7 tips to make your next report stand out

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Report Writing Tips 1. The report is an excellent example of a short formal report. 2. It begins with a subject underlined about what the report is actually about. Now, as said earlier. Even if the candidate begins without writing a subj ect line, the examiner will not deduct marks. In CIExaminer is more concerned with how the report is addressed to the recipient. What matters most is if appropriate tone is used or whether the candidate uses an accurate register. 3. The first paragraph answers the questions of ‘What’, ‘Where and ‘When’ the incident took place. Students often confuse the beginning of a report with letter writing and begin with ‘Respected Sir, Madam,’ (this is a big error. See the below example as well). Secondly, they also state ‘I was asked to write a report to you on the incident that…’ (this is another wrong way to begin/write a report). In a report you must not directly address the person to whom you are writing. 4. In the next paragraph the student should tell ‘How’ the incident took place, ‘Who’ was involved and he also very c arefully answers the rubric where he is asked a bout ‘what did the teacher do?’ 5. Reports are supposed to be unbiased. The candidate is expected to write details keeping aside all his/her emotions. 6. Reports often end with a signature of the writer. Thu s, the candidate complies with the format and closes with his signature. 7. The ‘I’ pronoun is strictly prohibited in report writing because it gives a subjective/personal touch to what is being reported. This is ad vised when the reports are to inform about certain topics like corruption, price hike, growth rate, education, inflation etc. On the contrary, if some incident is witnessed b y the candidate and he/she is asked to report on it then, the candidate can use the ‘I’ pronoun and in that case it would be appropriate to use it sparingly and avoid add ing any personal emotions (as illustrated above in the example). In the above example it is seen that the student, in spite of using the ‘I’ pronoun, keeps her tone completely impersonal and only gives her opinion where she is asked to. 8. Try to keep the information simple and precise. Do not plunge in describing unnecessary details because remember this is not a descriptive essay. Do not get carried away in  providing extra/irrelevant information. I n the above example the student provides all required information in a terse manner. 9. Do not confuse the tenses. See that the incident took place in the past so it should be written in a past tense. 10. The incident is sketched in an indirect way ‘the stallholder said that, the bus driver asked us…’instead of adding any direct speeches.  11. Use simple vocabulary (the purpose here is to inform not to entertain) and use Standard English expressed in simple and compound sentences. 12. Structure your information through linking your points coherently in pa ragraphs. 13. Remember! A report is to inform or explain about certain matter(s). Its purpose is not to entertain the reader. 

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Report Writing Tips1. The report is an excellent example of a short formal report.2. It begins with a subject underlined about what the report is actually about. Now, as said earlier. Even if the candidate begins without writing a subject line, the examiner will not deduct marks. In CIExaminer is more concerned with how the report is addressed to the recipient. What matters most is if appropriate tone is used or whether the candidate uses an accurate register.3. The first paragraph answers the questions of What, Where and When the incident took place. Students often confuse the beginning of a report with letter writing and begin with Respected Sir, Madam, (this is a big error. See the below example as well). Secondly, they also state I was asked to write a report to you on the incident that (this is another wrong way to begin/write a report). In a report you must not directly address the person to whom you are writing.4. In the next paragraph the student should tell How the incident took place, Who was involved and he also very carefully answers the rubric where he is asked about what did the teacher do?5. Reports are supposed to be unbiased. The candidate is expected to write details keeping aside all his/her emotions. 6. Reports often end with a signature of the writer. Thus, the candidate complies with the format and closes with his signature.7. The I pronoun is strictly prohibited in report writing because it gives a subjective/personal touch to what is being reported. This is advised when the reports are to inform about certain topics like corruption, price hike, growth rate, education, inflation etc. On the contrary, if some incident is witnessed by the candidate and he/she is asked to report on it then, the candidate can use the I pronoun and in that case it would be appropriate to use it sparingly and avoid adding any personal emotions (as illustrated above in the example). In the above example it is seen that the student, in spite of using the I pronoun, keeps her tone completely impersonal and only gives her opinion where she is asked to.8. Try to keep the information simple and precise. Do not plunge in describing unnecessary details because remember this is not a descriptive essay. Do not get carried away in providing extra/irrelevant information. In the above example the student provides all required information in a terse manner.9. Do not confuse the tenses. See that the incident took place in the past so it should be written in a past tense.10. The incident is sketched in an indirect way the stallholder said that, the bus driver asked usinstead of adding any direct speeches.11. Use simple vocabulary (the purpose here is to inform not to entertain) and use Standard English expressed in simple and compound sentences.12. Structure your information through linking your points coherently in paragraphs.13. Remember! A report is to inform or explain about certain matter(s). Its purpose is not to entertain the reader.