20th july 2015 meeting

7/31/2019 20th July 2015 Meeting

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MtimaWoyera Catholic Parish

MINUTES OF A JOINT MEETING BETWEEN EXECUTIVEAND TECHNICAL

COMMITTEE OF 20TH JULY 2012

MEMBER PRESENT

1. Mr Kuphunda

2. Mr Chisenga

3. Mr Yona

4. Mr Ngoma

5. Mr Malota

6. Mr. Tembwe

7. Mr Rajabu

APOLOGIES

1. Mr. Malota

2. Mr. Mtipe

3. Fr. Zikomankhani

OPENING PRAYER

The meeting starts as we start good thing with a prayer and was given by Mr Rajabu

as the time striked 6:15 pm

OPENING REMARKS

Mr Tembwe chaired the meeting , therefore in the first place he thanked each and

every single person who attended the meeting and encouraged them to be vibrate

to contribute views that will be add something to the church project

1. MATTERS ARISING FROM THE PREVIOUS MEETING

It was so worthy to look into some of the assignment that was so far discussed

on 15th July and observed that the following have been done




1. The list of items to be purchased has been obtained from the

Contractor.

2. Measurement of the crane has been done and it noted that, the

height of the crane is 3.7m while the passage proposed that the

crane would been used is 3.5m. And the conclusion is that it’s notpossible to use a crane.

3. Mr Ngoma and Mr matambo worked on Tuesday the 17th as

proposed to find more mistakes previously made. Mr Ngoma

reported that more work has not been done.

4. Mr Matambo identified his casual labours and worked on Tuesday

and they were paid K 7, 000. The bad part was that one of the

casual labour got injured and one of the parish watchman was

asked to work on behalf of that injured person.

5. Mr Mpekamsambo was informed not to report for work.

2. MATTERS DISCUSED IN THE MEETING

i. After Mr Dzeredzere confirmed that, the methodology of crane can not

work. He propose that his next method is to use a pulley. Therefore the

previous quotation of K 2, 500 000 needs to be revised.

ii. As more mistakes have been identified, the meeting with Mr Kajanga

should be as quick as possible because this is a critical issue that needsan immediate reaction.

iii. It was agreed that there is no harm to forward a report to Mr Kajanga on

what has been identified. Time frame to complete the work in progress

is two to three weeks if resources are made available.

iv. In the meeting it was concluded that Mr Mpekasambo has been giving

the parish executive false hopes on how the project has been managed.

v. As it is difficult to tell Mr Mpekasambo to terminate the contract,

therefore member agreed to communicate this issue with Mr Kajanga.

vi. The meeting that Mr Kajanga will schedule to meet with Mr Mpekasambo

should also give a room for the parish executive, Technical team and

parish team to be available

vii. Mr Ngoma was asked to talk to Mr Kajanga thing to do with how drills

might be. Mr Chisenga the parish Chairperson suggested that the




sloting of the drills were meant for the reason that there is need for

smooth movement on trusses as already there is a crake.

viii. Mr Tembwe suggested the need for costing purpose on the given item

list to be purchased. Therefore Mr Chisenga accepted that

responsibilities and promised member to collect quotation by 21st

July.

3. ANY OTHER BUSINESS

i. Mr Yona made a no turning point, so that Mr Kajanga must put pressure

on Mr Mpekasambo and tell him frankly that he has failed the work.

ii. Mr Chisenga pointed out we should not do things by force but rather to

make sure that the work is perfectly done.

iii. We should work hand in grove to move forward with the Church project,

failure to do so, will pressurize the parish priest to do things that will not

be good as a whole.

4. CLOSURE REMARKS

Mr Chisenga the parish chairperson thanked Mr Tembwe for chairing the

meeting and thanked every member for the free deliberation discussion and

again for attending the meeting. The meeting was closed with a prayer and it

was given by Mr Kuphunda at 7:32 pm. Next meeting will be as soon as

possible.

Mr. Chisenga Mr Yona Mr Rajabu

Chairman Vice Chairman Vice

Secretary

20th july 2015 meeting

Documents