Shrimad Rajchandra Institute of Management and Computer Application

The

Project Report

On

“The organizational Functional Study on Divya Fashion Pvt. Ltd.”

Created by:-

Srivastav Alok S. 11MBA126

Narendra Agarwal 11MBA099

Submitted to:-

Shahenaz Imam

5th – Human Resource Department

Here in Divya Fashion Mill the firm is not having any special HR department but

still the firm is using the HR concepts in practices to have the better performance of

employee and to satisfy them as well as to settle the harmonious relationship between

Manager and employees into the firm.

5.1 – Introduction & Objective of HRM department

“Human Resource Management is a Management function that helps the manager to

Recruit, Select, Train & Develop Member for an Organization. HRM is concerned with the

peoples dimension in the Organization.”

Organization is not just bricks, motor, machines or inventories. They are people. It is the

people who staff & manage organization.

“Human Resource (or Personnel) Management in the sense of getting things done by

people. It’s an essential part of every manager’s responsibilities, But many organizations find it

advantageous to establish a specialist division to provide an expert service dedicated to

ensuring that resource function is performed efficiently”.

Here in introduction as above paragraph indicates that the company is not having any

specialized department for the HR practices but the company is still uses the HR concepts to

improve upon its working conditions and work environment for the employee.

Human Resource Development:-

Human resource development continued to receive focused attention. Industrial

relation continued to be cordial throughout the year. The company has strength of 425

permanent employees. The company and its management value the dedication of its

employees and acknowledge their contribution in attaining goals of the company. The

company has been encouraging employees by providing a better working environment

and other additional benefit.

It is the HRD which focuses on the way in which the human resource of the firm

gets improvised upon the particular work and also the relation management in the firm in

employee and employer. It is all about how the individual develops his/her skills,

knowledge.

Personal Management Overview:-

The company management system is well established in the personnel

management system. The relationship between management and employee are

perfectly maintained in personnel management.

So it can be said that here in personal management the company focuses on the

relationship between individuals like manager & employee, employee & owner and also

manager and owner.

Objective of HRM Department:-

As in earlier mentioned that the company Divya Fashion Mill is not having the

special HR department but still we have marked and noticed the concepts of HRM used

into the firm based on which the following objective of the firm is,

The primary objective of the firm is to settle the harmonious relationship between

employee and employer and to manage the human resource of the firm start

from the hiring till retaining them.

The other objectives are:-

o To have the human relation without any conflicting situation

o To reduce out the grievance situations into the firm

o To give training to the employee for improved work and skills

5.2 – Structure of HR Department

The Company has its main office at Surat near at Ringroad.

The company has its production site in Jolva, Bardoli Highway, surat.

Following is the diagram of the structure of HR department:-

5.3 – Manpower planning

The firm is having currently 425 employees as on date 10-04-2012. And the firm

is not into the requirement of any new employee because it is not using its full fledge

capacity of producing the product. So the firm is not into the needs of doing the

manpower planning now, but for future uncertainty the firm acquires the employee on

the bases of daily wage payment.

5.4– Recruitment & Selection & Induction

Recruitment

The company recruits their employees through various type of methods say like internal,

external, etc.

Internal Source

The internal sources of recruitment are saying like, Present Employees, Employee

Referrals, Previous Employees, Former Employees, etc.

o Present Employees : - Here in Present employees the basic source of

recruitment is currently working employees & to recruit or Transfer them

from one department to another department as per the company’s

needed.

o Employee Referrals : - In employee referral the company recruits

employee on the basis of the reference of the present employee.

The recruited employee through this source may be the family

members or friends or any other person who is being in contact of

the present employee.

This source is motivate the present employee & as well as the

new recruited employee.

o Previous Employee :- This source is basically indicates that whoever is

being recruited is the previously applied, but the recruiter in this company

recruit the employee who has previously done the work & being rejected

because of their poor performance.

o Former Employee :- Here in the Former Employee is the source where

the recruiter recruit the employee who are retired from the organization

but willing to come back for the job, this type of employee are

experienced & also much productive rather than the new employee &

they are more attached with the company & its rules & regulation.

External Source

o Notice board:- In this source the recruiter recruit the employee through

attaching the notice on notice board.

5.5 – Training

Induction Training :-

The firm gives the training to its new employee in the context of removing their

fear of working in new environment and work condition and to habituate them the

company provides the Induction training.

Production Training :-

The company provides the basic knowledge about the production system of the

firm works in which manner and trains the employee accordingly.

For this the company has appointed one expert who gives the training and fulfills

the requirement of the production training.

On the job Training(OJT) :-

The company has also adopted OJT method means On the job training which

means the employees are trained during the working hours only as they commit mistake

can be corrected at that time only and during the working hours the firm provide training

to the employee.

Programmed Instruction :-

Here in programmed instruction the company just provide the theoretical

knowledge about how the production done, how machines work done. No practical

knowledge the employees have to apply his/her theoretical knowledge in practice.

Apart from this following are the training & development activities should be developed by HR

department:

Induction & Orientation Training

Identification of Training needs

Developing Training Programmer

Assessment of feedback Form

Refresher Training

Assessment of Competency & Skills

5.6 – Grievances & Grievance Handling

Here in grievance the firm is focuses more on it as not to take any risk through which the

grievance occur. For the removal of the possibility of grievance occurring company follows the

equal wage system and also tries to treat each employee equally, no chance of making

biasness among the employees.

And even after these precautions the grievance occurs than the company has appointed

one person specially to settle the grievance occur into the firm as fast as possible.

5.7 – Performance Planning:-

The firm has well defined & laid down system for gazing the performance of an

individual. There is one-to-one performance appraisal system used by company where the

immediate superior will appraise the performance of an individual. The main purpose of

company to carry out performance appraisal is to design various development plans for

development of employees.

Each employee has the opportunity to discuss & review performance & development

issue with their manager. The process hangs on the important management events that should

happen during the course of the year.

5.8 – Policies of HR department:-

The Personnel policy of company included the job securities to the employees give the

right work to the right employee and also give the training to the employees or their work to get

work in full fledge also provide the every well work environment to the worker to shoe his ability

in his way. The company gives guarantee of their life.

5.9 – Provident Fund scheme:-

The firm I providing the facility of provident fund to its employee by reserving the 5%

each year from the salary paid to employee as the reserve for the purpose of providing the

provident fund at the retirement of the employee. Provident fund is the sum assured reserve by

the firm for its employee given when the employee gets retire.

5.10 – Time office:-

The major & sole function of Time office is to record attendance of each & every

employee of the company either staff of workmen trainee. As name revels, time office keeps

record of timing of ENTRY and EXIT of Employee working in organization. Time keeping

function is a very important of HR department to check the regularity of the employee as well as

the degree of punctuation of the workers into the firm. It is truly said that the well punctual

person can only realize the importance of the work. Basically the company uses manual register

for daily attendance of permanent employee.

5.11 – Industrial relation:-

The main purpose of the IR is to maintain the harmonious relationship between the

following three parties.

a) Employee

b) Employer

c) Government

It is the firm which focuses on the smoothness in the relation of these 3 parties and tries

to maintain the relation and solve the disputes if occur. So here the industrial relation plays vital

role.

5.12 – Allowance to employee:-

The firm provides the extra allowances to its employee as per the performance of the

individual employee and the work done by them. For example, if the employee does the

overtime on regularly bases then the company provides extra benefits to that worker as per

his/her performance.

The company provides the allowances like, DA-Daily allowances based on daily target

fulfillment, etc.

5.13 – Canteen service:-

The company is having its own canteen which is specially provide the facility of food to

the employees who are in double shift or overtime at free of cost but charges from those who

are not working for overtime in company. Still the company’s canteen is not charging the excess

amount of money because the purpose of providing the facility of canteen is just to serve not to

have the profit from it.

So the company is providing the facility of the food in canteen at nominal charge and the

also maintains the quality of food as well.

5.14 – Welfare facilities:-

This company has given the welfare policy to the member of organization & their workers.

Welfare policy indicates welfare & gives benefits according to the situation. It includes the

insurance policy, Leave, Mediclaim, living room, Bonus etc.

o SECURITY

The company is very strict in the security so there is one security man at the

main gate. He checks everyone who is come in the company and no car allowed in

the company without permission of gate security all the employees are given gate

pass and also bus pass. Who has gate pass can only enter and go out of the

company.

o INSURANCE

The company pays the insurance premium of 100000/- per year for whole staff

member & its concerned with the Life Insurance Corporation (LIC).

o LEAVES

The company also permits 30 days leave in a year to each worker & if the worker

is having any difficult problem then he/she will be permitted for the extra leave

otherwise the company will cut the salary.

o MADICLAIM

The company takes whole responsibility of paying medical expenses if the

worker is injured during the working hours only and in case the worker injured apart

from the working hours then the company is not wholly responsible for that.

o LIVING ROOM

The company provides the 10+quarters to their employee also without any rent

which is beneficial for those employees who are doing the overtime on the regular

bases.

o BONUS

The company declaring bonus on DIWALI every year & the increment in salary

as per the designations and the performance measured.

o IDENTITY CARD

The company has provided ‘identity card’ to each employee at factory. The company

has given the attendance card to the employees to record their presence on the daily

bases into the firm which is signed by the supervisor of the department.