/Holidays

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• Provides schedule consistency – students and staff would not move between models due to COVID-19 conditions or other factors for at least 9 weeks

• Students and staff do not have to adjust to two types of learning – in school and Remote - at once

• Students become familiar with Remote Learning before a possible sudden school closure

Parent Choice – commitment through end of first semester

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Option 1Flexible Framework

Option 2Virtual Academy

Option 1: Flexible Framework• Students may have opportunity to return to home school

during first semester and beyond• Provides protection for all students and staff

Option 2: Virtual Academy• Students would not return to home school through first

semester or longer• Provides greater protection for high risk students and

staff

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Parent Choice Process – Making the Right Choice

Parent Choice must be made by Midnight, August 2, 2020

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Next StepsPublic Comment SessionsMonday, July 27 at 6 p.m. and Tuesday, July 28 at noonComments submitted by 7/27 at 8 a.m. by video or voicemailInstructions on website, Facebook, and parent email

School Board Special Meeting

Thursday, July 30 at 5 p.m.

Parent Choice Commitment Forms

Open Monday, July 27 at 5 p.m.Due by Midnight, Sunday, August 2

2020-21 School Year Planning

July 23, 2020

2020-21 school year planning - ycsd.yorkcountyschools.org€¦ · presentation order 8...

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