24532529 2004 rules on notarial practice

8/11/2019 24532529 2004 Rules on Notarial Practice

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Republic of the PhilippinesSupreme Court

Manila

EN BANC

A.M. No. 02-8-13-SC

2004 Rules on Notarial Practice

RESOLU!ON

Acting on the compliance dated 05 Jul !00" and on the proposed Rules onNotarial Practice of !00" submitted b the Sub#Committee for the Stud$%rafting and &ormulation of the Rules 'o(erning the Appointment ofNotaries Public and the Performance and E)ercise of *heir +fficial&unctions$ of the Committees on Re(ision of the Rules of Court and on,egal Education and Bar Matters$ the Court Resol(ed to APPR+-E theproposed Rules on Notarial Practice of !00"$ .ith modifications$ thus/

2004 RULES ON NOAR!AL PRAC!CE

RULE I

IMPLEMENTATION

SEC*+N 12 *itle2 # *hese Rules shall be 3no.n as the !00" Rules onNotarial Practice2

SEC2 !2 Purposes2 # *hese Rules shall be applied and construed to ad(ancethe follo.ing purposes/

4a to promote$ ser(e$ and protect public interest6chan robles (irtual la. librar4b to simplif$ clarif$ and moderni7e the rules go(erning notaries public6and4c to foster ethical conduct among notaries public2chan robles (irtual la. librarSEC2 82 nterpretation2 # 9nless the conte)t of these Rules other.iseindicates$ .ords in the singular include the plural$ and .ords in the plural

include the singular2

RULE II

DEFINITIONS

SEC*+N 12 Ac3no.ledgment2 # :Ac3no.ledgment; refers to an act in .hich


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an indi(idual on a single occasion/

4a appears in person before the notar public and presents an integrallcomplete instrument or document6chan robles (irtual la. librar

4b is attested to be personall 3no.n to the notar public or identified bthe notar public through competent e(idence of identit as defined b theseRules6 and #chan robles (irtual la. librar

4c represents to the notar public that the signature on the instrument ordocument .as (oluntaril affi)ed b him for the purposes stated in theinstrument or document$ declares that he has e)ecuted the instrument ordocument as his free and (oluntar act and deed$ and$ if he acts in aparticular representati(e capacit$ that he has the authorit to sign in thatcapacit2

SEC2 !2 Affirmation or +ath2 # *he term :Affirmation; or :+ath; refers to anact in .hich an indi(idual on a single occasion/chan robles (irtual la. librar4a appears in person before the notar public6chan robles (irtual la. librar4b is personall 3no.n to the notar public or identified b the notar publicthrough competent e(idence of identit as defined b these Rules6 andchanrobles (irtual la. librar

4c a(o.s under penalt of la. to the .hole truth of the contents of theinstrument or document2SEC2 82 Commission2 # :Commission; refers to the grant of authorit toperform notarial acts and to the .ritten e(idence of the authorit2

SEC2 "2 Cop Certification2 # :Cop Certification; refers to a notarial act in

.hich a notar public/

4a is presented .ith an instrument or document that is neither a (italrecord$ a public record$ nor publicl recordable64b copies or super(ises the coping of the instrument or document64c compares the instrument or document .ith the cop6 and4d determines that the cop is accurate and complete2SEC2 52 Notarial Register2 # :Notarial Register; refers to a permanentlbound boo3 .ith numbered pages containing a chronological record ofnotarial acts performed b a notar public2chan robles (irtual la. librar

SEC2


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(irtual la. librar

4c signs the instrument or document in the presence of the notar6 and4d ta3es an oath or affirmation before the notar public as to suchinstrument or document2SEC2 =2 Notarial Act and Notari7ation2 # :Notarial Act; and :Notari7ation;

refer to an act that a notar public is empo.ered to perform under theseRules2

SEC2 >2 Notarial Certificate2 # :Notarial Certificate; refers to the part of$ orattachment to$ a notari7ed instrument or document that is completed b thenotar public$ bears the notar?s signature and seal$ and states the factsattested to b the notar public in a particular notari7ation as pro(ided for bthese Rules2chan robles (irtual la. librar

SEC2 @2 Notar Public and Notar2 # :Notar Public; and :Notar; refer toan person commissioned to perform official acts under these Rules2

SEC2 102 Principal2 # :Principal; refers to a person appearing before thenotar public .hose act is the subect of notari7ation2chan robles (irtual la. librar

SEC2 112 Regular Place of or3 or Business2 # *he term :regular place of.or3 or business; refers to a stationar office in the cit or pro(ince .hereinthe notar public renders legal and notarial ser(ices2chan robles (irtual la. librar

SEC2 1!2 Competent E(idence of dentit2 # *he phrase :competente(idence of identit; refers to the identification of an indi(idual based on/

4a at least one current identification document issued b an official agencbearing the photograph and signature of the indi(idual6 orchan robles (irtual la. librar4b the oath or affirmation of one credible .itness not pri( to theinstrument$ document or transaction .ho is personall 3no.n to the notarpublic and .ho personall 3no.s the indi(idual$ or of t.o credible .itnessesneither of .hom is pri( to the instrument$ document or transaction .hoeach personall 3no.s the indi(idual and sho.s to the notar publicdocumentar identification2SEC2 182 +fficial Seal or Seal2 # :+fficial seal; or :Seal; refers to a de(ice foraffi)ing a mar3$ image or impression on all papers officiall signed b thenotar public conforming the reuisites prescribed b these Rules2

SEC2 1"2 Signature itnessing2 # *he term :signature .itnessing; refers to anotarial act in .hich an indi(idual on a single occasion/chan robles (irtual la. librar

4a appears in person before the notar public and presents an instrumentor document64b is personall 3no.n to the notar public or identified b the notar public


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through competent e(idence of identit as defined b these Rules6 andchanrobles (irtual la. librar

4c signs the instrument or document in the presence of the notar public2SEC2 152 Court2 # :Court; refers to the Supreme Court of the Philippines2

SEC2 12 E)ecuti(e Judge2 # :E)ecuti(e Judge; refers to the E)ecuti(eJudge of the Regional *rial Court of a cit or pro(ince .ho issues a notarialcommission2

SEC2 1@2 -endor2 # :-endor; under these Rules refers to a seller of anotarial seal and shall include a .holesaler or retailer2chan robles (irtual la. librar

SEC2 !02 Manufacturer2 # :Manufacturer; under these Rules refers to one.ho produces a notarial seal and shall include an engra(er and sealma3er2chan robles (irtual la. librar

RULE III

COMMISSIONING OF NOTARY PUBLIC

SEC*+N 12 Dualifications2 # A notarial commission ma be issued b an

E)ecuti(e Judge to an ualified person .ho submits a petition inaccordance .ith these Rules2chan robles (irtual la. librar

*o be eligible for commissioning as notar public$ the petitioner/

41 must be a citi7en of the Philippines6chan robles (irtual la. librar4! must be o(er t.ent#one 4!1 ears of age6chan robles (irtual la. librar48 must be a resident in the Philippines for at least one 41 ear andmaintains a regular place of .or3 or business in the cit or pro(ince .herethe commission is to be issued6chan robles (irtual la. librar4" must be a member of the Philippine Bar in good standing .ith

clearances from the +ffice of the Bar Confidant of the Supreme Court andthe ntegrated Bar of the Philippines6 and45 must not ha(e been con(icted in the first instance of an crime in(ol(ingmoral turpitude2SEC2 !2 &orm of the Petition and Supporting %ocuments2 # E(er petition fora notarial commission shall be in .riting$ (erified$ and shall include thefollo.ing/


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4a a statement containing the petitioner?s personal ualifications$ includingthe petitioner?s date of birth$ residence$ telephone number$ professional ta)receipt$ roll of attorne?s number and BP membership number6

4b certification of good moral character of the petitioner b at least t.o 4!e)ecuti(e officers of the local chapter of the ntegrated Bar of the Philippines.here he is appling for commission6

4c proof of pament for the filing of the petition as reuired b these Rules6and

4d three 48 passport#si7e color photographs .ith light bac3ground ta3en.ithin thirt 480 das of the application2 *he photograph should not beretouched2 *he petitioner shall sign his name at the bottom part of thephotographs2SEC2 82 Application &ee2 # E(er petitioner for a notarial commission shallpa the application fee as prescribed in the Rules of Court2 chan robles (irtual la.librar

SEC2 "2 Summar earing on the Petition2 # *he E)ecuti(e Judge shallconduct a summar hearing on the petition and shall grant the same if/

4a the petition is sufficient in form and substance64b the petitioner pro(es the allegations contained in the petition6 and4c the petitioner establishes to the satisfaction of the E)ecuti(e Judge thathe has read and full understood these Rules2*he E)ecuti(e Judge shall forth.ith issue a commission and a Certificate of

Authori7ation to Purchase a Notarial Seal in fa(or of the petitioner2chan robles(irtual la. librar

SEC2 52 Notice of Summar earing2 #

4a *he notice of summar hearing shall be published in a ne.spaper ofgeneral circulation in the cit or pro(ince .here the hearing shall beconducted and posted in a conspicuous place in the offices of the E)ecuti(eJudge and of the Cler3 of Court2 *he cost of the publication shall be borneb the petitioner2 *he notice ma include more than one petitioner2

4b *he notice shall be substantiall in the follo.ing form/NO!CE O" #EAR!N$

Notice is %ere&' (i)en t%at a su**ar' %earin( on t%e +etition ,ornotarial co**ission o, na*e o, +etitioner s%all &e %el/ on /ate at+lace at ti*e. An' +erson %o %as an' cause or reason to o&ect tot%e (rant o, t%e +etition *a' ,ile a )eri,ie/ ritten o++osition t%eretorecei)e/ &' t%e un/ersi(ne/ &e,ore t%e /ate o, t%e su**ar'


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%earin(.chan robles (irtual la. librar

Eecuti)e 5u/(e

SEC2 2 Period +f -alidit of Certificate of Authori7ation to Purchase aNotarial Seal2 # *he Certificate of Authori7ation to Purchase a Notarial Sealshall be (alid for a period of three 48 months from date of issue$ unlesse)tended b the E)ecuti(e Judge2

A mar3$ image or impression of the seal that ma be purchased b thenotar public pursuant to the Certificate shall be presented to the E)ecuti(eJudge for appro(al prior to use2

SEC2 @2 &orm of Certificate of Authori7ation to Purchase a Notarial Seal2 #*he Certificate of Authori7ation to Purchase a Notarial Seal shallsubstantiall be in the follo.ing form/

REPU6L!C O" #E P#!L!PP!NES

RE$!ONAL R!AL COUR O"chan robles (irtual la. librar

CER!"!CAE O" AU#OR!9A!ON


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O PURC#ASE A NOAR!AL SEALchan robles (irtual la. librar

%is is to aut%ori:e na*e o, notar' +u&lic o, cit' or +ro)ince %oas co**issione/ &' t%e un/ersi(ne/ as a notar' +u&lic it%in an/,or t%e sai/ uris/iction ,or a ter* en/in( t%e t%irt'-,irst o, ece*&er'ear to +urc%ase a notarial seal.chan robles (irtual la. librar

!ssue/ t%is /a' o, *ont% 'ear.

Eecuti)e 5u/(e

SEC2 102 +fficial Seal of Notar Public2 # E(er person commissioned asnotar public shall ha(e onl one official seal of office in accordance .iththese Rules2

SEC2 112 Jurisdiction and *erm2 # A person commissioned as notar publicma perform notarial acts in an place .ithin the territorial urisdiction of thecommissioning court for a period of t.o 4! ears commencing the first daof Januar of the ear in .hich the commissioning is made$ unless earlierre(o3ed or the notar public has resigned under these Rules and the Rulesof Court2chan robles (irtual la. librar

SEC2 1!2 Register of Notaries Public2 # *he E)ecuti(e Judge shall 3eep andmaintain a Register of Notaries Public in his urisdiction .hich shall contain$among others$ the dates of issuance or re(ocation or suspension of notarialcommissions$ and the resignation or death of notaries public2 *he E)ecuti(eJudge shall furnish the +ffice of the Court Administrator information anddata recorded in the register of notaries public2 *he +ffice of the Court

Administrator shall 3eep a permanent$ complete and updated database ofsuch records2chan robles (irtual la. librar

SEC2 182 Rene.al of Commission2 # A notar public ma file a .rittenapplication .ith the E)ecuti(e Judge for the rene.al of his commission.ithin fort#fi(e 4"5 das before the e)piration thereof2 A mar3$ image orimpression of the seal of the notar public shall be attached to the

application2

&ailure to file said application .ill result in the deletion of the name of thenotar public in the register of notaries public2

*he notar public thus remo(ed from the Register of Notaries Public maonl be reinstated therein after he is issued a ne. commission in


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accordance .ith these Rules2chan robles (irtual la. librar

SEC2 1"2 Action on Application for Rene.al of Commission2 # *he E)ecuti(eJudge shall$ upon pament of the application fee mentioned in Section 8abo(e of this Rule$ act on an application for the rene.al of a commission.ithin thirt 480 das from receipt thereof2 f the application is denied$ theE)ecuti(e Judge shall state the reasons therefor2

RULE IV

POWERS AND LIMITATIONS OF NOTARIES PUBLIC

SEC*+N 12 Po.ers2 # 4a A notar public is empo.ered to perform thefollo.ing notarial acts/

41 ac3no.ledgments64! oaths and affirmations6

48 urats6chan robles (irtual la. librar4" signature .itnessings645 cop certifications6 and4


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45 the notar public notari7es his signature b ac3no.ledgment or urat2SEC2 !2 Prohibitions2 # 4a A notar public shall not perform a notarial actoutside his regular place of .or3 or business6 pro(ided$ ho.e(er$ that oncertain e)ceptional occasions or situations$ a notarial act ma be performedat the reuest of the parties in the follo.ing sites located .ithin his territorial

urisdiction/chan robles (irtual la. librar

41 public offices$ con(ention halls$ and similar places .here oaths of officema be administered64! public function areas in hotels and similar places for the signing ofinstruments or documents reuiring notari7ation648 hospitals and other medical institutions .here a part to an instrumentor document is confined for treatment6 and4" an place .here a part to an instrument or document reuiringnotari7ation is under detention24b A person shall not perform a notarial act if the person in(ol(ed assignator to the instrument or document #41 is not in the notar?s presence personall at the time of the notari7ation6and4! is not personall 3no.n to the notar public or other.ise identified bthe notar public through competent e(idence of identit as defined b theseRules2chan robles (irtual la. librarSEC2 82 %isualifications2 # A notar public is disualified from performing anotarial act if he/4a is a part to the instrument or document that is to be notari7ed6chan robles(irtual la. librar

4b .ill recei(e$ as a direct or indirect result$ an commission$ fee$ad(antage$ right$ title$ interest$ cash$ propert$ or other consideration$ e)cept

as pro(ided b these Rules and b la.6 or 4c is a spouse$ common#la. partner$ ancestor$ descendant$ or relati(e b

affinit or consanguinit of the principal .ithin the fourth ci(il degree2chan robles(irtual la. librar

SEC2 "2 Refusal to Notari7e2 # A notar public shall not perform an notarialact described in these Rules for an person reuesting such an act e(en ifhe tenders the appropriate fee specified b these Rules if/4a the notar 3no.s or has good reason to belie(e that the notarial act ortransaction is unla.ful or immoral64b the signator sho.s a demeanor .hich engenders in the mind of thenotar public reasonable doubt as to the former?s 3no.ledge of theconseuences of the transaction reuiring a notarial act6 and4c in the notar?s udgment$ the signator is not acting of his or her o.nfree .ill2SEC2 52 &alse or ncomplete Certificate2 # A notar public shall not/ chan robles(irtual la. librar

4a e)ecute a certificate containing information 3no.n or belie(ed b thenotar to be false24b affi) an official signature or seal on a notarial certificate that is


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incomplete2chan robles (irtual la. librarSEC2


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permanentl bound boo3 .ith numbered pages2chan robles (irtual la. librar

*he register shall be 3ept in boo3s to be furnished b the Solicitor 'eneralto an notar public upon reuest and upon pament of the cost thereof2*he register shall be dul paged$ and on the first page$ the Solicitor 'eneralshall certif the number of pages of .hich the boo3 consists2

&or purposes of this pro(ision$ a Memorandum of Agreement or9nderstanding ma be entered into b the +ffice of the Solicitor 'eneraland the +ffice of the Court Administrator2chan robles (irtual la. librar

4b A notar public shall 3eep onl one acti(e notarial register at an gi(entime2

SEC2 !2 Entries in the Notarial Register2 # 4a &or e(er notarial act$ thenotar shall record in the notarial register at the time of notari7ation thefollo.ing/chan robles (irtual la. librar

41 the entr number and page number6chan robles (irtual la. l ibrar4! the date and time of da of the notarial act648 the tpe of notarial act6chan robles (irtual la. librar4" the title or description of the instrument$ document or proceeding645 the name and address of each principal6chan robles (irtual la. librar4 the fee charged for the notarial act64@ the address .here the notari7ation .as performed if not in the notar?sregular place of .or3 or business6 and410 an other circumstance the notar public ma deem of significance orrele(ance24b A notar public shall record in the notarial register the reasons andcircumstances for not completing a notarial act2

4c A notar public shall record in the notarial register the circumstances of

an reuest to inspect or cop an entr in the notarial register$ including thereuester?s name$ address$ signature$ thumbmar3 or other recogni7edidentifier$ and e(idence of identit2 *he reasons for refusal to allo.inspection or coping of a ournal entr shall also be recorded2

4d hen the instrument or document is a contract$ the notar public shall3eep an original cop thereof as part of his records and enter in said records


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a brief description of the substance thereof and shall gi(e to each entr aconsecuti(e number$ beginning .ith number one in each calendar ear2 eshall also retain a duplicate original cop for the Cler3 of Court2

4e *he notar public shall gi(e to each instrument or document e)ecuted$s.orn to$ or ac3no.ledged before him a number corresponding to the onein his register$ and shall also state on the instrument or document thepages of his register on .hich the same is recorded2 No blan3 line shall beleft bet.een entries2

4f n case of a protest of an draft$ bill of e)change or promissor note$ thenotar public shall ma3e a full and true record of all proceedings in relationthereto and shall note therein .hether the demand for the sum of mone.as made$ b .hom$ .hen$ and .here6 .hether he presented such draft$bill or note6 .hether notices .ere gi(en$ to .hom and in .hat manner6.here the same .as made$ .hen and to .hom and .here directed6 and ofe(er other fact touching the same2

4g At the end of each .ee3$ the notar public shall certif in his notarialregister the number of instruments or documents e)ecuted$ s.orn to$ac3no.ledged$ or protested before him6 or if none$ this certificate shall sho.this fact2

4h A certified cop of each month?s entries and a duplicate original cop ofan instrument ac3no.ledged before the notar public shall$ .ithin the firstten 410 das of the month follo.ing$ be for.arded to the Cler3 of Court andshall be under the responsibilit of such officer2 f there is no entr to certiffor the month$ the notar shall for.ard a statement to this effect in lieu ofcertified copies herein reuired2

SEC2 82 Signatures and *humbmar3s2 # At the time of notari7ation$ thenotar?s notarial register shall be signed or a thumb or other mar3 affi)ed beach/

4a principal64b credible .itness s.earing or affirming to the identit of a principal6 and4c .itness to a signature b thumb or other mar3$ or to a signing b the

notar public on behalf of a person phsicall unable to sign2SEC2 "2 nspection$ Coping and %isposal2 # 4a n the notar?s presence$an person ma inspect an entr in the notarial register$ during regularbusiness hours$ pro(ided641 the person?s identit is personall 3no.n to the notar public or pro(enthrough competent e(idence of identit as defined in these Rules64! the person affi)es a signature and thumb or other mar3 or other


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recogni7ed identifier$ in the notarial register in a separate$ dated entr6 48 the person specifies the month$ ear$ tpe of instrument or document$and name of the principal in the notarial act or acts sought6 and4" the person is sho.n onl the entr or entries specified b him24b *he notarial register ma be e)amined b a la. enforcement officer inthe course of an official in(estigation or b (irtue of a court order2

4c f the notar public has a reasonable ground to belie(e that a person hasa criminal intent or .rongful moti(e in reuesting information from thenotarial register$ the notar shall den access to an entr or entries therein2

SEC2 52 ,oss$ %estruction or %amage of Notarial Register2 # 4a n case thenotarial register is stolen$ lost$ destroed$ damaged$ or other.ise renderedunusable or illegible as a record of notarial acts$ the notar public shall$.ithin ten 410 das after informing the appropriate la. enforcement agencin the case of theft or (andalism$ notif the E)ecuti(e Judge b an meanspro(iding a proper receipt or ac3no.ledgment$ including registered mail andalso pro(ide a cop or number of an pertinent police report2

4b 9pon re(ocation or e)piration of a notarial commission$ or death of thenotar public$ the notarial register and notarial records shall immediatel bedeli(ered to the office of the E)ecuti(e Judge2

SEC2


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4b *he official seal shall be affi)ed onl at the time the notarial act isperformed and shall be clearl impressed b the notar public on e(erpage of the instrument or document notari7ed2chan robles (irtual la. librar

4c hen not in use$ the official seal shall be 3ept safe and secure and shallbe accessible onl to the notar public or the person dul authori7ed bhim2chan robles (irtual la. librar

4d ithin fi(e 45 das after the official seal of a notar public is stolen$ lost$damaged or other other.ise rendered unser(iceable in affi)ing a legibleimage$ the notar public$ after informing the appropriate la. enforcementagenc$ shall notif the E)ecuti(e Judge in .riting$ pro(iding proper receiptor ac3no.ledgment$ including registered mail$ and in the e(ent of a crimecommitted$ pro(ide a cop or entr number of the appropriate police record29pon receipt of such notice$ if found in order b the E)ecuti(e Judge$ thelatter shall order the notar public to cause notice of such loss or damage tobe published$ once a .ee3 for three 48 consecuti(e .ee3s$ in a ne.spaperof general circulation in the cit or pro(ince .here the notar public iscommissioned2 *hereafter$ the E)ecuti(e Judge shall issue to the notarpublic a ne. Certificate of Authori7ation to Purchase a Notarial Seal2

4e ithin fi(e 45 das after the death or resignation of the notar public$ orthe re(ocation or e)piration of a notarial commission$ the official seal shallbe surrendered to the E)ecuti(e Judge and shall be destroed or defaced inpublic during office hours2 n the e(ent that the missing$ lost or damagedseal is later found or surrendered$ it shall be deli(ered b the notar public

to the E)ecuti(e Judge to be disposed of in accordance .ith this section2&ailure to effect such surrender shall constitute contempt of court2 n thee(ent of death of the notar public$ the person in possession of the officialseal shall ha(e the dut to surrender it to the E)ecuti(e Judge2

SEC2 82 Seal mage2 # *he notar public shall affi) a single$ clear$ legible$permanent$ and photographicall reproducible mar3$ image or impression ofthe official seal beside his signature on the notarial certificate of a paperinstrument or document2

SEC2 "2 +btaining and Pro(iding Seal2 # 4a A (endor or manufacturer of

notarial seals ma not sell said product .ithout a .ritten authori7ation fromthe E)ecuti(e Judge2

4b 9pon .ritten application and after pament of the application fee$ theE)ecuti(e Judge ma issue an authori7ation to sell to a (endor ormanufacturer of notarial seals after (erification and in(estigation of thelatter?s ualifications2 *he E)ecuti(e Judge shall charge an authori7ation fee


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in the amount of PhP "$000 for the (endor and PhP >$000 for themanufacturer2 f a manufacturer is also a (endor$ he shall onl pa themanufacturer?s authori7ation fee2

4c *he authori7ation shall be in effect for a period of four 4" ears from thedate of its issuance and ma be rene.ed b the E)ecuti(e Judge for asimilar period upon pament of the authori7ation fee mentioned in thepreceding paragraph2

4d A (endor or manufacturer shall not sell a seal to a buer e)cept uponsubmission of a certified cop of the commission and the Certificate of

Authori7ation to Purchase a Notarial Seal issued b the E)ecuti(e Judge2 Anotar public obtaining a ne. seal as a result of change of name shallpresent to the (endor or manufacturer a certified cop of the Confirmation ofthe Change of Name issued b the E)ecuti(e Judge2

4e +nl one seal ma be sold b a (endor or manufacturer for eachCertificate of Authori7ation to Purchase a Notarial Seal2

4f After the sale$ the (endor or manufacturer shall affi) a mar3$ image orimpression of the seal to the Certificate of Authori7ation to Purchase aNotarial Seal and submit the completed Certificate to the E)ecuti(e Judge2Copies of the Certificate of Authori7ation to Purchase a Notarial Seal andthe buer?s commission shall be 3ept in the files of the (endor ormanufacturer for four 4" ears after the sale2

4g A notar public obtaining a ne. seal as a result of change of name shallpresent to the (endor a certified cop of the order confirming the change ofname issued b the E)ecuti(e Judge2

RULE VIII

NOTARIAL CERTIFICATES

SEC*+N 12 &orm of Notarial Certificate2 # *he notarial form used for annotarial instrument or document shall conform to all the reuisitesprescribed herein$ the Rules of Court and all other pro(isions of issuancesb the Supreme Court and in applicable la.s2chan robles (irtual la. librar

SEC2 !2 Contents of the Concluding Part of the Notarial Certificate2 I *henotarial certificate shall include the follo.ing/

4a the name of the notar public as e)actl indicated in the commission6 4b the serial number of the commission of the notar public64c the .ords FNotar PublicF and the pro(ince or cit .here the notar


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public is commissioned$ the e)piration date of the commission$ the officeaddress of the notar public6 and4d the roll of attorne?s number$ the professional ta) receipt number and theplace and date of issuance thereof$ and the BP membership number2

RULE IX

CERTIFICATE OF AUTHORITY OF NOTARIES PUBLIC

SEC*+N 12 Certificate of Authorit for a Notarial Act2 # A certificate ofauthorit e(idencing the authenticit of the official seal and signature of anotar public shall be issued b the E)ecuti(e Judge upon reuest insubstantiall the follo.ing form/chan robles (irtual la. librar

CER!"!CAE O" AU#OR!; "OR A NOAR!AL AC

! na*e title uris/iction o, t%e Eecuti)e 5u/(e certi,' t%at na*e o,notar' +u&lic t%e +erson na*e/ in t%e seal an/ si(nature on t%eattac%e/ /ocu*ent is a Notar' Pu&lic in an/ ,or t%eCit'


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regular place of .or3 or business in performing notarial acts for three 48months from the date of the change$ .hich ma be e)tended once for (alidand ust cause b the E)ecuti(e Judge for another period not e)ceedingthree 48 months2

SEC2 !2 Resignation2 # A notar public ma resign his commission bpersonall submitting a .ritten$ dated and signed formal notice to theE)ecuti(e Judge together .ith his notarial seal$ notarial register andrecords2 Effecti(e from the date indicated in the notice$ he shall immediatelcease to perform notarial acts2 n the e(ent of his incapacit to personallappear$ the submission of the notice ma be performed b his dulauthori7ed representati(e2

SEC2 82 Publication of Resignation2 # *he E)ecuti(e Judge shall immediatelorder the Cler3 of Court to post in a conspicuous place in the offices of theE)ecuti(e Judge and of the Cler3 of Court the names of notaries public .hoha(e resigned their notarial commissions and the effecti(e dates of theirresignation2

RULE XI

REVOCATION OF COMMISSION AND DISCIPLINARY SANCTIONS

SEC*+N 12 Re(ocation and Administrati(e Sanctions2 # 4a *he E)ecuti(eJudge shall re(o3e a notarial commission for an ground on .hich anapplication for a commission ma be denied2chan robles (irtual la. librar

4b n addition$ the E)ecuti(e Judge ma re(o3e the commission of$ orimpose appropriate administrati(e sanctions upon$ an notar public .ho/

41 fails to 3eep a notarial register64! fails to ma3e the proper entr or entries in his notarial registerconcerning his notarial acts648 fails to send the cop of the entries to the E)ecuti(e Judge .ithin the firstten 410 das of the month follo.ing64" fails to affi) to ac3no.ledgments the date of e)piration of hiscommission645 fails to submit his notarial register$ .hen filled$ to the E)ecuti(e Judge64 fails to identif a principal on the basis of personal 3no.ledge orcompetent e(idence64@ e)ecutes a false or incomplete certificate under Section 5$ Rule -6410 3no.ingl performs or fails to perform an other act prohibited ormandated b these Rules6 and


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411 commits an other dereliction or act .hich in the udgment of theE)ecuti(e Judge constitutes good cause for re(ocation of commission orimposition of administrati(e sanction24c 9pon (erified complaint b an interested$ affected or aggrie(ed person$the notar public shall be reuired to file a (erified ans.er to the complaint2f the ans.er of the notar public is not satisfactor$ the E)ecuti(e Judgeshall conduct a summar hearing2 f the allegations of the complaint are notpro(en$ the complaint shall be dismissed2 f the charges are dulestablished$ the E)ecuti(e Judge shall impose the appropriateadministrati(e sanctions2 n either case$ the aggrie(ed part ma appeal thedecision to the Supreme Court for re(ie.2 Pending the appeal$ an orderimposing disciplinar sanctions shall be immediatel e)ecutor$ unlessother.ise ordered b the Supreme Court2

4d *he E)ecuti(e Judge ma motu proprio initiate administrati(eproceedings against a notar public$ subect to the procedures prescribed inparagraph 4c abo(e and impose the appropriate administrati(e sanctionson the grounds mentioned in the preceding paragraphs 4a and 4b2

SEC2 !2 Super(ision and Monitoring of Notaries Public2 # *he E)ecuti(eJudge shall at all times e)ercise super(ision o(er notaries public and shallclosel monitor their acti(ities2chan robles (irtual la. librar

SEC2 82 Publication of Re(ocations and Administrati(e Sanctions2 # *heE)ecuti(e Judge shall immediatel order the Cler3 of Court to post in aconspicuous place in the offices of the E)ecuti(e Judge and of the Cler3 ofCourt the names of notaries public .ho ha(e been administrati(el

sanctioned or .hose notarial commissions ha(e been re(o3ed2

SEC2 "2 %eath of Notar Public2 # f a notar public dies before fulfilling theobligations in Section "4e$ Rule - and Section !4e$ Rule -$ the E)ecuti(eJudge$ upon being notified of such death$ shall forth.ith cause compliance.ith the pro(isions of these sections2chan robles (irtual la. librar

RULE XII

SPECIAL PROVISIONS

SEC*+N 12 Punishable Acts2 # *he E)ecuti(e Judge shall cause the

prosecution of an person .ho/

4a 3no.ingl acts or other.ise impersonates a notar public6chan robles (irtual la.librar

4b 3no.ingl obtains$ conceals$ defaces$ or destros the seal$ notarialregister$ or official records of a notar public6 and4c 3no.ingl solicits$ coerces$ or in an .a influences a notar public to


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commit official misconduct2SEC !2 Reports to the Supreme Court2 # *he E)ecuti(e Judge concernedshall submit semestral reports to the Supreme Court on discipline andprosecution of notaries public2

RULE XIII

REPEALING AND EFFECTIVITY PROVISIONS

SEC*+N 12 Repeal2 # All rules and parts of rules$ including issuances of theSupreme Court inconsistent here.ith$ are hereb repealed or accordinglmodified2chan robles (irtual la. librar

SEC2 !2 Effecti(e %ate2 # *hese Rules shall ta3e effect on the first da ofAugust !00"$ and shall be published in a ne.spaper of general circulation inthe Philippines .hich pro(ides sufficientl .ide circulation2

Promulgated this

24532529 2004 rules on notarial practice

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