Enquiry No: IIT/PHY/01/DKG/2016 Dated: 09/12/2016

TENDER NOTICE

Sub: Fume Hood with exhaust system Indian Institute of Technology Kharagpur, an Institute of National Importance, invites sealed bids from reputed manufacturers or their authorized Distributors/Dealers, for procurement of a “Fume hood with exhaust system” for the Department of Physics. Interested parties may submit their sealed bids under Two-cover system as per Technical Specifications given at Annexure I, and General Terms & Conditions given at Annexure II. Bidders are required to submit their Details in the format given at Annexure III along with their technical bids. They are also required to submit a signed Declaration in the format given at Annexure IV. A Check list and Compliance statement against each item of Annexure I & III thereon severally & individually shall also be submitted. Kindly refer to the Institute website www.iitkgp.ac.in [link: tenders & quotations] for complete tender details. Parties who are not enlisted with the Institute are also required to submit Form R1 along with the tender. The tender be sent in a sealed packet, containing two separate sealed envelopes (one each for Technical Bid and Price Bid) duly superscripted with enquiry no. IIT/PHY/01/DKG/2016, to the office of the Head, Department of Physics, Indian Institute of Technology Kharagpur, P.O. Kharagpur Technology, PIN 721302, West Bengal on or before 19/12/2016 by 04:00 p.m. The technical bid will be evaluated first and price bids will be opened only in respect of those OEM/Vendors, who are found technically qualified after evaluation of Technical bids. The Technical bids will be opened on 20/12/2016 at 04:00 p.m. in the Department of Physics, Indian Institute of Technology Kharagpur. The bidders or their representative with proper authorization may be present during opening of technical and price bid. The institute authority has the discretion to cancel/amend the tendering process at any time without assigning any reason whatsoever.

Head Department of Physics

IIT Kharagpur Copy to: 1. Prof. in Charge, Inst. Inf. Cell – with a request to kindly display the same in the Institute website 2. Notice Board

INDIAN INSTITUTE OF TECHNOLOGY KHARAGPUR – 721 302

Pre Qualification Criteria Compliance for the pre qualification criteria is mandatory. Sl.no. Details *Whether complied or

not (Specify YES / NO)

1 It is mandatory to visit the proposed work site and can get further clarification and site measurement of the site before submitting the quotation from the concerned faculty. IIT will provide nominal drawing and complete site measurement need to be done bidder. No tender will be accepted for which party has not visited IIT Kharagpur campus to take measurement and design.

2 The laboratory fume hoods must confirm to the following

regulations and standards and vendor should have in test

facility for below mentioned standards.

a. EN-14175, The European Standard

EN 14175:2003, Method of Testing Performance of

Laboratory Fume Hoods.

b. ASHRAE 110-1995, American Society of Heating,

Refrigerating, and Air-Conditioning Engineers,

Method of Testing Performance of Laboratory Fume

Hoods.

It is mandatory to submit “THIRD PARTY TEST

CERTIFICATE FOR FUME HOOD” for above standards.

Copy of test certificate need to be attached in technical bid

itself.

3 The bidder should have in house ASHRAE 110: 1995 and EN 14175:2003 fume hood test facility. Past ASHRAE and EN test reports & photographs of this test facility must be attached to the technical bid. Such test facility might be visited by any/team of senior officials of our organization. The bidder should submit at least 2 certificate of internal test done as per ASHRAE/EN standards to their client.

4 SEFA Certification:

Bidder/ parent company should have SEFA Membership

Certificates for Last three years on a continuous basis.

5 Bidder should have ISO- 9001-2008, ISO- 14001: 2004 and

OHSAS 18001: 2007 for below scope for lab furniture

manufacturing.

• Manufacturing, Supply and installation of fume hood

systems, Equipment’s & Laboratory Furniture

• Partial or any other general scope of ISO or OHSAS is

accepted.

6 Minimum 1000 hour salt spray test report (by third party) for

powder coating quality assurance also must be attached to

the technical bid

7 MOC of the Fume hood should be of GI (Galvanized Iron)

sheets only, 1-1.3mm. CRCA will not be accepted.

8 Bidder / parent company will have to submit a “No Deviation”

compliance sheet, any deviation from the technical

specification will lead to cancelation.

Technical Specifications

FUME HOOD FOR GENERAL CHEMISTRY: ‘ ’ Fume Hood will consist of following features: Model: 5ft fume hood (standard) Quantity: 1no.

Specification Description

1 Model and usage Fume hood for Regular usage

2 Design Basis

American Design Standard: ASHRAE110- 1995 All tests including “Tracer gas containment test” passed. European Design Standard: EN-14175- 2003 ‘Inner Plane Containment test’ passed.

3 Design Structure Aerodynamic, Floor mounted

4 Airflow Type Low Constant Volume (for A.C. environment)

5 Colour Combination Grey & White

6 Powder coating

Pre-treated with 8 tank chemical processes and powder coated with highly chemical resistant epoxy Colors having dry film thickness of 70 to 80 microns. Passes all conformity performance tests as per IS standards.

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Material of Construction of superstructure

Galvanized Iron (GI) as per IS 277: 2003 standard of • 1.0 mm thickness for all sheet metal paneling • 1.2 mm for back pillars • 1.2 mm for front corner post

8 Front Top Panel Easily openable hinged Top Panel for easy access to Flow Control Valve and Electrical Lighting fixtures for maintenance.

9 Corner Post Triangular profiled Corner Post is placed on Left and Right Hand Side of the Fume hood and it houses the utility line fittings and electrical receptacles.

10 Construction (Interior)

Chemical & Heat Resistant, Fire Retardant, Smooth Finish, Easily Cleanable Panels Made out of durable PRL integral work walls

(6 mm thick). ASTM flame spread index < 25.

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Active Kinetics exhaust system

Interstitial 7-point active kinetics exhaust system (for light, normal & heavy fumes) with baffle to ensure rapid exhaust of fumes.

12 Airfoil Aerodynamic Design, Horizontal fixed airfoil mounted on the worktop

made of SS 304 (1.2mm). 1

3 Worktop Chemical resistant splash & spillage proof dished ‘Jet Black Granite’

worktop (18 +1 mm thick). Skirting of 15 mm from all sides for no chemical spillage.

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Sink, Water tap with drain arrangement

Worktop will have sink sealed with silicon sealant for drainage with water tap on left back side of worktop. Sink will have a trap for waste collection.

• Oval shaped 100 mm X 200 mm sink

15 Sash (Shutter)

Vertical rising sash counter-balanced with pulley and counter-weight system. Toughened Float Glass sash (4 mm thick). Smooth and light sash operation. Clear openable height = 750 mm. Impact Resistance of the sash (Toughened Glass) is four times higher than other sash materials (like Safety Glass and Polycarbonate). Breaking Stress value for fully toughened glass (Tempered Glass) = 24,000 psi.

16 Wet & Dry Service valves

Remotely operated Colour coded Brass Needle Valves for fine control over utilities (as per DIN 12920 norms) total 4 nos. service valves with PU plumbing with 6 mm internal dia, withstands up to 5kgf pressure

( 2 LHS + 2 RHS) • 1 for Raw water • 1 for Nitrogen • 1 for Vacuum • 1 for Compressed air

Located in separate media columns on front of Fume hood

17 Maintenance ports

• Open-able top panel for easy maintenance of tube light and flow control valve

• Triangular service panel for maintenance of utility valves and tubing.

18 Internal nozzles

Brass powder coated fittings are staggered in the fume hood to avoid the intermingling of the flexible tubes. Also the taps are tapered in shape to use with flexible tubing of sizes from ¼” to ½” in dia, to provide greater flexibility to the user. Note: - Our Scope of supply for utility lines ends at 1/4th BSP male adopter.

19 Lighting Fluorescent light (40 watt, 2 Nos.) with vapour-proof fitting for proper

illumination. Intensity approx 400 lux at worktop level.

20 Electrical Utilities

3 nos. electrical sockets ‘North West’ make (230 V, 6/16 A, 50 Hz), 3 nos. ‘North West’ make MCBs with blower NO/NC switch with built –in starter & light switch on front fascia. Cables & wires ‘Fire Retardant’ grade. (3 RHS )

21 Built-in Starter The electrical wiring will have built-in starter of “Telemechanique” make;

suitable to blower motor capacity.

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Cable entering port For easy access of cables from fume hood to electrical sockets.

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Chemical Storage Base Cabinet (Ventilated & on castors)

Base cabinet will be ready to receive the fume hood at its top. It will have following features:

1) Completely made from 1mm thick GI sheet with Highly corrosion resistant epoxy powder coating,60-80 microns thickness.

2) Cabinet integral work walls will be Special chemical & heat resistant, smooth finish, easily cleanable panels made out of durable PRL sheets.

3) Two exhaust ports connected to the fume hood exhaust system internally.

4) One removable horizontal partition to store chemicals. 5) PP Trays for chemical storage. 6) Cabinets on castors. 7) Roller catch of “HAFELE”– Germany” Make for the Base

Cabinet doors. 8) Polyamide Hinges from outside of Base Cabinet.

Overall Dimensions: 700mm (W) X 540mm (D) X 700mm (H) – 2nos.

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Apparatus Holding Grid (Lattice Assembly) (Optional - To be ordered separately if required)

A grid made up of Duralumin Powder coated rod (Dia. 12.7 mm) to hold the apparatus. It will cover the entire length of the fume hood and will be built-in at fume hood backside. Installed at the distance of 150 mm from backside of fume hood.

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Air Flow Monitor AFA 1000/1 TEL (Optional - To be ordered separately if required)

Model AFA 1000/1’. This device is an accessory for Fume hood to indicate the approximate face velocity of airflow with primary purpose of warning when a low flow condition occurs. Red & green LEDs correspond to low & normal flow rates. When flow decreases from Normal to Low, an audible alarm will also actuate requiring manual acknowledgement for silence.

• Digital display of face velocity in m/sec or fpm • On screen display for Safe and Alarm conditions with • Audible alarm and LED indication. • Push button calibration and configuration • Plug-in connections for power supply and airflow sensor • 3 programmable output relays • 3 configurable inputs • Com port for local or PC network connection

26 Level adjusting screws Made of SS Bolts to adjust the fume hood level by + 10 mm.

27 Exhaust Port

Unique exhaust port design ensures that the fumes will be exhausted smoothly without any turbulence at the exhaust port. Also it ensures low noise level.

28 Flow control valve To regulate airflow.

29 Noise Level < 70db at 1 meter from fume hood.

CENTRIFUGAL BLOWER: (For air suction in Fume Hood) - 1No. Silent PP+FRP high efficiency remote blower consisting of continuous rating motor and chemical resistant impeller. It satisfies international safe velocity norms. Sr. No Specification Description

1 Construction SISW type, chemical & heat resistant PP + FRP blower with aerodynamically balanced PP impeller, with drain plug.

2 Air Suction Capacity 600 CFM confirming to international face velocity norms and as per safe fume hood airflow pattern.

3 Motor ‘Crompton / LHP/Other Reputed’ make, 1HP Motor 3 Phase TEFC, IP 55, Class F, continuous rating. As per IS 325.

4 Drive Direct Drive

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ANNEXURE - II GENERAL TERMS AND CONDITIONS

(1) Last Date of Submission of Sealed Bids: 19/12/2016 by 04:00 p.m.

The Technical bids will be opened on 20/12/2016 at 04:00 p.m. in the Department of Physics, Indian Institute of Technology Kharagpur.

(2) Payment Terms: As per rules of the institute. No advance/mobilization support, is payable against supply of stores. In the event of failure to deliver the stores beyond the specified date, liquidated damages @ 1% per month or part thereof in respect of the value of stores will be deducted, subject to a maximum of 5%; alternately the order will be cancelled and the undelivered stores purchased from elsewhere at the risk and expense of the vendor.

(3) Warranty/Guarantee: 01 (one) year on-site warranty from the date of installation of the

system. (4) Delivery of Stores: The store items are supplied within 150 days from the date of receipt of

the Letter of Credit. (5) Price: The price shall be quoted in Indian Rupee. This shall be inclusive of all taxes, and

summary cost of total implementation be indicated. Inter-state transit Way Bill (Form-50) will be issued only in favor of the bidder and address as mentioned in the Purchase Order.

(6) Bid: Technical Bid and Price Bid should be submitted in two separate sealed envelope

quoting reference number on the top of the envelope. The OEMs may either participate in the bid directly or authorize their Country/Regional/State Distributors /Dealers/Vendors, to quote with valid authorization certificate, capability to sale and service of the products.

(7) Acceptance of Tender: The Competent authority of the Institute does not bind itself to

accept the lowest priced bid and reserves the right to reject any or the entire tender bids received without assigning any reason thereof. The authority may also decide to empanel more than one OEM or their certified authorized distributors/dealers and fix a price band for the product specifications offered by different companies/brands, compliant to minimum specifications asked in the tender.

(8) Extra Features: If the bidder provides any other extra features which are not mentioned in

the tender product specifications, then that shall be highlighted in clear terms, with documentary evidence/literature.

(9) Compliance List: The proposal be properly indexed and a compliance list against the

technical specifications should be provided. (10) Conditional Offer will not be accepted.

(11) Bid Validity: Bids MUST remain valid for acceptance for a period of 120 days from the

date of opening of the price bid. (12) The benefit of any downward price revision (revision on account of budget/financial policy,

tax revision, EPZ etc.) is to be given to IIT Kharagpur by the selected OEM/vendor.

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(13) Past Performance of the Vendors will be judged at the time of Technical Evaluation.

(14) The Institute does not bind itself to offer any explanation to those bidders whose technical

bids have not been found acceptable by the Technical Evaluation Committee of the Institute.

(15) Bidders should enclose the following documents with the Technical Bid:

a) Signed copy of the tender document, with company seal, agreeing to the terms & conditions and declaration.

b) Certificate of Registration / Trade License c) Enlistment form (R1), complete in all respect d) Attested copy of PAN card, Service Tax, CST/VAT registration papers

e) Profile of the bidders duly filled in at Annexure-III (to be kept on top of T B document) f) Audited statement of accounts and IT returns for the last three years g) Authorized Distributors/Vendors must submit appropriate authorization certificate and letter from their OEMs, for participation in the said tender. h) Name and address of past satisfactory supplies or minimum three clients to whom such items/stores have been supplied should be mentioned in the technical bid.

i) Copy of product literature, for which the prices have been quoted. j) In case the Bidder is Indian Agent, the documents in support of compliance with the condition laid down at para-16 (ii) and 16(iii) below failing which the bidder will be technically DISQUALIFIED.

(16) The following documents are required from the Indian agents of Foreign Firms in line with

the rule 143 of GFR 2005 and CVC instruction and one circular dated 17.09.2009 of DG S & D, New Delhi:

(i) Foreign Principal's Proforma Invoice indicating the commission payable to the Indian Agent, nature of after sales service to be rendered by the Indian Agent. (ii) Copy of the agency agreement with the foreign principal and the precise relationship between them and their mutual interest in the business. (iii) The enlistment of the Indian Agent with the Director General of Supplies & Disposals under the Compulsory Registration Scheme of Ministry of Finance.

(17) All tenders may either be dropped in a sealed box in the office of the Head, Department of Physics, IIT Kharagpur in person or may be sent by Speed Post addressed to Head, Department of Physics, Indian Institute of Technology Kharagpur, P.O. Kharagpur Technology, PIN 721302, West Bengal. The bids (technical and price bids) once submitted shall be the property of the Institute and shall not be returned to the vendor in future. Any bid reached after the last date of submission shall NOT be received and considered.

(18) The person/officer signing the tender/bid documents should be delegated with an

appropriate Power of Attorney (duly endorsed by a Notary Public) by the Chief Executive Office/Managing Director of the Company to sign such documents.

(19) Opening of Price Bids: The Price Bid(s) of only those vendors who are found technically

qualified will be opened before the purchase committee. (20) Tenderer or his/her authorized representative (with proper authorization letter for attending

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opening of technical bids and also for opening of price bids) may choose to be present at the time of opening of Technical Bids/Price Bids.

(21) IMPORTANT

1. The Competent authority of the Institute may accept or reject any or all the bids in part or in

full without assigning any reason and does not bind himself to accept the lowest bid. The Institute at its discretion may change the quantity/upgrade the criteria/drop any item or part thereof at any time before placing the Purchase Order.

2. A bid submitted with false information will not only be rejected but also the OEM/vendor will

be debarred from participation in future tendering process.

3. The OEMs/Vendors need to submit a certificate during opening of technical bids that they are not currently debarred or blacklisted in IIT Kharagpur for any supplies, products or services, or at present in any national organization or educational institute/university.

4. In case of any dispute, the decision of the Director of this Institute shall be final and binding

on the bidders. 5. In case the due date for opening tender happens to be a holiday, the same will be opened

on the next working day. The timings will however remain unchanged. Please Note that the Institute remains closed on Saturday & Sunday.

Head, Department of Physics IIT Kharagpur

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ANNEXURE - III PROFILE OF THE BIDDER

FORMAT TO BE FILLED BY THE MANUFACTURERS / INDIAN AGENTS (ON BEHALF OF THEIR FOREIGN PRINCIPLES) OR THEIR AUTHORIZED COUNTRY DISTRIBUTORS/ REPRESENTING DEALERS/ REGIONAL AGENCIES, SUBMITTING TENDER FOR SUPPLY OF “FLUORESCENCE LIFETIME IMAGING MICROSCOPE (FLIM) WITH FCS/FCCS AND ANISOTROPY APPLICATIONS”FOR IIT KHARAGPUR-CHEMISTRY DEPARTMENT 1. Name of the Tenderer :

2. Status of the Tenderer :

(attach documents, if registered company/partnership/proprietyship)

3. Whether OEM/representing foreign principle :

(attach copy of certificate/authorization) 4. Details of key top official/authorized official :

(attach details) 5. Details of tie-ups for supply/services, if any :

(attach details, agreements, escalation matrix) 6. Income Tax and Service Tax returns of previous

three assessment year (copy) : 7. Financial status of bidder and/or his associates

including Annual Report & Balance Sheet/Statement of Account of past three years with Registration of Companies (ROC) receipts duly authenticated by Chartered Accountant :

8. Current list/address of clients where similar material

has been supplied and successfully working : 9. Name of the vendor's three largest clients, to whom

similar products and services were extended & amount of transaction/annual bills to such clients :

10. Income Tax Permanent A/c No. (attach copy) :

Certified that all above information are correct to the best of my/our information, knowledge and belief.

-----------------------------------------------------

Dated signature & seal of the Authorized person of OEM/Vendor

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DECLARATION

ANNEXURE - IV

1. I, -------------------------------------------------Son /Daughter of Shri -----------------------------

------------------------------------------------- Proprietor/Partner/CEO/MD/Director/

Authorized Signatory of M/s. ------------------------------------------------------ am

competent to sign this declaration and execute this tender document. 2. I have carefully read and understood all the terms and conditions of the tender and

hereby convey my acceptance of the same. 3. The information/ documents furnished along with the above application are true and

authentic to the best of my knowledge and belief. 4. I/ we/ am are well aware of the fact that furnishing of any false information/

fabricated document would lead to rejection of my tender at any stage besides

liabilities towards prosecution under appropriate law. 5. Each page of the tender document and papers submitted by my Company is

authenticated, sealed and signed, and I take full responsibility for the entire

documents submitted.

---------------------------------------------- Signature of the Authorized Person

Date : ----------------------------- Full Name : -------------------------------

Place : ---------------------------- Company Seal : -------------------------

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FORM – R1 To The Deputy Registrar Stores & Purchase Section Indian Institute of Technology Kharagpur – 721 302 (WB)

Passport size Photograph of the Proprietor/ Partner/Authorised signatory.

Sir,

SUB : ENLISTMENT AS A VENDOR OF THE INSTITUTE

------- Details of particulars, as per your format are given below for your consideration and necessary action for enlistment with your Institute, as approved vendor.

1. Name of the Firm :

2. Status of the firm & Date of establishment : (Proprietorship/Partnership/Joint Stock Company/ Private Limited Company/Public Limited Company/ Sole Distributor/Stockist/Dealer/Agent/ Reg. Society or NGO

3. Name of the Proprietor/ Managing Partner :

Authorised Signatory/Chief Executive 4. Present Address (Head Office/ Registered Office) :

Phone /Fax /E-mail/ website/ Mobile contact) 5. Permanent address of the firm : 6. Do you have an office in Kolkata :

(if yes, give address and contact details) 7. Nature of stores being dealt with :

(range of product or category or group of items proposed to be enlisted - enclose item catalogue)

8. Are you registered with DGS&D, NCCF, NSIC, :

KendriyaBhandar or any Govt./State Agency 9. Are you already registered with IIT Kharagpur :

(if yes, give details, Sr. No./date/year etc.) 10. Name and address of Banker / CBS Account :

(a) Name of the Bank (b) Name/address/code of the Branch (c) Account Number (d) IFSC Code (e) Enclose solvency certificate from Bank (f) Does your Bank stands guarantee to your business

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11. (a) Financial Capability (in rupees) : (b) Annual turn over (last three years)

(c) Audited balance sheet (last three years) (d) IT returns filed (last three years)

(e) TIN / VAT / ST Reg. No’s. 12. Registration/Trade License Number anddate:

(attested copy to be enclosed) 13. Drug licence number (if you deal with medicine :

chemicals, alcohol, sprit, lab reagents etc.) 14. Experience, with credentials :

(documents if any, to be enclosed) 15. Whether it is a Production Unit :

(if yes, please specify location and area, number of skilled, semi-skilled & unskilled employees, number of qualified Engineer and list of machinery and facilities available, whether in EPZ, availing any tax benefit etc.)

16. Whether having a Permanent Account Number : (if yes, mention the ward number, circle and Commissioner of Income Tax under which you are registered, enclose copy of PAN card)

17. Specimen Signature of the Proprietor/ :

Authorized Partner/Chief Executive/Signatory DECLARATION

I do hereby declare that all particulars furnished by me are true and correct to the best of my information, knowledge and belief. I understand that IIT Kharagpur can adopt any pre-qualification to identify suitable vendor(s) for a particular quotation/tender invitation and items, and conduct visit to our premises for verification. Mere submission of this registration form doesn’t entitle us for any enquiry or award of work and I promise to be in the lookout for details in your website [www.iitkgp.ernet.in (link : tenders and quotations)]. I also undertake to inform you at the earliest any change in details mentioned above.

Encl:

Rubber Seal : Name and signature of the Vendor/ Proprietor/Authorized Partner/CEO