2022 camp mckee leader s guide 1

2022 Camp McKee Leader’s Guide 1

2 2022 Camp McKee Leader’s Guide

Table of Contents General Information

Letter from the Camp Director / NEW FOR 2022 3

Directions to Camp / Sending Mail to Camp 4

Camp Map 6

Camp Rules 7

Vehicle Use Policy / Camp Security 8

Payment Schedule, Fees and Refund Policy 9-10

Health & Safety / CPAP Machine Policy 11

Pre-Registration & Required Paperwork / Arrival and Check-in Procedures / Saturday Early Arrival 12-13

Check-out Procedures / Damage Charges / Scout Early Release Procedures / Wednesday Night Meals 14

Program

Daily Schedule 15

Evening Program Schedule 16

Honor Recognition Program / Other Program Opportunities 17-18

Hammock Safety / Order of the Arrow 19

Pioneer Scout Program (First Year Camper Program) 20

Merit Badge Class Schedule 21

Checklists

What to Bring to Camp 22

Timeline Checklist 23-24

Paperwork Checklist 24

Forms

2022 Campsite Reservation Form 26

Campership Application 27

Provisional Scout Registration Form 28

Payment Sheet 1 29-30

Payment Sheet 2 31-21

Final Payment Sheet 33-34

Unit Roster 35

Merit Badge Class Worksheet 36

Unit Swim Classification Record 37-38

Off-site Climbing Trip Consent Form 39

Special Dietary Needs Form 41

Honor Program Record Sheet 43

Campsite Inspection Sheet 45

Scout Early Release Approval Form 47


Letter from the Camp Director Welcome to the 2022 camping season! I hope that this guide answers many questions you might have about camping at Camp McKee. Over the last several years the camp has undergone many different changes to the program, so it is important that you take note of the different parts of this guide—whether it is your first time attending or your 62nd.

A lot has changed over time, but Camp McKee still strives to offer a fantastic program alongside the traditional camping experience. Even if you are unable to attend a full week of camp, we urge you to visit one of the weeks and share your past experiences, while getting the chance to see camp again. The Dan Beard program has transformed into the Pioneer Scout program. This program allows first year Scouts to choose the amount of rank skills they would like to take, while getting to take merit badge classes of their choosing from the list of classes set aside for them, giving them a classic camp experience. Along with these program changes, we are also beginning to offer newer and more badges throughout the week. Past the rotation, we have restructured the STEM area merit badges to offer more and varied merit badges. The waterfront will now offer lifeguard certification throughout the day/week, an excellent opportunity for older scouts and even adult leaders If you’re just looking through our guide to decide if you want to come to Camp McKee—I invite you to give us a try. If you are a frequent flyer, I want to thank you for choosing to come back. Your support helps the camp and Scouts that attend it. If you have any questions, please feel free to email! Can’t wait to see you!

Yours in service, Mike Warman Camp Director [email protected]

Special Notes for 2022

• The Dan Beard program was replaced by the Pioneer program, an opportunity for new Scouts to leave with more merit badges, create the schedule they would like, and get the same camp experience as a seasoned Scout would, just with some more rank skills! For more information on this program see page 20

• There is a campsite deposit deadline this year of March 4. If you do not pay your campsite deposit

by then, your site may be given to another unit who has paid their deposit. • BSA HEALTH & MEDICAL FORMS (2019 printing) - Old forms will not be accepted • Regarding male and female troops sharing a campsite: Linked

troops (units that share a chartering organization) can share a campsite IF they can meet all of Scouting’s Barriers to Abuse.

• Regarding sharded leadership: if your unit can not provide two

deep leadership during your stay at summer camp and you must rely on an adult from a different unit to meet this requirement, the chartering partners of both units must approve the other unit’s leader to work with their Scouts.

mailto:[email protected]

https://www.scouting.org/health-and-safety/ahmr/


Directions to Camp

Sending Mail to Scouts or Scouters When a Scout goes away to camp, one thing they love is getting mail from home. When writing to your child or spouse, remember to include their full name and unit number on the envelope; this will ensure that they receive the letter quickly and easily. Adult leaders may check for mail in the mailboxes in the administration building. When sending mail to Camp McKee, please use the following format and address:

Scout/Scouter’s Name

Unit/Troop/Crew number Camp McKee

8695 Levee Rd Jeffersonville, KY 40337


The History of Camp McKee

The history of Camp McKee is rich in diversity. Native Americans occupied east central Kentucky before the early European settlers arrived. Grape Knob would have offered a good observation point from which Daniel Boone or a Shawnee could view the surrounding land. The courthouse in Mt. Sterling was built with stone mined from Grape Knob when it served as a rock quarry. McKee has a special sense of place.

In 1920, Mrs. Gertrude P. McKee began piecing together the land which would become known as Camp McKee. On March 31, 1945, seven tracts of land totaling more than 300 acres were deeded over to the Blue Grass Council of the Boy Scouts of America by P.L. and Gertrude McKee for one dollar. The first official camporee was held in 1946, and for several years after, fall camporees were held. Additional parcels of land were added in the late 1950s, and the camp property now consists of more than 800 attractive acres.

In early April 1959, clearing and lumbering for the camp lake began, proceeding concurrently with work on the waterfront, activity areas, campsites, administration lodge, health lodge, trading post and Keeneland Dining Hall. The first camp ranger, Walt Ferrell, took up residence in his new home at the camp entrance early in 1960, and on June 10 of that year, the first of 1300 boys who were to use the facility during its initial summer camping season arrived.

The Pioneer Mountain Trail was hiked and laid out by Scouts in late 1960 and early 1961. The chapel and picnic area were the next items built. The chapel was dedicated on June 28, 1962 with churches in the Blue Grass Council donating nearly half of the funds for the project. In 1976, five more campsites, showers, and a pedestrian bridge were built. During the same era, the OA Building was designed and constructed.

On March 31, 2001, a groundbreaking took place, celebrating a new season of construction at Camp McKee. The new construction began with a new dining facility named Stamler Hall, built to seat about 350 people and sport a “state of the art” kitchen. Also constructed were Karrick Retreat Lodge, a new climbing tower, a C.O.P.E. Course, and a Handicraft Lodge.

Named after the late P. L. McKee and Gertrude McKee (the original land donors), Camp McKee has been serving the Scouting community for over 70 years. Located just 8 miles from Interstate 64, near its junction with Interstate 75, McKee is easily accessible to the entire Eastern United States. McKee’s location puts us within minutes of the Red River Gorge, the Daniel Boone National Forest, and Cave Run Lake.

Camp McKee is proud to be a Nationally Accredited Camp by the Boy Scouts of America. Don’t miss out on the exciting opportunity to learn new skills or hone existing talents at Camp McKee this summer!


Camp McKee General Rules

1. All programs offered by Camp McKee must adhere to the current version of the Guide to Safe Scouting.

2. Camp McKee places an emphasis on the use of the buddy system.

3. Each unit is responsible for providing two-deep adult leadership. Primary adult leaders must be at least 21 years of age and are required to be present day and night.

4. Blazing or cutting live trees is strictly forbidden except under the direct supervision of the ranger.

5. No hunting is allowed, and all firearm use will be restricted to the proper ranges under camp staff supervision. Personal firearms or archery equipment are not permitted at camp.

6. The use of alcohol or illegal drugs is strictly forbidden. Failure to follow this regulation will result in removal from camp property as well as notification of parents and/or the appropriate authorities.

7. Smoking is permitted by adults in designated areas only. No smoking is permitted by anyone under the age of 18.

8. Fireworks are not allowed on camp property.

9. Fires may be built only in designated fire rings/areas.

10. Everyone at camp is expected to be respectful of all camp structures. Writing on walls, carving on wood, kicking of walls, etc. will not be tolerated. Your camp deposit will be forfeited for damage to camp property.

11. A Scout is clean! Units are required to clean all areas used and remove any trash to the dumpsters prior to checkout.

12. All individuals participating in boating activities must wear a proper personal floatation device (PFD) at all times. All aquatic activities will be done using the Safe Swim Defense and/or Safety Afloat Plan.

13. Fishing is prohibited in swimming areas and off bridges. All fish caught should be eaten during the stay at camp or released.

14. Sheath, butterfly, and survival type knives are not allowed at camp.

15. Hammock straps are not allowed to be set up more than 5 feet off the ground.

16. Except when at the waterfront or taking a shower, footwear must be worn at all times. For safety reasons, open toed shoes are not to be worn at camp (i.e. sandals, flip flops, etc.).

17. The official Scout uniform is to be worn by Scouts, adult leaders and staff at flag retreat ceremony and dinner. NOT PERMITTED are caps and t-shirts, etc.that do not represent the best spirit of the Scout Oath and Law.

18. No pets are allowed in camp at any time.

19. Anyone desiring to visit camp at a time other than designated "Family Night" should contact the camp director at 859-498-1328 or [email protected] to make proper arrangements. All visitors must check in at the administration building and receive a visitor’s badge. Any youth leaving camp must check out at the administration building with the proper adult.

20. Failure to abide by these general rules may result in the forfeiture of the security deposit.

21. The management at Camp McKee reserves the right to move a troop from one campsite to another, if the need arises, to best utilize the camp.

22. The Camp Director has the right to remove a Scout from a program area who is causing a disruption, and to send home any Scout or Scouter who behaves in a manner not in keeping with the Scout Oath and Law.


Vehicle Use Policy Includes ALL motorized vehicles, on and off road, licensed or unlicensed.

1. No motor vehicles will be permitted beyond the parking lot except at the discretion of the Camp Ranger, Camp Master, the Blue Grass Council Scout Executive or his designee.

2. Vehicles with handicapped permits may only be used to transport the disabled Scouts or Scouters for which they are intended.

3. Only one vehicle will be allowed to travel to the campsite to deliver the unit's camping equipment. They must then return to the parking lot. All gear and equipment must be unloaded at the roadside. No vehicles are to be driven into the campsite.

4. It is a violation of National BSA policy for drivers under 18 years of age to drive to, from, or on the McKee Scout Reservation.

5. Vehicles in unauthorized areas will be towed at the owner's expense.

6. The posted speed limits must be observed at all times.

7. Council owned motorized vehicles may only be driven by a licensed driver 21 years or older, that has been approved by the Camp Ranger, the Blue Grass Council Scout Executive, or his designee.

8. As the McKee Scout Reservation does not have an approved ATV program, personal ATV's (cycle type 2, 3, or 4 wheeled vehicles) are forbidden.

9. Personal small motorized vehicles (golf carts, gators, mules, etc.) used to transport disabled Scouts or Scouters must be approved upon arrival. The disabled Scout or Scouter must present evidence of his/her disability at that time. The vehicle must be inspected by the Camp Ranger, or his designee, prior to use on the McKee Scout Reservation property. They may only be operated by a licensed driver, 18 years or older, approved by the Camp Ranger or his designee.

10. Decisions by the Camp Ranger or his designee are final.

Camp Security

Identification Everyone in attendance at the camp must wear identification that signifies legitimate participation in the camping program. Wristbands will be the method used at Camp McKee. Any time a person is spotted in camp without either a visitor's name tag or camp participation identification, that person should be escorted to the office to sign in (and so staff personnel may determine why that person is on camp property).

Visitor Policy Visiting hours are 8:00 AM - 9:00 PM. All visitors to the camp must stop at the administration building office and sign in. A guest book for this purpose will be maintained and identification will be required. A special visitor name tag will be given that will identify the person as a legitimate visitor. Upon conclusion of their visit, guests will sign out so that camp administrators will know who is on camp property at all times. Only registered youth and adults that are listed on the summer camp roster may stay overnight. Visitors will be given identification upon check in and must wear this identification while on camp property. Visitor meal tickets can be purchased at the Trading Post.

**Adult leaders, please inform your visitors—prior to coming to camp—that open-toed shoes are NOT permitted at Camp McKee and vehicles are not allowed past the parking areas. **


Payment Schedule and Fees Campsite Reservation Deposit - $100 (form on page 28)

Campsite deposits will be credited against the final balance due from the unit. Campsite deposits are not refundable. Reservations are NOT guaranteed without payment.

Payment Description Amount Payment Deadline

Campsite Deposit $100 per troop ASAP but no later than Friday, March 4

Camper Deposit $50 per Scout and extra adult Friday, March 4

Payment 2 $125 per Scout and extra adult Friday, April 8

Payment 3 Remaining balance Friday, May 6

Adult Leader Requirements Each troop is required to have two-deep adult leadership at all times while at camp. If you need help finding additional leadership, contact the council office. For troops, at least one of your adult leaders must be over 21 years of age. For crews, both adult advisors must be over 21 years of age. Girl troops must have at least one female leader. Co-ed Venture crews must have at least one male and one female adult advisor.

See page 3 for more detailed information on co-ed camping and shared leadership

Provisional Scout Program

This is not actually a specific program, but an opportunity for Scouts to attend summer camp without their troop or crew, or who choose to attend an additional week without their unit.

Scouts will be assigned to a temporary troop while at camp. Depending upon the number of provisional Scouts we have register, this temporary troop will either be an already existing troop that is attending during the Scouts requested week, or one lead by two or more adult camp staff members. Scouts will be expected to follow all rules set by their “adopted troop” while at camp (i.e. eating with the troop, campsite inspections, etc.) Scouts may request a specific troop if they know of another troop that will be going during the Scout’s requested week. This request will need to be approved by the “temporary” Scoutmaster before the Scout will be assigned to that troop.

Regular deadline dates and summer camp fees apply. A $50 deposit is due with the application and the remaining balance will be due on May 6, 2022 with a copy of your current medical form. Please send all applications and payments to the council office.

Scholarships Financial aid is available. To be considered for financial aid, completed Campership Forms (pg. 27) must be received in the council office by April 8, 2022.

FEE DESCRIPTION

Youth Camper - Base Rate $ 300

Camper attending additional week $ 225

Extra adult fee $ 100

Number of Scouts in Attendance # of Free Leaders

1 - 5 Scouts 1 Free

6 - 24 Scouts 2 Free

25 - 39 Scouts 3 Free

40+ Scouts 4 Free


Refund Policies The Blue Grass Council will issue refunds only under the following conditions: Campsite Deposit: This deposit is non-refundable. If we do not receive your reservation deposit by March 4th your campsite may be given to another unit who has paid their deposit. Scheduled payments: The first installment payment ($50 per individual by March 4) is NOT refundable, but may be transferred to another participant. Individual Camp Fees: Individuals that have paid in full by or before May 6th may receive a partial refund. After May 6th, the ONLY valid reason for a refund of camp fees would be a serious illness, transfer, or summer school. All refund requests must be made in writing and include copies of a doctor’s excuse or other pertinent documentation. Refund requests must be received in the council office no later than one week after the unit attends camp to be considered. NO REFUNDS WILL BE GIVEN AT CAMP. Refunds will be issued back after your troop has attended camp. A $30 administrative fee will be retained on all refunds. NO REFUND IS GUARANTEED.

Merit Badge Class Fees The following merit badge class fees are not due

until the final balance due date of May 8th.

Climbing - $ 30 Mountain Biking - $ 20

Robotics - $ 15 Cooking - $ 10

Electronics - $15 - includes a take home kit Space Exploration - $15 includes required rocket kit

Additional Program Activity Fees These activities are optional and can be paid at the camp trading post if a Scout chooses to participate

Rifle open shoot: $2 for 10 shots Scout Stand: $7 per 12 shot round

Order of the Arrow Brotherhood Conversion: $20

Merit Badge Class Supplies Most handicraft merit badges and projects require the purchase of kits or material for completion (baskets, leather kits, woodworking, etc.) There are multiple options for Scouts to choose. Each kit varies in price; most are under $15, and can be purchased in the trading post. Pioneering merit badge requires a model tower or monkey bridge kit (under $10). Please encourage Scouts to purchase these items first thing in the week to ensure proper budgeting.

** Prices are subject to change due to supplier

Additional Fees and Expenses Due to the cost of certain program materials, there will be additional fees for some programs and activities at camp. These activities and their associated fees are as follows:


Health & Safety

Required Paperwork for ALL PARTICIPANTS 1) Annual Health and Medical Record - Parts A, B, and C (form updated in 2019) 2) Immunization record or waiver form 3) Proof of Insurance Card Medical examinations for camp attendance are required for ALL campers, both youth and adults. The current medical form can be found online at https://www.scouting.org/health-and-safety/ahmr/ . Medical forms should be updated annually and not expire during your stay at summer camp. Make sure you are using the form that has “2019 Printing” in the lower right hand corner - old forms will not be accepted per BSA policy - no exceptions. Part C is the physical exam that is required for participants in any event that exceeds 72 consecutive hours (summer camp). Part C is to be completed and signed by a certified and licensed health-care provider: physician (M.D. or D.O.), nurse practitioner, or physician assistant. The current official BSA form must be used. Any other health form from any other agency is not acceptable. The form must be signed by the parent or guardian. The immunization record or an immunization exemption must be included. Any Scout or Scouter who does not have these forms properly filled out and signed will NOT be allowed to stay on Camp McKee property during summer camp. The Health Officers recommend that in order to speed up the check-in process, the health forms be three hole punched and placed in a 3-ring binder - Leaders first followed by the Scouts alphabetically by last name. This is also a good way for you to keep up with who has and has not given you their forms.

CPAP Machine Policy Our campsites do not have power, and only a few of them (campsites 13, 12, and 4) can reach power if enough extension cords are brought to camp, which is not guaranteed to work. We recommend bringing a power source to camp to power your machine, or visiting www.cpap.com to purchase a battery powered CPAP machine. If this is unavailable, you may fill out a request form to stay in campsite 3, which has power. This application does not guarantee space in the campsite for your entire troop unless other exceptions are needed. Please plan accordingly. We have restricted the use of campsite 3 to those Scouts or leaders who have a physical need for that campsite. A leader’s need for electricity is not considered a necessity for your entire troop to occupy campsite 3. If granted, you may be asked to supervise other Scouts staying in that campsite and your troop must still follow two-deep leadership back in their campsite.

Tick Awareness Plan Ticks transmit various disease-causing agents from animals to humans. Ticks are found at McKee Scout Reservation. Most people do not feel a tick biting and so campers should check regularly for the presence of ticks on their person. All participants on the day of arrival will be cautioned and directed as to the risk of tick borne disease, and the precautions and procedures to be followed. Signs will be posted throughout Camp McKee with information about ticks. All embedded ticks are to be removed by Health Lodge personnel and preserved in properly labeled specimen containers (any such incidents will be properly logged according to pre-existing procedures). All exposed persons will receive written information pertaining to the exposure and appropriate follow-up care. (For youth, the information will be provided to the responsible adult).

https://www.scouting.org/health-and-safety/ahmr/

http://www.cpap.com/


Pre-Registration & Required Paperwork

Online Registration The Blue Grass Council uses the Doubleknot host system for summer camp registration. When you complete & return the reservation form (pg. 25) your unit will be entered into the online system. Once we have entered your reservation, your designated summer camp contact will receive an email with logon information. All correspondence regarding summer camp will go to this designated representative. The Doubleknot system lets you register your Scouts and leaders, assign Scouts to merit badge classes, view reports and make payments online. When you log on to the system, everything is done in real time so you will know if a merit badge class is full while you are online and can immediately choose an alternate. You do not have to use the online system, but be aware that mailed in information is entered as time is available. It may be a day or two after it is received, before it can be entered. If you have questions or need assistance with the online registration, please contact Susan ([email protected] ) at the council office.

Required Information for Online Registration The following information needs to be submitted to the council office as soon as possible.

1. Adult leader contact information including a daytime phone number and email address 2. Complete Roster - the following information is REQUIRED FOR EACH PARTICIPANT, if we do not

receive complete information, your troop will not be entered into the system. a. Full name as it appears on your charter roster b. Age c. Rank d. Scout t-shirt sizes, Leaders can choose to pre-order shirts for a fee e. Dietary and/or physical restrictions f. Emergency contact name and phone number

3. Notification of early arrival on Saturday if applicable Once your roster with all required information has been entered online, you will be able to register for classes once they become available. Note: The t-shirt order deadline is May 6 - any size received after this date can not be guaranteed - try to get your new Scouts registered by this date. ALL Troops/Crews should mail a copy of the following items to the Blue Grass Council Office no later than 14 days (2 weeks) before arrival:

4. Completed Health Forms (Parts A, B and C) for ALL Scouts AND Scouters—including adults who will be arriving after check-in or at a later date. Make sure you are using the updated 2019 form.

5. Unit swim classification record - must include classification for EVERYONE on your roster 6. Merit badge class choices if not previously submitted 7. Consent for special activity form for Scouts (original signed copies) 8. (Out of council units only) Documentation from your home lodge for any Scouts you want called out

during the Friday night Order of the Arrow callout ceremony. 9. Check in time request (see below)

All forms should be mailed in a sturdy envelope, marked “Confidential” and sent to the attention of the “Camp Registrar”, Blue Grass Council, BSA, 2134 Nicholasville Road, Suite 3, Lexington, KY 40503.

Check-in Appointments Units can check in by appointment to speed up the registration process. You should request an appointment time when you submit the final payment form (due May 6) to the council office, or contact Susan Stone [email protected] at the council office (859-231-7811 x-300). Check in begins at 1:00 pm Sunday. After May 6th, if you have not requested a time, you will receive an email with an online scheduling link so you can sign up for any remaining time slots. If you fail to schedule a time before camp or miss your time, you will be worked in to the next available open time slot.




Arrival and Check-in Procedures Please plan on arriving BEFORE your scheduled check in time on SUNDAY.

1. When you arrive at camp, you will be directed to park in the lot below the administration building. One vehicle per unit will be allowed to drive to the campsite for unloading the troop’s gear. Do not drive into the campsite; unload gear at the road. Troop/crew trailers may remain at the campsite, but vehicles must be unhitched and moved to the parking lot.

2. A troop guide will meet you and your Scouts at the parking lot. They will then lead your troop/crew through the check-in/orientation process. Leaders will be directed to the administration building for check-in. You should bring your registration materials, troop/crew roster and the balance of any fees due, with you at this time.

3. After initial registration check-in, your unit will be taken for medical checks. Please have your medical forms (if not turned in previously) ready at this time.

4. Once medical checks are completed, your troop guide will take you to your campsite where you can quickly change into swim trunks if needed. Changing should take no more than 15 minutes - this is not the time to unpack your gear - there will be plenty of time for that later. The troop guide will then take you to the waterfront for the safety talk and swim tests.

5. Once swim tests are done, your troop/crew will go to the dining hall for orientation and then return to the campsite to set up camp. Your troop guide will return at the appropriate time to take your troop/crew to dinner. Field uniforms (“Class A”) should be worn for all flag retreat ceremonies and dinner.

6. After dinner, one adult leader (Scoutmaster or Crew Advisor) from each troop/crew is required to attend the opening leaders' meeting. It is recommended that one youth leader (Senior Patrol Leader or Crew President) attend the leaders’ meeting as well.

All Scouts that have not been to Camp McKee are required to take part in a camp orientation tour, which will meet after dinner as well.

Saturday Early Arrival We recognize that, due to the distance involved, some troops/crews will need to arrive at camp on Saturday. If you wish to do this, the following rules apply: **You will still be expected to check-in at your scheduled time on Sunday.

1. There will be an additional fee ($2.00 per person), for all members of your troop/crew who arrive early. This fee must be submitted to the council office, with the final payment, by May 6th. The council office will notify the Camp Director that you will be arriving early.

2. Your campsite assignment will be posted in the Administration Building. Please stop and verify your campsite and if you will be sharing that site with another troop. All campsites are numbered and will be marked, so please be sure to set up in the correct site. If your troop/crew sets up in the wrong campsite, you will be required to move to your correct site on Sunday afternoon, no exceptions.

3. The management of Camp McKee reserves the right to put more than one troop/crew per site, if the need arises. Remember a Scout is kind. If, upon arrival, you see that there is another troop/crew sharing your assigned site, please be courteous and do not set up over the entire site. Campsite occupancy is based on two person tent occupancy (this includes leaders! (if a leader wants to have their own tent - they should bring their own). If upon the arrival of other troops/crews on Sunday there is insufficient space, you will be required to move some of your troop/crew gear to make space for the others.

4. There will not be any staff members or camp leadership personnel on hand to assist you on Saturday evening or Sunday morning. Scouts should not enter any program areas - swimming and boating are not allowed. Scouts should not be ‘roaming around’ unsupervised during your early time here, especially after dark.

5. Please plan on arriving AFTER noon on Saturday as staff may not be finished preparing camp for next week.


Check-out Procedures You must complete a campsite check-out inspection before leaving camp. Each unit will be accompanied by a staff representative that will examine your campsite for any damage. If they find everything satisfactory, your security deposit will be returned to you before you leave. Your security deposit can be kept if the camp staff finds sufficient evidence that rules have been broken or damage done. If damages exceed the security deposit, your unit will be billed for the remainder of the cost of damages. At this time, you will also receive a check-out packet containing patches, completion records and medical forms. Important Note: It is the responsibility of the unit to verify that all medical forms are in the packet. The council does not maintain medical records for any camp or event once the event is over. All medical documents left behind will be destroyed.

Damage Charges Tents Tools and Equipment Cots / beds Rips and tears per panel - $25 Bulletin Board - $40 Torn Mattress covers - $50 Writing on canvas per panel - $25 Shovel - $20 Replace mattress - $67 Broken uprights - $18 each Broom - $7 Ripped cot cover - $30 Outrigger damage - $100 each Axe - $20 Broken cot - $60 Tent replacement - $420 Ridge Pole - $22 Dining Fly - $200 Repair Picnic Table - $50 Tent Poles - $20 Replace Picnic Table - $200 Wire Baskets - $12

Scout Early Release Form - See page 42 No Scout will be released from camp early without a completed Scout Release Request form. The form requires the signature of a parent/guardian and must be filled out and presented at the administration building when checking out.

Wednesday Night Meals Wednesday nights, our kitchen staff gets a mid-week break. There is no meal at the dining hall on this evening. Troops can choose from the following options:

A) Plan and cook their own meal where the troop provides all necessary ingredients and items B) Place a Papa John's Pizza order with the trading post (pizzas are around $9 each) C) Request supplies for "tin foil dinners" from the dining hall at no additional cost. Supplies include a

hamburger patty per person, carrots, potatoes, onions, drink mix, salt, pepper and aluminum foil. Paper products and plasticware are provided upon request. Charcoal is NOT provided. Please return the Wednesday night meal form you receive in your check-in packet as instructed during the Scoutmasters meeting.

**Food and supplies are issued from 4:00—5:00 p.m. at the dining hall. **


Programs and Featured Activities

2022 Tentative Summer Camp Daily Schedule

Sunday Monday Tuesday Wednesday Thursday Friday

7:00am

Assembly in Arena

7:15am Breakfast

8:00am Scoutmaster Meeting in Lounge (Keeneland)

8:30am Merit Badge Session #1

Merit Badge Make Up Sessions



12:00pm Lunch (Assemble at Arena)

12:45pm

Check-in by appointment

and Swim Checks

SPL Meeting on Back Porch of Dining Hall

1:30pm Merit Badge Session #4

Open Areas and Field Games



4:30pm Free Swim (ends at 5:15pm)

5:30pm Retreat Ceremony at Arena Dinner in

Campsites

Retreat

Dinner

5:45pm Dinner Dinner

7:00pm Leader’s Mtg / New Scout Orientation EVENING PROGRAM (See Schedule)

Retreat

7:30pm

Closing Campfire and OA Call-Out

(7:15pm)

8:00pm Vespers

8:30pm Opening Campfire

Free Time

10:30pm Quiet Time

11:00pm Lights Out

*All troops/crews need to be checked out by 10:00 AM to allow the camp staff adequate time to prepare for the next week’s program. We appreciate your help and cooperation regarding this.


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Honor Recognition Programs Honor Camper - see form on page 41 Each Scout can earn this award by completing 12 of the 25 listed requirements and have his record card signed and turned in to the Camp Commissioner by Friday at noon. Scouts will be awarded an Honor Camper patch. Honor Patrol A patrol can earn this award by completing all of the listed requirements. The Scoutmaster must bring the signed record card to the camp commissioner by noon on Friday. Patrols will be awarded an Honor Patrol Ribbon.

1. Each patrol member earns the Honor Camper Award 2. Patrol holds a patrol meeting each day at camp 3. Patrol has its own patrol flag at camp and carries it to evening flag ceremonies 4. Patrol does at least two activities as a patrol, separate from troop activities, during the week

Honor Troop/Crew A troop/crew can earn this award by completing all of the following. The Scoutmaster must bring the signed record card to the camp commissioner by noon on Friday. Troops will be awarded an Honor Troop Ribbon.

1. Each patrol in the troop earns the Honor Patrol Award (for crews, crew earns the Honor Patrol Award) 2. Troop/crew completes a service project approved by the Program Director or Ecology Director 3. SPL/Crew President attends and participates in the Senior Patrol Leaders’ Council 4. Troop/crew participates fully in both campfire programs at camp 5. Unit leader is certified in Safe Swim Defense Plan and Safety Afloat

Scoutmaster's Merit Badge (open to all adults) Each adult can earn this award by completing 12 of the 25 listed requirements and have his record card signed and returned to the Camp Commissioner by Friday noon.

Other Program Notes

Mountain Biking This is a high adventure program designed for Scouts 13 and older. The two hour class is offered Monday-Friday beginning at 9:35 am. During the class, Scouts will learn about bike safety and maintenance, Kentucky State Laws for cyclists and basic mountain biking. Each day will have a bike trek starting with a 1.5 mile route on Monday and ending with a 5.5 mile trek on Friday. Bikes and helmets will be provided for each Scout's use. There is a 10 Scout maximum for this class. There is an additional cost of $15 for this program. Family Participation Night ALL GUESTS ARE REQUIRED TO CHECK IN and receive a visitor’s pass. Families are welcome to visit the troops on Friday night. Meal tickets are available from 4:00 PM to 5:30 PM at the Trading Post, then at Stamler Dining Hall after 5:30 PM. Cub Scouts in uniform eat FREE! Water Carnival Do you like water? Do you like fun? Come join us every Thursday at 7:00 pm and compete in a variety of events in our Water Carnival. We encourage all campers to come down to the waterfront area and take part in the excitement! Look for the all new waterfront attractions—including inflatables!

Dutch Oven Cook-Off Bring your best Dutch oven dish to Keeneland Hall to be judged. Don't forget to bring your own ingredients to camp for this fun event.


Water Carnival Do you like water? Do you like fun? Come join us every Thursday at 7:00 pm and compete in a variety of events in our Water Carnival. We encourage all campers to come down to the waterfront area and take part in the excitement! Look for the all new waterfront attractions—including inflatables! Volunteer Opportunities Scouters, are you tired of sitting around camp while everyone else is out having a good time? If you would like to help teach a merit badge, lifeguard or help the Camp Ranger, we can always use another set of hands. The Pioneer Scout area can usually use volunteers to help with the instruction and evaluation of Pioneer Scouts. Just let us know at the Leaders’ Meeting on Sunday night where you would like to help. The meeting will be held on the back porch of the dining hall immediately following dinner. Adult Leader Training Opportunities

Aquatics Supervisor BSA Swimming & Water Rescue AND Aquatics Supervisor BSA Paddle Craft Safety. This course is required if you want to take your troop/crew on any swimming or watercraft type outing. The class will be offered from 10:00 am - 4:00 pm Monday - Friday at the waterfront. You must be 16 or older to participate.

Safe Swim Defense and Safety Afloat. The Safe Swim Defense and Safety Afloat courses are held at the

waterfront on Monday. This course is a must for adult leaders to ensure that troops/crews have a safe year-round aquatics program.

The following adult training programs will be offered during summer camp. Times will be announced

during the Sunday night leaders’ meeting. • Climb on Safely • Leave No Trace introduction course • Trek Safety • BSA STEM Orientation

Vespers and Opening Campfire Sunday night at 8:00 pm there will be an interdenominational vespers service. Following the service will be a campfire program hosted by the camp staff. Camp Commissioners Your campsite is the base from which the program at camp operates. A camp commissioner is available to each troop/crew to help it develop and carry out a full and balanced camping program. The primary purpose of our commissioner is to help the Scoutmaster/Crew Advisor help the troop/crew with the camp program. The camp commissioner has a sound understanding of Scouting's principles, the patrol method and the traditional Scouting skills. Your camp commissioner will also assist in campsite inspection coordination. This program is an exciting opportunity for experienced adult Scouters. We have openings for Scouters to act as an assistant commissioner each week. Participants will be official members of the McKee camp staff and will be available to host Scoutmaster coffee breaks, share leadership skills (as well as a few stories), etc. Senior Patrol Leader Activities Being the senior patrol leader at summer camp is a very challenging and important role. In appreciation for your SPL’s hard work we will be offering a variety of special activities for them and leaders to take part in. Examples include SPL/Scoutmaster shoot off, night time rappelling, and a special SPL gift.

Adult Leader’s Luncheon Thursday during lunch, Blue Grass Council will recognize all Scouters for their commitment to the Scouting program with a luncheon. All Scouters in camp can attend the luncheon at no charge. This is our way of saying thank you for the time you give to Scouting. The luncheon will be held at Keeneland Hall at noon. At the Monday morning leaders’ meeting, an adult leader from each troop should sign up all Scouters who will be at the luncheon.


Hammock Safety Camping in hammocks has gained in popularity over the past 10 years. More camping equipment manufacturers are offering hammock-style tents as a way of reducing the “footprint” on the camping area. This is helpful from a Leave No Trace standpoint. However, hammocks are not without their risks.

GENERAL INFORMATION The following hammock safety points should be taken into consideration:

• Follow the manufacturer’s instructions for maximum and minimum hanging distances (the distances between solid supports such as trees).

• Hang hammocks in secure locations, such as to trees or solid posts. Never attach a hammock to any object that could move, such as vehicle bumpers or trailers.

• Securely fasten and check all knots prior to getting into a hammock.

• Never “stack” hammocks one above another.

• Hammocks should not be hung such that the lowest point is more than 3 feet above the ground. Severe injuries have resulted from elevated falls.

• Do not hang a hammock above water, including at a waterfront, lake, river, or stream.

• Never swing or stand in a hammock. Falls from hammocks can cause serious or fatal injuries.

• Do not use a hammock that has frayed or damaged ropes. Use only the manufacturer’s replacement ropes.

• Do not put more weight into a hammock than recommended by the manufacturer.

If you are using solid, living trees, special care should be taken not to damage the outer bark. Some hammock-tents have wide bands for securing them around living trees. These bands of material help to spread out the stress of the hammock-tent.

Order of the Arrow Activities at Summer Camp The Order of the Arrow is Scouting’s National Honor Society, and Kawida Lodge #480 is the Order of the Arrow Lodge in the Blue Grass Council. All year long, OA members work on service projects at Camp McKee, and the lodge holds most of its activities here. Every week at summer camp there are special activities hosted by the lodge, most of which are restricted to OA members. Check your summer camp schedule for the following events: OA Brotherhood Conversion (weekly) All Ordeal members of the Ordeal of the Arrow are invited to become Brotherhood members during summer camp. The Brotherhood preparation sessions will begin on Tuesday and Wednesday after lunch on the side porch of the dining hall. The Brotherhood Ceremony will have the members meet at the dining hall porch at 9:30 PM, while the attendees may go to the ceremony grounds at the same time. Additional fee of $20 for a new sash applies. Payments are to be paid at the Trading Post. OA Callout Ceremony (weekly) The weekly callout ceremony will be Friday at the closing campfire. Out of council units, please see note below. A Message to all Lodge Members The Order of the Arrow is a service organization, and we are always looking for a way to serve our camps. While at camp, the lodge challenges you to help out in any way you can whether it be to work on a camp improvement project, help a new Scout learn a skill, or to just come out to one of the ceremonies and watch. Any way that you can serve is a way to show your support to the Order of the Arrow. Out of Council Units If your troop is not part of the Blue Grass Council, then you must do your Ordeal or Brotherhood with the lodge and council with which you were elected. However, if you have any Scouts that were elected to the Order of the Arrow, they may be called out at the Friday night ceremony. Proper documentation from your home lodge must be presented to the OA Camp Coordinator. Kawida Lodge extends this courtesy for recognition purposes only.


Merit Badges and Advancement Opportunities Advancement is one of the primary reasons youth remain in Scouting. Many merit badges cannot be completed during program time alone; some require extra "homework". Scoutmasters are encouraged to consider the amount of work required and only sign Scouts up for no more than four merit badge sessions.

Pioneer Scouts (First Year Campers) Pioneer Scouts are new Scouts or Scouts attending summer camp for the first time. Camp McKee now offers a schedule specific to Pioneer Scouts. This Pioneer schedule has been built around the core skills and requirements needed to complete the Tenderfoot, Second Class and First Class ranks. The schedule offers skill classes for each rank and a variety of merit badges that can usually be completed at camp with no prerequisites. These classes were chosen so Pioneer Scouts can maximize their completion success. Scouts may take any combination of merit badge and rank skill classes offered on the Pioneer Schedule. Customize the schedule to the Scout—if a Scout has completed Tenderfoot Rank before they attend camp, they do not need to take that skill class at camp. Scouts should not sign up for merit badges outside of those listed below unless approved by the camp or program director. Regarding Swimming merit badge, if a Scout has issues passing a swimmer’s test, we encourage them to either sign up for instructional swim or another merit badge. As for evening program, check out the Evening Program for when Pioneer Scouts can visit all the areas and participate in events designed for them and them only. ADDITIONAL FEES: The Space Exploration class registration fee of $15 covers the cost of a rocket/engine kit. This fee is charged at the time of registration before units arrive at camp. Kits will be provided to every Scout that pre-registers for this class. Leatherworking also requires a kit, however, Scouts have the option of choosing one of many kits. These kits usually cost between $10 and $15 and must be purchased at the trading post once the Scout gets to camp. It will be the responsibility of the Scout to choose and purchase a kit for this class.

Pioneer Scout Class Schedule for 2022 Session 1 Session 2 Session 3 Session 4 Session 5 Session 6

8:30-9:20 am 9:30-10:20 am 10:30-11:20 am 1:30-2:20 pm 2:30-3:20 pm 3:30-4:20 pm

PIONEER

Tenderfoot Rank Skills Tenderfoot Rank Skills First Aid Rank Skills Tenderfoot Rank Skill Tenderfoot Rank Skills First Aid Rank Skills

First Class Rank Skills Skills Second Class Rank Skills

Second Class Rank Skills First Class Rank Skills Second Class Rank Skills Second Class Rank

Skills

WATERFRONT AREA

Swimming Swimming Swimming

FIELD SPORTS

Archery Archery

HANDICRAFTS

Art

Art

Leatherwork Leatherwork Leatherwork

STEM

Space Exploration


Merit Badge Requirement Details* Merit badge classes are “first come, first served,” so sign up for them as soon as possible! Classes are capped and may turn away Scouts as needed to ensure that the class is being taught as safely as possible and that all the Scouts will complete the merit badge. Some of the merit badges offered at camp have requirements that cannot be completed at camp. These requirements will need to be done either before or after camp for the merit badge to be completed. With new merit badges being added to the schedule, we will be posting an updated class catalog with recommended ages and pre-requisites, separate from the leader’s guide, on the summer camp page of the bgbsa.org website in February!

Merit Badge Class Schedule for 2022 Classes listed in BOLD print are Eagle required merit badges

Session 1 Session 2 Session 3 Session 4 Session 5 Session 6

8:30-9:20 am 9:30-10:20 am 10:30-11:20 am 1:30-2:20 pm 2:30-3:20 pm 3:30-4:20 pm

ECOLOGY

Environmental Science Fishing Environmental Science Oceanography

Nature & Mammal Study

Reptile & Amphibian Study

Soil & Water Conservation Geology Insect Study Geology

WATERFRONT

Kayaking Kayaking Mile Swim Swimming Instructional Swim

Rowing Lifesaving Canoeing Small Boat Sailing

Canoeing Small Boat Sailing Lifeguard Certification (Lifeguard hours)

BSA Lifeguard Certification (10:00 am - 4:00 pm daily)

Swimming

OUTDOOR SKILLS

Backpacking Cooking Cooking Camping

Orienteering First Aid Camping Wilderness Survival Orienteering Pioneering

Mountain Biking

FIELD SPORTS

Rifle Rifle

Rifle Rifle

Archery Archery Archery

Climbing Climbing

Shotgun Shotgun Shotgun Shotgun

HANDICRAFTS

Model Design and Building Art Textiles Model Design and

Building

Indian Lore

Woodcarving Leatherwork Woodcarving Sculpture

EAGLE’S NEST

Citizenship in the World Cit. in the Nation/Amer. Heritage Citizenship in the World Personal Management

Athletics/Personal Fitness Communication/ Public Speaking Emergency Prep. Communication/ Public Speaking

STEM

Space Exploration Programming Astronomy Robotics/Digital Technology Astronomy

Game Design Chemistry Electricity/Electronics Game Design Chemistry

https://www.bgbsa.org/camp-mckee/summer-camp/65735


What to Bring to Camp

SCOUT Medical Form Prescription medicine Complete Scout Field Uniform (“Class A”) T-Shirts (x7) Daily change of socks and underwear (x7) Swimsuit Shorts/jeans (x4) Shoes (tennis & hiking) NO OPEN TOED SHOES

ALLOWED. Towels (x2) Toiletry articles Rain gear Scout Handbook Blankets & sheets / Sleeping bag Pillow Foot Locker / Plastic Tub (for personal storage) Paper / Pencil / Pen / Notebook Merit badge pamphlets & material Flashlight / Headlamp Batteries Sunglasses Sunscreen Insect Repellant Duct Tape Twine / Rope Compass* Canteen / Water bottle* Backpack* Ground cloth / Tarp*+ Money for program materials (baskets, leather,

rocket kits) Money for trading post (bills smaller than $20 are

preferable!) OA Sash Work Gloves * Needed for Wilderness Survival and Camping Merit

Badges + Tarps should be at least 8' x 11' NOTICE Sheath, butterfly, and survival type knives, etc. are not allowed on the reservation. If brought, the Scoutmaster should hold them until the Scout returns home.

OPTIONAL Watch Laundry bag Bible or Prayer Book Pocket Knife Camp Chair Hat or Cap Camera & film Troop/Crew and Patrol American Flag State Flag Troop Flag Patrol Flag First Aid Kit Scoutmaster's Handbook Lantern Insurance claim forms Water Hose & Nozzle Broom Fire Extinguisher (must be current ABC) Dining Fly / Tarps Duct Tape

Other items


Timeline and Checklist Important Dates March 4 - Campsite deposits due. Online merit badge registration will begin after this date. You will receive a

confirmation email when this function is available. There will also be a link in the email that will take you to the summer camp program.

April 8 - Campership applications and second installment payments are due in the council office. May 6 - Final balance due to council office May 31- Final day to make any changes to attendance registration, merit badge classes, etc. online T-shirt size deadline. Sizes can NOT be changed after this date. Be sure all your t-shirt sizes are

entered correctly online. Final balance for all Scouts and leaders (includes program and early arrival fees) must be received in the Blue Grass Council Office

Getting Started... Talk with adult leaders and review the Leader's Guide to plan possible dates for your unit to attend. Talk with youth leaders and set a date to attend summer camp. Encourage them to "talk it up" among

the youth to initiate interest and enthusiasm. Mail your campsite reservation request and deposit to the council office. Schedule a parent's camp preview night. Show the camp promo video, which is available on YouTube:

https://www.youtube.com/watch?v=0jLY-kM1LTg. Make sure that all of the parents know the dates and costs, and are familiar with the need for a physical examination and uniforms for camp. It is very important to encourage and have good parent attendance. Have blank medical forms for parents in case they request them.

Identify youth who may have a problem paying for their summer camp experience and try to help them find some way to earn money. All the youth in the troop/crew may wish to work together on a money-earning project. An excellent source for Scouts needing assistance is to sell popcorn!

Two-Three Months before Summer Camp Set up leadership for camp (remember the two deep adult leadership rule) Get commitments from the Scout and the Scout’s family about attending camp Pass out medical forms (new 2019 version) Youth or adult leader provides "what to bring" lists to all campers Begin program planning procedure for camp Begin making travel plans Troop/crew equipment list prepared Each Scout's advancement needs to be checked and merit badge classes selected. Plan timeline for

merit badge prerequisites that need to be done. Talk with Cubmasters and Webelos Den Leaders that have Webelos crossing over into your troop

about promoting summer camp and encourage parents that it is a positive activity for new Scouts - impress upon the Webelos how fun camp really is.

One-Two Months Before Summer Camp Check progress on medical exams Confirm that all fees have been paid Inventory each Scout's advancement records Troop Scribe or Crew Vice President of Administration, SPL or Crew President, and unit adult leader

fill out merit badge class registration online (remember - classes are first come, first registered) Complete online registration NO LATER THAN 14 DAYS BEFORE ARRIVING AT CAMP

Counsel Scouts on their personal goals for fun and advancement at camp Set up swim classification tests if needed Check on transportation arrangements and finalize Gather OA information

https://www.youtube.com/watch?v=0jLY-kM1LTg


Three Weeks before Summer Camp Final patrol leaders’ council or crew leadership council sets troop/crew program Troop/crew committee meets to tie up loose ends Final check on transportation Collect medical forms Make copies of ALL paperwork for your records and as a backup before sending to the council office Gather troop/crew gear in one location for loading on day of leaving Decide on extra food/snack requirements

No later than 14 days before your arrival at Summer Camp Mail all required forms to the council office for check-in. As a backup please bring copies with you.

Day of Departure Check everybody's gear Check prescribed medicine for Scouts and adults Load troop/crew equipment

Plan to arrive at camp no earlier than 1:00 PM on Sunday; your check-in time is _____________ Have emergency contact information for everybody who is going

Paperwork Checklist The following items must be mailed to the COUNCIL office NO LATER than May 6 unless done online Final Payment Sheet and final payments (including program and early arrival fees) Scout Roster Adult Roster

Two Weeks BEFORE Check-in—you must mail the following to the COUNCIL office no later than 14 days prior to your attendance. Allow enough time for delivery. KEEP COPIES OF ALL PAPERWORK FOR YOURSELF. Any changes or updates to the attendance roster Completed medical forms for each Scout and adult attending—don’t forget to attach a copy of each

individual’s insurance card (binder recommended - see page 11) Merit badge class registration changes Completed and signed Climbing Trip Consent Form for each Scout participating in climbing Unit swim classification record Special Dietary Needs Form Notification of early arrival (if applicable)

Upon your arrival at camp make sure you have your copy of the Leader’s Guide for reference while at camp. The following paperwork should be available and completed. Any paperwork from the 2 weeks out list above if not already submitted. Complete and final roster Payment for balance of fees due, if any (including extra programs, merit badge classes and activities,

early arrival, etc.) Late fees will apply. Copy of insurance policy and a claim form for out of council units to be kept on file Documentation from your home lodge for any Scout who will be called out for OA (out of council

units)


Campsite # 1 2 4 5 6 7 8 9 10 11 12 13 Maximum Capacity 40 40 30 30 40 30 40 30 30 30 40 30

Preferred Choice (choose 1st, 2nd, 3rd)

Unit Information:

Troop Crew Unit #_________________

Council: Blue Grass Other:

Summer Camp Contact Information: 1) Primary Contact Name: Leadership Position:

Street Address: City/ST/Zip:

Cell Phone: Alt Phone:

Email (required):

2) Secondary Contact Name: Leadership Position:

Cell Phone: Email (required):

Payment Information - $100 Deposit Required:

Check Enclosed (make checks payable to Blue Grass Council)

Charge my: Visa MasterCard American Express Discover

Card #: Exp Date: CVV:___________ Zip:____________

Reservation Details:

Week requested: Week 1: June 26 – July 2 Week 2: July 3 – July 9 Week 3: July 10-16

Campsite Preference (a map of the camp can be found on page 6 of the Leader Guide)

List the Number that will be Attending

SCOUTS ADULTS Male Female Male Female

*Campsite 3 is set aside for Scouts and leaders who need power for medical equipment and level ground for limited mobility. If you would like to be considered for campsite 3 please list any physical limitations that reflect the need for the site. This information will determine who has priority to use the site (all information is kept private:

The deposit to reserve a campsite is $100. Make checks payable to Blue Grass Council and include your check or payment information with this form. Reservations are not guaranteed without payment. If we do not receive your reservation deposit by March 4th, your campsite may be given to another unit who has paid their deposit. Deposit will be applied to your total camp balance, and will not be rolled over to 2023. Any overpayments will be refunded at the end of the summer camp season. The campsite deposit fee is non-refundable.

Minimum number of campers to a site is 25. If your troop cannot meet the minimum number of campers, you may have to share a campsite with one or more troops. The Camp Director also reserves the right to move smaller units to other campsites to accommodate larger units.

*********Occupancy is two people per tent. Please do not set up one person to a tent unless you have brought your own. Exceptions to this are uneven numbers or male/female coed leadership.

DO NOT WRITE IN THIS BOX – OFFICE USE ONLY

TRX#: _____________ DATE: ________ RECEIVED: $_________________ Site Assignment:___________

2022 Camp McKee Summer Camp Reservation Form PLEASE FILL THIS FORM OUT CLEARLY AND COMPLETELY SO WE CAN NOTIFY YOU IF THERE ARE ANY CHANGES


2022 Campership Application DUE TO THE BLUE GRASS COUNCIL SERVICE CENTER BY APRIL 8, 2022 - Use one form per family

Every Scout and Venturer deserves the opportunity to attend Camp McKee this summer. The Blue Grass Council would like to remove as many obstacles facing Scouts and Venturers that might attend camp as possible, including the camp fee. We realize that there are a few Scouts and Venturers in our council who truly cannot afford the fee. In many cases, these are the same youth for whom camp attendance would be the most beneficial. Therefore, the council has established the campership fund to help those Scouts and Venturers who desire the camp experience but cannot afford it. Scoutmasters and Crew Advisors, it is your responsibility to determine if any Scouts in your troop or crew will have difficulty paying the camp fee. Through the applicant’s parents, determine what portion of the fee the Scout or Venturer is able to pay. Decide if the troop or crew needs to have money-earning projects to help any members of the troop or crew. Then complete a campership application for any Scout or Venturer needing assistance.

Campership applications must be completed and delivered to the council service center before April 8, 2022. The committee will meet and determine the amount to be awarded per Scout. There is a limited amount of funding for camperships that will be divided according to the number of requests that are received on time. Forms received after the deadline date are subject to funding availability. Scoutmasters and Crew Advisors will be notified of the campership awards soon after committee approval. Please use your best judgement in applying for these camperships.

Camperships will be awarded based on Scout/Venturer and troop/crew participation in the Friends of Scouting and popcorn sales programs. Please complete the entire form. All information will be kept confidential.

Scout/Scout Siblings Attending Camp Age Years in Scouting Current Rank

Amount of Popcorn Sold

Amount of Campership Requested (check) ¼ fee paid ($75) ½ fee paid ($150) ¾ fee paid ($225)

$

$

$

$

Parent/Guardian Information:

Names (please print): Do your children qualify for free/reduced lunch?

Address: Phone:

City: State: Zip Code:

Employer Name and Address:

Job title or Description:

Specific reason for request:

Parent or Guardian Signature (required): Date:

Scoutmaster or Crew Advisor submitting request:

Troop/Crew# County where located

Name: Cell Phone:

DO NOT WRITE IN THIS BOX – OFFICE USE ONLY

Troop/crew Family FOS Presentation? Date: Amount raised: $ Troop/crew Fall 2021 popcorn sales total: $ Verified by:

DATE RECEIVED: APPROVED BY :(signed)


Provisional Scout Registration Form Week attending: Week 1: June 26-July2 Week 2: July 3-9 Week 3: July 10-16

Home Council State Unit #

Scout’s Name Date of Birth

T-Shirt size (all adult sizes): Sm Med Lg XL 2X 3X 4x

Parent/Guardian Name(s)

Email Address

Street Address

City State Zip

Home Phone Cell Phone

Dietary Restrictions/Allergies

Prior years at summer camp

Scoutmaster/Crew Advisor Approval By signing below, I acknowledge that the Scout who has signed up for special activities (High Adventure, Climbing) has met the minimum requirements and has been recommended by me as having the maturity and skill level necessary to participate in such activities. Scoutmaster/Crew Advisor Name (please print)

Scoutmaster/Crew Advisor’s Signature Date

Parent/Guardian Approval

Parent/Guardian Name (please print)

Parent/Guardian Signature Date

Merit Badge Class Selection (we recommend a maximum of 4 merit badge classes due to “homework” requirements)

8:30 AM 1:30 PM

9:30 AM 2:30 PM

10:30 AM 3:30 PM

Amt. Paid Description Receipt #

$_________________________ Deposit ____________________________

$_________________________ Balance of Camp Fee ____________________________

$_________________________ Late Fee ____________________________

$_________________________ Program Fees (see schedule on page 9) ____________________________

$_________________________ Other________________________________ ____________________________

$_________________________ Other________________________________ ____________________________

$_________________________ TOTAL PAID (date)___________________


Week attending: Week 1: June 26-July 2 Week 2: July 3-9 Week 3: July 10-16

Unit # District Council

Summer Camp Contact Name

Position:

Address Phone:

City ST Zip

Email

UNIT INFORMATION

PAYMENT INFORMATION

Number of Leaders Expected __________ no charge at this time, we just need to confirm numbers

Number of Scouts Expected __________ X $50 each = $

Check Enclosed OR Please charge my: Visa MasterCard AmExpress Discover Card # Expiration Date Security Code Billing Zip Code

REFUND POLICY

Refund Policy

The Blue Grass Council will issue refunds only under the following conditions: Campsite Deposit: This deposit is non-refundable. The council must be notified in writing that your unit will not be attending

camp and another unit may use the campsite. Scheduled Payments: The first payment (February 10) is NOT refundable, but may be transferred to another Scout or leader in

your unit. Individual Camp Fees: Individuals that have paid in full prior to May 15th may receive a partial refund. After May 15th, the ONLY

valid reason for a refund of camp fees would be a serious illness, transfer, or summer school. All refund requests must be made in writing and include copies of a doctor's excuse or other pertinent documentation. Refund requests must be received in the council office no later than one week after the unit attends camp to be considered. NO REFUNDS WILL BE GIVEN AT CAMP. A $30 fee will be retained on all refunds. NO REFUND IS GUARANTEED.

FOR OFFICE USE ONLY Entered in Doubleknot

DATE RECEIVED DATE PROCESSED INVOICE NUMBER

Camp McKee 2022 – Payment Sheet 1 DUE IN THE COUNCIL OFFICE BY MARCH 4, 2022

YOU DO NOT NEED TO RETURN THIS SHEET IF YOU REGISTERED AND PAID ONLINE

Return this payment sheet AND the Payment Roster on the next page. Spots will not be held for “anonymous Scouts”

Mail this form with payment to: Blue Grass Council, Summer Camp 2017, 2134 Nicholasville Road, Suite 3, Lexington, KY 40503

or fax with credit card information to 859-252-3785 or email to [email protected]


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Position:

Address Phone:

City ST Zip

Email

UNIT INFORMATION

PAYMENT INFORMATION

Number of Leaders Expected __________ no charge at this time, we just need to confirm numbers

Number of Scouts Expected __________ X $125 each = $

Check Enclosed OR Please charge my: Visa MasterCard AmExpress Discover Card # Expiration Date Security Code Billing Zip Code

REFUND POLICY

Refund Policy

The Blue Grass Council will issue refunds only under the following conditions: Campsite Deposit: This deposit is non-refundable. The council must be notified in writing that your unit will not be attending

camp and another unit may use the campsite. Scheduled Payments: The first payment (February 10) is NOT refundable, but may be transferred to another Scout or leader in

your unit. Individual Camp Fees: Individuals that have paid in full prior to May 15th may receive a partial refund. After May 15th, the ONLY

valid reason for a refund of camp fees would be a serious illness, transfer, or summer school. All refund requests must be made in writing and include copies of a doctor's excuse or other pertinent documentation. Refund requests must be received in the council office no later than one week after the unit attends camp to be considered. NO REFUNDS WILL BE GIVEN AT CAMP. A $30 fee will be retained on all refunds. NO REFUND IS GUARANTEED.

FOR OFFICE USE ONLY Entered in Doubleknot

DATE RECEIVED DATE PROCESSED INVOICE NUMBER

Camp McKee 2022 – Payment Sheet 2 DUE IN THE COUNCIL OFFICE BY APRIL 8, 2022

YOU DO NOT NEED TO RETURN THIS SHEET IF YOU REGISTERED AND PAID ONLINE

Return this payment sheet AND the Payment Roster on the next page. Spots will not be held for “anonymous Scouts”

Mail this form with payment to: Blue Grass Council, Summer Camp 2017, 2134 Nicholasville Road, Suite 3, Lexington, KY 40503

or fax with credit card information to 859-252-3785 or email to [email protected]


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PAYMENT WORKSHEET

QTY

Scout Fees Scouts X $ 300 = $

Leader Fees Leaders X $ 100 = $

Merit Badge Class Fees

Climbing Merit Badge Class X $ 30 = $

Mountain Biking X $ 20 = $

Robotics X $ 15 = $

Cooking X $ 10 = $

Electronics X $ 15 = $

Space Exploration X $ 15 = $

Adult T-Shirt Fees

Adult Small through X-Large X $ 10 = $

2X X $ 11 = $

3X X $ 12 = $

4X X $ 13 = $

Misc Fees Saturday Early Arrival X $ 2 = $

$

TOTAL FEES DUE $




Position:

Address Phone:

City ST Zip

Email

UNIT INFORMATION

Camp McKee 2022 – Final Payment Sheet FINAL PAYMENTS ARE DUE IN THE COUNCIL OFFICE BY MAY 6

This is a two page form - please complete BOTH pages


PAYMENT INFORMATION

Complete the Troop Roster and mail with payment to: Blue Grass Council, Summer Camp, 2134 Nicholasville Road, Suite 3, Lexington, KY 40503

or email to [email protected]

Total Fees Due (front) = $ MINUS Payments/Credits (this side) - $ Balance Due/Payment Enclosed = $

Check Enclosed Please charge my: Visa MasterCard AmExpress Discover Card # Exp. Date Code

FOR OFFICE USE ONLY

DATE RECEIVED DATE PROCESSED INVOICE NUMBER INITIAL

PAYMENT WORKSHEET

PAYMENTS/CREDITS

Campsite Deposit ($100) Date Paid $

Payment Date Paid $

Payment Date Paid $

Payment Date Paid $

Payment Date Paid $

Payment Date Paid $

Payment Date Paid $

Payment Date Paid $

Campership Credit (1/4) x $75 $



TOTAL PAYMENTS/CREDITS $

Return the following with final payment by May 6.

- This payment worksheet - Scout Roster - Leader Roster

You may request a specific check-in time. Check-in will begin at 1:00 PM with sessions every 10 minutes

Please try to arrive before 4:00 PM.

Times are scheduled on a first request basis.

Time Requested:

Week: Week 1: June 26-July 2 Week 2: July 3-9 Week 3: July 10-16

Troop # Campsite #

PAGE 2


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Swim Classification (please check one)

Scout’s Full Name (please print) Non-Swimmer Beginner Swimmer

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

Unit Swim Classification Record (copy as needed)

This is the individual’s swim classification as of this date. Any change in status after this date (i.e., non-swimmer to beginner or beginner to swimmer) would require a reclassification test by the Camp Aquatics Director.

SPECIAL NOTE: When swim tests are conducted away from camp or at the point of activity, the Aquatics Director shall at all times reserve the authority to review or retest all participants to ensure that standards have been maintained.

Unit Number Date of Swim Test

Person Conducting Swim Test (please print) Unit Leader Name (please print)

Tester’s Qualification (i.e., BSA Lifeguard, etc.) Unit Leader’s Signature

Tester’s Signature


Unit Swim Classification Record Page 2

The swim classification of individuals participating in a Boy Scouts of America activity is a key element in both Safe Swim Defense and Safety Afloat. The swim classification tests should be renewed annually, preferably at the beginning of each outdoor season. Traditionally, the swim classification test has only been conducted at a long-term summer camp. However, there is no restriction that this be the only place the test can be conducted. It may be more useful to conduct the swim classification prior to a unit going to summer camp. All persons participating in BSA aquatics are classified according to swimming ability. The classification tests and test procedures have been developed and structured to demonstrate a skill level consistent with the circumstances in which the individual will be in the water (e.g., the swimmer’s test demonstrates the minimum level of swimming ability for recreational and instructional activity in a confined body of water with a maximum 12-foot depth).

Units must choose one of the following options to administer the swim classification tests

OPTION A (at camp)

The swim classification test is completed the first day by camp aquatics ersonnel.

OPTION B (Council conducted/council controlled)

The council controls the swim classification process by predetermined dates, locations, and approved personnel to serve as test administrators. When the unit goes to summer camp, each individual will be issued a buddy tag under the direction of the camp aquatics director for use at the camp.

OPTION C (At unit level with council-approved aquatics resource people):

The swim classification test done at a unit level should be conducted by one of the following council- approved resource people: Aquatics Instructor, BSA; Aquatics Cub Supervisor; BSA Lifeguard; BSA Swimming & Water Rescue; or other lifeguard, swimming instructor, etc. When the unit goes to summer camp, each individual will be issued a buddy tag under the direction of the camp aquatics director for use at the camp.

Swimmer’s Test:

- Jump feet first into water over the head in depth, level off, and begin swimming. - Swim 75 yards in a strong manner using one or more of the following strokes:

Sidestroke, breaststroke, trudgen or crawl - Swim 25 yards using an easy resting back stroke. - The 100 yards must be swum continuously and include at least one sharp turn. - After completing the swim, rest by floating

Beginner’s Test:

- Jump feet first into water over the head in depth then level off - Swim 25 feet on the surface, stop, turn sharply, - Resume swimming as before, and return to starting place.

Troop Swimming at Camp: Troops may conduct their own swimming sessions, but the troop must provide two-deep

leadership and their own BSA Lifeguard. Troops may sign up for swimming times at the Senior Patrol Leader meetings.

Swim Classification Procedures


Off-Site Climbing Trip Consent Camp McKee 2022

There will be other consent forms from the outfitters we hire for the guided trip. A link to current forms will be posted on the summer camp page of the Blue Grass Council summer camp webpage around April or May: http://www.bgbsa.org/camp-mckee/summer-camp/65735

Scout/Venturer’s Name

Address

City State Zip

In case of emergency, contact:

Name Relation to Scout/Venturer

Daytime Phone Evening Phone

Scoutmaster/Crew Advisor

Name Relation to Scout/Venturer

Daytime Phone Evening Phone

I understand that travel to, from, and participation in the Boy Scout activities offered through the Blue Grass Council,

BSA, involves a certain degree of risk that could result in injury or death. In consideration of the benefits to be derived

and after carefully considering the risk involved and in view of the fact that the Boy Scouts of America is an organization

in which membership is voluntary and having full confidence that precautions will be taken to ensure the safety of my

son/daughter, I have given _________________________________________________ (son/daughter) consent to participate in

those activities, and waive all claims I may have against Boy Scouts of America, Blue Grass Council, activity or trip

leaders and coordinator(s), all employees, volunteers, sponsors or vendors associated with the activity. In the event of

illness or accident in the course of such activity, I request that measures be instituted, without delay, as the judgement of

medical personnel dictates.

Parent or guardian approval:

Signature Printed Name

/ /

Date

http://www.bgbsa.org/camp-mckee/summer-camp/65735


THIS PAGE HAS

BEEN LEFT BLANK

INTENTIONALLY


SPECIAL DIETARY NEEDS FORM RETURN THIS FORM TO THE COUNCIL OFFICE NO LATER THAN 12 DAYS BEFORE YOUR ARRIVAL AT CAMP

Unit # _________________________ Week # _______________________ Campsite #___________________ Allergies and special diets are a common concern of our campers. Our food service is very experienced with accommodating most diets including food allergies, religious restrictions, and other health-related diets. We are happy to work to accommodate any diet; however, we require this form be submitted at least two weeks prior to arrival at camp. NOTE: Special diet requests are for food allergies, religious restrictions, and other health-related needs only. Requests should not be made for food preferences, personal taste, or for "picky eaters": the camp cannot accommodate these requests and they will not be honored. Vegetarian alternatives are available at each meal and, unless a true medical need, should not be requested here. Example of special diet requests: gluten-free diet, kosher meals, peanut allergy, lactose intolerance, etc. Example of diets that are not a special request: vegetarian diets, child does not like vegetables, child will only eat hot dogs or hamburgers, etc. Please complete this form and submit to the Blue Grass Council at least two weeks prior to arrival at camp: Scout's Name:

Medical condition or religious need:

Person to contact for questions or clarification:

Phone # Email

Scout's Name:



Phone # Email

Scout's Name:



Phone # Email

COPY AS NEEDED FOR ADDITIONAL SCOUTS


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INTENTIONALLY


Leader's Name ______________________________

Troop / Crew #_________ Staff

initial

1 **Teach one section of the Dan Beard program

2 Attend Vespers

3 Make a handicraft

4 Participate in a free shoot

5 Assist in a first aid class

6 Attend OA Brotherhood ceremony

7 Participate in Safe Swim Defense and Safety Afloat training

8 Participate in a skit at Friday’s campfire

9 Participate in a camp service or conservation project

10 ** Introduce yourself to the camp director, program director and camp commissioner

11 Walk to camp gate and back from camp office

12 Assist in supervising free swim or free boating

13 Buy a t-shirt or souvenir from the trading post

14 Participate in Polar Bear Swim

15 Mail a post card home

16 Attend at least two scoutmasters meetings

17 Teach a merit badge

18 Pick up a bag of trash

19 Clean the men’s or ladies’ restroom

20 Clean the office

21 Mop the dining hall apron

22 Participate in the water carnival

23 Serve as camp inspector

24 Perform a service for the camp commissioner

25 Attend a Leader Training Program

**Indicates mandatory requirements

Scout's Name _________________________

Troop / Crew #__________

Complete 12 of the following

Leader

Initial

1 Earn a merit badge

2 Learn to swim

3 Shoot a rifle

4 Shoot a shotgun

5 Shoot a bow and arrow

6 Row a boat

7 Paddle a canoe

8 Sail a boat

9 Catch and release a fish

10 Pick up and properly dispose of 15 pieces of litter

11 Become a beginner or swimmer

12 Attend a Polar Bear Swim

13 Whip a rope

14 Splice a rope

15 Complete a handicraft project

16 Earn Totin’ Chip

17 Earn Firem’n Chit

18 Earn Paul Bunyan Woodsman

19 Complete Mile Swim

20 Help for a meal in the dining hall

21 Participate in a service project at camp

22 Be “called out” into the OA

23 Participate in a campfire skit, song or run-on

24 Participate in one of the evening activities at camp

25 Visit Trading Post

Honor Program Record Sheet

Honor Patrol Record

Patrol Name

Troop #____________ (Leader initial below)

1) Each patrol member earns the Honor Camper

2) Patrol holds a meeting each day at camp

3) Carries its own patrol flag to evening ceremonies

4) Patrol does at least two activities as a patrol,

separate from troop activities, during the week

Honor Camper Record Honor Leader Record

Honor Troop Record

Troop #____________ (Leader initial below)

1) Each patrol in the troop earns the Honor Patrol Award

2) Troop completes a service project that has been approved by

the Program Director or Ecology Director

3) SPL attends and participates in the Senior Patrol Ldr Council

4) Troop participates fully in both campfire programs at camp

5) Unit leader is certified in Safe Swim Defense and Safety Afloat


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HEALTH AND SAFETY ITEMS Score Mon Tue Wed Thur Fri Total

Flammables stored in locked container 5

Visible ABC Fire Extinguisher (provided by unit if flammables in camp)

5

Fireguard chart filled out and displayed 10

Sink/water trough clean and disinfected 5

No vehicle in campsite 20

First aid kit visible in campsite 5

Hammocks hung properly 5

UNIFORMITY AND NEATNESS Score Mon Tue Wed Thur Fri Total

All tent flaps down 5

All tent ropes secured and tied 5

Grounds clean of all litter and food 5

Clothes lines marked and in safe area 5

GENERAL RULES Score Mon Tue Wed Thur Fri Total

U.S. Flag properly displayed 5

State Flag properly displayed (your home state) 5

Unit Flag properly displayed 5

Patrol Flag properly displayed 5

Camp Improvements (new daily) 5

COMMISSIONER BONUS POINTS Score Mon Tue Wed Thur Fri Total

Commissioner Reward Points (EXTRA 10 points max)

10

DAILY TOTAL

Inspector's Initials

GRAND TOTAL

Week Number (circle one) 1 2 3

Campsite Number

Troop Number

SPL / Crew President Name:

SM / Crew Advisor Name:

CAMPSITE INSPECTION SHEET


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INTENTIONALLY


Scout Early Release Approval Form Scouts or Venturers desiring to leave camp prior to the troop/crew’s departure or not as part of the troop/crew, must have a release signed by their parents and approved by the Scoutmaster or Crew Advisor. Scouts and Venturers will normally be permitted to leave only when accompanied by their parents. The form below must be used in handling all such departures. In an emergency, it may not be possible for a parent or parents to sign the release. In the event, sufficient information must be recorded attesting to the telephone call or means of communication by which word arrived asking for the release of the Scout or Venturer. This information should document the person from whom the call was received, verify telephone confirmation of the parent asking for release of the Scout or Venturer, and give detailed reasons for the requested release.

Request is made that Scout/Venturer

Home Council Troop/Crew # Campsite

be permitted to leave the camp for the following reason:

The Scout/Venturer is to leave on: Date Time am / pm

Method of Travel

Accompanied by Relationship to Scout/Venturer

The Scout/Venturer is to return on: Date Time am / pm

In signing this request for release, the Boy Scouts of America, the local BSA council, the troop/crew adult leaders, and the Scout or Venturer’s parents or guardians mutually acknowledge that there will be no refund of the camp fee; that the camp health and accident insurance terminates with the Scout or Venturer’s departure from the campsite or troop/crew; and that the BSA or its representatives shall not be liable for any loss or injury to the Scout’s person or property. This request is made by (parents’ or guardians’ signature required except as noted for emergency departure requests).

Parents’ or guardians’ signature(s)

Address

Telephone (H) (W)

ON-SITE RELEASE Before leaving the campsite or troop/crew, Scouts/Venturers must check out

with their unit adult leader and the camp Administration Building.

The Scout/Venturer has checked out with the unit adult leader.

Unit Adult Leader Signature Troop/Crew #

Date Time am / pm

The Scout has been released from Camp McKee into the responsibility of the person(s) listed above.

Camp Representative Signature

Staff Position

Date Time am / pm

2022 camp mckee leader s guide 1

Documents