2nd consortium meeting minutes · 2nd consortium meeting minutes meeting held the 5th of april 2017...

2nd Consortium Meeting Minutes Meeting held the 5th of April 2017 at the Design Campus of the Universita degli Studi di Firenze in Calenzano. Mintues issued by Francisco José Melero Muñoz.

24/04/2016 1st edition of the document Definitive version.

2nd Consortium Meeting Minutes

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Attendees

Name Organisation Jorge Juan Rodríguez Indra Sistemas, S.A. María Victoria Bueno Universidad Politécnica de Cartagena Mike Dimond The British Funiture Manufacturers Zara McMullan Ion Technologies LTD Irene Burroni Centro Sperimentale del Mobile e dell´arrendamento Ilaria Bedeschi Centro Sperimentale del Mobile e dell´arrendamento

Filippo Cavallo Scuola Superiore Sant’Anna Margitta Uhde Internationaler Verein für Technische Holzfragen e.V.

Volker Koch karlsruhe Institute of Iechnology María Victoria Gómez karlsruhe Institute of Iechnology Tessa Anné European Association of Development Agencies Gala Isabel Cano Regional Service for Training and Employment Alejandro Arribas Pildorea Jonathan Ledger (Via Skype) Occupational Awards Limited

Gregorio Cañavate Technical Research Centre of Furniture and Wood of the Region of Murcia

Francisco José Melero Technical Research Centre of Furniture and Wood of the Region of Murcia

The 2nd Consortium Meeting of the In4Wood project was hosted by CSM at the Design Campus of the University degli Studi di Firenze in Calenzano the 5th of April. The agenda of the Meeting was as follows:


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CSM 8:15 0:45

CSM 9:00 0:15

Status of the actions from the Kick off Meeting

Partnership agreements

Transference of the 1st payment

SSA coordinator´s day

Internal financial reporting: Timesheet template presentation

PPIs: Information requested by partners

Conference meetings

Comments/Suggestions about project coordination.

D1.1 Enquiry framework

Translation of the questionnaires

Plan for gathering responses

Further steps on WP1

11:15 0:30

Introduction to ECVET principles and the learning outcomes approach.

T2.1 Definition of learning units and learning outcomes.

D7.1 Quality Assurance Plan

Risks

D7.2 1st Online Survey.

D8.1 Monitoring and Evaluation plan

Status of indicators.

D8.2 Nomination of non partners Stakeholders.

D8.3 Online Questionnaire for Partners

D8.4 Online Questionnaire for Stakeholders

13:15 1:00

WP3 Development of training materials short presentation KIT

WP4 Platform implementation short presentation PILDOREA

WP5 Pilot test experience short presentation UPCT

WP6 Dissemination and

Exploitation (I).Dissemination Plan EURADA 15:00 0:45

15:45 0:15

Project brand and logo PILDOREA

Project website PILDOREA

1st newsletter IONOLOGY

Dissemination in hosting organisation. CSM

Discussion Conclusion, actions definitions and Wrap up All partners 16:45 0:30

----- 17:15 -----

CSM 17:30

Transfer from Santa María Novella Station to Calenzano. Meeting Point: Piazzale Montelungo, Santa

Maria Novella station exit, along track 16

Transfer from Calenzano to Santa María Novella Station.

Coffee Break

16:00 0:45WP6 Dissemination and

Exploitation (II).

1:00

Welcome

14:15 0:45

Lunch

2nd Consortium Meetin closure

1:00OALS

Technical overview by

work package.

Coffee Break

WP7 Quality Assurance

WP8 Monitoring and

Evaluation

12:15

WP9 Project Coordination CETEM 9:15

WP1 Definition of Skills

NeedsCSM 10:15 1:00

CETEMWP2 Definition of training

path and learning content.11:45 0:30

Agenda


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1. WP9 Project Coordination Ms. Burroni started the meeting welcoming all attendees. Then, Mr. Melero, showed the work performed until Month 5 under the frame of WP9:

‒ Status of the Actions from the KoM, the actions list from the Kick off Meeting was reviewed and those in “pending” status were discussed.

‒ Partnership Agreements. Mr. Melero provided an update of the status about the distribution of the Partnership Agreements and the transference of the 1st payment.

‒ Sector Skills Alliances Kick off Meeting 2016 project. The details and more relevant aspects discussed during the meeting were highlighted. Mr. Melero encouraged partners to join the SSA Yammer group created by the EACEA.

‒ Internal financial Reporting. Mr. Melero showed the timesheet template prepared for the record of all efforts allocated in the project of all persons involved. An update from the period Nov2016 to April 2017 along with all supporting contracts was requested.

‒ Persons Paid via Invoice. The conditions that the EACEA requested to be verified for all persons working in the project and paid via invoices were reminded and requested for confirmation.

‒ A conference meeting was suggested to be carried out in the 1st half of May for testing Adobe Connect platform and discussing the project results (survey release, website, etc.).

2. WP1 Definition of Skills needs. Ms. Burroni, as WP leader, showed the status of the active tasks from WP1 in which the consortium has been working so far:

‒ The structure of Deliverable D1.1. “Enquiry Framework” was shown. ‒ Three questionnaires have been developed:

o For CEOs and managers from furniture and woodworking industries. o For Students, mainly at university level in the field of ICT, robotics and design. o For KETs experts and providers

Ms. Burroni requested feedback from all partners about the Students and KETs expert’s questionnaires. Once the definitive versions of the questionnaires are ready, all partners will be requested to translate them into all consortium languages.

‒ Due to hosting issues, it was decided to use Flexmail instead of Lime survey for distributing the surveys and gathering responses.


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‒ Mr. Melero suggested all partners involved in gathering responses in providing a short plan about how they are going to achieve the responses they are responsible for.

‒ Ms. Burroni suggested a methodology for tracking the number of the responses that are being obtained, a monthly report (short email to the WP leader) from all responsible partners was suggested.

‒ Mr. Canavate asked the associations from the consortium (CSM, CETEM, BFM and iVTH) to do their best in achieving the target.

‒ Mr. Rodríguez (Indra), as T1.6 leader explained the work planned for this task. Mr. Melero recommended to focus this task on those KETs that can be implemented in the manufacturing process (i.e.: advanced Manufacturing Systems) and that can be considered as commercial solutions that could be applied to the sector, and leave those that may impact in the final product or in any other field (i.e.: nanotechnology, advanced materials or Industrial biotechnologies).

3. WP2 Definition of Training Path and Learning Content.

Under the field of WP2, Mr. Melero provided a short introduction about the work package that is expected to start in August 2017, then all Modules developers (KIT, UPCT, CETEM and INDRA), presented a first approach of the units that their modules could contain. Mr. Melero will explain that once units are defined, these will be described following the ECVET principles. For that, Mr. Melero will prepare a unit description template.

4. Technical Overview by work packages 3, 4 and 5. Ms. Gómez (KIT), Ms. Bueno and Mr. Pérez (Pildorea). Provided a short presentation about the work packages they are leading: WP3, WP4 and WP5 respectively, paying attention on the roles of each partners within each WP, the deliverables to be submitted and the planned dates, and the most immediate work.

5. WP6 Dissemination and Exploitation Ms. Anné reminded the dissemination objectives and the target groups that In4Wood addresses along with the dissemination tasks foreseen. The 1st version of the Dissemination Plan (D6.1) was introduced to all partners. An updated version will be expected at the end of October 2017. Ms Anné also showed the events that all partners suggested where In4wood can be disseminated during the 1st year of the project. In terms of dissemination materials, Ms. Anné indicated that In4Wood will be disseminated at Agorada on 15th and 16th of May, a template for poster or roll up was requested to Pildorea for that event.


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To avoid the release of not suitable content, Mr. Melero suggested that all dissemination materials should be distributed to all consortium for its agreement at least one week after its release. The project website (www.in4wood.eu) is already available in English Language. Mr. Pérez (Pildorea) introduced both the project website and the project branding. Ms. McMullan (Ionology) introduced the 1st newsletter. All partners agreed to release the newsletter as soon as the questionnaire is ready for including the link to the questionnaire. Expected date for releasing the newsletter in all consortium languages: May 2nd. Regarding Dissemination in Hosting organization, the day after the meeting, a representation of the consortium will travel to Milano to attend iSaloni and disseminate the project among visitors and exhibitors.

6. WP7 Quality Assurance / WP8 Exploitation and Dissemination. Mr. Ledger presented the work carried out under Quality Assurance and Exploitation and Dissemination through Skype:

‒ The first version of the Quality Assurance plan (D7.1) was distributed. Partners did not consider any review during the meeting.

‒ Online Participant Survey, planned to be issued by April 21st, leaders from WP1, WP6, WP7, WP8 and WP9 are requested to contribute for preparing the questions.

‒ Once the survey is released, all partners will be requested to fill it before May 15th. ‒ The Quality Assurance Report will reflect the survey results and the measures taken. ‒ The first version of the Monitoring and Evaluation plan (D8.1) was distributed. Partners did

not consider any review during the meeting. ‒ Partners were requested to contribute to the nomination of non-partners stakeholders

(D8.3), Mr. Ledger will provide a template for its completion. ‒ Partners will assess the validity of the internal project process for achieving their results in

the Online Questionnaire for Partners (D8.3), expected for the end of June, will ‒ Online Questionnaire for stakeholders (D8.4) will consider the activities in the 1st half of the

project, expected for the end of June, all partners will participate in the questionnaire. ‒ Results from Both questionnaires will be included in a summary report to be distributed to

project partners and the EACEA. ‒ Mr. Ledger suggested to arrange conferences every two months for tracking the progress of

the active work packages and updating indicators and risks. ‒ A risk log has been created with all inputs from partners, it will be subjected to frequent

updates. ‒ An Action Log has been created for following up the actions of each work package. This will

be released in the coming weeks along with the instructions on its use.

http://www.in4wood.eu/


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‒ Regarding Performance indicators, special focus should be put on the number of people participating in the WP1 questionnaire.

The meeting finished at 17.30

2nd consortium meeting minutes · 2nd consortium meeting minutes meeting held the 5th of april 2017...

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