4x4 project delivery outline[1]

7/31/2019 4x4 Project Delivery Outline[1]

1/18

4X4 Project Delivery

Ross Hilton

[email protected]


2/18

4x4 PROJECT DELIVERY

MANAGE & MONITOR

PLAN & ADVISE

SELL AND PROMOTE

LEAD AND RESPOND

MANAGEMENT LEADERSHIP

Resource management

Risk management

Status reports

Scope and Cost control

Project champion at client site

Progress updates

Cross dependency advice

Single point of contact

SME for projects Methodology selection

Project planning

Technology

Develop fallback options Step in and make changes

Obtain maximum performance

Low level HR & OHS etc


3/18

MANAGE & MONITOR

MANAGEMENT

Resource management

Risk management

Status reports



1. Resource List

Defined list of all project resources

Defined list of resources skills

2. Resource Costs

Defined list of resource costs

Agreed resource priorities & availability

3. Project Tasks

Task identification workshops

4. Project WBS

Tasks matched to resources in project plan

5. Project Plan

Release of project plan and work scheduling

6. Project Tracking

On going monitoring of plans and schedule


4/18

MANAGE & MONITOR

MANAGEMENT

Resource management

Risk management

Status reports



1. Risk Definition

Defined list of potential risk areas

2. Risk Identification

Regular risk identification workshops

3. Risk Analysis Risk impact evaluation meetings

4. Risk Treatment

Develop risk treatment strategies

5. Risk Monitoring

On going monitoring of potential risks

6. Risk Reporting

Manage and promulgate risk log


5/18

MANAGE & MONITOR

MANAGEMENT

Resource management

Risk management

Status reports



1. Contact List

Defined list of all project contacts

2. Contact Roles

Defined list of roles and responsibilities

3. Communication Plan Agreed program of communications

4. Ad Hoc Report Plan

Planned meeting lists for eventualities

5. Informal Communications

Email and verbal updates

6. Formal Communications

Newsletters and Websites


6/18

MANAGE & MONITOR

MANAGEMENT

Resource management

Risk management

Status reports



1. Project Scope

Agreed project scope

2. Change Request Process

Agreed CR process including impacts

Change Request log created

Change request meetings for approval Change request impacts agreed

3. Cost Control

Agreed project budget

3. Cost Control Management

costing spreadsheet created & maintainedMonthly cost reporting and predictions

monthly balance to Project Plan


7/18

PLAN & ADVISE

MANAGEMENT



Project planning

Technology

1. Advise on Plans

provide input on planning and success

factors

2. Advise on Cost

conduct preliminary cost estimations

Produce +/- estimations develop cost overrun strategy

3. Advise on Scope

Agreed scope with IT and business

Produce scope document

3. Advise on delivery conduct preliminary delivery estimations

Produce +/- estimations

develop delivery overrun strategy


8/18

PLAN & ADVISE

MANAGEMENT



Project planning

Technology

1. Experience

Investigate methodology experience

Conduct Experience workshop

Produce experience log

2. Methodology Evaluation

Investigate success factors per methodology Investigate product/technology bias

3. Advise on Methodology

Provide advise on project methodology

Provide fall back strategy


9/18

PLAN & ADVISE

MANAGEMENT



Project planning

Technology

1. Task List

Conduct planning workshop

Break project into modules

Break modules into tasks

Obtain effort estimations per task

2. Create Project Plan Enter tasks into project plan

Enter resources from Resource List

Enter costs from Resource List

3. Test Plan

Test plan against delivery

Test plan against cost

4. Work Instructions

Produce weekly work schedule sheets


10/18

PLAN & ADVISE

MANAGEMENT



Project planning

Technology

1. Advise on Technology

Investigate options

Examine case studies

Examine/visit reference sites

Produce technology study

2. Investigate Costs Manage tender process

Obtain quotations

Produce cost estimation

3. Investigate Life Expectancy

Determine life of technology

Investigate migration possibilities


11/18

SELL AND PROMOTE

LEADERSHIP



Progress updates



1. Roadshows

Develop and deliver road shows to Business

maintain project visibility

2. Sell the Project

Sell the project at all levels

Ensure project objectives are recognised

3. Eliminate Alternatives

Monitor potential competitor projects

Cover alternative project scope in future

features


12/18

SELL AND PROMOTE

LEADERSHIP



Progress updates



1. Status Reports Provide regular status reports to Sponsors

Provide regular reports to other projects

Provide milestone updates to everyone

Provide status reports to the team

2. Provide Ad Hoc Reports

Provide milestone updates Provide daily email updates at crucial times

3. Provide Simple updates

Maintain simplistic Dashboard Updates

Provide verbal updates as required


13/18

SELL AND PROMOTE

LEADERSHIP



Progress updates



1. Represent the Project

Invite other project teams to presentations

Attend other project presentations

2. Monitor Roadmaps

Locate and monitor all roadmaps.

Signoff roadmaps

3. Membership of Change Control Boards

join or sit in on CCB meetings

monitor proposed changes for impacts


14/18

SELL AND PROMOTE

LEADERSHIP



Progress updates



1. Be Contactable

Provide all contact details to everyone

PDM contact details on all documents

Be present at presentations

2. Take Ownership

Make decisions or recommendations

Take solutions to meetings, not problems

3. Be Accountable

Signoff on all decisions

Support the team in disputes


15/18

1. Workshop Fallback Options

Investigate fallback options for major issues

Create decision points to trigger fallbacks

2. Cost Fallback Options

Create costings for fallback alternatives

Create risk rankings for fallback alternatives

Create time rankings for fallback alternatives create ranking of options

LEAD AND RESPOND

LEADERSHIP






16/18

1. Own the Project

Take ownership of the project

Make team members take ownership

2. Project Objectives & Autonomy

Clearly define project objective

Allow team members autonomy

3. Fallback and change Guidelines

Set issue holdup timeframes

Agree upon actions on issues and holdups

monitor issue log and fallback option plans

Investigate migration possibilities LEAD AND RESPOND

LEADERSHIP






17/18

1. Monitor Team Performance

Develop or obtain team benchmarks

monitor on going performance

Hold performance feedback sessions

2. Develop Team Bonding

Involve all team members in decisions Hold team member presentations

Show team examples of similar projects

Hold team open discussions

Create team newsletter or website

3. Involve Team in Project

Involve team in project planning Hold regular team project progress meetings

LEAD AND RESPOND

LEADERSHIP


Develop fallback options

Step in and make changes




18/18

1. Staff Recruitment

Where necessary recruit new teammembers

2. Manage workplace OH&S

Disseminate OH&S policies

Organise training if necessary

Monitor and own OH&S for the team

3. Performance Reviews

Conduct mid term performance review

Conduct post project performance review

4. Training

Organise external staff training if necessary Organise internal skills dissemination.

LEAD AND RESPOND

LEADERSHIP


Develop fallback options

Step in and make changes



4x4 project delivery outline[1]

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