improves your business processes

4PS Construct for the Plant hire

4PS Construct - the benchmark for the construction industry, groundwork, road & hydraulic engineering, and installation technology

Introducing 4PS

4PS Construct is Europe’s premier solution for

all types of users in the construction and project

engineering sectors.

Our solution is based on the tremendous range

of standard function offered by Microsoft

Dynamics NAV.

On top of this solid base, we have developed all

the additional functionality required for house

builders, installers, civil engineers, infrastructure,

project construction and plant hire businesses.

The range of function available in 4PS

includes the following.

Plant

Everyone has issues surrounding the control of

plant. Whether it’s your own equipment or hired in,

it needs to be managed.

Monitoring locations, availability and managing the

logistics of allocating and moving plant to projects

as required is all part of the function offered in this

granule.

Whether it’s controlling the costs applicable to the

use of your own equipment or the charges you

incur on hired plant, 4PS will handle it.

Plant helps you to manage your plant or tools

through registration, charging to projects, carrying

out inspections and calculating the depreciation

applicable.

Both the logistic aspects, like rental orders, location,

planning, transport and issuing, and the financial

aspects, like costs and revenues, are supported.

The Dynamics NAV solution for the Plant Hire Industry

4PS Construct is the Microsoft Dynamics NAV solution for

construction, installation and engineering contractors of all

types. Our solution supports all of the business processes

of those involved in building or engineering projects – from

finance to HR, from estimates to contracts, from projects to

payments – 4PS Construct does it all.

Using 4PS you will always know where any plant is

located, what it costs, how much it is generating

in revenue and its status – if it complies with

safety regulations, if it is working or in repair.

The plant module is fully integrated with the other

4PS Construct modules.

Machinery can be purchased using the purchase

module, depreciated with the fixed asset module

and charged to projects via the project module

and financial administration.

PlANt HIRe4PS Construct has a large number of large and

medium-sized customer using the functionality.

Whether they are internal plant service

departments or external plant hire companies,

they selected 4PS Construct as the right solution.

Its enhanced functionality in finance, rental,

sales, service, transport and logistics in one fully

integrated system delivers the power plant hire

companies need.

The Plant module provides support for:

Registration

A distinction is made between Plant Types and Plant

Numbers. Bulk plant can be registered under a

collective number.

This structure allows you to define group levels that

enable you to manage group operations.

This software also makes a distinction between the

company’s own and/or rented (external) machinery.

There is always the option to include specifications

and, if required, you can compile a plant catalogue

for publication on your website.

location

It is essential to know where your machinery is

located.

Apart from the actual plant yard, you can link

locations directly to projects and customers.

Discounts, surcharges and calendars (for the

different construction industry annual holiday

periods) can all be linked to the plant locations.

In addition, there is a huge amount of relevant

information stored about plant that can be viewed

from the plant location.

Planning

Plant planning uses the amount of available

machinery and the actual demand for it.

Plant planning overviews can be seen by day, by

week, by month, by quarter or by year. You will

immediately spot any surpluses or shortages of

machinery.

Pricing

4PS Construct has a separate plant estimation

module for combining sets, durations and

machinery.

Commercial elements like rental, sales, buy back,

rate structure, financial actions and charging

methods are all held against the asset/project

combination.

Rental rates, hour rates and sales or buy back rates

can be linked to machinery or locations at many

different levels.

This allows you to include more complex rate

models and invoices are always calculated on the

basis of your contractual agreements.

Plant orders

Plant orders are at the core of the plant module.

Plant orders enable you to send machinery

from the yard to a plant location or to return the

machinery to your yard or to the supplier.

You can also send machinery from one location to

another and, if required, you can have the start date

of the rental trigger from the date of the move.

There is also an option to register any damage or

change in status that may have occurred.

transport

In the case of much larger plant, it is usual to plan

transport and charge it to the customer separately.

Any accompanying loading or unloading

information is also supported.

Inspections

4PS Construct provides you with a filtered overview

of all inspections and the dates by which they must

be carried out.

For example, you could display inspections of

machinery for a particular location.

Once an inspection has been given ‘approved’

status, the next inspection is automatically created.

SeRVICe & MAINteNANCe

4PS Construct has a comprehensive Service and

Maintenance solution that goes far beyond the

standard solution available in Dynamics NAV.

This module allows you to manage service contracts

and provide servicing on a planned or breakdown

basis.

The Service and Maintenance solution consists of

the following main sections:

• Basedata–plant,locations,BOMsandphysical

inventory

• Costingofcontractsbasedonservicelevels

required and complexity of maintenance

• Generatingmaintenanceordersforplannedand

reactive maintenance

• Entryandfollow-upofbreakdowncalls

(planning and digital job cards)

• Graphicalplanning(roughplanning,fineplanning

and field engineer schedules)

• Postinghoursandcoststoserviceorders

• Invoicingcontractsandserviceorders

• Monitoringprogresswithfullcontractandorder

control

• Long-termmaintenancebudgetingandplanning

Our solution is especially suitable for companies

with a core business that focuses on Maintenance

and Technical Management.

Many of our customers are involved with security

systems.

4PS has a specially developed security and safety

module for registration and inspections.

SAleS AND MARketINg

This granule allows users to control the entire

process of generating new business.

Winning completely new customers, selling new

projects to existing customers or simply addng

extensions to ongoing contracts –

4PS supports your efforts.

customer Relationship Management

CRM allows users to make a distinction between

prospects, customers and vendors.

In addition, you can create and maintain contacts,

add activities and specify attributes that are useful in

targeting your marketing campaigns and mailings.

document Management

4PS Construct includes a fully integrated document

management solution.

Both outbound and incoming documents can be

saved.

4PS is integrated with Microsoft SharePoint so

that, with just one press of a button, you can

share documents with the project team, customers,

suppliers and other interested third parties.

Branch Functionality

For companies with several branches or subsidiaries,

the system offers a Central Customer Relationship

Management module.

This functionality allows you to manage customer,

vendor and other key relationships both centrally

and within the individual operating units, via an

on-line link.

PuRCHASINg

Purchasing is a crucial part of any project

and 4PS offers a lot of functionality to support you

in this area.

To process items to be purchased for any project,

budget items can be exported to a function called

‘purchase actions’.

Using purchase actions you can request quotes from

potential suppliers, comparing each using price

comparison functionality built into this part of the

software.

Attributes can be associated with each vendor to

allow you to automatically select a set of vendors

to use as part of the quotation process – attributes

such as region code, product group or delivery

timescale.

The most favourable purchase quote can be

automatically converted into a PO. For quotes that

are not used, you can automatically print a thank

you letter.

This function offers you a seamless link to Microsoft

Excel to help you manage the costs and quotes

involved

There is also the option to record delivery notes or

subcontractor completion notes against an order.

These deliveries are then used to match against the

purchase invoice.

There is also a document management system for

purchase documents, such as delivery notes, which

is integrated with Word.

The purchase document is linked to the PO and can

be maintained in 4PS Construct. This gives you total

freedom in formatting the purchase order in Word

should you need to add extensive text.

Users also have the option to rate vendors.

You can assess their performance based on objective

information, such as delivery dates and accuracy

of the order, or subjective information, such as

friendliness or level of customer service you feel they

offer overall.

You can set preferred criteria and then add

weightings for each criterion to allow the system to

automatically calculate scores.

This can be done per project or across multiple

projects.

InvoIcIng

4PS Construct supports various invoicing methods –

cost plus, instalments and advances.

Instalments are automatically generated for the initial

contract amount, extension contracts and extension

options.

For residential building you can carry out automatic

calculations of interest. The result of these

calculations can be converted automatically into a

sales invoice.

There is also the option to invoice projects or work

orders on the basis of cost plus.

The work order functionality is especially handy for

small jobs.

For larger customers that undertake long term, major

works contracts, there is the option to record multiple

addresses and complex price agreements.

Financial Administration

4PS offers a fully integrated financial suite. Whether

it is about posting, processing or consolidation, the

system handles it all.

The integration is so tight that it is impossible to

create differences between the general ledger

and your project administration – data is only ever

entered once.

Subtotal overviews, columns with numbers and

comparisons are created online the moment you

retrieve the enquiry or report.

In addition, the system is very easy to use and

gives tremendous control – the report and enquiry

options are particularly strong.

PAyRoll & HR

An integrated payroll and HR system is important

to ensure that salaries get paid, that time gets

recorded and that tax is managed properly.

tHe BeneFIts

economies of scale

We get the economies of scale of adding function

to a single version.

When our customers have a good idea, we build

it into our solution once and once only. This

saves time and cost, helping us deliver the latest

technology with the minimal of cost and effort.

staying up to date

You get the knowledge that your system will always

remain current.

New function will always be compatible with your

version of 4PS because you have the standard

product installed – the same as every other one of

our customers.

low-cost upgrades

We both get the benefit of a smooth, low-cost

upgrade process that allows everyone to move

forward quickly and painlessly.

the Microsoft solution

4PS offers you the opportunity to benefit from

innovations introduced by Microsoft and integrated

into4PS.ExamplesincludeSharePoint,SQLServer

and the latest Office and Windows platforms.

That’s why we integrated 4PS with the leading

Dynamics NAV payroll option – MiraclePay.

For those of you with a different payroll system, we

offer an export of the key information you will need

to run payroll through your third party offering.

tHe 4Ps APPRoAcH

We know how vital your business system is to the

successful running of your business. We also know

that your custom is the life- blood of our business.

That’s why we have a unique approach to providing

systems that delivers all the function you need –

now and in the future. Our approach to providing

systems marries two key concepts.

Firstly, we want to provide all the function that our

customers in the construction and engineering,

infrastructure, civil engineering and plant sectors

need to run their business efficiently.

We do this by constantly adding function to our

solution – function that has been defined and

requested by our existing customers as being

essential to them.

Secondly, we ensure that every single customer can

take advantage of the function we add by adopting

a policy of a ‘single version’ of 4PS Construct.

Any function we add at the request of our

customers is added to the standard version of

4PS – no modifications and no bespoke versions

whatsoever.

Ballast Nedam

Ballast nedam is a Dutch-quoted company that offers a wide range of

construction-related products and services – infrastructure, housing and other

building projects and a thriving plant hire division. With turnover of € 1.4b and

4,000 employees, they are one of Holland’s largest construction companies.

Batenburg Beheer

Batenburg Beheer installs technology, carries out commercial engineering work

in non-residential markets and offers plant hire services to companies located

maily in the Netherlands and Belgium, Batenburg Beheer employs 1,000

people and has a turnover of € 141m.

Matemco

Matemco are Dutch market leaders in the field of temporary constructions for

lease, purchase or hire. They offer years of experience in the rapid deployment

of structures, from engineering to logistics, whether it’s a single house, a

factory, office premises or a large scale infrastructure development, Matemco

offers a unique service.

Dura Vermeer

Dura Vermeer Equipment Service is the equipment hire and service division

ofDuraVermeerGroup.Theyfocusontherentalandsaleofalltypesof

equipment for use by construction companies across the Netherlands. They

also offer a consultancy service to advise clients on the types of equipment

required for specialist projects.

BUKO

BUKO designs, installs and maintains temporary buildings – houses, offices

warehouses, mobile toilets, crowd control, fencing and temporary site facilities.

BUKO’s customers include local government, industrial companies, health &

education organisations, retail stores and event organisers.

Imtech

Imtech has approximately 22,500 employees and a turnover of around € 3.8b.

Its activities are mainly as a technical service provider in the field of electronics,

ICT and mechanical engineering, but also has a subsidiary that offers plant hire

& equipment.

KLOP VERHUUR

Klop Verhuur rents and sells equipment to users in the construction industry.

Klop, a family-owned company supplies all kinds of equipment – delivering,

assembling and then dis-mantling after use – they offer the complete service.

NIBM

NIBM, with a head office in Holland, locations across Europe and offering a

service worldwilde, is a major supplier of rental plant and equipment, focusing

on cranes and hoists. The company offers a total support package including

specification, sale, rental or repair to all its construction industry clients.

Ooms

Ooms Avenhorn offers a combination of civil engineering, infrastructure, plant

hire and commercial building services to clients. Acting as prime contractor on

all sizes of project, the group specialises in the delivery of sustainable buildings

with an eco-friendly approach.

Romijnders

Professionals in technical engineering, together with serice and maintenance,

Romijnders work specifically within the construction and engineering sector.

They offer support for any project, including construction, manufacturing,

installing, plant hire and technical management for large utilities projects.

VolkerWessels

VolkerWessels Bouwmaterieel is one of Holland’s largest plant hire companies

with expertise in every type of plant, supplying to every industry sector in the

construction market. Providing high quality equipment together wit hall the

technical services to support it, VWB guarantees continuity at alle times.

Ter Steege Groep

Ter Steege, a group of more than 30 companies, offers every type of service

for construction industry users. With an annual turnover of € 200m and 900

employees, they are a major force in the construction, building materials and

plant hire sector in Holland.

Functionality based on modern technology and a seamless

adjustment to the relevant sector form the conditions for

excellent information services, successful implementation

and business operations. This also makes very high demands

on your ICT and company-wide software partner, which

means they will need to be fully aware of all issues, work

methods and the culture concerning the engineering sector.

4PS knows your market inside out: we have evolved from

this market ourselves and focus solely on companies in the

construction industry. Our experience gives us the necessary

expertise to make the conversion from ICT requirement to

excellent applications that are fully adjusted to the processes

used by the installer or total technical services provider.

This makes 4PS more of a market player than a

technologically involved party. As a preferred Microsoft

vendor in the construction and groundwork, road and

hydraulic engineering sectors and installation technology, we

have an excellent relationship with our technology supplier.

Microsoft makes sure that our tool box is continuously updated

with new products and technologies. This allows us to focus

on what we do best: continually converting the ICT needs

within the installation technology sector, specifically those of

our customers, into excellent branch-specific solutions. These

are solutions that we are able to implement with remarkably

little effort; Solutions that are not rigid and obsolescent, but

are improved continuously in close collaboration with our

customers and Microsoft.

The 4PS business model is unique. By using the Microsoft

Dynamics NAV software as a basis, we ensure the innovation

with respect to technology for our customers. This enables

4PS to focus exclusively on developing functionality for

companies in the above-mentioned markets. The combination

of Microsoft Business Solutions and 4PS gives our customers

a very modern and versatile ICT solution, provided with a

continuity guarantee from Microsoft.

Microsoft and 4PS: a unique business model

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