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SCHOOL START 2020–21: BOARD UPDATE July 30, 2020

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SCHOOL START 2020–21: BOARD UPDATE

July 30, 2020

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Objective

Provide the IPS Board of School Commissioners an update on planning for SY 20-21:

2

Review of the vision/non negotiables

Key Recommendation and Rationale

Full Virtual: Key Components

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SY 2020–21 Start

Vision for school year start in light of COVID-19

3 Vision

IPS needs to maximize in-person time for the purpose of prioritizing high-quality instruction to our students …

While prioritizing the safety of our students and staff …

And operating in alignment with city planning and expectations for reopening the economy.

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Non-Negotiables

❑ Social distancing prioritized; including monitoring class size and cohorting students where possible.

❑ COVID-specific safety protocols must be in place at all schools, including but not limited to plans to: a) limit use of common spaces; b) disinfect spaces and equipment at regular intervals; and c) respond to ill students and staff, etc.

4 1. Safety Non-Negotiables

When IPS returns to school, the following “non-negotiables” will need to be in place

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Non-Negotiables

❑ A full-time e-learning option must be available to all students who must opt-out of in-person school: IPS must ensure that students and families for whom school is unsafe must have a full-time e-learning option. This is also crucial for protection against enrollment loss to virtual schools and/or home schooling.

❑ E-learning must be quickly implementable for 100% of students if rolling closures occur: Even if IPS is able to return to in-person learning, until a vaccine is widely available, IPS must be ready to transition fluidly between remote and in-person learning options.

❑ Extended time options must be available for our neediest students: Our low-income students of color are most likely to be adversely affected by extended closures. IPS must organize to provide our neediest students with additional tutoring, supports and time to learn grade-level content.

❑ Social emotional learning will be prioritized but will need to evolve:Classic relationship-building activities, such as advisory groups or home visits, will need to change, but IPS’ commitment to supporting students’ emotional needs will not.

5 2. Academic Non-Negotiables

When IPS returns to school, the following “non-negotiables” will need to be in place

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Non-Negotiables

IPS must balance increased COVID-related expenses while anticipating the possibility of declining revenue: Facilities changes, smaller bus routes, and new IT infrastructure could incur significant new costs for the district. That said, the district must prepare to implement them in a financially sustainable way, anticipating that IPS and all other school districts may face a revenue hit as the state moves into recession.

6 3. Financial Non-Negotiables

When IPS returns to school, the following “non-negotiables” will need to be in place

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7 Recommendation

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Saturday, 7/18/2020

• Voted to continue with current plan (open in person with elearning option), but with 2 week delay in school start• Move school start date from August 3rd to August 17th

• Rationale• On Wednesday, July 15th Governor Holcomb delayed the

State transition to Stage 5 by at least two weeks• Marion County percentage of positive cases is currently

increasing, not decreasing• Allows for additional time to review key information and

ensure planning and communication effectiveness

8

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Updated Recommendation to the Board

• Start the school year 20-21 executing a full time remote learning model for all students• School year still begins on August 17• Learning hubs for our most vulnerable• Plan for phasing back to in-person learning

9

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Rationale

• At this time, the current data trends in Marion County do not support the safe return of all students to an in-person learning environment in our school buildings.• High rates of community spread will significantly disrupt our ability to

provide a safe and consistent learning experience• Indianapolis was one of eleven cities identified at the national level to

take aggressive steps to control the coronavirus (IndyStar)• Indianapolis has not had a 7-day average below 100+ new cases since

July 18 (97)• Last week, state and city leaders put additional measures and restrictions

in place that should address the upward trend in new cases and promote a safer return to in-person learning in the fall

10

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Rationale

• The data continues to trend with a high number of cases in Marion County

• Metric: COVID-19 Cases per 100,000 as of July 28; two week Rolling Average

11

Source: Marion County Public Health Department, Epidemiology Department. DR4417 COVID-19 Public Information Dashboard. Web. Accessed: 7/30/2020. http://marionhealth.org/covid-19/

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Rationale

12

Source: Marion County Public Health Department, Epidemiology Department. DR4417 COVID-19 Public Information Dashboard. Web. Accessed: 7/30/2020. http://marionhealth.org/covid-19/

• 7/28: 142 new cases

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Calendar Update

• 2 week student delay is made up by: • Making Fall Break a virtual school week• Making the first week of Spring Break a virtual school

week• Staff reporting implications:

• The week of August 3 - teachers do not report. • All other school staff will report and be supporting device

support/deployment if needed, attending PD virtually• The week of August 10 all staff attend district led PD

13

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14 Full Time Remote Learning Model

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Full Time Remote Learning

15 Goals that are driving decisions

• The team has been modeling this scenario throughout the Spring/Summer.

• Goals:• Promote the physical safety of IPS students• Meet the academic needs of IPS students• Promote the physical safety of IPS staff• Prioritize the needs of our most vulnerable

students/families

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Full Time Remote Learning

16 Instructional Model Summary

• Instruction will be delivered daily by a student’s homeroom teacher OR content area teacher using Microsoft Teams.

• Student Attendance will be taken daily or every period (MS/HS) by the student’s teacher. Teacher(s) will verify student attendance by the student’s presence on Microsoft Teams daily.

• Students and teachers will follow a set schedule daily following the required instructional minutes. Schedules will be created/determined by the school leader.

• Elementary, Middle and High School schedules should begin at varied times to ensure that families can support children in logging on and beginning their school day. The student day in the full virtual model should begin no earlier than 9:00am. The teacher day will start and end at the regular contractual time.

• Teachers should record lessons in Teams so that lessons are available to students to view in the event they are absent or need additional intervention.

• Additional detail provided in the Appendix.

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Full Time Remote Learning

17 Professional Development Plan (Summary)

• Will be providing 5 half day afternoon sessions from 8/10- 8/14

• Principals will have flexibility to determine morning sessions

• Content focused on the following:• Alignment around the vision for full remote and expectations for

providing high quality instruction online• Building skill with utilizing digital platforms• Beginner/advanced strands depending on teacher capacity • Both optional and required sessions

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Full Time Remote Learning

18 Other Elements of the Plan

• Teachers:• Will have a choice of where to conduct virtual instruction (home v. school)

with expectations clearly outlined and criteria for conditions necessary to teach from home

• Food Service• Locations:

• Will be available districtwide• This includes the four HS• All will serve pre-packaged meals

• Service:• Mondays & Wednesdays (12-3)• Tuesdays & Thursdays (9-12)• Families will receive 2 days’ worth of meals on M/T and 3 days’ worth

on W/Th.

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Full Time Remote Learning

19 Student Support Strategy (in development)

IPS Learning

Hubs

In-person Related

Services (by appointment;

based on student IEP)

Student Support Network

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Full Time Remote Learning

20 IPS Learning Hub

• The goal:• Hubs provide a stable, safe environment where students

who qualify for McKinney-Vento services can engage in remote learning in a structured space

• The model design:• IPS plans to provide one Elementary School, one Middle

School, and one High School hub, with the potential to expand to a second Elementary School hub depending on the length of time schools are closed

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In-Person Phase-In Strategy

21

Phase 3

● Metrics established upon the start of phase 2

● All students may return to in person learning (will have the ability to opt-into full remote)

Phase 1

● IPS Full Remote Learning is the default for all students

● IPS establishes support strategies to serve our most vulnerable

● Food service is available across the organization

Phase 2

● Initiated after 14 day average of 5% (or lower) positivity rate

● Identify students who may return to in person learning (will have the ability to opt-into full remote)

Phase 2 will not be implemented any earlier than October 2 to allow for continuity of planning for students, families, and staff. Continued consultation with the Marion County Public Health Department will occur throughout all phases.

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22 Communications/Next Steps

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Communications Plan

23

Date Action

7/29

● Held a Principal Call - informing Principals of the recommendation to start full remote learning

● 12pm: Communication was sent to all IPS Staff and families stating the intention to recommend a full remote start this evening at the public Board meeting

7/30● Review recommendation and full remote learning

plans with Board of School Commissioners at the public board meeting

7/31● Additional communication to families articulating the

full remote learning academic vision and what they can expect for their students

Ongoing ● Regular communication to families from both IPS and their individual school

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Next Steps

24

• Key Workstreams• Partnership conversations for support strategy

• IPS is making contact with community partners to determine how we could work together to support our students/families

• Family Supports• Planning a series of Parent Institute sessions on

supporting child in remote learning setting

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26 Appendix

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Full Time Remote Learning

27 Instructional Model

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Full Time Remote Learning: Required Instructional Minutes

28 Instructional Model

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Full Time Remote Learning: Required Instructional Minutes

29 Instructional Model

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Full Time Remote Learning: Sample Pre-K/K Schedule

30 Instructional Model

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Full Time Remote Learning: Sample K-8 Student Schedule

31 Instructional Model

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Full Time Remote Learning: Sample MS/HS Student Schedule

32 Instructional Model

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Full Time Remote Learning: Sample K-8 Teacher Schedule

33 Instructional Model

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Full Time Remote Learning: Sample MS/HS Teacher Schedule

34 Instructional Model

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IPS has received ~2,200 responses to its survey asking for feedback from the town hall

2/3 were from families and 1/3 were IPS staff

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About 45% of respondents said they’d return for full-time learning; 15% weren’t sure

36

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Respondents were most concerned about social distancing and transportation plans

• 71% of respondents said the district’s overall plan was either “not quite cautious enough” or “nowhere near cautious enough.”

• Areas of greatest concern include social distancing protocols (71%) and plans for transportation (60%).

• IPS will be able to provide much clearer guidelines on the extent of social distancing in both classrooms and on buses as we finalize opt-out numbers.

37

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More than half of respondents asked IPS to do full-time virtual learning, 30% recommended a hybrid

38

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39 Staff Return to Work Survey Results

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Staff Return to Work Survey

40 Overview

• 2464 responses out of a possible 3576 staff surveyed. • 1742 responses identified themselves as providing

direct instruction or instructional support. • 698 responses identified themselves as providing

operational support to school or the district.

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Staff Return to Work Survey

41 Survey Questions

• Which of the following would need to happen for you to feel comfortable returning to work? (Very Important to Not Important)

• An official all-clear from the national government or the CDC

• Encouraging/ensuring/teaching basic hygiene, hand washing, etc.

• Information about IPS' cleaning protocols for all classrooms and equipment

• Information on how IPS will follow official recommendations regarding face coverings

• Information on how IPS will monitor student and staff health

• Lifting of state guidelines or recommendations for group gatherings of any size

• Requiring all staff to wear face masks

• Requiring all students to wear face masks

• Social distancing in place in classrooms and common areas, and during any activities

• Temperature or symptom checks of students upon arrival to school

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Staff Return to Work Survey

• I trust that IPS will do what needs to be done and let staff know (Strongly Agree to Strongly Disagree)

• There's nothing IPS could do that would make me feel safe this fall (Strongly Agree to Strongly Disagree)

• Do you have, or live with someone who has, a health condition that places you at higher risk should you contract COVID and therefore prevents you from returning to work?

• What can the district do to increase your confidence for a successful return to work?

• What is your biggest concern about returning to work?

• Do you know where to obtain staff information/resources regarding COVID?

• Do you feel the district has provided sufficient information and updates and guidance to staff regarding COVID-19?

42 Survey Questions

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Staff Return to Work Survey

43 Survey Results

Responses are generally consistent across locations and roles.

The following received the highest number of “Very Important” ratings from staff.

• Encouraging / Teaching Basic hygiene • Information on how IPS will monitor student and staff

health• IPS cleaning protocols for all classrooms equipment

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Staff Return to Work Survey

44 Survey Results

• ~ 20% are at risk; another ~16% live with someone at risk.

• ~ 85 % of staff said they got sufficient information.• ~ 15% of staff say there is nothing IPS could do to

make them feel safe. • ~ 73 % of staff say that they trust IPS will do what

needs to be done; ~ 18% of staff are neutral.

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45 IPS Community Survey Results (survey ending 6/26)

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IPS Community Survey Responses

46

• English language survey: ~4,500 responsesrepresenting ~8,000 IPS students

• Spanish language survey: ~530 responses,representing ~1,000 IPS students

• Total of ~9,600 students out of IPS’s 32Kpopulation, or 27% of all students

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About a third of IPS households have a COVID-vulnerable family member

47 “Does your household have a COVID-vulnerable member?”

English language survey

Spanish language survey

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One third of IPS families will have no caregivers at home this fall

48“What do you think your household’s work arrangement will look like

this fall?”

43%

32%

13%9%

2%0%5%

10%15%20%25%30%35%40%45%50%

Some caregiverswork inside the

home while otherswork outside

All caregivers workoutside the house

All caregivers workfrom home

Does not apply-- allcaregivers arehomemakers,

unemployed, etc.

Other

Axis Title

Percent of families who requested the following safety practices

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What does IPS need to do to make you consider sending your child back to school?

49

67%63% 62%

51% 50%

0%

10%

20%

30%

40%

50%

60%

70%

80%

Ensuring/ Teachingbasic hygiene

Information on howIPS would monitorstudent symptoms

Information on IPS'scleaning protocols

Temperature checksor symptoms

checks

Information on howIPS will follow

official regulations

Axis Title

Percent of families who requested the following safety practices

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“If IPS gave you the option for your student to do full-time e-learning for the 20-21 school year,

would you take it?”50 More than 1/3 of families said yes, 2/3 in the Spanish survey

English language survey

Spanish language survey


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