7. creating timetable - wordpress.com · 2018-04-07 · istd quest teacher manual uk v.3 7....

ISTD QUEST Teacher Manual UK V.3

7. Creating Timetable

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Timetable – Application Approved

At this stage the ISTD will be working on the examiner allocation and will review all the application

details. If everything is fine, the application is moved to Application Approved stage.

Now you have access to Timetable and Fees tabs.

At this stage you can begin to:

(a) Add all of the lower level exams in the select genres – these must be added to the application

before you can enter candidates

(b) Add all the known candidates to the application

(c) Create timetable(s)

The ISTD starts booking Examiner

You can start by adding candidates on the Timetable tab. To add candidates, go

to Adding Candidates section.



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Adding Lower Level Examinations

- In this example we will add lower level examinations in the Modern Theatre Dance

Faculty

(a) Press Add Exams

(b) You can use the Search box – in this example we typed mth graded exam to display a list of

examinations matching this criteria

(c) We select Grade 1, Grade 2, Grade 3, Grade 4 and Grade 5 exams in Modern Theatre Dance

and press Add



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(d) Lower level exams in Modern Theatre Dance have been added to the application



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Timetables Tab

Before you start creating the timetable you must add candidates to the session – please see Adding

Candidates section. Every candidate who has been added to the session but hasn’t been allocated

on a timetable will appear in the Unassigned Candidates area.

The Timetable tab is made of two sections:

(a) Exam Days appear on the left

(b) Unassigned Candidates are listed on the right (or below the Exam Days section, depending

on your browser)

- In every new session there is Exam Day 1 listed and it consists of Timetable 1

- The name of the studio can be entered here



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All times shown are local to the Exam Period: GMT Standard Time - (UTC) Dublin,

Edinburgh, Lisbon, London. The system knows how many candidates can be

inserted in each time slot and automatically allocates the next start time when

you press the ‘save’ button. Revalidation of slot rules and recalculation of start

and end times are performed when the timetable is saved.

- Candidates are listed in the Unassigned Candidates column

- Candidates can be listed as Teams or Couples, where Dancesport examinations are

concerned



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Add Slot

Press Add Slot button before you start adding candidates to the timetable. The first time slot of the

day automatically starts at 9am. This however can be change by editing the timetable start time.

Adding candidates to timetable

To add a candidate to the timetable drag each entry to the right slot by holding candidate down

and placing the mouse over the entry, holding it, and moving entry across.



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The system knows the maximum number of candidates in a slot. it will not allow you to add

different examinations in a slot, and it knows the maximum examining time in a day.

Two Studios – Add Timetable

If two different venues will be used on the same day, a separate timetable can be created – press

the Add Timetable button

Timetable Start Time

Timetable Start Time can be changed by pressing the Edit button



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Studio name

Name of the studio can be entered here

Edit, Delete, Print and Download timetable

You can enter the name of the Studio for each timetable. You can also:

(a) Press Edit and change the Exam Timetable Reference number and Start Time

(b) Remove any timetable added in error by pressing Delete, as long as there aren’t any

candidates listed there

(c) Print or download (as PDF document) the completed timetable



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Tea/Coffee, Snack and Meal Break slots

To include breaks in the timetable you must:

(a) Add extra slots for each break required and Save changes to the timetable – the system will

indicate what type and length of breaks are needed according to the final length of the

timetable

(b) select each break-related slot and press Edit

(c) place tick in the Is Break box and select correct option from the Break Description drop-

down list, and press Save



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Delete Slot

Any Slot added in error can be removed by pressing Delete as long as there aren’t any candidates

listed there



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Save

Remember to Save changes before closing Timetables tab



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Add Day

If more than one day is required press the Add Day button.

(a) Add Timetable(s)

(b) Add slots and breaks

(c) Drag candidates to the right slot

(d) Press Save

(e) Any day added in error can be removed by pressing Delete, as long as there aren’t any

timetables listed there.



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Edit Candidate Booking

Edit Candidate Booking enables you to:

(a) Change the teacher assigned to the candidate

(b) Select the Additional Needs option

(c) Withdraw the candidate from examination

Withdrawn candidate

- Any candidate who is listed on a timetable can be withdrawn from examination

- If a candidate is withdrawn prior to the timetable being submitted to the ISTD there

won’t be a charge made for this entry

- If however you want to withdraw a candidate after the timetable has been submitted,

you will have to contact the ISTD Examinations Department because payment will have

already been made



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Deleting and amending candidate booking

Any incorrect candidate booking can be removed before the candidate is listed on a timetable.

(a) Select the candidate you want to remove

(b) Press the Delete button

You can amend the candidate booking – for example, changing the examination from MTH Grade 6

to IB Intermediate – by:

(a) Deleting the incorrect entry (see above)

(b) Adding a new Candidate Booking with the correct examination

Remember, you can save and come back to the Timetable at any stage before

you submit it, but once submitted, you won’t be able to alter it, and would need

to speak to the Examinations department for any amendments.

7. creating timetable - wordpress.com · 2018-04-07 · istd quest teacher manual uk v.3 7....

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