PowerPoint Presentation

6 November 2013Created for IEA ConferencePresented by: M. Cristina FerrariNAVFAC SW Environmental Program Manager Naval Facilities Engineering Command Southwest Region

Data Management for Environmental Compliance

#1 Challenges in Environmental Compliance

Solution for Management of Environmental ComplianceEMS, ISO, & EMSWeb for Data Management

Examples of how EMSWeb Addressed each ChallengeNAVFAC SouthwestRoad Map#2ChallengesTracking of multiple facilities throughout multiple states with varying regulated activities & Air DistrictsDemonstrate complianceSystematically manage a facilitys environmental footprintManage impacts of new and existing regulatory requirements

NAVFAC Southwest#3NAVFAC SW Solution: EMSNAVFAC SouthwestNavys Environmental Management System (EMS):

Based on ISO 14001:2004 Standard Integrates environmental concerns and issues into the facilitys management processes

Establishes a process to document and demonstrate what you do to protect the environment and comply with requirements

Improve environmental performance by addressing facilitys risks related to environmental #4NAVFAC SW Solution: EMSEMS WEBNAVFAC SouthwestA SUCCESSFUL EMS REQUIRES PROPER DATA MANAGEMENTEMSWEB:Developed for the NavyHosted on Navys Internal PortalWorld-wide access to facilitiesUser Registration / Controlled AccessCustomized based on feedback from facilities (i.e. users)#5HOW DOES EMSWEB ADDRESS THESE CHALLENGES ?NAVFAC Southwest#Challenge No.1Demonstrate complianceSystematically manage a facilitys environmental footprintManage impacts of new and existing regulatory requirements

NAVFAC Southwest#7

Challenge No.1: Demonstrate ComplianceEMSWeb provides a central repository to store and archive: Facility permits Management Plans Copies of internal and regulatory audits & identified deficiencies Documentation of corrective action plans Annual regulatory reporting / data calls Training records NAVFAC Southwest#8Challenge No.1: Demonstrate ComplianceBENEFITS Universal accessibility of documents and records Increased productivity: less effort in data collecting, responding to data calls, reporting Control of version distribution, plan updates, etc. Provides tool to exchange solutions amongst facilities Historical data survives turnoverNAVFAC Southwest#9Challenge No. 2Demonstrate complianceSystematically manage a facilitys environmental footprintManage impacts of new and existing regulatory requirements

NAVFAC Southwest#10Challenge No. 2: Managing Environmental Footprint Inventory facility operations that have regulatory requirements Documented ranking of compliance risk associated with each activity

Identified and developed Standard Operating Procedures (SOPs) to minimize potential environmental release

Documented and Communicated: Identified Deficiencies, Assigned Responsibility, & Tracked Progress Towards ComplianceNAVFAC Southwest#11

Challenge No. 2: Managing Environmental FootprintNAVFAC Southwest

#BENEFITS Identify regulatory requirements for facility activities and equipment Identify activities and equipment operations that have potential compliance liabilities Track and document corrective actions

Better alignment of resources based on facilitys risks and identified deficiencies

NAVFAC SouthwestChallenge No. 2: Managing Environmental Footprint#13Challenge No. 3Demonstrate complianceSystematically manage a facilitys environmental footprintManage impacts of new and existing regulatory requirements

NAVFAC Southwest#14Challenge No. 3: Impacts of Regulatory Requirements. Ability to create regulatory checklists based on facility activities (ListBuilder)

Inventory of activities and equipment to assess regional impact of new regulatory requirements

Documented inventory of emissions (HAPS, GHG) to identify potential triggering of thresholds due to: New thresholds Change in operations

NAVFAC Southwest#15Challenge No. 3: Impacts of Regulatory Requirements.BENEFITS Increase in Efficiencies Centralized database of applicable regulatory requirements Better alignment of resources Improved environmental managementNAVFAC Southwest#16 Populating and maintaining the database

Training of EMSWeb functionality and capabilities

Consistency amongst facilities in naming and organizing of data

NAVFAC SouthwestOngoing Challenges#17Benefits of EMSWeb & Use of Digital Data Management:

Safeguard Mission and Facility Operations by Complying with Requirements

Assess impacts (positive & negative) of facility changes or projects to environmental compliance

Proactively assess impacts of new regs or changes to existing regulations to facility operations

NAVFAC SouthwestRecap#18NAVFAC SouthwestNAVFAC SouthwestContact InformationRegional Air Quality Manager, NAVFAC SW (619) 532-2921

Regional EMS Manager, NAVFAC SW (619) 532-4799

Audit Team Lead, NAVFAC SW (619) 532-4133

NAVFAC Portal @ http://www.navfac.navy.mil

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