4º exercício rp and event organization
TRANSCRIPT
“FCH, CRIAR LAÇOS, CONSTRUIR SONHOS”
FCH, BUILDING CONNECTIONS, BUILDING DREAMS
RELAÇÕES PÚBLICAS
130313058, Joana Pintão
130313059, Tomás Costa
130313097, Teresa Fonseca
RP AND
EVENT
ORGANIZATION
GOALS
Creating an event for FCH, celebrating its 30th anniversary, our goals include:
Reinforce the organizational culture and the sense of belonging to the FCH community
Get media coverage about the excellence of the university and the relevance of the Alumni
CONCEPTGALA “FCH, Construir Laços, Construir Sonhos”
“FCH, Building Connections, Building Dreams”
DATE 30th May
VENUE Casino de Lisboa
GUESTSTeachersStaff
StudentsAlumni
DRESSCODE Formal
DECORATION (ALL SPACES)
I WANT TO BE A
JORNALIST
I DREAMED ABOUT
BEING A MANAGER
I LOVED THE IDEA
OF BECOMING A
TEACHERMY DREAM WAS
TO BECOME A
MARKETEER
DECORATION (GREAT HALL)
Dream
ers
Mento
rs
Irreplace
able
MUSIC
Live Jazz Band
Environment of the classic Casinos, with music from Frank Sinatra
INVITATIONRequest presented on the invitation
Confirm presence to the e-mail given, until the
1st May
Send photographs of the times they have spent in
FCH
Small sentence explaining their goal when they
entered the faculty
INVITATIONEvery member of the FCH community is invited to the
Gala
The event will have 3 parts:
Opening Session Teachers, Staff, Students,
Alumni
Dinner Teachers, Staff, Students
Cocktail Alumni (during dinner) and
PROGRAMME1. Opening Session
Speech by the Faculty’s director
Special guests, including some of the most successful Alumni of the faculty
(Promoting excellence, pride and the sense of belonging to this community)
PROGRAMME2. Dinner at the Great Hall
Regular catering, with typical Portuguese food
The hall will be decorated with pictures and sentences (the ones required to the guests)
(With the dinner, it is predicted that everyone gets involved with each other)
PROGRAMME3. Cocktail at the Main Hall of the Casino
Appetizers and entrees for all guests that are not at the dinner
Bar, serving all drinks, to every guest
Casino Machines will be available for gambling
(After the dinner is over, everyone will be joined at the Main Hall)
GETTING MEDIA COVERAGE
Make sure they are coming to the Gala
Research on the Alumni who work for
magazines, newspapers, television and radio
ASK THEM if they can do a little event coverage, to reinforce the Excellence of the faculty and celebrate its 30th
anniversary
CHECK LIST BEFORE
Book the entire Casino de Lisboa (Venue) for the event
Send all invitations until 21st April
Hire the catering company
Check if the company has Bar Maids, and hire them too
Prepare the decorations, including center pieces, table schedule, table towels, napkins, china, and chairs
Make sure everyone who confirmed their presence, has send their pictures and sentence
CHECK LIST BEFORE
Prepare all the photographs in a Polaroid frame
Food Tasting
Hire the Jazz Band and check with them the playlist
Confirm the orators for the Opening Session
Hire a photographer for the hole event
Rent a themed photobooth, as well as all the accessories
CHECK LIST BEFORE
Rent a blue carpet
Print the background boards to all the photograph places
Prepare the venue to receive the event, starting to move the decorations and preparing technical issues and organization, at least three days before the event
Call the band, one day before, to confirm their presence
Call the catering company, to make sure they will attend the event
Hire a Cake Design Company, to bake a huge anniversary cake for the event
CHECK LIST DURING
Greeting all the guests at the entrance (the faculty’s PR director)
Escorting the guests to the “sponsors photograph board”, in order to take a picture
Receive the band and escort them to the place addressed to them, making sure they sound check and confirm every detail
Receive the catering company, escorting them to the kitchen, and making sure all the food arrives to the venue
Receive the photographer
CHECK LIST DURING
Preparing the waiters to give a champagne flute to all the guest, when they enter the Casino
Make sure all the waiters are working, giving the guests appetizers and drinks
At the time given (7pm), make sure all the guests are escorted to the Auditorium, for the Opening Session
During dinner, make sure everyone is seated in right place
Check with the kitchen if everything is going according planned
CHECK LIST DURING
Make sure everyone has finished their dinner, in order to take all guests to the Main Hall
During the event, speak to the Alumni responsible of the Media Coverage, making sure they are taking some notes of what is happening and if they need something
Give the band the order to change music style (11:30pm)
Make sure that, at the event of the event, the anniversary cake is brought to the Main Hall, in order to sing the “Happy Birthday” song to FCH
CHECK LIST AFTER
Clean and pack all the material used on the event
Make sure media coverage is successful
Request the photographs to the photographer, and post them online at the FCH website and Facebook