3. huong dan su dung msp for qlda phan 2

7/24/2019 3. Huong Dan Su Dung MSP for QLDA Phan 2

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Hng dn sdng MS Project

Thit lp lch dn & nhp dliu cho dn

TRNG I HC MTP.HCM

Trung tm CPA

Lp Qun l dn

Bin son v ging: TS. Lu Trng Vn


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Bin son & ging: TS. Lu Trng Vn2

Ni dung bi ging

Bi tp vnh

Bi tp thc hnh ti lp

Hiu chnhnh dng s mng

Nhp dliu cho dn

Thit lp lch cho dn


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1. Thit lp lch cho dn

ThiThitt llpp llchch llmm vivicc llmm gg??

Thiet lap lch lam viec thch hp vi cong viec (tuanlam viec, gi lam viec moi ngay, ngay ngh, v.v) chod an e cong tac quan ly c thuan tien, tranh

nhng bat trac do viec thay oi lch lam viec.CCii gg xxyy rara chocho ddnn ccaa chchngng tata nnuu llchch llmm vivicc

khngkhngcc thithitt llpp??

Neu ban khong thiet lap mot lch lam viec va chongan no cho d an va nguon lc cua ban trc khi nhapd lieu, MS Project co the se tnh toan khong thigian, lch trnh va nguon lc khong chnh xac


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1. Thit lp lch cho dn (1)

BBcc11:: TaTaoolchlchchochoddaann

Chon Tools t trnh n Chon Change Working Time (xem hnh 1) Ca so Change Working Time se xuat hien. Bam nut

New (pha phai) (xem hnh 2). Ca soCreate New BaseCalendarse xuat hien.

Chuyen con tro en Name va anh vao ten lch cua ban

chon. Bam nutcreate a new base calendar Bam OK (xem hnh 3)


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Hnh 1

Chon


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BBcc11:: TaTaoolchlchchochoddaann

Ca so Change Working Time se xuat hien. Bam nutNew (pha phai) (xem hnh 2). Ca so Create NewBase Calendar se xuat hien.


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Hnh 2

Chon


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BBcc11:: TaTaoolchlchchochoddaann Chuyen con tro en Name va anh vao ten lch cua

ban chon.

Bam nut create a new base calendar

Bam OK (xem hnh 3)


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Hnh 3

Nhp tn lch ca bn,v d: Project bookChon


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Hnh 4

Nhp tn lch ca bn,v d: Project book

chn


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Hnh 5

Bm voychuynsang thng khc

Bm phm tri chut vongy 2/9 chuyn sang

ngy ngh

ChnNonworking

time chuyn ngy

2/9 sang

ngy ngh


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Hnh 6

Ngy 2/9 c mu nhl1 ngy ngh(tc lNonworking time)


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Hnh 7

ChnNondefaultchuyn

cc ngy cuitun sang

ngy lm vic

Bm phm Ctrl-tri v bmchut vo cc ngy cui tun

chn nhiu ngy


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BBcc2:2:ThayThayooiingangayylalammvieviecceephaphannaanhnhngangayylalammvieviecc

vavangangayynghnghtrongtrongtotochchc/c/ccquanquan/Ban QLDA/Ban QLDA cucuaababann Neu tat ca nhng ngay th Bay la nhng ngay lam viec,

bam vao o co ch "S" cho ngay th Bay (ch S sau

ch F) pha tren cua lch. Nen lam noi bat toan bocot. Chon option Nondefault working time.

Cc bn tthc hnh phn ny nh


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Bc 3:ThayThayooiigigilalammvieviecceephaphannaanhnhgigilalammvievieccvavagiginghnghtrongtrongtotochchcccucuaababann..

Tren ca so Change Working Time, bam nut trai chuotvao o co ch M (ngay th Hai) pha tren cua lch. Nenlam en cot nay.

An phmva bamT, W, Th, F. Nen lam en 5cot nay. Tha phmCtrl(hoac re nut trai chuot tren cac o tch M en F)

Bam nutWorking time.

Nhap vao thi gian lam viec thch hp trong oFromvaTo(xem hnh 9) Bam nutNondefau working time. Bam nutOK e thoat


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Hnh 9

Thayi gilmviccc ny


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BBcc4:4:CopyCopy lchlchmmiivavaootrongtrongGlobal fileGlobal file chochoMS Project,MS Project,

gagannnonolalalchlchhiehiennhahanhnhchochotatattcacacacaccphaphannddaanncucuaababann

Chon Tools t trnh n.

Chon Organizer. (xem hnh 10)


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Hnh 10

Chon


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BBcc4:4:CopyCopy lchlchmmiivavaootrongtrongGlobal fileGlobal file chochoMS Project,MS Project,gagannnonolalalchlchhiehiennhahanhnhchochotatattcacacacaccphaphannddaanncucuaa

babann Bam tab Calendars. (xem hnh 11)

Bam mui ten hng xuong trong Calendars available in: vung ca soben trai, pha di.

Chonten d an cua ban.

Bam mui ten hng xuong trong Calendars available in: vung ca soben phai, pha di.

ChonGLOBAL.MPT

Chon ten cua lch mi t danh sach trong ca so ben trai pha di.

Bam nutCopye no co hieu lc.

Bam nut Close


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Hnh 11


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Hnh 12

By gilch vitn l Projectbookc

chuyn voglobal file ca

MSP


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Standard 5 ngy lm vic, 40 gi1 tun, vi thi gianlm vic t8:00 sngn 5:00 chiu. y l tiu chunca M.

24 Hour Lm vic lin tc t12:00 sngn 12:00gisng hm sau

Night Shift Mt v dca lch lm vic cho nhng calm vic m btu vo cui mt ngy v kt thc vosng hm sau.


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BBcc5:5:ThieThiettlalapplchlchnenenntatangngchochoddaann.. ChoChonnPProjectroject ttmenu.menu.

ChoChonnPProject Information (roject Information (xemxemhhnhnh13)13)

BaBammmuimuitentenhhngngxuoxuongngcucuaavuvungngCCaalendarlendar phphaa

ddii ChoChonntentencucuaalchlch((xemxemhhnhnh14).14).

BaBammOKOK


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Hnh 13

Chon


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Hnh 14

Chon ten lchma ta a tao.


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Hnh 15

Lch ca chng ta vi

tn Project bookc chn


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3. Nhp dliu cho dn (1)

Nhap tat ca cac thong so cua d an nh :

Cong tac, cong tac trc o (predecesors), thigian hoan thanh cong tac (duration), nhng nguontai nguyen (resource) va nhng c tnh khac ephuc vu cho viec thc hien d an xac nhc thi gian thc s e hoan thanh d an,cac bieu o phan phoi tai nguyen cho d anvae phuc vu cho viec kiem soat tien trnh cuad ansau nay


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Neu ban nhap d lieu khong chnh xac theo th t c trnh bay, MSProject co the se t s dung nhng gia thiet khong chnh xac e tnh toanlch trnh hoac tai nguyen, a ra ket qua khong chnh xac cho lch trnhhoac tai nguyen.

Cac bc chnh trong chng nay co the tom tat nh sau:1. Nhap thong tin cua d an.2. Nhap ten cong tac va Gantt Chart View.

3. Them Summary Tasks (cng tc tng hp).4. Lu ho s.5. Nhap thi gian thc hien tng cong tac.6. Nhap nhng cong tac trc o.

7. Xay dng danh sach nguon.8. Tao lap man hnh e nhap tai nguyen, nguon lc.9. Phan phoi tai nguyen va cong tac trong Task Form.10.Nhan dang lch trnh va ng gang.


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011112445

3,4,68,98,9,10,11

043523744

260

Khi au.Khoan gieng nc.Lap at he thong ien.Thi cong ao at.Tap ket vat t.Thi cong tram bm.Lap at ong dan.Thi cong nen mong.Gia cong be cha.

Lap at bm.Lap dng thap va be cha.Ket thuc.

123456789

101112

Cong tac ngtrc.

Thi gian thi cong(ngay)Ten Cong tacSTT


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Bc 1:NhaNhappthongthongtintin cucuaaddaann..1a. NHAP NGAY BAT AU D AN : ChonProjecttren menu, bamProject Information (xem

hnh 16) Xuat hien hop thoai Project Information for . Trong

vungStart Date, anh ngay thch hp hoac bam mui tenhng xuong va chon ngay bat au d an tren lch c trnhra.(xem hnh 17)

BamOK


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Hnh 16

Chon


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Hnh 17

Chn ngy khiu chodn ca bn


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Bc 1:NhaNhappthongthongtintin cucuaaddaann..1.b. NHAP NHNG THONG TIN THUOC TNH BamFilet trnh n, chonProperties. (xem hnh 19) Hop thoai Project Properties xuat hien. Bam vao tab

Summary va nhap thong tin thch hp, nh ten d an, ten

cua ngi quan ly d an. (xem hnh 20)


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Hnh 19

Chon


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Hnh 20

Nhp cc thng

tin chung vdn


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Bc 2:NhaNhapptentencongcongtataccvavaooGantt Chart View.Gantt Chart View. Chuyen en cotTask Name trongGantt Chart View Chuyen con tro en o au tien trong cot, va anh ten cong

tac va go phm . Lu y rang con tro chuyen en oke tiep va mot so ID c ch nh.

Nhap vao ten cong tac cua nhng o con lai cho en khi hoanthanh. Chac chan rang so ID c phan bo phu hp viLogic Network. (xem hnh 21)


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Hnh 21

Nh d li h d ( )


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Bc 3:ThemThemSummary Tasks (Summary Tasks (congcongvieviecctotongnghhpp).).e phan loai va chia nho cong viec :

Chuyen con tro en cong viec au tien trong s o Gantt Go phm . Viec nay se them mot hang trong trong s o Gantt Chon ten ai dien cho sub-project, phan loai hoac kieu cong viec, anh

ten cong viec mi

Khong co nhap bat c d lieu nao khac, chap nhan cong viec nay bibam phmENTER

e trnh nhng cong viec nh nhng subtasks di cong viec tom lc:

Chon tat ca subtasks bi bam chuot tren o au tien va keo en o cuoicung.

Bam nutINDENT BUTTON (xem hnh 22)

H h 22


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Hnh 22

To en tat ca cong

viec con (1)

Bm vao ay (2)

3 Nh d li h d (8)


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Bc 3:ThemThemSummary Tasks (Summary Tasks (congcongvieviecctotongnghhpp).). Quang thi gian cua nhng cong viec tom lc xuat phat t

quang thi gian va vung phu thuoc cho tat ca sub-tasks.Quang thi gian nay c trnh bay bi thanh mau en keodai qua tat ca sub-tasks tren s o Gantt.

Trong v dnay khong co cong viec tong nhng chung ta cothe coi nh toan bo cac cong viec la thuoc mot cong viec tongla Thi cong thap nc e minh hoa cho bc nay

3 Nh d li h d (9)


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BBcc4:4:LLuuhohoss..

Neu ban lu ho s cho lan au tien, cac thu tuc a trnh bay trong phn 1.

Neu ban lu ho s cho cac lan tiep theo ma khong oi ten tap tin, ch can thchien nh cho lan au tien.Neu ban lu ho s ma cung muon oi ten tap tin, ch can thc hien nh sau: ChonFilet trnh n, chonSave As. anh ten tap tin mi vao trong vung

File name. Th muc mac nh la th muc ma tap tin goc ban s dung ang c lu

o; neu ban muon lu en th muc khac, chon th muc o. BamSave(vi v du chung ta se lu di ten Thi cong thap nuoc)

Ban nen thng xuyen lu ho s cua ban va lu without a baseline cho tikhi tat ca thong tin cua d an c nhap vao

3 Nhp d liu cho d n (10)


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BBcc5:5:NhaNhappththiigiangianththcchiehienncongcongtatacc..

Chuyen en cotDuration Bam en oDurationtng ng cua ten cong viec. Nhap quang thi gian cho cong viec o. Cho th du : 6h=6

hours, 2d= 2 days, 4w=4 weeks.

Go phm va gia tr so va n v thi gian c trnhbay Khi nhap cot moc cua d an, nhapDurationla "0". Trong

Gantt Chart View, mot cot moc c trnh bi mot hnh kimcng ()Khong co thiet lap mac nh trc o, MS Project xem thi gian

thc hien mac nh la 1 ngay

Hnh 23 Tin ca chng ta sau khi nhp duration ca


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Hnh 23 Tinca chng ta sau khi nhp duration catng cng tc



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Bc 6:NhaNhappnhnhngngcongcongtatacctrtrccoo.. Chuyen en cotPredecessorstrongGantt Chart view(xem

hnh 24) Neu cotPredecessors khong c nhn thay, chuyen con tro

vao au e co vung xam toi cho en khi no bien thanh dau

thap mau trang. ieu khien ch thap en ng thang ng chia nhng cottext t nhng thanh Gantt cho ti khi no oi thanh mui ten haiau en.

An phm trai cua chuot va ng ke se la nhng dau cham.Gi chuot va keo ng ke o ve ben phai. Keo cho ti khiban thay c cotPredecessors

Hnh 23


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Hnh 23



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Bc 6:NhaNhappnhnhngngcongcongtatacctrtrccoo.. Bam vao o au tien va anh so ID cua cong viec vao o (da

tren so ID c phan bo en Gantt Chart view.) Go phm. Tiep tuc cho cotPredecessors.

Nh go phmsau moi lan nhap. Savewithout a baseline



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Bc 6:NhaNhappnhnhngngcongcongtatacctrtrccoo..Ch :

Neu ban khong co mot cong viec rieng le bat au d an cuaban, tao mot Task name cua "START" cho ID #1

Neu ban lam mot sai sot trong khi nhap so Predecessor ID,

ng bam vao oPredecessorsva go phm Delete. Viec nay sexoa toan bo cac cong viec va tat ca thong tin cua no! Ban nenthc hien nh la sa Task Name phan tren va anh soPredecessors ung vao



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Bc 6:NhaNhappnhnhngngcongcongtatacctrtrccoo..Cac moi quan he cong viec trong MS Project: mac nh trong MS

Project th moi quan he gia cac cong viec laket thuc khicong (FS). Tuy nhien no con cho phep chung ta s dung motso cac moi quan he cong tac khac nh sau



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Mot cong viec ch co the ket thuc khi cong viec ng

trc (Predecessor) a khi cong.

Start to Finish (SF)

Mot cong viec ch co the ket thuc khi cong viec ngtrc (Predecessor) a ket thuc.

Finish to Finish (FF)

Mot cong viec ch co the khi cong khi cong viecng trc (Predecessor) a khi cong.

Start to Start (SS)

Mot cong viec ch co the khi cong khi cong viec

ng trc (Predecessor) a ket thuc.

Finish to Start (FS)

Chu thchMoi quan he

Cac moi quan he nay rat co y ngha trong thc te, v du nh cong tacthao cop pha ch co the bat au khi cong tac o be tong a hoan thanhtrc o ..v.v..


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Finish-to-Start (F-S) Finish-to-Finish (F-F)

Start-to-Start (S-S) Start-to-Finish (S-F)

A (Finish) B (Start)

Cong tac A phai c hoan thanh trc khi cong tac B bat au

Finish-to-Start


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B (Finish)

A (Finish)

Cong tac A phai c hoan thanh trc khi cong tac B ket thuc

Finish-to-Finish


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B (Start)

A (Start)

Cong tac A phai c bat au trc khi cong tac B bat au

Start-to-Start


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B (Finish)

A (Start)

Cong tac A phai bat au trc khi cong tac B co the ket thuc

Start-to-Finish


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A

B

A

B

Lag: 2 days

Lead: 1 day or

Lag: -1 day

Time (days)

Lag and Lead

Hnh 24


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p ( )

Bc 7:Xay dng danh sach tai nguyen, nguon lc. ChonViewtren trnh n va chonResource Sheet (hnh

25). Bam vao o au tien cua cotResource Name Nhap ay u ten va ch au (Initials). Dung phm e

ieu khien suot qua trnh. Nhap gia tr Max. Unit cho moi nguon lc hien

Hnh 25


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Bc 7:Xay dng danh sach tai nguyen, nguon lc. "Unit" co the c nh ngha nh la phan tram cua thi gian

ma moi thanh vien - hoac trong trng hp nay, nguon lc -hien co cho d an. Cho th du, neu ban thiet lap mac nhcua ban en "decimal", .4 Max. Units = 40%. Mac nh cuaMS Project cho Max. Units la "1" tng ng la 100%! Macnh nay la la chon tot nhat cho nhieu d an



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Bc 7:Xay dng danh sach tai nguyen, nguon lc.oi vi th du, chung ta nhap ba loai tai nguyen sau (xem hnh 26): Cong

nhan (cn), May (may), Xi mang (cement). Cuon man hnh sang pha phai e xem cotBase Calendar. Bam mui tenhng xuong e xem nhng lch trnh hien co.

Chon lch "Project book" cho nguon lc au tien tren danh sach.

Moi nguon lc trong danh sach cua ban co cung mot lch. Ban chon lchProject book(a thiet lap cac bc trc) cho nguon lch au tien, bannnsao lai thong tin o cho nhng nguon lc con lai bi lam noi bat oau tien va nhng o theo sau. Trong khi nhng o trong cot Base Calendarvan con c lam noi bat, bam phm phai cua chuot va chonFill Down.Lch Project book se c liet ke cho moi nguon lc. S la chon nay chophep ban thiet lap nhng lch khac nhau.

Savewithout a baseline

Hnh 26


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Bc 8:TaTaoolalappmamannhhnhnheenhanhapptataiinguyennguyen,, nguonguonnllcc. BamViewt trnh n va chonMore Views (hnh 27) Cuon danh sach va chonTask Entry, va bamApply(xem

hnh 28). Ban se thay s o Gantt c trnh bay tren motna man hnh va Task Form c trnh bay tren na phan

con lai (hnh 29). Bat au vitask nameau tien trong d an. Bam oTaskNametrong phan s o Gantt. No se t ong xuat hien trongTask Form.

Hnh 27


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Hnh 28


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Chn

Chon

Hnh 29


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Hnh 30


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Bc 9:PhanPhanphophoiitataiinguyennguyenvavacongcongtatacctrongtrongTask Form.Task Form. Trong phanTask Form, bam o au tien cua cotResource name. Ban se

thay mui ten hng xuong. Bam mui ten hng xuong e trnh bay danh sach nguon lc ma ban axay dng trong bc 7. Chon ten tai nguyen, nguon lc ban muon phanbo. Toi thieu mot nguon lc phai c phan bo en moi cong tac cua dan va nhieu nguon lc co the c phan bo mot cach thch hp (hnh 31)

Kiem tra nhng thiet lap mac nh cho cong tac va quang thi gian cthiet lap mot cach thch hp cho d an. ChonToolstren menu, bamOptions.

Chon tab Scheduletrong hop thoaiOptions. Neu ban muon thay oimac nh cua cong viec va quang thi gian th hay lam ieu o luc nay

Hnh 31


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Chon ngun lc thch hp



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Bc 9:PhanPhanphophoiitataiinguyennguyenvavacongcongtatacctrongtrongTask Form.Task Form.

Khi kiem tra nhng thiet lap mac nh trong hop thoai Options(trong menu Tools), ng thay oiDefault Task Typetrongtab Schedule.

Khi lam viec trongg Task Form (hoac Task Entry View), dung

nutOKthay the cho viec go phm moi lan ban thayoi en thi gian thc hien va viec lam trc (predecessors).Go phm s thay oi trong Task Form khong luonluon c chap nhan

Chon o tng ng trong cot Work va nhap cong tac c yeucau cua nguon lc nay e hoan thanh nhiem vu BamOK. Nhng n v tnh cho cong tac la do ban chon la

Hnh 32


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Ngun lcc phnb vo trong cng tcKhoan ging nc



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Bc 9:PhanPhanphophoiitataiinguyennguyenvavacongcongtatacctrongtrongTask Form.Task Form.

nh lng cong viec cua ban, bat chap ban nhap nh the nao,se tr laiDefault Unit Of Timeban chon. Th du, neu macnh cong viec c thiet lap theo "days" va ban nhap "1w(1

week)", MS Project chuyen oi no vao trong "7d (7 days)".Ban nen kiem tra s chuyen oi nay co ung hay khong



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Bc 9:PhanPhanphophoiitataiinguyennguyenvavacongcongtatacctrongtrongTask Form.Task Form. Neu can them nhng nguon lc, tai nguyen khac en cong tac nay, lap

lai thu tuc tren cho en khi ban nhap tat ca tai nguyen, nguon lc. Kiem tra nhng n v tnh va nh lng cong tac trc khi en congviec ke tiep. Neu ban can thay oi mot nh lng cong viec, tot nhat laban nen xoa toan bo viec phan bo nguon lc va bat au lai t au, MSProject oi khi lam nhng gia thiet khong ung

Chuyen en cong tac ke tiep trong danh sach d an, roi phan bo nguonlc vao cong viec trong Task Form

Tiep tuc tien trnh nay cho ti khi tat ca cac tai nguyen, nguon lc vanh lng cong viec c phan bo en tat ca cong viec

Savewithout a baseline



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Bc 9:PhanPhanphophoiitataiinguyennguyenvavacongcongtatacctrongtrongTask Form.Task Form.Thay oi thi gian sau khi nhap vao cong viec Neu ban can thay oi quang thi gian cua mot cong viec, chuyen en

vung Task Form cua man hnh va thay oi Task Type enFixed Work Ke en, chon Task Name ban muon thay oi trong vung Gantt ChartNeu ban khong thay cong viec ban muon thay oi, bam va nhap vao so

ID cua nhiem vu. Bam OK. No se mang ban en Task Name ban muon

chon Bam vao o tng ng vi Task name trong cotDuration anh vao quang thi gian mi, roi thay oiTask TypeenFixed

Duration

BamOK. Kiem tra MS Project s dung n v tnh co chnh xac khong.Neu ban muon thay oi thi gian thc hien cua mot cong tac sau khi bannhap no, ban phai theo thu tuc tren, neu khong hoac cong tac hoac n vtnh co the thay oi mot cach t ong



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Bc 10:NhaNhanndadangnglchlchtrtrnhnhvavangngganggang..nh dang Gantt Chart e xem ng gang : Tr lai Gantt Chart View bang cach chonWindowtren

menu va bamRemove Split (hnh 33).

Hnh 33


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Bc 10:NhaNhanndadangnglchlchtrtrnhnhvavangngganggang..nh dang Gantt Chart e xem ng gang : Tr lai Gantt Chart View bang cach chonWindowtren menu va bam

Remove Split (hnh 33). Tren menu chonFormat, chonGantt Chart Wizard.(hnh 34) Hop thoai bc 1 : bamNext(hnh 35) Hop thoai bc 2 : chon nut chonCritical Pathva bamNext (hnh 36) Hop thoai bc 3 : chonResources and Dates. BamNext (hnh 37) Hop thoai bc 4 : the hien moi quan he gia nhng cong tac co lien

quan, chon nut chonYes. BamNext(hnh 38) Hop thoai bc 5 : bamFormat It (hnh 39)

BamExit Wizardva lch trnh d an va ng gang se hien ra! Nhngnhiem vu tren ng gang se trnh ra nh la nhng thanh Gantt mau ova nhng nhiem vu khong phai ng gang se la mau xanh

Hnh 34


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Hnh 36


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Click

Chn

Hnh 37


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Click

Chn

Hnh 37


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Click

Chn

Hnh 38


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Click

Hnh 39


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Click

Hnh 40


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5. Bi tp vnh


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Dng MS Project thit lp tincho dn m bnang thchin. Bn c quyn gi nh cc thng snhng phi ghi r trong 1trang bo co A4 gi km vi file kt quMS Project ca bn.

Ban co the s dung lch (calendar) mac nh trong MS Project hoac thietlap mot lch lam viec (calendar) phu hp vi c quan ban. Hay quan sattien o ngang va tien o mang do MS Project thiet lap cho ban.

Hay lu d lieu vi ten d an la ten cua ban (vit dnh linkhng c

khong trng, v dtn ca bn l L Bnh th tn file kt quca bn sl lebinh.mpp

Sau khi hon tt tintheo nhnhng g hng dn ti buiging ny, bn gi kt quca bn cho ging vin theo email:

[email protected]@hcmut.edu.vn Hn cht np bi tp lngy cui kha


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Cm n cc anh ch lng nghe

3. huong dan su dung msp for qlda phan 2

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