The 56th Annual General Meeting Minutes

Vicdeaf, John Michael Lovett Community Centre

Level 3, 340 Albert Street, East Melbourne

Wednesday, 23rd September 2014

There were 7 people at the meeting.

Meeting Minute Taker: John Bennett – Committee Member

1. OPENING:

Prudence Connell, the Treasurer welcomed everyone to Deaf Netball Victoria’s 56th Annual General Meeting and she’s filling in for Samantha Martin, the President to chair this Annual General Meeting due to injuries. Prudence Connell declared the meeting open at 6.15 pm.

2. APOLOGIES:

Samantha Martin, Meg Aumann, Ashleigh Hately, Briana Beath, Diane Clegg, Marnie Kerridge, Barbara King and Shane Mundy

3. 55th ANNUAL GENERAL MEETING MINUTES:

The confirmation of the 55th Annual General Meeting minutes was approved.

Moved by Vincenza Pezzimenti Seconded by Megan Wilkinson

4. BUSINESS ARISING:

4.1. Prudence confirmed that Deaf Netball Victoria website is up to date and going well.

5. PRESIDENT’S REPORT:

Prudence Connell presented on behalf of Samantha Martin President’s Report which covered the following:

• Since 2006, DNV hosted 14th Margo Allen National Deaf Netball Club Championships in Dandenong during Queen’s birthday weekend in 2014. It was one of the biggest events we ever organised in recent times and it was very successful. We had 6 women teams from Canberra, NSW, Victoria and QLD. We also had 4 mixed teams from NSW, Victoria and QLD. Victoria had 3 women teams “Interstars”, “Melbourne

Comets” & “Victorian Shimmy plus 1 mixed team “Melbourne Vikings”. Both Victorian teams in Women and Mixed won the Championships. The major sponsors, Netball Victoria and Auslan Services attended. Netball Victoria organised to do some filming and interviewed some players and DNV was proud to see the video released around Australia.

• We weren’t successful with Victorian Deaf Netball Championship (VDNC) early this year due to not enough interest. We will try to organise this early next year.

• We will be organising our 7th Annual Fun Day Tournament in Dandenong later this year in November.

• Our aim in the next 18 months is to start organising a team, recruiting coaches and team manager for Australian Deaf Games in Adelaide 2016. It will be a very long process, however, I’m looking forward working with new committee for the next 12 months.

Prudence Connell asked for Samantha’s President Report to be accepted.

All in favour.

6. ANNUAL FINANCIAL REPORT:

Prudence Connell presented her Financial Report.

Opening balance as at 1st July 2013 $6,032.27

Closing balance as at 30th June 2014 $8,433.65

The major financial sources in 2013/2014 as following:

• Membership $620.00 • Fundraising Event profit $1,835.50 • Sponsorships/Grants $2,800.00

DNV have two funds:

• General $6,904.43 • ADG $1,569.22

Prudence Connell moved for the annual financial report of 2013/2014 to be approved.

All in favour.

7. SPECIAL RESOLUTION – NEW INCORPORATED RULES:

The laws about incorporated associations has changed in late 2012, which means Deaf Netball Victoria must change its Constitution (Rules). On 26 November 2012, the Associations Incorporation Reform Act 2012 (and its associated Regulations) replaced the Associations Incorporation Act 1981.

Most of the rules in Deaf Netball Victoria Constitution are still the same, however, there are few changes:

• "Public Officer" role has been replaced by the term "Secretary" • Members are allowed to go to meetings via technology (for example skype). • Members who are under 15 years of age cannot vote and must be accepted as "Associate Member". Prudence Connell moved for the special resolution to accept the proposed Incorporated Rules for Deaf Netball Victoria to be approved.

All in favour.

8. NOTICE OF MOTION TO BY-LAW:

Netball Victoria advised Deaf Netball Victoria that it must have by-law to cover the Victorian Deaf Netball Championships.

Prudence Connell moved for the new by-law for the Victorian Deaf Netball Championships to be approved.

All in favour.

9. ELECTION OF OFFICE BEARERS:

Outgoing Committee members:

• John Bennett – chosen not to go up for re-election • Megan Wilkinson – chosen not to go up for re-election

Positions up for elections:

• Vice President (2 year term) • Secretary (2 year term) • General Committee (1 year term)

There is no written nomination received for the Vice-President.

Nominations from the floor were called for and no nominations were received.

All agreed to leave the position of Vice-President vacant.

All in favour.

There is no written nomination received for the Secretary.

Nominations from the floor were called for and no nominations were received.

All agreed to leave the position of Secretary to the committee.

All in favour.

Three nominations were received for the General Committee - Lisa Larcombe, Laura Sampson and Meg Aumann.

Lisa Larcombe, Laura Sampson and Meg Aumann are declared to be the General Committee Members.

All in flavour.

10. GENERAL BUSINESS:

10.1 Deaf Netball Australia confirmed that Margo Allen National Deaf Netball Club Championship in Tasmania has been cancelled next year 2015 due to financial reasons.

11. CLOSE:

Prudence Connell thanked everyone for coming to Deaf Netball Victoria’s 56th Annual General Meeting.

Prudence Connell declared the 56th Annual General Meeting closed at 6.40 pm.