3rd aija technology for justice conference the norwegian state courts ict service per Øystein...

3rd AIJA technology for justice conference

The Norwegian State Courts ICT Service

Per Øystein Andersen CEO

IT services in Norwegian Courts,with emphasis on the Supreme Court


The legal systemThe legal system::Organizational Organizational structurestructure

Ministry of Justice

Departmentof Police

Departmentof Courts

Department of Prison andProbation

Norwegian State Courts IT-services

The Prisonand ProbationIT-service

Police CourtsPrisons andafter care service

Norwegian Police Data Processingservice

The Directorateof Police

Oslo

Trondheim

Melbourne

Rockhampton


The legal systemThe legal system::Organizational Organizational structurestructure

Ministry of Justice

Departmentof Police

Departmentof Courts

Department of Prison andProbation

Norwegian State Courts IT-services

The Prisonand ProbationIT-service

Police CourtsPrisons andafter care service

Norwegian Police Data Processingservice

The Directorateof Police

The Administration

OfCourts

(01.11.02)

Courts

Oslo

Trondheim


Development unit Education unit Support unit

Economy unit

Administration unit

Organization model RIFT

The customers line


ToTo days infrastructuredays infrastructure

PC’er with Win 98/2000 / NT and modern Office automation tools

Switched Ethernet LAN

HP printers

Unix / NT-basert servers

Frame relay / ISDN

Net Centric


Based on Microsoft NT The only net-traffic are changes on

screen, keyboard and mouse Utilize multi-user-operating system in a

way that several simultaneous users are able to log on and work with applications in separate and secured “rooms” on a server

TM

What is terminal server ?


Key figures and issues Approx. 99 installations

nationwide Several different categories of users

Standardization Tested and tried-out consept.


ICT development in courts(Norwegian)


• Consider the employee and the different tasks

the person is decided for.

Consider the chairman/manager/administrator (central or local) instructions/preferences about

the organize of the work (routines/instructions/laws etc.)

2 important element using ICT


About workflow A system for pushing through

tasks which are clearly defined in advance

Structured order of tasks

Electronic workflow make it secure that the tasks are carried out in correct order by the correct authority within given time limit and an action will be taken in case the given time limit is overrun


This is not a slide that will be in use.

It only indicate that I will start the demonstration of the Supreme Court system

The next two slides show examples of that application.

They are not prepared for use.

The screen pictures will be in Norwegian, but I do not feel that will make any serious problems as long as I am going to talk about the logic structure and the ideas behind the system.


Høyesteretts saksbehandlingssystem- innkurv


Postjournal - Høyesteretts saksbehandlingssystem


This is not a slide that will be in use.

It only indicate that I will start the demonstration of the work with our new case management system for the first and second (court) level

The demonstration will be a short video – if all the technical equipments work proper.


LOVISA – (the new case management system)

Main objectives

The system will contribute to good quality case handling in the court. It shall ensure efficient accomplishment of the cases in the courts and contribute to good quality in case decisions

The system will replace all functions in today's computer system (except system for registration of land, enforcement system and accounting system).

The system is to be given a number of new functions in order to increase public service and higher accessibility

The system is to be prepared for delivering and receiving information from other court systems and other external parties (police- and prosecuting authority).


Some functions offered by the system, examples

Electronically delivery of documents and data

Direct access to external data bases of source of law

Allocation of time, court room and location for court hearings

Standard registers Automatically saving of

documents on each relevant case file

Continuous logging of completed tasks on each case

Data transmission of case documents and data to other legal authorities and other courts

Unlimited text search capacity i cases and documents

Reports and statistics on legal areas and process type


The foundation for contract:”PS 2000”

• Custom-made model / contract for system development projects and delivery of systems

• Contract that offers a fair competitive bidding on prize and time of delivery, without a complete requirement specification available at the time of bidding.

• Pre-defined project execution plan in the contract, based on , iterative /step by step-process

• Extensive regulation of contractual obligations for both customer and contractor

• Include its own working model for handling uncertainty• Motivation elements (incentive scheme /sanction-arrangements) • Routines for conflict-handling by use of an independent expert


Case related functions (1)

Electronically list of documents in each case showing ingoing and outgoing documents and transactions

Fixed dates for replies and other deadlines can be automatically set in the system and alert the user when they are due

Electronically logging of all transactions in each case



Access to data, documents and information from all system modules

Court rulings and decisions automatically imported or exported from the system

Import and export of data from external systems, such as for instance date of birth for the indicted,

Random appointment system for lay judges from the standard register module



Calculating standard court fees on all cases subjected to charges necessary to meet the demands in the public accounts regulations

Integrated word processing systems and library of standard documents

Complete files record of finished cases (cases res judicata)


Setting fixed dates for court hearings and meetings

Electronically based calendar for each court employee and for any practical time span

Electronically based resource allocating system: judges/courtrooms and prosecutors/lawyers

Continually updated information on any case whereabouts in all parts of the legal process system


Statistics and reports

Capacity to generate pre set general reports Capacity to generate individual local reports Statistical reports for longer time spans

depicting case flow and production trends Capacity to export data to external systems, for

instance the Department of Justice or the coming General Courts Administration Body (Directorate)


System integration with other data systems in the justice system

Accounting system, Supreme Court data system (Høyrett) property registration system (judicial registration in the land register)

System capacity and interface to receive and deliver data to the Police and Prosecution Authority (public prosecutor (DA)) and other relevant data bases (registers)


Task support for court clerks A more versatile support system for court clerk work:

- Improved journal- and files/record- function (Electronical documents- and Electronical files

- Better routine support, case flow, standard letters, standard decisions and so forth

- Better law information support

- Improved interface/integration with word processing applications

- Improved interface/integration with different registers

- A larger portion of decision making in the clerk jobs

- More possibilities for for clerks to relieve the judges in their working situation


Improved decision support for

the judicatory function, such as: Lovdata (containing both internal Norwegian sources of law, and CELEX – EU-law), Hudoc (sources from the European Court on Human Rights) EMD, Ea§yfind (a more complete data base of sources in labor law, contract law and several other legal fields), Karnov (Norwegian Karnov and EU-Karnov) + decisions and rulings of the local court

- Standard documents of different types of decisions, rulings, standard letters, library of legal phrases (continually updated by a group of judges) that judges can apply if they so choose

- Better integration and interface between data bases of sources of law and word-processing programs/applications (Office products) making it easy to implement text elements and other types of information in judgments, decisions, rulings and court orders

- Access to a complete range of relevant data bases of current sources of law, for instance:

- Better interface/integrations with other data systems for instance that of the Prosecuting Authority (in Norway there is not an inquisitorial system but a complete separation on powers between the Judiciary and the Prosecution) so that for instance indictments, and judgment conclusions can be imported/exported


Decision making support for court administration, such as:

Improved leadership through a more powerful management tool that offers:

- A broader, more versatile and differentiated information on incoming cases, handled cases, backlog, and running resource consumption

- A better integration between the management tools and the economy management system

- More efficient courtroom allocations systems

- More updated tracking information on the state of affairs in all cases by electronical logging


Today's situation – in the transition between basic solution framework ends, and the phase of construction of

initial delivery commences Basic analysis of basic concepts such as for instance definitions

of words and phenomenons as case/trial, claim, categorization of different types of cases, case numbering systems and so forth

Mapping of and visualization of case flow charts for most court case processes

Verifying system demands functionally and technologically and ensuring a common understanding of this among the two contract parts

Clarifying the system relations to registers externally and permanent

Document production procedure , standard documents a.s.f.


Project leader´s main challenges

Achieving a realistic founding and project budget - that enables us to reach the set of goals we are obliged to reach

Making the budget authorities understand the direct correlation between financial resources and qualitative results

Making the decision-makers in the Department of Justice speak with one voice, and a clear voice - and to speak in due time


Challenges continued

Making the Justice department decision- makers keep focus on the importance of the projects success for the courts futural working situation – at at time where both the courts and the administrative body for the courts are subjects to substantial transition

Making our own personnel, particularly judges, devote a sufficient amount of time to the project

Unite the ingenuity and creativity of an engineering environment with the intellectual capacity of a legal/judicial environment of clerks and judges

3rd aija technology for justice conference the norwegian state courts ict service per Øystein...

Documents

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justice conference key

courts oslo trondheim

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