28 surajkund international crafts mela,2014haryanatourism.gov.in/writereaddata/news/207.pdf · 28th...

28th Surajkund International Crafts Mela,2014

Re- Tender 1

TENDER NOTICE 28th SURAJKUND INTERNATIONAL

CRAFTS MELA, FARIDABAD (1ST Feb to 15th Feb, 2014)

Sealed Tenders/EOI are re-invited for the

following:-

A Grant of Licenses i. Food Stalls in Food Court & other

specified places in Mela ground. ii. Setting-up & running of Amusement &

Adventure Sports Activities with specified Food Stalls .

iii. Remaining Stalls near Shekhawati Gate/Gate No.1. (For sale of items except eatables and Handloom & Handicrafts items)

iv. Remaining Stalls in Design Galleries near Gate No-3 (For sale of products other than Food items)

B Hiring of Services i. Coaches, Mini Buses, Jeeps & Cars. ii. Providing of Enamel Paint & Paintings. iii. Supply of Golf Carts . iv. Supply of Halicon Balloons. v. Supply of Porters. vi. Supply of Vehicles for Ferry Services. vii. Supply of Canters/Trucks/TATA-407.

C EOI for Hiring of Professional/Agencies

i) Telephone/Intercom Mechanic ii) Letting out of space for installation of

Mobile Telecom Towers

EOI/Tender document(s) are available at Mela Office, Surajkund, Faridabad and downloadable from www.haryanatourism.gov.in w.e.f. 20.12.2013. Tender may be submitted alongwith DD for EMD at Haryana Tourism Corp. Ltd, Sunbird Motel, Surajkund, Faridabad superscribed as “EOI/Tender for Grant of Licenses/Hiring of Services/ Professionals (Name of Activity) - 28

th Surajkund

International Crafts Mela” by 12.00 noon on 27

th Dec, 2013 . The same will be opened on

same day at 12.30 p.m.

Contact: 0129--2512317-18, M-9311533822

Issued by : Director General, Tourism, Haryana

.

http://www.haryanatourismgov.in/

Tel:O-0129-2512317-18


Re- Tender 2

Activity No. A Grant of Licenses

Submission of sealed Tenders - Upto 12.00 noon of 27th

December, 2013.

Opening of sealed Tenders- at 12.30 p.m. of 27th

December, 2013.

No. Particulars of license and period and the page number in the

Tender Document

EMD in form of DD

in favour of Haryana

Tourism Cor. Ltd, ,

payable at Faridabad

1 LICENSE FOR SETTING-UP AND RUNNING OF

FOOD STALLS ( IN THE FOOD COURT & OTHER

SPECIFIED PLACES IN MELA GROUND)

1st Feb to 15th Feb, 2014

=15 days

(Tender form & Terms and conditions etc

at Page No. 3 to 6)

DD in respect of EMD

of the amount

specifically mentioned

for each Food Stall in

the list enclosed.

Page 8 to 10.

2 LICENSE FOR SETTING-UP AND RUNNING OF

AMUSEMENT & ADVENTURE SPORTS

ACTIVITIES

(With specified Food Stalls of ready –to- serve snacks

and soft drinks.) 1

st February -15

th Feb.,2014 = 15 days

(Tender form & Terms and conditions etc

at Page No. 16 to 17

Rs. 5.00 lacs

3 LICENSE FOR LETTING OUT OF STALLS

NEAR Shekhawati Gate/GATE NO-1

(for sale of items except Food and Handloom and

Handicrafts items)

1st Feb 15

th Feb,2014 =15 days

Tender form & Terms and conditions etc

at page No. 27 to 29.

Rs. 50,000/- for

each Stall

4. LICENSE FOR LETTING OUT DESIGN

GALLERIES NEAR GATE NO-3 (For sale of products / items other than food items)

1st Feb -15

th Feb,2014 =15 days

Tender form & Terms and conditions etc

at page No. 30 to 32.

Rs. 50,000/- for

each Stall


Re- Tender 3

General Terms and Conditions

1. Incomplete, conditional tender and the tenders without EMD are

liable to be rejected out rightly. .

2. Each activity/job has to be provided and made operational as per

specifications and schedule.

3. No subletting will be permitted. 4. Service Tax @ 12.36% and other applicable taxes are to be paid in

addition to the license fee.

5. The rates can also be negotiated., if necessary, and the payment

will be made accordingly.

6. If Agency fails to supply the ordered quantity or fails to make the

service operational fully as per the requirement and the

specifications, all the equipment lying at site will be confiscated

and alternate arrangement will be made at the risk and cost of the

Tenderer. Further, the EMD alongwith security deposit, if any,

will also be forfeited.

7. In case of any disputes, the matter will be referred for Sole

Arbitration to the Managing Director, Haryana Tourism

Corporation/Member Administration-SKMA who may either

himself/herself act as the Arbitrator or appoint any serving/retired

officer of Haryana Govt. / HTC to act as the Sole Arbitrator on

his/her behalf. The decision so taken will be final and binding on

both the parties.

8. Every Agency has to supply a list, one week before start of the

Mela, of its team/employees showing their names, addresses and

photographs for the purpose of issue of photo identity cards as well

as for Police Verification. The charges as prescribed by the

management for the same have to be deposited in advance in the

Mela office.

9. Smoking, consumption of liquor, and chewing of tobacco etc. by

the staff of the service providers is totally banned.

7. The following documents will have to be supplied with the Tender .

a) Copy of the PAN Number of the firm/partners.

b) Copy of the Service tax registration of the firm.

c) Copy of Income Tax Returns for the last three years.

d) Copy of the Registration of the firm or copy of the Partnership

Deed -in case the firm is the applicant OR certificate of

incorporation in case of the Company is the applicant.

Note: The management reserves the right to accept or reject any one or all

the tenders, without assigning any reason.


Re- Tender 4

Specific conditions for all (except for stalls near Gate 1 & Gate 3)

1. Should have experience of working in the same line in the name of the applicant itself for a minimum of three years.

2. The applicant should either be a Firm OR Company OR Association of Persons (AOP)

3. Must have participated in similar activity of atleast one mega event/fair/festival of a national repute in the last 5 years and has adequate manpower, infrastructure and resources to fulfill the requirement.

4. Service Tax @ 12.36% and other applicable taxes are to be paid in addition to the license fee for all the activities and Entertainment Tax in respect of the Amusement & Adventure sports activities also to be paid in addition.


Re- Tender 5

Activity-A(i)

TENDER DOCUMENT

LICENSE FOR RUNNING OF FOOD STALLS

IN FOOD COURT AREA &

OTHER SPECIFIED PLACES IN MELA GROUND

Envelope A-Technical details

S.no Particulars Details

1. Name of Bidder/ Agency/ Firm/

Company/AOP

2. Whether Partnership Firm

/Company/Association of persons (AOP)

(attach proof)

3. Permanent Address

with telephone Number (Mobile and

Landline).

( Proof to be attached)

4. Earnest money deposit (EMD) as

mentioned in the list of the Food Stalls.

(give detail)

DD No.

Amount Rs.

Words & figures

Name of Bank

5. Documents to be attached

a) Photocopy of PAN No.

b) Photocopy of Voter I/Card, Ration Card/

Passport/Adhaar Card/Driving License

etc. of authorized signatory/applicant

6. Declaration duly attested by Notary that

applicant is not blacklisted by any Govt.

Deptt. Or autonomous body attached

7 Details of the manpower available and

the infrastructure.

8 Past experience of 3 years in the same

Trade/activity.

(Documentary proof to be enclosed)

9 Experience of participating in a Mega

fair/festival/Mela of national repute I the

last 5 years .



Re- Tender 6


10 Turnover in the last 3 years

(documentary proof to be enclosed)

2010-11

2011-12

2012-13

Copies of the ITR to be submitted as proof)

I/We hereby declare and certify as under:-

1. That I/We have seen/inspected/visited the specified land/ sites and we agree to

take it on ‘AS IS WHERE IS” basis..

2. That I/We have gone through the tender documents, read and understood all the

Terms and Conditions of the Tender Document, agree to abide by the same.

3. That I/We, agree to sign the License Agreement containing the desired/specified

terms and conditions of HTC/SKMA, on a non judicial stamp paper of the

requisite value after completing the entire formalities within 3 days of the issue of

the allotment letter by HTC and further agree to start the actual operations by 1st

Feb,, 2014.

4. That I/We understand that the Tender is in two parts i.e Envelope A (containing

the Technical Bid and the DD for the EMD) and Envelope B (containing the

Financial Bid) are to be put in a third envelope and to be superscribed as “Tender

for the Food Stalls ”. Initially Envelope A will be opened and the short listing of

the eligible parties will be made on the basis of the eligibility conditions. The

Envelope B containing the Financial Bid will be opened thereafter..

5. That I/We will submit declaration on a non judicial stamp paper of Rs. 10/-duly

signed by the Notary. And to pay the Service Tax @ 12.36 % in addition to the

tendered amount.

Signature of the authorized representative

Agency/Service Provider with Seal/stamp


Re- Tender 7

Affidavit/Declaration

ACTIVITY- STALLS IN THE FOOD COURT

( ON A NON-JUDICIAL STAMP PAPER WORTH Rs. 10/-)

I………………………………..S/o………………………………..

R/o…………………………………………………………………………………………….

do hereby declare and affirm as under:

1. That……………………………………………………………… (name of

/Firm/Company/AOP) has not been blacklisted/debarred by any Govt. Department

OR any autonomous body.

2. That none of the Partner (s), Sole Proprietor or Director(s) have ever been associated

with any Firm/Company/AOP which has ever been blacklisted/debarred by any Govt.

Department or any autonomous body.

3. That none of the Partner(s) Sole Proprietor or Director(s) have ever been convicted of

an offence involving moral turpitude.

4. That no criminal cases are registered or pending against any of the Partner(s) Sole

Proprietor OR Director(s) OR AOP.

Dated: DEPONENT

Place

VERIFICATION:

Verified that the above contents of the affidavit are true to the best of my knowledge and

belief and nothing has been concealed therein.

Dated: DEPONENT

Photograph


Re- Tender 8

LIST SHOWING THE FOOD & BEVERAGE STALLS

It’s LOCATIONS, EMD REQUIRED TO BE SUBMITTED, MINIMUM RELATED

TURNOVER REQUIRED AND THE RESERVE PRICE FOR EACH STALL

VEGETARIAN STALLS Sr.No

.

Items

(Vegetarian only)

FOOD

COURT

STALL NO.

EMD

Require

d

(In

Lacs)

Requirement

of Minimum

turn-over in

each of the

last 3 years

(In Lacs)

RESERV

E PRICE

(In Lacs)

and

service tax

@ 12.36%

exclusive

of it.

1. SOUTH INDIAN

CUISINE 01 1.00 3.00 9.50

2. PACKAGED

DRINKING WATER

(BRANDED of

BIS/ISI))

22 and 31 (08 other vending

points at

designated

locations)

1.00 12.00 5.50

3. SOFT DRINKS

(BRANDED) 06 and 25 (08 other vending

points at

designated locations)

1.00 12.00 6.00

4. NARIYAL PAANI

(Raw) 07

(02 other vending point at

designated

locations)

1.00 1.50 6.50

5. PAAN & CHURAN 09

& One Point

at designated

place ,near

Gate No-1

1.00 1.50 3.70

6. KACHORI ,

SAMOSA, CHILLA 10 1.00 1.50 6.50

7. CHAAT (BHALLA

PAPRI , TIKKI ,

GOL GAPPA,

TAWA ALOO, RAJ

KACHORI

12 and 18 2.00 3.00 8.00

8. JALEB (GOHANA)

DOODH KADHAI 13 1.00 1.50 4.50

9. KADHI CHAWAL,

RAJMA CHAWAL 15 1.00 1.50 4.50

10. REVRI , GAJJAK 16 1.00 1.50 3.30


Re- Tender 9

Sr.No

.

Items

(Vegetarian only)

FOOD

COURT

STALL NO.

EMD

Require

d

(In

Lacs)

Requirement

of Minimum

turn-over in

each of the

last 3 years

(In Lacs)

RESERV

E PRICE

(In Lacs)

and

service tax

@ 12.36%

exclusive

of it.

11 CHHOLEY

BHATUREY,

MAKKI KI ROTI

SAAG, ASSORTED

PARANTHA

17 2.00 2.50 8.50

12. ENERGY DRINKS ,

JUICES TETRA

PACK

(PROPRIETRY)

23 (08 other vending

points at

designated

locations)

1.00 1.50 3.10

13. BHELPURI &

PAO BHAJI 24 1.00 1.50 5.00

14. RAJASTHANI

CUISINE 28 2.00 2.50 10.70

15. SUGAR CANDY,

CHOCOLATE

ECLAIRS , WAFERS

, KURKURE

30 (08 other vending

points at

designated

locations)

1.0 1.50 4.20

16. COFFEE BAR,

CONFECTIONERY NEAR

ASSAM

GATE

1.00 1.50 2.30

17 CHANA ZOR

GARAM 08 vending

points at

designated

locations in

Mela ground

1.00 1.50 4.50

18

CHUSKEY 08 vending

points at

designated

locations in

Mela ground

1.00 1.50 7.10


Re- Tender 10

“NON-VEGETARIAN DISHES”

STALLS ALLOWED TO SELL “NON-VEGETARIAN DISHES”

BESIDES SELLING VEGETARIAN DISHES (Preference will be given to

well established brands, Restaurants, Cafe’ & Fast Foods)

Sr.

No.

ITEMS

(Allowed to sell Veg.

& Non-Veg. dishes)

FOOD COURT

STALL NO.

EMD

Requi

red

(In

Lacs)

Requirement

of Minimum

turn-over in

each of the last

3 years

(In Lacs)

RESERVE

PRICE

(In Lacs)

+ service tax

@ 12.36%

exclusive

1. CHINESE CUISINE

(CHILLI CHICKEN,

PEPPER CHICKEN,

PANEER CHILLI,

NOODLES , FRIED

RICE , SPRING

ROLLS,

MANCHURIAN ,

SOUPS, MOMOS

19 1.00 1.50 7.20

2. HOT DOG, BURGER/

WRAPS ,

SANDWICHES

20 1.00 1.50 4.10

4. CAFÉ` IN DESIGN

GALLERIES

DESIGN

GALLERIES

1.00 1.50 3.80

IMPORTANT: Service Tax @ 12.36 % is to be paid extra.. Stall No 02 reserved for Sri Lankan Cuisine. ( Veg and Non Veg)

Stall No 03 reserved for other participating countries if any. ( Veg and Non Veg)

Stall No 04 reserved for IHM, Faridabad stall.

Stall No. 05 reserved for Theme State GOA. ( Veg and Non Veg)

Stall 32 & 33 are reserved for participation of IHM, Panipat, IHM Kurukshetra or any

other institution / organization as approved by the Management.

A stall may also be given to any other state Tourism & Govt. agencies. However, the

dishes specified for selling in the various stalls (as specified in the tender document)

will preferably be not allowed to be sold.


Re- Tender 11

DIRECTIONS:-

1. Where MRP is mentioned on the items, the sale price should not be more

than the specified MRP.

2. In case of packed mineral water and soft drinks, juices etc , only the

permitted brands for which sole selling rights have been given by HTC will

only be allowed to be sold. 3. Only vegetarian items can be sold on stalls mentioned in “Vegetarian” Category. Non-

Vegetarian dishes can be sold only on the specified category of stalls separately

mentioned in “STALLS ALLOWED TO SELL “NON-VEGETARIAN DISHES

ALSO BESIDES SELLING VEGETARIAN DISHES”

4. Liquor, Cigarette, Tabacoo etc. cannot be kept and sold anywhere in the Food Court

of the Mela.


Re- Tender 12

Stalls in the Food Court

Envelope B- Financial Bid

S.No Particulars Details


Company



Landline).

(Attach proof)

3. Amount to be paid as License fee

for letting out of Food stall No.

____for sale of

_______________________.

(The amount should not be less

than the reserve price as

mentioned in the Tender

Document.

Rs._____________/-.

( Rs. ___________________)

(In words).

+ Service tax @ 12.36% to

be paid extra

Certified as under:-

1. That I/We have seen/inspected/visited the specified land/ sites and we

agree to take it on ‘AS IS WHERE IS” basis.

2. I agree to abide by all the terms and conditions as mentioned in

the Tender Document.




Re- Tender 13

Activity No. A(i) TERMS AND CONDITIONS

TENDER FOR GRANT OF LICENCES

FOR EACH FOOD STALLS IN FOOD COURT

1. Various number and type of Food Stalls mentioned in the list enclosed with the

Tender Document will be set-up at specified/designated places in the Food Court of

the Mela Ground.

2. The Tender will be submitted in two parts i,e Envelope A (containing the Technical

Bid and the DD for the EMD) and Envelope B (containing the Financial Bid and the

amount to be filled should not be less than the reserve price as mentioned sat page 6-

8) are to be put in a third envelope and to be superscribed as “Tender for the Food

Court” Initially Envelope A will be opened and the short listing of the eligible

applicants will be made The Envelope B containing the Financial Bid will be opened

only of the shortlisted applicants.

3. HTC/SKMA reserves the right to run its own Food Stalls to be set-up by various

IHMs of Haryana etc. Similarly, Food Stalls will also be set-up by the Theme State,

by the participating countries, if any, and by any other Govt. Agency as may be

permitted by HTC/SKMA.

4. The earnest money of the successful bidder will be converted into security and will

be refunded after the Mela is over.. However, the EMD of others will be refunded as

soon as possible..

5. The successful applicant will have to deposit the license fee as per the following

schedule:-

a) First installment of 25% of the total bid accepted by the office to be

deposited in cash/DD at the time of finalization/issue of the allotment

letter.

b) Second installment of 25% of the total bid amount to be deposited on or

before 2.00 p.m. on 10th

Jan.2014.

c) Third and last installment of 50% of the total bid amount to be deposited

on or before 2.00 p.m. of 15th January, 2014.

Post dated cheques for the installment mentioned above are to be deposited in

advance at the time of signing of the Agreement or on or before 1st January, 2014.

In case of default/delay in payments as mentioned above, Haryana Tourism

Corporation will be at liberty to forfeit the entire amount of EMD/ security and the

installments paid by the Tenderer.

6. The possession of the specific Food Stall will be given on 15th Jan, 2014 by 2.00

p.m. only on completion of the following formalities:-

a) Deposit of the total amount as mentioned in clause 5..

b) Execution of the agreement (on Non judicial papers of requisite value to be

purchased in the name of the licensee) containing the prescribed terms and

conditions.

c) Deposit of two passport size photographs, attested copies of Ration

card/Voter I/Cards /PAN Card/Adhar Card/Passport etc. of the


Re- Tender 14

Licensee/M. Partner in case of Partnership firm or the MD/Director in

case of Company.

d) Deposit of the list showing the details of his property.

e) Name and other details of the employee to be deputed for Mela Duty with

two recent passport size photograph.

In the event of failure of highest bidder to take over the possession by 15th

Jan,

2014 by 2.00 p.m. the Haryana Tourism Corporation will have the right to allot

the same by Tender/auction/otherwise and to forfeit the entire amount paid by the

licensee including the security deposit.

7. The Licensee will have to pay all applicable taxes, fees, levies, service tax etc. as

may be imposed by the authorities/Govt. from time to time.

8. That the Licensee will engage trained staff for the conduct of business and will bear

their salaries/wages etc and will ensure due compliance of the applicable Labour

Laws and other applicable laws.. The said staff has to be courteous and well

mannered and ideal with the customers/ visitors with required respect and courtesy.

The Licensee will be fully responsible for the conduct and behavior of his employees

and loss of reputation or property if caused by the nuisance created by the licensee or

his employees in relation to the running of business and dealing with customers the

same will be indemnified by the licensee to the licensor. Child labour will not be

permitted.

9. That the Licensee will be solely responsible for any adulteration in the eatable items.

In case, some adulteration is found /reported in the eatables items, he will be liable

under the provisions of PFA Act OR any other applicable Act.

10. That the Licensor will provide the water required for the day to day use of the

Licensee . However, the Licensee will have to pay for the use of the electricity on

“pro rata basis” as per the electricity load utilized by him. The billing for the

electricity will be on the basis of the power load supplied for each Food Stall which

will be done by Technical Staff deployed by the Haryana Tourism Corporation.

Advance charges for the same have to be deposited by the Licensee with HTC latest

by 30th January,2014 and its settlement will be made at the end of the Mela.

11. That the Licensee will ensure that only one eco-friendly Banner is displayed inside

the licensed premises duly prepared as per the design approved by the Haryana

Tourism Corporation.

12. That the premises will be deemed to be Public Premises as defined in the Haryana

Public Premises and Land (Eviction and Rent Recovery) Act. 1972, as amended from

time to time.

13. That the Licensee will exhibit a Complaint book at conspicuous place which will be

made available to the customer(s) on request and which will also be open for

inspection by person(s) duly authorized by HTC .

14. That the Licensee will not display any Neon Sign Board etc. without prior written

permission and will be responsible to pay the advertisement tax or any other charges,

taxes as applicable in this regard.

15. The Licensee will obtain various permissions as and when required as per the local

regulations. In case of any offence on the licensed premises, the licensee will be

solely responsible for its penalty and consequences.

16. The Licensee will not sell any other article except those for which it has been

licensed in the said premises or use it for any other purpose. The Licensee will not


Re- Tender 15

carry out any addition/alteration in the premises without prior written permission

from the Licensor..

17. The Licensee will not be liable for any claim from licensor against any untoward

incidents like theft, riots, natural calamities or the failure of electricity, or even

change of the policy by the Govt.

18. That the Licensee will not install and operate any public address system or any other

media in the stalls allotted to him, which may cause disturbance in area where the

stall is located.

19. That the Stall/site will be given on “AS IS WHERE IS “ basis as shown at the time

of the open auction. The Licensee will have to make provisions for furniture and

fixture for the use of the customers at his own level . Only such space can be utilized

for laying of the furniture as assigned by the Licensor.

20. That the Licensor reserves its right to cancel the license any time if it is seen that the

use of license is against the public policy as a whole or the license is being used for

obnoxious purpose and the use of license may lead to danger to public safety.

21. That the Licensee will have to display the rate list for each and every article allowed

to be sold in the Food Stall. Further, the Licensee will have to get the rate list

approved from the Licensor before it is displayed outside the food Stall.

22. That the Licensee is to ensure the use of LPG Cylinder (Commercial) only for

cooking of the food. No other material will be allowed to be used for cooking

purposes.

23. That the Licensee will install sufficient number of Fire Extinguisher in the Food

Court area allotted to him to avoid any mishap. .

24. The packed goods are not to be sold above MRP .If it is found that the sale is being

done above the MRP, the Licensee will be responsible for the consequences apart

from the action prescribed for violation of general terms and conditions. .

25. Regarding the sale of Mineral water and soft drinks etc, the management may grant

Sole Selling Rights to any party and in that case, only the specified brands of the

packaged drinking Water and soft drinks etc can be sold by the Licensees. The

purchase of bulk stock have to be made from the specified Agency/Manufacturer as

allowed by the Licensor.

26. The Licensees will ensure that the use of disposable plates. glasses, spoons etc

should be of good quality of food grade material..

27. That any dispute arising out of these terms and conditions will be referred to the sole

arbitration of the Managing Director, HTC/Member Administration, SKMA. HTC

who may himself act as the Arbitrator or appoint any serving or retired officer or any

other person as Arbitrator to act as Arbitrator on his/her behalf. The proceedings

before the Arbitrator will be governed by the provisions of the Arbitration &

Conciliation Act-1996, as amended from time to time. The appointment of any

person as Arbitrator will not be invalidated merely on the ground of his being

associated with LICENSOR as one of its Officer in any capacity whatsoever.

However, all disputes will be subject to the jurisdiction of the local courts or the

courts situated at Faridabad.


Re- Tender 16

ACTIVITY No. A(ii)

TENDER DOCUMENT

LICENSE FOR SETTING-UP AND

RUNNING OF AMUSEMENT & ADVENTURE SPORTS ACTIVITIES ( With 08 specified stalls of Soft drinks and ready- to- serve snacks

as specified mentioned in the list at Page 19)

(PERIOD FROM 1st February to 15

th FEB., 2014= 15 days)

Reserve Price- Rs. 75.00 lacs

Minimum Turnover of Rs. 25.00 lacs in each of the last three years

Envelope A-Technical details



Company/AOP

2. Whether Partnership Firm

/Company/Association of persons (AOP)

(attach proof)



Landline).

( Proof to be attached)

4. Earnest money deposit (EMD) as

mentioned in the list of the Food Stalls.

(give detail)

DD No.

Amount Rs.

Words & figures

Name of Bank



b) Photocopy of Voter I/Card, Ration Card/

Passport/Adhaar Card/Driving License

etc. of authorized signatory/applicant

6. Declaration duly attested by Notary that

applicant is not blacklisted by any Govt.

Deptt. Or autonomous body attached

7 Details of the manpower available and

the infrastructure.


Re- Tender 17


8 Experience of last 3 years in the same

trade/activity.


9 Details of the machines, rides, swings,

Jhullas etc to be as per the format

available at Page 18 of the Tender

Document.

10 Experience of participating in atleast one

Mega fair/festival/Mela of national

repute in last 5 years. .


11 Turnover in the last 3 years

(documentary proof to be enclosed)

2010-11

2011-12

2012-13

Copies of the ITR to be submitted as proof)

I/We hereby declare and certify as under:-

1. That I/We have seen/inspected/visited the specified land/ sites and we agree to take it on

‘AS IS WHERE IS” basis..

2. That I/We have gone through the tender documents, read and understood all the Terms and Conditions of the Tender Document, agree to abide by the same.

3. That I/We, agree to sign the License Agreement containing the desired/specified terms

and conditions of HTC/SKMA, on a non judicial stamp paper of the requisite value after completing the entire formalities within 3 days of the issue of the allotment letter by HTC

and further agree to start the actual operations by 1st Feb,, 2014.

4. That I/We understand that the Tender is in two parts i.e Envelope A (containing the Technical Bid and the DD for the EMD) and Envelope B (containing the Financial Bid)

are to be put in a third envelope and to be superscribed as “Tender for Amusement and

Adventure sports activities ”. Initially Envelope A will be opened and the short listing

of the eligible parties will be made on the basis of the eligibility conditions. The Envelope B containing the Financial Bid will be opened thereafter..

5. That I/We will submit declaration on a non judicial stamp paper of Rs. 10/-duly signed by

the Notary and to pay the Service Tax @ 12.36 % and the entertainment and other taxes as applicable, in addition to the tendered amount.




Re- Tender 18

LICENSE FOR SETTING-UP AND RUNNING OF

AMUSEMENT & ADVENTURE SPORTS ACTIVITIES

Details of Amusement & Adventure Sports activities

machines/rides/swings/Jhulla proposed to be supplied by the bidder

alongwith the Tender.

Sr

No.

Name of swing,

rides, machines

and

Specifications

(whether

Mechanical or Non

Mech.)

Photo

Attached

Yes/No

Name and

certificate of

the

manufacturer

Fitness

Certificate by

Competent

Authority

Capacity

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

(Attach separate sheet wherever necessary in support of the Technical Bids.)

Only those Amusement & Adventure Sports activities would be allowed to be operated which

are specifically permitted by HTC/SKMA in writing, with respective photographs, which

have passed the fitness test and having the manufacturer’s certification. Dangerous

amusement & adventure activities like “Bike / Vehicle Stunts” “Maaut ka Kuan”. will not

be allowed.


Re- Tender 19

List of the Stalls in the Amusement & Adventure Sports Park area

( Soft Drinks and ready- to- serve items only)

SALE OF READY-TO-SERVE SNACKS & BEVERAGES

IN AMUSEMENT & ADVENTURE SPORTS AREA

(IN THE AREA NOT EXCEEDING 9’X12’ for each stall)

Sr.

No.

Items No. of stalls

1 PACKAGED DRINKING WATER (BRANDED ONLY

OF THE COMPANY WHO GETS EXCLUSIVE

RIGHTS TO SELL FROM SKMA)

1

2 SOFT DRINKS (BRANDED ONLY OF THE

COMPANY WHO GETS EXCLUSIVE RIGHTS TO

SELL FROM SKMA) )

1

3 TEA / COFFEE (By vending machines ONLY OF THE


SELL FROM SKMA))

1

4 KULFI & BARS (BRANDED ONLY OF THE


SELL FROM SKMA))

1

5 JUICES TETRA PACK (PROPRIETARY ONLY OF

THE COMPANY WHO GETS EXCLUSIVE RIGHTS

TO SELL FROM SKMA))

1

6 POP CORN / AMERICAN CORN) 1

7 SUGAR CANDY / CHOCOLATE / ECLAIRS) 1

8 POTATO WAFERS / KURKURE / NANKEENS ONLY

OF THE COMPANY WHO GETS EXCLUSIVE

RIGHTS TO SELL FROM SKMA))

1

Total 8 Note:

1. Where MRP is mentioned on the items, the sale price should not be more than the

specified MRP.

2. In case of packaged drinking water and soft drinks etc , only the permitted brands for

which sole selling rights have been given by HTC/SKMA will only be allowed to be

sold.

5. Only the ready –to- serve items will be allowed and in no case, cooking of any item

(except heating in the microwave) will be allowed.


Re- Tender 20

Affidavit/Declaration

ACTIVITY- Amusement and Adventure Sports activities

( ON A NON-JUDICIAL STAMP PAPER WORTH Rs. 10/-)

I………………………………..S/o………………………………..

R/o…………………………………………………………………………………………….

do hereby declare and affirm as under:

1. That……………………………………………………………… (name of

Firm/Company/AOP) has not been blacklisted/debarred by any Govt. Department

OR any autonomous body.

2. That none of the Partner (s) Sole Proprietor or Director(s) have ever been associated

with any Firm/Company/AOP which has ever been blacklisted/debarred by any Govt.

Department or any autonomous body.

3. That none of the Partner(s) Sole Proprietor or Director(s) have ever been convicted of

an offence involving moral turpitude.

4. That no criminal cases are registered or pending against any of the Partner(s) Sole

Proprietor OR Director(s) OR AOP.

Dated: DEPONENT

Place

VERIFICATION:

Verified that the above contents of the affidavit are true to the best of my knowledge and

belief and nothing has been concealed therein.

Dated: DEPONENT

Photograph


Re- Tender 21

Envelope B- Financial Bid (Setting up and running of Amusement & Adventure Sports activities )



Company



Landline).

3. Amount to be paid as License fee for

setting up and running of Amusement

& Adventure Sports activities and

specified number of Food Stalls in the

amusement area.

( The amount should not be less than

the reserve price as mentioned in the

Tender document)

Rs._____________/-.

( Rs.

_____________________)

( In words)

+ Service Tax and

Entertainment Tax to be paid

extra

It is certified as under:-

1) That I/We have seen/inspected/visited the specified land/ sites and we

agree to take it on ‘AS IS WHERE IS” basis..

2) I agree to pay service Tax @ 12.36 %, Entertainment Tax and all

other applicable taxes in addition to the tendered amount.




Re- Tender 22

Activity-No. A(ii)

TERMS AND CONDITIONS

SETTING-UP AND RUNNING OF

AMUSEMENT & ADVENTURE SPORTS ACTIVITIES

Reserve Price= Rs. 75.00 lacs.

Min Turnover of Rs. 25.00 lacs in each of the last three years

1. Sealed Tender on the prescribed format, complete in all respects, be

submitted in a sealed cover superscribed on the top “Tender for

Amusement & Adventure Sports Activities-28th Surajkund International

Crafts Mela ” and be addressed to the Managing Director, Haryana Tourism

Corp. Ltd, Sunbird Motel, Surajkund, Faridabad (Haryana). The proposed

land will be given on “AS IS WHERE IS” basis.

2. The Tender will be in two parts i,e Envelope A (containing the Technical

Bid and the DD for the EMD) and Envelope B (containing the Financial Bid

and the amount to be filled should not be less than the reserve price as

mentioned in the Tender are to be put in a third envelope and to be

superscribed as “Tender for the Amusement & Adventure Sports

activities.

3. Initially Envelope A will be opened and the short listing of the eligible

parties will be made The Envelope B containing the Financial Bid will be

opened only of the shortlisted applications after scrutiny of the Technical

Bids

3-A. The aspirant tenderer while submitting financial bid, will quote an

amount which will be not less than the reserve price as mentioned in the

Tender document..

4. Each Tenderer will deposit Rs. 5.00 lacs (Rs. Five lacs only) towards

Earnest Money in the form of a DD drawn on any Nationalized Bank in

favour of Haryana Tourism Corporation payable at Faridabad. Tenders

received without earnest money deposit will be summarily rejected.

Cheque will not be accepted. Earnest money deposit of unsuccessful

tenderer will be refunded. In the case of successful tenderer, earnest

money will be converted in the form of Security Deposit and it will be

forfeited in case the successful tenderer refuses to accept the award of

license or fails to complete the required formalities and occupy the

premises within the specified and permitted time. The security of Rs.

5.00 lacs will be refunded only after the Mela is over provided there is


Re- Tender 23

no contravention in running of the contract and no violation of the terms

and conditions of the contract.

5. The Licensee should have a minimum of three years of experience of

setting-up, managing, operating and running of the Amusement &

Adventure Sports Machines including Jhoolas, Rides, Swings, Fun

Games AND should have participated in one such fair/festival/mega

event of national repute held anywhere in the last 5 years involving

setting-up and running of the Amusement & Adventure sports activities.

Further, it should also have the turnover of not less than Rs. 25.00 Lacs

per annum in each of the last three years.

7. The Licensee will be permitted to have specified number stalls for the

sale of ready- to- serve items (as specified in the enclosed list of the

items) in the Amusement & Adventure Park area. However, no non food

stalls will be permitted to be set-up by the Licensee. In case of the failure

of the Licensee to run the said food stalls, the Licensor will be at liberty

to grant license for the sale of eatables in the Amusement & Adventure

Sports area.

7A Regarding the sale of the specified food items, the licensee will ensure

that where MRP is mentioned on the items, the sale price should not be

more than the specified MRP. In case of packaged drinking water and

soft drinks etc , only the permitted brands for which sole selling rights

have been given by the Licensor only be allowed to be sold. Only the

ready- to- serve items will be allowed and in no case, cooking of any

item (except heating in the microwave) will be allowed.

8. The Licensee will pay all taxes and levies which may be in force at

present or that may be levied by the appropriate authorities at any time

during the license period and the Licensor will not bear any liability on

this account.

9. The Licensee will have to sign the License agreement on a non-judicial

stamp paper of requite value to be purchased in the name of the Licensee

within 3 days of the issue of the allotment letter. The License Agreement

once executed will be binding on both parties. However, if the Licensor at

any point of time wishes to amend the license agreement the same will be

done with mutual consultation of both the parties.

10. The Licensee before the commencement of business, will obtain valid

necessary certification/licenses/approval etc that may be required to be

obtained from any local authority/authorities..

11. The Licensee will deposit the License fee with the Licensor as under:-

a) A sum equivalent to 25% of the total license fee in cash/DD at

the time of finalization/issue of the allotment letter.

b) 25% of the total licensed amount by 10th

January, 2014.


Re- Tender 24

c) Remaining 50% on or before 15th January, 2014.

d) The Licensee will be giving the post dated cheques for the

IInd and the IIIrd instalments in advance at the time of the

signing of the agreement.

The possession of the site will be given on 15th Jan, 2014 by the

authorized representative of the Licensor . It is agreed that in case of

breach of any of the terms of the license or default in payment of license

fee etc. during the license period , the EMD converted in the form of

security deposit and the entire amount of the instalments paid will be

forfeited.

12. The Licensee will use the licensed premises for running the activity for

which the license has been granted and will in no case use the same for

any other purpose/business.

15. The Licensee will ensure at his/their own cost, the laying of the

foundation, if required, erection of furniture & fixtures, lights and

equipments, sound system etc. along with arrangement of machines,

equipments and other all required items including the D.G. sets.

16. The Licensor will have right to have an access to the licensed premises

and the Licensee will have no objection to it..

18. The Licensee will take necessary steps to ensure safety of the users of the

rides and visitors in the area and will be solely responsible for the same

during the license period. Only that number of rides/swings will be

permitted as will ensure free flow of the visitors in the specified area. The

Licensee will obtain Insurance cover in advance through a nationalized

Insurance Agency in order to cover entire public liabilities which are

required for running Amusement and Adventure Sports activities. A

copy of the insurance cover, duly attested by the Gazetted Officer, will be

submitted to the authorized officers of the Licensor latest by 27th Jan,

2014 and the original will be shown as and when required.

19 All safety devices as prescribed by the Manufacturer and as specified by

the Competent Authority will be put-up by the Licensee The certificate of

manufacturer, duly attested by the Gazetted Officer, is required to be

submitted for each amusement activity latest by 27th January, 2014.

The Licensee is required to submit an affidavit duly attested by the

Executive Magistrate, owing full responsibility of public liability and

losses.

20. The Licensee during the license period, will adhere to all the statutory

requirements with regards to provision for lifeguards, life support

equipments, first aid and fire fighting equipments etc. at his own cost,

under intimation to the Licensor .


Re- Tender 25

21. The Licensee will bear all operational expenses whatsoever, to run the

Amusement & Adventure Sports Centre .

22. The Licensee will engage qualified and trained staff fully conversant with

the job and will bear their salaries, wages and perks etc in accordance

with the laid down law and rules. The Licensee will also adhere to Labour

Laws, Social Legislation or any other law as in force or which may come

in force subsequently during currency of the agreement.

23. The Licensee is required to put up two separate sections for Amusement

& Adventure Sports activities which are:

Mechanical- Amusement & Adventure Sports activities.

Non mechanical- Amusement & Adventure Sports activitiess.

24. Only those amusement & adventure sports activities which are

specifically permitted by the Licensor and which have passed the fitness

test, having manufacturer’s certification will be allowed to be operated.

25. The Licensee will be required to be obtaining fitness certificate from the

designated authorities of the district administration, Faridabad comprising

of Civil/Mechanical Engineers and technical experts in the field of

Amusement & Adventure Sports activities.

26 That the entire Amusement & Adventure Sports area for which the

license has been granted will be part of the overall Mela area. The

Licensee will ensure that there is no infiltration of the tourist without the

purchase of the entry tickets. The Licensee will ensure that there is no

separate gate/entry point for entry in his area except the gate legally

allowed/permitted by the Licensor for use of the staff of the licensee etc.

27. That the Licensee will ensure that the area is kept neat and clean and is

free from any encroachment of any sort.

26. The Licensee will be solely responsible for any loss of life OR of any

organ resulting into permanent/temporary disability during the ride on

the amusement activity/jhoola/swings/rides/adventure sports/mechanical

parts or parts thereof and the same will be indemnified forthwith on being

assessed by the Licensor/court of law/any other legal body. In case of

any offence on the licensed premises, the sole responsibility will lie upon

the tenderer for any penalty by any court of law or consequences thereof.

The expenses of full medical treatment or ex-gratia in case of accident

and resultant casualty/death will be borne by the Licensee only..

27. That any dispute arising out of these terms and conditions will be referred

to the sole arbitration of the Managing Director, HTC/Member

Administration, SKMA. HTC may himself act as Arbitrator or appoint

any serving or retired officer or any other person to act as Arbitrator on

his/her behalf. The proceedings before the Arbitrator will be governed by

the provisions of the Arbitration & Conciliation Act-1996, as amended


Re- Tender 26

from time to time. The appointment of any person as Arbitrator will not

be invalidated merely on the ground of his being associated with

LICENSOR as one of its Officer in any capacity whatsoever. However,

all disputes will be subject to the jurisdiction of the local courts or the

courts situated at Faridabad


Re- Tender 27

Activity No. A(iii)

TENDER DOCUMENT

LICENSE FOR LETTING OUT OF

STALLS NEAR GATE NO -1 ( Shekhawati Gate)

No. Particulars Details

1. Name of APPLICANT / Agency/ Firm/

Company

2. Whether Partnership or sole

Proprietorship /Company.

(attach proof)

3 Permanent Address


Landline)

4. Earnest money deposit (EMD)

(give detail)

DD No.

Amount

Name of Bank



b) Photocopy of Voter I Card/Ration

Card of authorized signatory/applicant as

the case may be attached.

6 Past experience in the Trade


7 Amount of the License fee agreed to

be paid FOR LETTING OUT OF:-

a) Each Stall

(Reserve price for each stall is Rs.

90,000/- + service Tax @ 12.36%)

DD for Rs._______.

( in words)

DD No. ____________

Bank__________


Re- Tender 28


1. That I/We have seen/inspected/visited the specified land/ sites and we

agree to take it on ‘AS IS WHERE IS” basis..

2. I/We, the undersigned have gone through the tender documents, inspected

the specified site and after read and understood all the Terms and

Conditions of the Tender Document, agree to abide by the same.

3. The Tender is un-conditional and will remain valid for three months.

4. That the stall will not be used for sale of be non food items. Similarly,

sale of any handmade handlooms and handicrafts items will not be

allowed.

5. I/We, agree to sign the License Agreement containing the

desired/specified terms and conditions of HTC/SKMA, on a non judicial

stamp paper of the requisite value after completing the entire formalities

within 3 days of the issue of the allotment letter by HTC.




Re- Tender 29

Activity No. A(iii)

Letting out of Stalls near Gate No-1

EMD = Rs. 50,000

Reserve Price = Rs. 90,000/- each stall + Service Tax

The terms and conditions are as under:

1. 10-20 No. Stalls approx will be put-up near Shekhawati Gate. The

stalls are waterproof with provision of light with mat for the floor.

2. The Stalls will be outside the Mela Ground but it will form an

integral part of the Mela ground.

3. Sealed Tender is to be submitted with DD for the EMD @

Rs.50,000/- for each shop. The reserve price for each stall is Rs.

90,000/-.+ Service Tax.

4. The EMD of the successful applicants will be converted into

security and will be refunded after the Mela is over. The EMD of

other will be returned.

5. The stalls will be given on ‘AS IS WHERE IS” basis and it will

have to be returned in the same condition in which it was taken

otherwise security will be adjusted/forfeited.

6. The Stalls are proposed to be let out from 1st February to 15

th

Feb,2014 = for 15 days. The possession will be offered on erection

/ construction of stalls.

7. The party interested in hiring of the stalls may bid for single stall,

two stalls or for upto 20 No. stalls (In multiple of five). The

preference will be given to an agency/ party who undertakes the

project on turn-key basis; Erection/ construction of Stalls,

Marketing & allotment and day-to-management of the area where

these stalls are proposed to be erected/ constructed. However,

SKMA reserves the right to object to selling any objectionable

material as per the laws of the land.

8. The charges for electricity as per actual consumption or on the

basis of pro rata reading of the meter will have to be paid extra.

9. The sale of any form of Handlooms, Handicrafts, Jewellery

and Eatables items etc are prohibited.

10. The payment of the rent/license fee will be as under:-

i. 50% of the total amount at the time of allotment.

ii. Remaining 50% on or before 15th

January,2014.

Note: I agree to pay service Tax @ 12.36 % in addition to the tendered

amount..


Re- Tender 30

Activity No A(iv)

TENDER DOCUMENT

LICENSE FOR LETTING OUT OF

DESIGN GALLERIES NEAR GATE NO-3

No. Particulars Details

1. Name of APPLICANT / Agency/ Firm/

Company

2. Whether Partnership or sole

Proprietorship /Company.

(attach proof)

3 Permanent Address


Landline)

4. Earnest money deposit (EMD)

(give detail)

DD No.

Amount

Name of Bank



b) Photocopy of Voter I Card/Ration

Card of authorized signatory/applicant as

the case may be attached.

6 Past experience in the Trade


7 Amount of the License fee agreed to

be paid FOR LETTING OUT OF:-

a) Each Gallery

b) (Reserve price for each Gallery is

Rs. 1,00,000/- + service Tax @

12.36%)

DD for Rs. _______

( Rs. in words_______.

DD No._________________

Bank______________


Re- Tender 31


1. That I/We have seen/inspected/visited the specified site and we agree to

take it on ‘AS IS WHERE IS, basis.

2. I/We, the undersigned have gone through the tender documents, inspected

the specified site and after read and understood all the Terms and

Conditions of the Tender Document, agree to abide by the same.

3. The Tender is un-conditional and will remain valid for three months.

4. That the stall will not be used for sale of food/eatable items.

5. I/We, agree to sign the License Agreement containing the

desired/specified terms and conditions of HTC/SKMA, on a non judicial

stamp paper of the requisite value after completing the entire formalities

within 3 days of the issue of the allotment letter by HTC.




Re- Tender 32

Activity No. A(iv)

Letting out of DESIGN GALLERIES NEAR GATE NO-3

EMD = Rs. 50,000

Reserve Price = Rs. 1,00,000/- each Gallery + Service Tax

The terms and conditions are as under:

6 remaining Design Galleries

1. The Design Gallery Complex forms an integral part of the Mela

ground near Gate No-3 (Danteshwari Gate).

2. Sealed Tender is to be submitted with DD for the EMD @

Rs.50,000/- for each shop. The reserve price for each stall is Rs.

1,00,000/-.+ Service Tax.

3. The EMD of the successful applicants will be converted into

security and will be refunded after the Mela is over. The EMD of

other will be returned.

4. The Galleries will be given on ‘AS IS WHERE IS” basis and it will

have to be returned in the same condition in which it was taken

otherwise security will be adjusted/forfeited.

5. The Galleries are proposed to be let out from 1st Feb to 15

th

Feb,2014 = for 15 days. The possession could be taken w.e.f. 21st

Jan 2014 for setting up & Interiors.

6. The Designers/Export Houses/ Retailers interested in

hiring of the Galleries may bid for single Gallery,

group of Galleries or for all remaining 6 Nos. Galleries

and would be given preference over others. 7. The charges for electricity as per actual consumption or on the

basis of pro rata reading of the meter will have to be paid extra.

8. The sale of any form of Handlooms, Handicrafts, Jewellery

and Eatables items etc are prohibited.

9. The payment of the rent/license fee will be as under:-

i. 50% of the total amount at the time of allotment.

ii. Remaining 50% on or before 15th

January,2014.

11. I agree to pay service Tax @ 12.36 % in addition to the

tendered amount.


Re- Tender 33

ACTIVITY No. B

HIRING OF SERVICES

INDEX/EMD SCHEDULE

Index of the Tender Documents and Schedule of EMD

Activity

No.

Service to be Provided EMD in form of

DD favoring

‘Surajkund

Mela Authority,

payable at

Faridabad

Page No.

Showing

Scope of

Work, Qty,

Specifications,

and the

specific Terms

& conditions

Schedule of EMD 33

Format for quoting the rates 34-35

General Terms and conditions 36-37

1. Hiring of agency for providing

Coaches, mini Buses, Jeeps and Cars.

50,000/- 38-39


Enamel paint Paintings and writing

jobs.

5,000/- 40

3. Hiring of agency for providing Golf

Carts.

25,000/- 41

4. Hiring of agency for providing of

Halicon Balloons.

10,000/- 42


Porters

10,000/- 43


Vehicles for Ferry Servicers ( with

drivers and fuel).

25,000/- 44


Trucks/Canters/TATA-407 ( with

drivers and fuel).

25,000/- 45


Re- Tender 34

Format for quoting the rates

Hiring of Agency for providing __________________________ Services

( Name of the particular service to be filled by the tenderer)

Receipt of sealed tenders- by 12.00 noon of 27th

December, 2013.

Opening of Tenders- at 12.30 p.m. of 27th

December, 2013.

Format for quoting the rates by Tenderer/Service providers

alongwith the relevant Annexures and the desired documents.

S.No Particulars Details

1. Name of the Tenderer/ Service

Provider/Applicant

2. Complete postal address with Pin

code

3. Telephone No.

Mobile No.

Fax No.

Email Id

4. Photo copies of the Documents as

mentioned in the general Terms and

Conditions (duly attested enclosed)

a)

Yes/No

b)

Yes/No

c)

Yes/No

d)

Yes/No

e)

Yes/No

f)

Yes/No

5. Rates Quoted ( As per Annexures)

Both in Figures and Words

Rs. ________________/-

( Rs. in

words____________


Re- Tender 35

_____________________)

6. Earnest Money in the shape of

DD in favour of Surajkund Mela

Authority, payable at Faridabad.

(For details about the amount of

EMD, please see the Schedule of

EMD at Page No. _______)

Amount

______________________

DD No.

_______________________

Bank & Date

7. Total amount for Hiring of

Agencies for providing

_______________________

Services.

(This amount will tally with the

break-up of item-wise amount of

each activity as indicated in the

enclosed Annexures and the gross

amount as mentioned in the

respective column.

Rs. ______________/-.

( Rs. is words___________

I/We hereby declare and affirm that :

1. I/We have gone through the tender document containing the scope of

work, quantity, specifications, general terms and conditions and the

specific terms and conditions mentioned at the bottom of each

individual item in the enclosed Annexures and undertake to abide by

the same.

2. It is further certified that the tender/bid is unconditional and strictly as

per the Tender document.

Signature of the authorized

representative

Name (in Capital letters)

Seal of the Agency/Service Provider


Re- Tender 36

GENERAL TERMS AND CONDITIONS

10. Incomplete, conditional tender and the tenders without EMD are

liable to be rejected out rightly. .

11. The quantity of items can be increased or decreased by 10%

subject to the requirements. In that case, proportionate payment or

payment on the basis of the item wise rates will be made.

12. Each activity/job has to be provided and made operational as per

specifications and schedule.

13. No subletting will be permitted.

14. The tenderer must give rates inclusive of all applicable Taxes,

EPF, ESI, etc.

15. The rates can be negotiated with the lowest bidder, if necessary,

and the payment will be made accordingly.

16. Rates quoted will be item wise as well as in Gross Total (inclusive

of all taxes). The total will be in figures as well as in words.

Cutting and overwriting of the figures/amount is not allowed.

While making comparative statement, the gross total of the

particular item as a whole will be taken into consideration.

17. If Tenderer/service provider fails to supply the ordered quantity

or fails to make the services fully operational as per the

requirements, specifications and time schedule all the equipments

lying at site will be confiscated and alternate arrangement will be

made at the risk and cost of the Tenderer. Further, the EMD

alongwith security deposit, if any, will also be forfeited.

18. Every Service Provider will supply a list, atleast one week before

start of the mela, of its team members/employees showing their

names, addresses and photographs for the purpose of issue of photo

identity cards as well as for Police Verification. The charges as

prescribed by the management for the same will have to be

deposited in advance in the Mela office by the service provider.

19. The Service Providers for the Sanitation/cleanliness works and

for providing of Security Services have to issue the photo

I/cards to their staff and it will be duly laminated with

seal/stamp and signatures of the Service Provider. No

substitution of the employees will be allowed except in

emergent cases and that too with the prior approval of

management in writing. Further, a list of its employees as

well as the substituted/changed employees to be deputed for the

Mela duty, showing their names, addresses and photographs

has to be supplied for the purpose of Police Verification


Re- Tender 37

20. The Agency/Service provider will solely be responsible for

maintaining the proper record of employees/persons provided for

various activities for the mela and for payment of all

emoluments/wages as per the statutory requirement/labour laws.

The HTC/SKMA will in no case be responsible for payment of the

wages and compensation etc., if any, to the manpower deployed

by the Service provider.

21. The rates will remain valid till the Mela is over.

22. Smoking, consumption of liquor/alcohol and use of tobacco

products etc. by the service providers and the staff deployed by

him/her is strictly prohibited

14. Sealed tenders are to be submitted latest by 12.00 noon of 27th

December, 2013. The sealed Tenders so received will be opened

at 12.30 p.m. on the same day at Conference Hall at Sunbird

Motel, Surajkund in presence of the representatives of the parties

who may like to be present.

15. The following documents will have to be supplied by the tenderer

alongwith the Tender Document.

a) Experience of supplying similar material/services in two

Melas/Fairs/Festivals of National repute in the last 5

years (2008-09 to 2012-13)

b) Profile of the Tenderer and the availability of the

infrastructure/manpower/details of the offices.

c) Copy of the PAN Number of the firm/partners.

d) Copy of the Service tax registration of the firm.

e) Copy of Income Tax Returns for the last three years.

f) Copy of the Registration of the firm or copy of the

Partnership Deed -in case the firm is the applicant OR

certificate of incorporation in case of the Company is the

applicant.

16. The Tenderer/Bidder is required to sign each and every page of

Tender document submitted by him/her.

17. In case of any disputes, the matter will be referred for Sole

Arbitration to the Managing Director, Haryana Tourism

Corporation who may either himself/herself act as the Arbitrator or

appoint any serving/retired officer of Haryana Govt. / HTC to act

as the Sole Arbitrator on his/her behalf. The decision so taken

shall be final and binding on both the parties.

18. The management reserves the right to accept or reject any one

or all the tenders, without assigning any reason.


Re- Tender 38

Activity No. B(i) Scope of work for Hiring of Taxis, Mini Deluxe

Buses & TATA 407/ 409 from 30th Jan to 15th

Feb’ 2014

i.e. 17 days.

Description Rate

(per km

)

Rate

(half day)

Rate

(full day)

Rate

(night stay)

Buses

Bus - 50/52 seats

Coach - 35 seats

Coach - 27 seats

Taxi A.C.

Sumo Grandi

Tavera

INNOVA

Mahindra Xylo

Indigo

Maruti ECO

Taxi Non-A.C.

Sumo Grandi

Indica

Truck

TATA 407

TATA 409

Separate rates be quoted as under

a) For running from Surajkund to Delhi and back.

b) For running from Delhi to Surajkund and back.

c) For running in Faridabad Distt only.

Specific Terms & Conditions:

1. The vehicles are to ply locally at Faridabad and between Delhi & NCR

and back.

2. Vehicle should be in good condition, having valid RC and pollution

check certificate.

3. Drivers will be in uniform wearing name badges, and in possession of

valid driving license of respective category..

4. All taxes like Toll tax, Parking fee etc shall be borne by the Agency.


Re- Tender 39

5. All vehicles to be deputed will be for use of day time i.e. from 8.00 a.m.

to 8.00 p.m. = 12hours for every day.

6. The vehicles should have a valid license/permit for movement in Delhi

and Faridabad.


representative




Re- Tender 40

Activity No.B(ii) Scope of work for Enamel Paint Painting & Painting

Jobs from 1st Jan, 2014 to 22

nd Feb, 2014.

Description Basis Rates in Rs.

Writing Jobs on hoardings as per

design and installation

Rate to be quoted

per sq ft

Supplying square pipe hoarding duly

enamel painted, writing as per design.

Rate to be quoted

per sq ft

Providing skilled painters for painting

& writing jobs

Rate to be quoted

per Painter per day

basis.

Total in figures and words


1. All painting works of various boards/hoardings/signages will be under the

control of the concerned JE and he will be assisted by Painter of HTC.


representative




Re- Tender 41

Activity No. B(iii) Hiring of the Golf Carts (Battery operated) with

Drivers

Sr.

No.

Particulars Hiring charges in Rs.

(For each Golf Cart on

daily basis with Driver)

1 6 seater Golf Carts-.

2 8 seater Golf Carts.



1. The Drivers have to be in proper uniform and will ensure the charging of

the batteries well in time.

2. The Golf Carts have to be suitably decorated as the carts are to be used

for the visit of VVIPs.

3. Lodging and boarding on sharing basis for the Drivers will be provided

by SKMA.

4. The Drivers have to work under the control and supervision of the

Officers concerned of HTC/SKMA.

5. The Agency at its own has to ensure safety of the Golf Carts while

stationed at Surajkund.


representative




Re- Tender 42

Activity No. B(iv) Hiring of Agency for supply of Helican Balloons from 1st

Feb to 15th

Feb,2014= 15 days.

Sr.

No.

Particulars Amount in Rs. for

each balloon

(For 15 days )

1 Supply of Helican Balloons of 20 feet dia with

stint height of 150 meters and above with the

printed logo/symbol and the message of the

SKMA/HTC etc.


The Agency is to ensure supply of various types of Helican Balloons

for 15 days during the mela.


representative




Re- Tender 43

Activity No. B(v) Hiring of Agency for supply for supply of Porters from 1st

Feb to 15th

Feb,2014= 15 days.

Sr. No. Particulars Hiring charges per person per day

basis

1 Supply of Porters

a) Male

b) Female


Specific Terms and Conditions :-

The Agency is to ensure the following:-

1. That the Porters will be in uniform.

2. That all the Porters are having the Photo I/Card supplied by the

Agency.

3. A list showing their names, residential addresses and telephone

numbers is to be supplied for Police Verification.

4. The Porters will be available in the Mela ground from start of the

mela and remain there till the end of the mela.

5. Only approved rates are to be charged from the Public for carrying of

their goods.

6. The agency will be responsible for the work and conduct of the Portes.


representative




Re- Tender 44

Activity No. B(vi) Hiring of Agency for supply of Vehicles for Ferry Services

from 1st Feb to 15

th Feb,2014= 15 days.

Sr.

No.

Specify the Type of vehicles ( for

Saturday, Sunday and public holidays

only)

For example- Tata Magic, CNG Autos

Amount in Rs. for each

Vehicles on per day basis

6 seats > 6 seats

1

2

3

4

5

6

7

8

9

Specific Terms and Conditions:

1. The Vehicles will be 6/8 seaters and above.

2. The vehicles will be capable of moving in the mela area even during

peak rush of the visitors. The vehicles with sliding doors will be

preferred.

3. The charges to include the cost of petrol/diesel and the driver.

4. The vehicles is to be used from 10.00 a.m. till the end of the mela

every day.

5. The Agency will be responsible for the safety of the riders.

6. The management reserves the right to use the said vehicles for

advertisement purposes also by fixing the posters and banners etc.

during the mela.

7. The vehicles will have a valid RC and the insurance cover.


representative




Re- Tender 45

Activity No. B(vii) Hiring of Agency for supply of Canters/Trucks /TATA-407

etc before the mela and after the mela

The requirement of these vehicles is before the start of the mela and after the

conclusion of the mela for the transportation of the goods and services of the craft

persons from New Delhi, Old Delhi and Nizamuddin Railway Stations/ ISBT,

Faridabad R/station & Bus stand to Mela ground at Surajkund and back.

The requirement before the start of the mela will tentatively be from 28th

Jan to 1st

Feb,2014. Similarly, after the conclusion of the mela, the requirement of the

vehicles will be from 15th

Feb to 17th

Feb,2014.

Sr.

No.

Particulars Amount in Rs.

for each day

1 Canters-Full body

2 Canters-Half Body

3 TATA-407

4 Trucks

5 Others ( Specify the type of vehicle)

Specific Terms & conditions

1. The charges will include the cost of petrol/diesel, payment of Toll

Tax etc and salary of the Driver.

2. The vehicles will have a valid permit for plying in Delhi & Haryana..

3. The Agency will be responsible for the safety of the goods to be

transported. And the riders.

4. The vehicles will have a valid RC and the insurance cover. Besides

the driver of the vehicles shall have to possess a valid DL to drive the

vehicle of respective category.

5. Parking charges, if any, to be paid at Railways Stations etc will be

the responsibility of the Service Provider.


representative




Re- Tender 46

Activity No. C TENDER/EXPRESSION OF INTEREST

Sealed EOI/Tender to be submitted –by 12.00 noon of 27th DECEMBER,2013

SEALED TENDERS/EOI TO BE OPENED- AT 12.30 PM, 27th DECEMBER,2013.

S.NO. Particulars Page No.

HIRING OF PROFESSIONALS/AGENCIES

1 Letting out of space for installation of mobile Telecom Towers

Notes:-

1. Haryana Tourism reserves the right to accept or reject all or any EOI/Tender without assigning any reason thereof.

2. All charges/rates as mentioned in the EOI/Tender should be inclusive of the service Tax and other taxes as may be applicable from time to time.

3. All payments will be made by crossed cheque/ DD, subject to

TDS.

4. Payments will be after satisfactory performance of the services duly verified by the concerned activity head of HTC/SKMA

5. NO TA/DA will be paid for attending interview/presentation. The engagement/hiring is only contractual and that too for a specified period and confer no right for regular service.

6. The local candidates will have to make their own arrangements for stay as well as for to and fro transportation but duty meals will be provided free of cost. However, the outstation candidates will be provided shared accommodation and duty meal free of cost.

General Terms and Conditions

1. Incomplete, conditional Tender/EOI OR without EMD (wherever applicable) are liable to be rejected out rightly. .

2. Each activity/job has to be provided and made operational as per specifications and schedule.

3. No subletting will be permitted. 4. The rates can also be negotiated., if necessary, and

the payment will be made accordingly.


Re- Tender 47

5. If Agency fails to supply the ordered quantity or fails to make the service operational fully as per the requirement and the specifications, all the equipment lying at site will be consociated and alternate arrangement will be made at the risk and cost of the Tenderer. Further, the EMD alongwith security deposit,

if any, will also be forfeited. 6. In case of any disputes, the matter will be referred for

Sole Arbitration to the Managing Director, Haryana Tourism Corporation/Member Administration-SKMA who may either himself/herself act as the Arbitrator or appoint any serving/retired officer of Haryana Govt./HTC to act as the Sole Arbitrator on his/her behalf. The decision so taken will be final and binding on both the parties.

7. The management reserves the right to accept or reject any one or all the tenders, without assigning any reason.


Re- Tender 48

Activity No. C(i)

Hiring of Professional – Telephone/Intercom Mechanic Format (To be filled by the applicant)

1) Name

2) Father’s name

3) Date of birth & age

4) Residential address

5) Telephone/Mobile No.

6) Educational /Qualification

7) Relevant experience (Give details and attach copies)

8) Charges for one month In Figures and words.

9) PAN Number

Format (To be filled if the candidates are proposed through Agency)

1) Name of the Agency

2) Compete business address with Registration number under Service Tax.

3) Telephone/Mobile No.

4) Individual details about each the candidates as per the above format

NOTES: 1) No TA/DA will be paid for attending the interview. 2) The selected persons will be employed on contract by SKMA for

one month i.e. from 15th January ,2014 to 15th Feb.,2014. . 3) The rates are to be quoted only for the labour charges. All

components, spares and cable etc will be provided by SKMA. 4) The applicant will ensure smooth working of all telephones and

intercoms during mela at Surajkund as a whole. 5) The local candidates have to make their own arrangements for

stay as well as for the to and fro transportation but duty meals will be provided free of cost. However, the outstation candidates will be provided shared accommodation and duty meal free of cost.

Signature of the applicant/ Authorized Representative of Agency with Seal/Stamp


Re- Tender 49

Activity No. C(ii)

Letting out of space for installation of Mobile Telecom Towers From 1st Feb to 15th Feb,2014 =15 days. The Mela is visited by over ten lac visitors from all over India. The mela ground is spread over 25 acres of land and offers ideal opportunity for setting up of mobile towers by the Telecom Companies for better reception of the mobile calls during the mela. Accordingly, EOI is invited for the same

1) Name of the Agency

2) Business address for communication ( with Telephone/Mobile no)

3) Amount proposed to be paid for installation of one Telecom Towers in the mela ground. (Reserve price is Rs. 2.00 lacs

for each Mobile Tower + Service Tax)

Notes:

1. Full payment in form of DD in favour of Surajkund Mela Authority, payable at Faridabad is to be before start of the mela.

2. All statutory requirements for installation of mobile Telecom towers are to be met by the concerned Telecom company and the role of the HTC/SKMA will be only of the letting out of the space for its installation against the agrred amount.

Signature of the applicant/ Authorized Representative of Agency with Seal/Stamp